HomeMy WebLinkAboutbocc.con.amended.110.18 O-18/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Dan Bartholomew County Representative
Phone (970) 975-3162
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 62,285.00
$
$
$ 62,285.00
110.18 O-1
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
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No
Passenger Facility Charges Application and Amendment Services
Ricondo & Associates, Inc
$62,285.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Formal
Services/Maintenance
3/01/2025
12/31/2025
Change Order/Contract Amendment
Airport
Task order for application and amendment services to support ASE with administration of PFC's.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf
1
TASK ORDER
Task Order/Project Name: 2025 PFC Application & Amendment Services
Task Order Number: O-1
Task Order Budget Line Item: 40451100.531000
OWNER: CONTRACTOR:
Pitkin County Ricondo & Associates, Inc.
Mr. Dan Bartholomew – Airport Mr. Bryan Elliott
0233 E. Airport Road – Suite A 421 King Street, Suite 400
Aspen, CO 81611 Alexandria, VA 22314
Phone: (970)-429-2851 Phone: (434)409-7708
Dan.bartholomew@aspenairport.com belliott@ricondo.com
PROJECT NAME: 2025 PFC Application & Amendment Services
START DATE: March 1, 2025
END DATE: December 31, 2025
The Financial Consulting Services Master Services Agreement (the “Agreement”) dated October 1, 2018
between the Board of County Commissioners of Pitkin County (the “County”) and Ricondo & Associates,
Inc., 20 N. Clark Street Suite 1500, Chicago, IL 60602 (the “Contractor”), shall include the following
services:
1.Contractor’s Obligations. Contractor will provide airport business and financial consulting services to
County for PFC Application & Amendment Services. Services will include preparation of a Type A
Amendment to PFC Application 12-11-C-00-ASE (Type A Amendment) as well as the development
and implementation of PFC Notice of Intent 25-13-C-00-ASE (NOI 13) in accordance with Federal
Aviation Administration (FAA) regulations. The scope of work will include data collection;
preparation and participation in up to five (5) telephone conference call meetings with the County or
FAA; development of the necessary documentation for the airline consultation meeting and public
notice for NOI 13; participation in the airline consultation meeting for NOI 13; preparation of
documentation for the submittal of the PFC NOI 13 as well as for the Type A Amendment; and
preparation of notifications to the airlines upon approval by the FAA for NOI 13 and the Type A
Amendment.
Contractor to provide the following specific services in conjunction with this task order:
a)Draft NOI 13 and Type A Amendment. Contractor will submit a data request to the County
seeking the necessary information to prepare NOI 13 and the Type A Amendment. Upon receipt
of the requested data and documentation from the County, Contractor will prepare a draft of NOI
13 and Type A Amendment for review by the FAA. This review will allow the FAA to offer
Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf
2
preliminary feedback on the completeness of NOI 13 and Type A Amendment. While the FAA’s
feedback is not binding, it will provide the County with a preliminary indication of what the
FAA’s Final Agency Decision (FAD) will be after its formal review.
Draft NOI 13 and Type A Amendment will include a preliminary FAA 5500-1 Form, Attachment
H, and other relevant information to allow the FAA the opportunity to conduct a comprehensive
review and to acknowledge that all PFC criteria and procedures are being met or are being
properly planned.
b) Airline Consultation and Public Notice. Contractor will prepare the required consultation notice
for distribution to the airlines and the public notice required to be posted on the County’s website
for NOI 13. Contractor will attend (1 Contractor staff member) and direct a PFC airline
consultation meeting at the Airport for NOI 13 and ensure that the proper procedures are
undertaken and documented.
c) Submit Notice of Intent and Air Carrier Notification. Contractor will finalize NOI 13 and Type
A Amendment while awaiting airline comments, incorporating, and responding to airline
comments that may arise, and will submit the original and required copies of NOI 13 and Type
A Amendment to the County for transmittal to the FAA. Once NOI 13 and Type A Amendment
are approved by the FAA, the Contractor will notify the airlines as required.
2. Compensation and Expenses, Invoicing, Payment, and Offset. The County shall compensate
Contractor for its services set out in Paragraph 1 of this Task Order. It is expressly understood and
agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed
the sum of Sixty-Two Thousand Two Hundred Eighty-Five Dollars and no cents ($62,285.00) for all
services rendered. By Task Order or Task Order Amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor
shall invoice for the project monthly based on hours worked, with payment expected within thirty (30)
days of invoice, but any payment by the County may be offset by any amount the Contractor owes the
County for any reason.
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order and Contract Number. Invoices shall be sent electronically in PDF
format to dan.bartholomew@aspenairport.com
3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County
Representative. Dan Bartholomew, Director of Aviation, will manage the project as the County’s
Representative. The services provided and products delivered by the Contractor under this contract
will be subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf
3
RICONDO & ASSOCIATES, INC.
________________________________________________
!#VENDOR BSIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Dan Bartholomew
Airport Director
Feb-27-2025
Bryan Elliott
Vice President
Feb-27-2025
Feb-27-2025
Rich Englehart
Deputy County Manager
$420.00 $355.00 $300.00 $264.00 $211.00 $167.00
MANAGING SENIOR TECH/TOTAL TRAVEL TOTAL
OFFICER DIRECTOR CONSULTANT CONSULTANT CONSULTANT ADMIN HOURS LABOR EXPENSES COST
Task Order O-1 - PFC Application #13 Services
Task 1 - Develop PFC Strategy and Draft Notice of Intent
Develop Strategy & Client Coordination 2 2 0 8 0 12 3,238$ -$ 3,238$
Prepare Draft PFC Application & Submit to FAA 4 4 0 24 0 32 8,164$ -$ 8,164$
Sub-Task Total Hours 6 6 0 0 32 0 44 11,402$ -$ 11,402$
TASK 2 - Airline Consultation and Public Notice
Address FAA Comments 2 0 0 8 0 10 2,528$ -$ 2,528$
Draft Airline Notification 2 0 0 16 0 18 4,216$ -$ 4,216$
Prepare Airline Consultation Mailing 2 0 0 4 8 14 3,020$ -$ 3,020$
Prepare Public Notice 2 0 0 4 0 6 1,684$ -$ 3,909$
Airline Consultation Meeting 4 0 0 8 0 12 3,368$ 2,225$ 3,368$
Develop Tables 2 0 0 12 0 14 3,372$ -$ 3,372$
Sub-Task Total Hours 14 0 0 0 52 8 74 18,188$ 2,225$ 20,413$
TASK 3 - Submit Notice of Intent and Air Carrier Notification
Finalize PFC Application 2 0 0 16 0 18 4,216$ -$ 4,216$
Coordinate with County for Submittal 4 0 0 8 0 12 3,368$ -$ 3,368$
Compile and Submit PFC Application to FAA 4 0 8 8 0 20 5,480$ -$ 5,480$
Airline Notification 2 0 0 8 6 16 3,530$ -$ 3,530$
Sub-Task Total Hours 12 0 0 8 32 6 50 14,906$ -$ 14,906$
Task Order O-1 - PFC Application #13 Services 32 6 0 8 116 14 168 44,496$ 2,225$ 46,721$
SOURCE: Ricondo & Associates, Inc. February 2025.
February 17, 2025
Ricondo & Associates, Inc. Project Budget
Task Order O-1 - 2025 PFC Application & Amendment Services
Pitkin County - Aspen Pitkin County Airport
HOURS FEE
Contract # 110.2018; Budget # 404.69.94799.82002
1 of 2 2/16/2025
$420.00 $355.00 $300.00 $264.00 $211.00 $167.00
MANAGING SENIOR TECH/TOTAL TRAVEL TOTAL
OFFICER DIRECTOR CONSULTANT CONSULTANT CONSULTANT ADMIN HOURS LABOR EXPENSES COST
Task Order O-1 - PFC Application #11 Amendment Services
Task 1 - Data Collection and Draft Document
Data Collection 2 2 0 0 4 0 8 2,394$ -$ 2,394$
Prepare Draft Amendment & Submit to FAA 2 0 0 0 8 0 10 2,528$ -$ 2,528$
Sub-Task Total Hours 4 2 0 0 12 0 18 4,922$ -$ 4,922$
TASK 2 - Airline Consultation and Public Notice
Address FAA Comments 2 0 0 0 4 0 6 1,684$ -$ 1,684$
Develop Tables 0 2 0 0 8 0 10 2,398$ -$ 2,398$
Sub-Task Total Hours 2 2 0 0 12 0 16 4,082$ -$ 4,082$
TASK 3 - Submit Amendment and Air Carrier Notification
Finalize Amendment 2 0 0 0 4 0 6 1,684$ -$ 1,684$
Coordinate with County for Submittal 2 0 0 0 0 0 2 840$ -$ 840$
Compile and Submit Amendment to FAA 2 0 0 0 4 0 6 1,684$ -$ 1,684$
Airline Notification 2 0 0 0 4 4 10 2,352$ -$ 2,352$
Sub-Task Total Hours 8 0 0 0 12 4 14 6,560$ -$ 6,560$
Task Order O-1 - PFC Application #11 Amendment Services 14 4 0 0 36 4 48 15,564$ -$ 15,564$
SOURCE: Ricondo & Associates, Inc. February 2025.
Pitkin County - Aspen Pitkin County Airport
Contract # 110.2018; Budget # 404.69.94799.82002
Task Order O-1 - 2025 PFC Application & Amendment Services
Ricondo & Associates, Inc. Project BudgetFebruary 17, 2025
HOURS FEE
2 of 2 2/16/2025
Certificate Of Completion
Envelope Id: 0CFCD692-FD66-423B-80FF-3C1AC4DF2724 Status: Completed
Subject: Ricondo & Associates, Inc. | Pitkin County Task Order 110.18 O-1 for Review and Signature
Source Envelope:
Document Pages: 6 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
2/26/2025 3:30:23 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 216.147.122.69
Sent: 2/26/2025 3:34:12 PM
Resent: 2/26/2025 4:00:04 PM
Viewed: 2/26/2025 4:16:43 PM
Signed: 2/26/2025 4:16:48 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Dan Bartholomew
dan.bartholomew@aspenairport.com
Airport Director
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 2/26/2025 4:16:49 PM
Viewed: 2/27/2025 8:22:15 AM
Signed: 2/27/2025 8:22:27 AM
Electronic Record and Signature Disclosure:
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Bryan Elliott
belliott@ricondo.com
Vice President
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(None)Signature Adoption: Pre-selected Style
Using IP Address: 184.170.78.254
Sent: 2/27/2025 8:22:29 AM
Viewed: 2/27/2025 8:40:53 AM
Signed: 2/27/2025 8:41:19 AM
Electronic Record and Signature Disclosure:
Accepted: 2/27/2025 8:40:53 AM
ID: 0e5081ba-885e-4b6f-a02a-cded4db62e89
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
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(None)
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Using IP Address: 172.103.36.130
Sent: 2/27/2025 8:41:20 AM
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Signed: 2/27/2025 8:50:07 AM
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Pitkin County Procurement
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Pitkin County
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Pitkin County
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