HomeMy WebLinkAboutbocc.con.086.252025.05.08 CDD
Contract Number
Project Name
Contractor
Budget Line Item !#BUDG $346,200.41
$-
$-
$-
$346,200.41
Procurement Method:
Form:
Contract Effective Date:
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department:
Project Lead:Jodie Grady Phone: (970) 963-3070
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$346,200.41
$-
$-
$346,200.41
086.25
Pitkin County
Procurement Cover Sheet
Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type,
amounts, budget(s), and dates.
Contract Information
No
Pitkin County Access Controls Modernization
Atlas Solutions, LLC dba Sigil Solutions
Additional Budget Line
Item(s)
(Please fully allocate Contract Total if multiple lines
apply)
Outside Agency
Services/Maintenance
6/18/2025
1/31/2026
New Contract
Assets and Housing
Modernization of County Facilities access controls system. Initial phasing for discovery and engineering shall not
exceed $27,212.50; procurement, installation, and implementation of defined systems is initially estimated to not
exceed $318,987.91 and is subject to an increase or decrease pending the results of the discovery and engineering
phases.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Project #: 086.25 Rev. 2025.06.13cdd
NOTICE OF AWARD
Date: June 13, 2025
To: Sigil Solutions
Nate Williams, VP of Strategy
1894 Homestead Road
Glenwood Springs, CO 81601
RE: Invitation to Propose for Pitkin County Access Control Modernization Project
The County, having duly evaluated the Proposal submitted on May 30, 2025 for the work
or purchase in response to the Invitation to Propose titled Pitkin County Access Control
Modernization Project in the amount of Three-Hundred Eighteen-Thousand Nine-
Hundred Eighty-Seven dollars and Ninety-One cents ($318,987.91), and it appearing that
the Price and other information in your Proposal Form is fair, equitable and to the best
interest of the County, hereby accepts and awards the Project to your organization. The
total dollar amount stated in this notice is non-inclusive of the additional fees associated
with either of the two proposed models for Maintenance and Service plans; those fees, if
elected and appropriate, will be reflected in the forthcoming Contract total.
Following receipt of this notice, please furnish a complete W-9 along with your
organizations current Certificate(s) of Insurance to Procurement@PitkinCounty.com for
review.
PITKIN COUNTY, COLORADO
_____________________________________________________
!#COUNTY REPRESENTATIVE#! Date
Receipt of the above Notice of Award is hereby acknowledged
SIGIL SOLUTIONS
_____________________________________________________
!#VENDOR SIGNATURE#! Date
Rev. 2022.08.04 CDD OUTSIDE AGENCY/COOPERATIVE BID MEMORANDUM
TO: File
FROM: Jodie Grady, Assets Manager
RE: Pitkin County Access Controls Modernization DATE: June 18, 2025
OUTSIDE AGENCY and/or COOPERATIVE BID
At the procurement officer’s discretion, a contract may be awarded for a property, service, or construction item on the terms and to the contractor that has been selected under the State of
Colorado's or other governmental jurisdiction’s competitive procurement process. The other jurisdiction’s process must maintain the spirit of the County’s procurement standards in order for the proposal to be accepted by the County (Pitkin County Procurement Code section 3-106.)
Contract #: 086.25
Budget: $346,200.41
Description of Project: Engineering and Implementation of a modernized access controls
system for defined facilities throughout the County.
Outside Agency/Cooperative Procurement process used: (Include a copy of the outside agency bid with
the Contract file.): Genetec, Inc. c/o Sigil Solutions; GSA Contract #: 47QSWA18D0050
Vendor Name: Genetec, Inc.
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER:
________________________________________________ !#COUNTY MANAGER#! Date
Jun-27-2025
VP of Strategy
Nate Williams
Jun-27-2025
Kara Silbernagel
Deputy County Manager
1
GENERAL SERVICES ADMINISTRATION FEDERAL
ACQUISITION SERVICE
AUTHORIZED FEDERAL SUPPLY SCHEDULE CATALOG/PRICE LIST
Online access to contract ordering information, terms and conditions, up to date pricing, and the option to
create an electronic delivery order are available through GSA Advantage!™ , a menu driven database
system. The INTERNET address GSA Advantage!™ is: http://www.GSAAdvantage.gov .
SCHEDULE TITLE: Multiple Award Schedule
LARGE CATEGORY: Security & Protection
FSC Classes: 6350 & 5810
PSC Codes: J063, K063, L063, N063, R414
NAICS Codes 56162, 561621, 561622, 238210, 334290, 541330, 541512, 541690, 423610
Contract Number: 47QSWA18D0050
Contract Period: May 22, 2018 thru May 21, 2038
Current Option Period End Date: May 23, 2028
For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at
www.gsa.gov
CONTRACTOR INFORMATION
Genetec, Inc.
2280 Boul Alfred-Nobel
Montreal, PQ H4S 2A4 Canada
Telephone: 514. 669.1045 Fax: 514.332.1692 Web: www.genetec.com
CONTRACTOR’S ADMINISTRATION SOURCE
Chantale Cadieux, Contract Administrator
Email: ccadieux@genetec.com
BUSINESS SIZE: Large
2
TABLE OF CONTENTS
GENERAL SERVICES ADMINISTRATION FEDERAL ACQUISITION SERVICE .................................................................. 1
TERMS AND CONDITIONS .......................................................................................................................................... 3
GSA PARTICIPATING DEALERS ................................................................................................................................... 6
3
TERMS AND CONDITIONS
CUSTOMER INFORMATION:
1a. Table of Awarded Special Item Numbers:
SIN Description
334290L
Physical Access Control Systems (PACS) - Legacy SIN. Includes physical access
control systems (PACS), such as card-controlled access, biometrics, security
barriers, etc. NOTE: Subject to Cooperative Purchasing.
334290PACS
Physical Access Control Systems (PACS) - FIPS 201. Includes physical access
control systems (PACS), such as card-controlled access, biometrics, security
barriers, etc. All approved products can be found on the APL (Approved Products
List) at idmanagement.gov. NOTE: Subject to Cooperative Purchasing
334512
Total Solution Support Products for Facilities Management Systems - Includes
products to support facilities management systems, such as repair parts,
surveillance systems, security functions, energy functions, building comfort
systems, etc. NOTE: Subject to Cooperative Purchasing
334290
Security and Detection Systems– Includes security and detection systems and
devices, such as gas detectors, pressure level monitoring, patient/detainee
monitoring systems, etc. NOTE: Excludes vehicular alarms. NOTE: Subject to
Cooperative Purchasing
OLM
Order-Level Materials - OLMs are supplies and/or services acquired in direct
support of an individual task or delivery order placed against a Schedule contract
or BPA. OLM pricing is not established at the Schedule contract or BPA level, but
at the order level. Since OLMs are identified and acquired at the order level, the
ordering contracting officer (OCO) is responsible for making a fair and reasonable
price determination for all OLMs.
OLMs are procured under a special ordering procedure that simplifies the process for acquiring supplies
and services necessary to support individual task or delivery orders placed against a Schedule contract or
BPA. Using this new procedure, ancillary supplies and services not known at the time of the Schedule
award may be included and priced at the order level.
OLM SIN-Level Requirements/Ordering Instructions:
OLMs are:
•Purchased under the authority of the FSS Program•Unknown until an order is placed
•Defined and priced at the ordering activity level in accordance with GSAR clause 552.238- 115 Special
Ordering Procedures for the Acquisition of Order-Level Materials. (Price analysis for OLMs is not
conducted when awarding the FSS contract or FSS BPA; therefore, GSAR
o 538.270 and 538.271 do not apply to OLMs)•Only authorized for use in direct support of another awarded SIN.
•Only authorized for inclusion at the order level under a Time-and-Materials (T&M) or Labor- Hour (LH)
Contract Line Item Number (CLIN)
•Subject to a Not To Exceed (NTE) ceiling price
4
OLMs are not:
•Open Market Items.
•Items awarded under ancillary supplies/services or other direct cost (ODC) SINs (these items are
defined, priced, and awarded at the FSS contract level)
OLM Pricing:
•Prices for items provided under the Order-Level Materials SIN must be inclusive of the Industrial
Funding Fee (IFF).
•The value of OLMs in a task or delivery order, or the cumulative value of OLMs in orders against an
FSS BPA awarded under an FSS contract, cannot exceed 33.33%.
NOTE: When used in conjunction with a Cooperative Purchasing eligible SIN, this SIN is Cooperative Purchasing Eligible
1b. Lowest Priced Model Number and Price for Each SIN:
SIN 334290 See products pricing table
SIN 334290L See products pricing table
SIN 334290PACS See products pricing table
SIN 334512 See products pricing table
1c. Hourly Rates: See Awarded Price List Attached
2.Maximum Order Threshold:
SIN 334290 $250,000 per order
SIN 334290L $250,000 per order
SIN 334290PACS $250,000 per order
SIN 334512 $250,000 per order
NOTE TO ORDERING ACTIVITIES: *If the best value selection places your order over the Maximum Order identified in
this catalog/pricelist, you have an opportunity to obtain a better schedule contract price. Before placing your order,
contact the aforementioned contactor for a better price. The contractor may (1) offer a new price for this
requirement (2) offer the lowest price available under this contract or (3) decline the order. A delivery order that
exceeds the maximum order may be placed under the schedule contract in accordance with FAR 8.404.
3. Minimum Order. $50
4. Geographic coverage (delivery area): Destination CONUS, Origin OCONUS
5. Points of Production: Canada; Services US and Canada
6. Discount from List Prices: GSA Net Prices are shown on the attached GSA Pricing and the IFF has
been included.
7. Quantity discount: Dollar Volume: Orders exceeding $75,000.00 = total discount of 15%, orders
exceeding $150,000.00 = total discount of 20% not for all parts, only for certain parts. Please see
pricing table for the items with designated Quantity Discount.
8. Payment Terms: Net 30 days. Information for Ordering Offices: Prompt Payment terms cannot
be negotiated out of the contractual agreement in exchange for other concessions.
9.Foreign Items: Canada, France, Israel, South Korea, United States, Mexico. See specific
Country of Origin (CoO) information by product in the Awarded Price list attached.
5
10a. Normal Delivery: 30 days ARO or per Statement of Work
10b.Expedited Delivery: Please contact for details.
10c. Overnight and 2 day delivery. Please contact for details.
10d. Urgent Requirements. Please contact for details
11.FOB Point: Destination 48 contiguous states and the District of Columbia
12a. Ordering Addresses: Contact Contractor or Authorized Dealer
12b. Ordering Procedures: For supplies and services, the ordering procedures, information on Blanket Purchase
Agreements (BPA’s) are found in Federal Acquisition Regulation (FAR) 8.405-3.
13.Payment Addresses: Contact Contractor or Authorized Dealer
14.Warranty provisions: Standard Commercial Warranty. Customer should contact contractor for details.
15.Export packing charges: Not Applicable
16.Terms and conditions of rental, maintenance, and repair: Please contact for details.
17.Terms and conditions of installation: Please contact for details.
18a. Terms and conditions of repair parts indicating date of parts price list and any discounts from list prices (if
available): Please contact for details.
18b. Terms and conditions for any other services: Please contact for details.
19.List of service and distribution points:
20.List of participating dealers: See Attached
21.Preventive maintenance: Please contact for details.
22a. Special Attributes such as Environmental Attributes: N/A
22b. Section 508 Compliance for EIT: N/A.
23.UEI Number: H8XALXV2A5F8
24.Notification Regarding Registration in System for Award Management (SAM) Database:
Contractor has active registration in the SAM database.
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
3D DATACOM (DBA 3D
TECHNOLOGY SYSTEMS)
11365 SUNRISE GOLD
CIRCLE
RANCHO
CORDOVA CA 95742 916.859.9111 916.859.9110 federalsales@genetec.com
A&B INTEGRATORS, LLC.
DBA SECURITY 3739 NATIONAL DRIVE SUITE 129 RALEIGH NC 27612 919.371.0720 919.371.0759 federalsales@genetec.com
A3 COMMUNICATIONS, INC.1038 KINLEY RD BUILDING B IRMO SC 29063 803.744.5000 803.731.6046 federalsales@genetec.com
ACCESS SYSTEMS INTEGRATION (ASI)1 INDUSTRIAL WAY WEST BUILDING D, SUITE C EATONTOWN NJ 07724 732.544.8444 732.544.4578 federalsales@genetec.com
A-COM TECHNOLOGIES,
LLC
9007 WASHINGTON
BOULEVARD NE SUITE D, ALBUQUERQUE NM 87113 (505) 344-1370 (505) 344-1370 federalsales@genetec.com
ADEPT PARTRIOT
SERVICES, LLC
25695 E 71ST ST. S, STE
A BROKEN ARROW OK 74014 800.871.3165 877.371.3472 federalsales@genetec.com
ADVANCED ELECTRONIC
SOLUTIONS, INC 15-03 132ND STREET COLLEGE POINT NY 11356 718.461.2600 718.461.4060 federalsales@genetec.com
ADVANCED GLOBAL COMMUNICATIONS INC.13314 WEST HIGHWAY 42 LOUISVILLE KY 40059 502.583.6000 502.582.1914 federalsales@genetec.com
ADVANCED VIDEO SURVEILLANCE, INC.140J COMMERCE WAY TOTOWA NJ 07512 800.701.1866 973.812.1899 federalsales@genetec.com
AES SYSTEMS, INC. 1167 NORTH 450 WEST SPRINGVILLE UT 84663 801.491.3804 877.491.3806 federalsales@genetec.com
ALLCOM GLOBAL
SERVICES, INC.
201 STAG INDUSTRIAL
BLVD.LAKE SAINT LOUIS MO 63367 703.340.8506 636.625.1717 federalsales@genetec.com
ALLIED FIRE & SECURITY 425 W. SECOND AVE.SPOKANE WA 99201 509.624.3152 509.624.6909 federalsales@genetec.com
AMERICAN THREAT ASSESSMENT CONSULTI 9037 ARROW ROUTE SUITE 180
RANCHO CUCAMONGA CA 91730 909.941.0300 909.941.0311 federalsales@genetec.com
BEST COMMUNICATIONS NETWORKS LLC 16903 STOWERSAVENUE CERRITOS CA 90703 831-588-0804 831-588-0804 federalsales@genetec.com
BUFFALO SECURITY AND
FIRE CO 100 PEARCE AVENUE TONAWANDA NY 14150 716.238.6664 716.238.6664 federalsales@genetec.com
1
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
C & C SALES, INC dba C & C
GROUP
10012 DARNELL
STREET LENEXA KS 66215 913.888.6200 913.888.6200 federalsales@genetec.com
CACHE VALLEY ELECTRIC 2345 SOUTH JOHN
HENRY DRIVE SALT LAKE CITY UT 84119 801.908.4191 801.880.4132 federalsales@genetec.com
CARE SECURITY SYSTEMS 7 HEMION ROAD MONTEBELLO NY 10901 845.354.3367 845 694 7770 federalsales@genetec.com
CHAMPION SYSTEMS INTEGRATION, LLC 440 STATE RT 17 SUITE 5
HASBROUCK HEIGHTS NJ 07604 844.472.4555 844.472.4555 federalsales@genetec.com
CLASSIC SECURITY, LLC 318 WEST 39TH STREET NEW YORK NY 10018 212.239.9200 212.239.9200 federalsales@genetec.com
CLIMATEC BUILDING
TECHNOLOGIES GROU 18002 COWAN IRVINE CA 92614 949.474.0955 949.474.0956 federalsales@genetec.com
COMPUNET INC 2264 S. BONITO WAY STE 150 MERIDIAN ID 83642 208.286.3032 208.286.3002 federalsales@genetec.com
COMSONICS 1350 PORT REPUBLIC ROAD PO BOX 1106 HARRISONBURG VA 22801 540.434.5965 540.434.5965 federalsales@genetec.com
CSD NET 874 MONTAUK HWY BAYPORT NY 11705 631.924.7373 631.924.7475 federalsales@genetec.com
CUSTOM COMPUTER
SPECIALISTS 70 SUFFOLK COURT HAUPPAUGE NY 11788 631.630.1215 631.630.1215 federalsales@genetec.com
DANA SAFETY SUPPLY 5221 W. MARKET ST.GREENSBORO NC 27409 336.854.5536 336.854.3884 federalsales@genetec.com
DELTA SERVICES LLC 4676 JENNINGS LANE LOUISVILLE KY 40218 502-491-2202 502-491-2995 federalsales@genetec.com
DIGITAL VISIONS LLC 201 INDUSTRIAL ROW DRIVE MASON OH 45040 513-671-3660 513-671-3660 federalsales@genetec.com
DINI COMMUNICATIONS, INC.340 CAMPUS DRIVE EDISON NJ 08837 732.225.4514 732.225.4518 federalsales@genetec.com
DONCO ELECTRICAL
CONSTRUCTION LLC (
200 LAKEFRONT
PARKWAY EDWARDSVILLE IL 62025 618.797.9003 618.797.9003 federalsales@genetec.com
2
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
DYNAMIC CONTROLS, INC. 2310 BALL DRIVE ST. LOUIS MO 63146 314.925.4800 314.925.4800 federalsales@genetec.com
DYNAMIC SECURITY LLC 55 CARTER DR. STE 106 EDISON NJ 08550 732.985.3331X134 732.985.3339 federalsales@genetec.com
EASTEC, INC. 39 HIGHWAY 35 SOUTH NEPTUNE CITY NJ 07753 732.751.2600 732.751.2600 federalsales@genetec.com
ELECTRIC COMPANY OF OMAHA 2132 SOUTH 156TH CIRCLE OMAHA NE 68130 402-943-1714 402-346-6524 federalsales@genetec.com
ELECTRONIC DATA
COLLECTION CORP (AI
13 DWIGHT PARK
DRIVE SYRACUSE NY 13209 315.706.0310 315.706.0310 federalsales@genetec.com
ELECTRONIC ENGINEERING COMPANY (EEC 1100 KEO WAY DESMOINES IA 50309 515-283-1100 515-283-1100 federalsales@genetec.com
ENTERPRISE SECURITY,
INC.
1060 NORTH TUSTN
AVENUE ANAHEIM CA 92807 714.630.9100 714.630.9100 federalsales@genetec.com
ER TECH SYSTEMS GROUP
INC. (dba BROADCAST
SYSTEMS)
290 SOUTHWEST 12TH AVENUE PO,PANO BEACH FL 33069 561.262.5696 561.262.5696 federalsales@genetec.com
ESSCOE, LLC 570 OAKWOOD LAKE ZURICH IL 60047 847.847.3200 847.847.3201 federalsales@genetec.com
ESSENTIALCOM, LLC 521 EAST 3RD STREET MOUNT VERNON NY 10553 914.400.8600 914.421.2008 federalsales@genetec.com
EYEP SOLUTIONS IT
SERVICES 3450 PALMER DRIVE SUITE 4-191 CAMERON PARK CA 95682 916.335.3535 916.335.3535 federalsales@genetec.com
FES INSTALLATIONS INC.P.O. BOX 127; 6956
ROUTE 20 MADISON NY 13402 315.893.7702 315.893.1864 federalsales@genetec.com
FIBER SOLUTIONS R 12120 METRO PARKWAY FORT MYERS FL 33966 239.561.6814 239.561.6814 federalsales@genetec.com
GC&E SYSTEMS GROUP INC.5835 PEACHTREE CORNERS EAST STE A NORCROSS GA 30092 770.448.3908X118 770.448.3918 federalsales@genetec.com
IBM GLOBAL
TECHNOLOGY SERVICES
1551 S. WASHINGTON
AVE.PISCATAWAY NJ 08854 732.384.2635 800.314.1092 federalsales@genetec.com
3
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
IK SYSTEMS 7625 MAIN ST FISHERS VICTOR NY 14564 585.924.9000 585.924.9000 federalsales@genetec.com
IN2GRO TECHNOLOGIES
LLC ENGLEWOOD DRIVE SUITE D ORION MI 48359 248.977.1220 248.977.1220 federalsales@genetec.com
INTEGRATED SECURITY TECHNOLOGIES 520 HERNDON PARKWAY STE C HERNDON VA 20170 703.464.4766 703.464.5836 federalsales@genetec.com
INTER-PACIFIC, LLC 1278 BARCLAY BLVD.BUFFALO GROVE IL 60089 847 808-2100 847 808-2103 federalsales@genetec.com
INTERTECH SECURITY LLC 1501 PREBLE AVENUE PITTSBURGH PA 15233 412.246.1200 412.246.1200 federalsales@genetec.com
INTRAWORKS, INC 7910 LORRAINE COURT
NORTHEAST ALBUEQUERQUE NM 87113 505.884.1970 505.884.1970 federalsales@genetec.com
JOHNSON ELECTRONICS,
INC.78 MALARIN STREET SUITE A SALINAS CA 93901 831.424.8549 831.424.8549 federalsales@genetec.com
KBR, INC. DBA KBRWYLE 7000 COLUMBIA GATEWAY DR COLUMBIA MD 21046 410 964 7000 410 964 7000 federalsales@genetec.com
KEYSTONE FIRE & SECURITY (fka COMMUNICATION SYSTEMS INC)
4670 SCHANTZ RD ALLENTOWN PA 18104 610.439.1600X114 610.439.1388 federalsales@genetec.com
L.I. COMPUTER
NETWORKS, INC.1200 E VETERANS HWY SUITE 107 HAUPPAUGE NY 11788 631.443.4050 631.443.4050 federalsales@genetec.com
MARATHON ELECTRICAL
CONTRACTORS, INC.2830 COMMERCE BLVD. IRONDALE AL 35210 205.329.3414 205.323.8500 federalsales@genetec.com
MID-ATLANTIC
TECHNOLOGY SERVICES
12674 PATRICK HENRY
DR.NEWPORT NEWS VA 23602 757.538.1264 757.538.1264 federalsales@genetec.com
MILLENNIUM
COMMUNICATIONS GROUP
INC
11 MELANIE LA EAST HANOVER NJ 07936 973.503.1313 973.503.0111 federalsales@genetec.com
MILLER ELECTRIC COMPANY 6805 SOUTHPOINT PLWY JACKSONVILLE FL 32216 904.388.8000 904.388.8000 federalsales@genetec.com
MINUTEMAN SECURITY
TECHNOLOGIES, IN
ONE CONNECTOR
ROAD ANDOVER MA 01810 978.783.0200 978.783.0019 federalsales@genetec.com
4
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
MOBILE COMMUNICATIONS AMERICA INC., (FKA
KNIGHT SECURITY
SYSTEMS, LLC)
10105 TECHNOLOGY
BLVD.SUITE 100 DALLAS TX 75220 214.350.1632 214.350.1632 federalsales@genetec.com
MONARCH INFORMATION
SYSTEMS, LLC
777 SOUTH ALAMEDA
STREET LOS ANGELES CA 90021 213.820.2903 213.820.2903 federalsales@genetec.com
MOSS AUDIO CORP.561 CENTURY SW GRAND RAPIDS MI 49503 616.451.9933 616.451.7024 federalsales@genetec.com
MSE CORPORATE
SECURITY
59 CHAMBERS BROOK
RD BRANCHBURG NJ 08876 908.575.9880 908.575.9760 federalsales@genetec.com
MUNICIPAL CITATION SOLUTIONS LLC 833 CHESTNUT STREET SUITE 2000 CHATTANOOGA TN 37450 423.595.4567 423.595.4567 federalsales@genetec.com
NAKA TECHNOLOGIES, LLC 201 CREATIVE DRIVE CENTRAL ISLIP NY 11722 646.921.5790 646.921.5790 federalsales@genetec.com
NCC SYSTEMS INC.6738 STATE HIGHWAY
56 POTSDAM NY 13676 315.265.4777 315.265.4777 federalsales@genetec.com
OJO TECHNOLOGY INC 103 HAMMOND AVE FREMONT CA 94538 650.619.1986 510.249.9545 federalsales@genetec.com
ORION SECURITY
SOLUTIONS LLC
16232 MUIRFIELD
PLACE EDMOND OK 73013 405 217-3018 405 217-3018 federalsales@genetec.com
PARALLEL TECHNOLOGIES INC 7667 EQUITABLE DRIVE EDEN PRAIRIE MN 55344 952.920.7185 952.920.7475 federalsales@genetec.com
PARSONS TECHNOLOGIES (DIV OF PARSON 5960 MAIN STREET NE MINNEAPOLIS MN 55432 763.571.8000 763.571.7210 federalsales@genetec.com
PCS MOBILE 1200 W MISSISSIPPI
AVE DENVER CO 80223 303.346.2487 303.346.4274 federalsales@genetec.com
PLUGOUT LLC 33 PARK PLACE ENGLEWOOD NJ 07631 212.655.4428 212.655.4428 federalsales@genetec.com
PREFERRED
TECHNOLOGIES INC 1414 WEDGEWOOD HOUSTON TX 77093 281.442.0550 281.449.5597 federalsales@genetec.com
PRESIDIO NETWORKED SOLUTIONS, LLC 8161 MAPLE LAWN BLVD SUITE 150 FULTON MD 20759 812 350-0808 410 964 7000 federalsales@genetec.com
5
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
PRIME COMMUNICATIONS,
INC. DBA PRIM
22145 WEST MAPLE
ROAD ELKHORN NE 68022 402-289-4126 402-289-4263 federalsales@genetec.com
QUANTUM CROSSINGS LLC 111 EAST WACKER
STREET SUITE 990 CHICAGO IL 60601 312.467.0065 312.467.0065 federalsales@genetec.com
QUANTUM FSD, INC,5533 WEST SAN MADALE AVE.STE. 108 FRESNO CA 93722 844.776.7826 844.776.7826 federalsales@genetec.com
RL CONTROLS 26 GILL STEAT WOBURN MA 01801 781.932.3349 781.932.3349 federalsales@genetec.com
S3 INTEGRATION LLC 1530 CATON CENTER
DRIVE SUITE N BALTIMORE MD 21227 410.536.1999 410.536.1999 federalsales@genetec.com
SAF TECHNOLOGIES, INC.2023-B INDEPENDENCE
COMMERCE DRIVE MATHEWS NC 28015 704.844.0955 704.844.0866 federalsales@genetec.com
SCHNEIDER ELECTRIC
BUILDINGS AMERIC
210 MEADOWLAND
PARKWAY STE D SECAUCUS NJ 07094 201.348.9240X239 201.348.9530 federalsales@genetec.com
SCI TECHNOLOGIES, INC. DBA SKYCOP 3736 GETWELL COVE MEMPHIS TN 38117 901.410.2151 X700 901.410.2151 federalsales@genetec.com
SECURALARM, LLC 921 47TH STREET SW GRAND RAPIDS MI 49509 616.773.6300 616.773.6352 federalsales@genetec.com
SECURITY 101 1967 GOVERNMENT ST STE E MOBILE AL 36606 251.471.4323 251.471.9711 federalsales@genetec.com
SECURITY 101 (AKA AVI
INTEGRATORS I 1520 N. POWERLINE RD POMPANO BEACH FL 33069 888.909.4101 888.909.4101 federalsales@genetec.com
SECURITY 101 (HAMPTON
ROADS)1100 GRANBY STREET SUITE 200 NORFOLK VA 23510 757.961.3373 757.961.3373 federalsales@genetec.com
SENSPEX, INC.9798 COORS BLVD NW BUILDING B ALBUQUERQUE NM 87114 505.891.0034 505.891.0034 federalsales@genetec.com
SIEMENS INDUSTRY INC 1881 CAMPUS COMMON DR STE 106 RESTON VA 20191 703.262.5779 866.532.3036 federalsales@genetec.com
SIGNET ELECTRONIC
SYSTEMS INC 106 LONGWATER DR NORWELL MA 02067 781.871.5888X1101 781.871.4757 federalsales@genetec.com
6
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
SIGNET TECHNOLOGIES,
INC.12300 KILN COURT SUITE E BELTSVILLE MD 20705 240.264.3295 240.264.3295 federalsales@genetec.com
SKYHOP.COM (SDS
INTEGRATED SOLUTIONS)P.O. BOX 2033 HAGERSTOWN MD 21752 301.791.1236 301.791.1524 federalsales@genetec.com
SKYLINE TECHNOLOGY SOLUTIONS 6959-F AVIATION BOULEVARD GLEN BURNIE MD 21061 410.553.2600 410.553.2605 federalsales@genetec.com
STAR ASSET SECURITY 34 FREEDOM COURT SUITE E GREER SC
29650-4525 877-801-1616 864-801-8615 federalsales@genetec.com
SUPERIOR ALARM
SYSTEMS (SAS SECURIT 9001 CANOGA AVE CANOGA PARK CA 91304 818.700.7100 818.717.9700 federalsales@genetec.com
SYSTEMS APPLICATIONS
AND SOLUTIONS,1019 BANKTON CIRCLE HANAHAN SC 29410 843.554.9841 843.554.9841 federalsales@genetec.com
SYSTEMS TECHNOLOGIES
(DIV. PIEPER E W5331 PARK AVENUE MERRILL WI 54452 715.539.2877 715.536.2627 federalsales@genetec.com
T&R COMMUNICATIONS, INC.231 LATHROP WAY SUITE A SACRAMENTO CA 95815 916.286.3300 916.286.3300 federalsales@genetec.com
TECHNICAL SECURITY INTEGRATION, INC 16 NORTH VENTURA ROAD OXNARD CA 93030 805.278.2526 805.278.2526 federalsales@genetec.com
TELEPRO
COMMUNICATIONS
3315 NORTH WARE
ROAD MCALLEN TX 78501 956.618.1478 956.618.1478 federalsales@genetec.com
TMZ INTEGRATIONS, LLC 1147 PAYNE AVENUE NORTH
TONAWANDA NY 14120 716.249.7443 716.249.7443 federalsales@genetec.com
TOMEX ELECTRONICS,
INC.69-64 75TH STREET MIDDLE VILLAGE NY 11378 718.326.1622 755.640.3012 federalsales@genetec.com
TRI-TRONICS LTD. 1209 BAKER RD SUITE 203 VIRGINIA BEACH VA 23455 757.363.0527 757.363.0527 federalsales@genetec.com
TURN KEY MOBILE 210 PRODO DRIVE JEFFERSON CITY MO 65109 573.893.9888 314.754.9794 federalsales@genetec.com
VERITAS CONSULTING
GROUP,LLC
700 12TH STREET NW,
SUITE 700 WASHINGTON DC 20005 202.787.1823 202.787.1823 federalsales@genetec.com
7
Genetec, Inc's GSA Approved Dealers
DEALER ADDRESS 1 ADDRESS 2 CITY ST ZIP PHONE FAX EMAIL
VIRSIG, LLC 48-02 25TH AVENUE,
SUITE 305 ASTORIA NY 11103 718.819.6400 718.766.2024 federalsales@genetec.com
VISION SOUTHEAST
COMPANIES, INC
143 BUSINESS CENTER
DRIVE BIRMINGHAM AL 35244 205.663.3332 205.663.3332 federalsales@genetec.com
VISION TECHNOLOGIES, INC.6704 CURTIS COURT GLEN BURNIE MD 21060 410.424.2183 410.424.2208 federalsales@genetec.com
WADSWORTH & ASSOCIATES, INC. DBA WA 1500 MICHAEL OWENS WAY PERRYSBURG OH 43551 419 861-8181 419 861-3282 federalsales@genetec.com
YORK ELECTRONIC
SYSTEMS 2900 WEST ALBANY ST BROKEN ARROW OK 74012 918.615.3660 918.258.2444 federalsales@genetec.com
8
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
iso 8601
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made June 18, 2025 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Atlas Solutions, LLC d/b/a Sigil Solutions, 1894 Homestead Road, Glenwood
Springs, CO 81601 (hereinafter called the “Contractor”) to perform the following work:
Pitkin County Access Controls Modernization (“Project”).
I.Term of Contract: The term of this Contract is from June 18, 2025 to January 31, 2026.
At the expiration of the initial term, the contract may be extended on an as-needed basis
through the completion of the Project.
II.Contractor’s Obligations. Contractor shall inventory and analyze the County’s existing
systems as the first phase of the project. Once systems requirements are fully defined,
Contractor shall procure, deliver, install, and implement all necessary equipment, less
any specific exclusions listed within the attached or subsequently incorporated
documentation, to furnish to County a modernized access controls infrastructure for the
locations and access-points listed herein and/or identified throughout the discovery and
inventorying phase of the project. Initial phasing (“Pre-Implementation”) will include
the inventorying and mapping of existing conditions, defining a desired future state,
and engineering an off-the-shelf (“orderable”) complete solution to modernize the
County’s access controls system(s). The cost of this discovery and definition phase
shall in no event exceed the sum of Twenty-Seven thousand Two-hundred Twelve
dollars and Fifty cents ($27,212.50) and shall follow the format described in
Attachment B. Following the Pre-Implementation phase, Contractor will procure all
necessary hardware/software at the discounted GSA pricing through Genetec Inc.’s
GSA Contract # 47QSWA18D0050 where applicable and available for use. Installation
and implementation of all equipment shall be coordinated closely with Project Lead
and/or any identified Project Stakeholders. At the issuance of this Contract, the
estimated Guaranteed Maximum Price (“GMP”) for the acquisition, installation, and
implementation for all equipment is provided as Three-hundred Eighteen-thousand
Nine-hundred Eighty-Seven dollars and Ninety-One cents ($318,987.91). This
estimated GMP will be revisited at the close of the Pre-Implementation phase, and, if
necessary, will be amended via mutually signed change order if the total cost increases
or decreases prior to any placement of orders and/or commencement of work.
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The Project shall be completed and systems full implemented prior to December 25, 2025.
The initial term provides an additional month for any closeout items and for final invoicing
prior to an annual maintenance and support Contract going into effect.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Three-hundred Forty-Six thousand Two-hundred dollars and Forty-One cents
($346,200.41) for all services rendered. By contract or amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice. Any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Jodie Grady, Assets Manager will manage the project as the
County’s Representative. In the event that Jodie Grady is not available, an authorized
Designee shall assume the County Representative’s duties. The services provided and
products delivered by the Contractor under this Contract will be subject to review by
the County’s Representatives, or a designee, for compliance with Contractor’s
obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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3
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
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XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
The Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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5
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
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XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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XX.Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Pitkin County:
Jodie Grady
530 E Main Street
Aspen, CO 81611
Email: Jodie.Grady@PitkinCounty.com
To Contractor: Atlas Solutions, LLC d/b/a Sigil
Solutions
1894 Homestead Road
Glenwood Springs, CO 81601
Phone: (508) 717-1166
Email: Nate.Williams@GoSigil.com
Contract # 086.25 Revision: 2024.10.08 iso8601 CDD
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
ATLAS SOLUTIONS, LLC d/b/a SIGIL SOLUTIONS
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Assets Manager
Jun-27-2025
Jodie Grady
Jun-27-2025
Nate Williams
VP of Strategy
Kara Silbernagel
Deputy County Manager
Jun-27-2025
INVITATION TO BID
Project Title: Pitkin County Access Control Modernization
Issued By: Pitkin County via Artaic Group
Date Issued: May 14, 2025
1. Introduction
On behalf of Pitkin County (Owner), Artaic Group (Project Manager) is pleased to invite your firm to
interview with Owner’s selection committee and submit sealed proposals, for the modernization of Pitkin
County’s existing access control systems.
All official communication regarding this Invitation to Bid shall be via email to the Owner’s Project
Manager Austin.Rosenthal@artaicgroup.com Further, no candidate may visit the project facilities
without prior coordination via Austin Rosenthal.
All Candidate inquiries shall be in writing (via email). Any clarifying responses provided by Project
Manager will be emailed to all Candidates.
2. Procurement Schedule
●May 21, 2025: Candidate interviews with selection committee. Candidates are expected to
interview in-person at the Pitkin County Administration Office (530 E Main Street, Aspen CO.).
Project Manager will email meeting invitations to each candidate.
●May 30, 2025 @ 4:00pm MTN: Fee Proposals emailed to Project Manager
●Week of June 2nd, 2025: Owner Review Fee Proposals and solicit clarifications as needed
●Final award notification anticipated by end of June.
3. Scope of Work
The scope of work includes, but is not limited to:
●Survey and audit eight existing facilities to catalog all access points and other hardware required
for each.
●Meetings with Owner to discuss functionality and programming expectations.
●Review proposed new hardware quantities and specifications with Owner, and verify the
proposed hardware will achieve Owner’s functionality and programming expectations.
●Replace outdated access control hardware (ie. card readers, locks, controllers, etc.) as
applicable.
●Implementation of a centralized access management platform.
●Provide user training and system documentation.
●Warranty and post-installation support
●See additional technical requirements provided below.
4. Eligibility Criteria
Bidders must meet the following criteria:
●Proven experience with Genetec access control system implementation
bocc.con.086.25 Attachment A - ITB Documents
● Certified to install and maintain the proposed systems
● Government Service Agreement or Equivalent Certification
● Demonstrated ability to complete similar projects on time and within budget
● Demonstrated ability to provide expedited service-call response post implementation
5. Evaluation Criteria
Selection Committee will be evaluate Candidates based on the following:
● Compliance with technical specifications – 15%
● Cost-effectiveness – 20%
● Vendor qualifications and references – 20%
● Survey, Procurement, and Implementation timeline -20%
● Service Plan Structure for a 3- or 5-year commitment - ongoing service after implementation and
support with commitment to response time - 24/7/365 support. - 25%
6. Proposal Submission Instructions:
Proposals shall be electronically submitted via email to Austin Rosenthal no later than May 30,
2025 at 4:00pm MTN.
o Email proposal as a single PDF file to austin.rosenthal@artaicgroup.com
o Subject line should read: Proposal – Pitkin County Access Controls Modernization – Bidder
Name
The proposal package must include:
o Itemization of implementation fee structure (Project Manager will provide bid form by
5/16/25)
o Proposed schedule for the site survey
o Proposed implementation/installation duration, based on estimated hardware quantities
(Project Manager will provide by 5/16/25)
o Proposed terms and fee for a three and five year service agreement
o Proof of eligibility
o Company profile and references
7. Technical Specifications: Genetec Access Control System
General Requirements
● Supply, install, configure, and commission a Genetec Security Center system including Synergis™
access control.
● Configurations must comply with Genetec best practices and cybersecurity standards.
● System must be scalable for future expansion.
System Architecture
● Unified platform managed via Genetec Security Center
● Primary and auxiliary servers (Directory, Failover, Archiver, Web)
● Virtualization support (VMware/Hyper-V)
● Client workstations: Intel i7, 16 GB RAM, 512 GB SSD, Dual Monitor
bocc.con.086.25 Attachment A - ITB Documents
Access Control Components
● Controllers: Genetec Synergis Cloud Link or Genetec-certified hardware
● Card Readers: OSDP-compliant, multi-technology
● Locks: Electric strikes or magnetic, UL294 compliant
● Credentials: Proximity cards and/or mobile (Bluetooth/NFC)
Software Features
● Real-time monitoring and control
● Alarm/event notification
● Access reporting and logs
● Role-based access control, Active Directory integration
● Genetec Mobile app support
Cybersecurity
● TLS encryption, secure boot, signed firmware
● Role-based admin, activity logging
Network and Cabling
● Structured cabling: CAT6 or better
● PoE managed switches with VLAN
● Provide labeled as-built diagrams
Integration Requirements
● Integrate new and existing systems with video surveillance, elevator systems, intrusion panels
Training and Documentation
● Admin and operator training
● User manuals, quick guides
● Architecture diagrams, device info, backup procedures
Warranty and Support
● Minimum 1-year warranty
● Business hours of remote support
● On-site SLA: 24-hour response for critical issues
● Software update support for 12 months
8. Additional Information
Pitkin County reserves the right to accept or reject any bid and to annul the bidding process at any time
without incurring any liability.
bocc.con.086.25 Attachment A - ITB Documents
Exhibit A
Proposal Worksheet
Pitkin County
Access Control Implementation
Firm Name
Submittal Date
Number of years in business
Main Office Location
Servicing Office Location
Service Call Resource Distance from
Aspen (miles)
Service Call Response Time Commitment
(hours)
Pre-Implementation Implementation
Role1:
Role2:
Role3:
Role4:
Role5:
Role6:
Project 1 Project 2 Project 3 Project 4
Project Name
Date Completed
Owner Entity
Owner Contact Name
Owner Contact Email
Owner Contact Phone #
Facility Audit
Pre-Implementation System
Architecture
Functionality Planning
Implementation
[enter # of weeks] [enter # of weeks] [enter # of weeks]
Firm Qualifications Summary
Time Commitment to this Project (as a % of full time)Role Name # Yrs Experience
Proposed Team Summary
Similar Project Experience / References
Schedule Summary
bocc.con.086.25 Attachment A - ITB Documents
Exhibit A
Proposal Worksheet
Pitkin County
Access Control Implementation
Description Quantity Unit Unit Cost Total Cost Comments
Project Management -
Pre Implementation -
Facility Audit & Existing
Infrastructure Evaluation -
System Architecture & Functionality
Planning w/ Owner -
Other:-
Other:-
Other:-
Other:-
-
Description Part #Quantity Unit Cost Total Cost Comments
Project Management -
Implementation -
Hardware / Software -
Software GSC-5.13 1 -
Enterprise Package GSC Base E 1 -
Streamvault Directory SV-2040E-R6S-D480-436 1 -
Synergis Cloudlink SY-Cloudlink-G2 10 -
Reader Connection GSC-SY-E-1RE 80 -
Controller Board SY-LP1502 27 -
Reader Board SY-MR52-S3 42 -
Reader Board SY-MR50-S3 22 -
New Mobile Compatible Readers 175 -
4 Reader Enclosure 10 -
8 Reader Enclosure 8 -
16 Reader Enclosure 7 -
Labor -
Hardware Installation -
Programming & Implementation -
Training & Closeout Documentation -
Other: -
Other: -
Other:-
-
3 Year Service and Maintanance Agreement Terms & Fee Structure
[Itemize terms/fee in a format that makes sense (ie. annual fees, hourly rates, travel time, etc…)
Pre Implementation - Fixed Fee Proposal
Total Fixed Fee
Total iGMP Estimate
Implementation - Initial GMP Estimate
bocc.con.086.25 Attachment A - ITB Documents
Request For Proposal Clarification #1
DATE: 5/16/25
TO: Pitkin County Access Control Implementator Candidates
FROM: Artaic Group, LLC
RE: May 14, 2025 Invitation to Bid
1. Documents issued to date:
5/15/25 Pitkin County Access Control Implementation-Invitation to Bid
2. The following information is intended to supplement the Invitation to Bid document.
a. Interview Expectations
i. Candidates are expected to interview in-person (5/21/25) unless we are notified ahead of time.
ii. Location was provided in your calendar invite:
1. 530 East Main St, Aspen, CO
2. Marroon Bells Conference room on 3rd floor (this is a clarification)
iii. Within the 40 minute interview, candidates shall provide introductions and presentation for 15-20 minutes followed by
Q&A.
iv. Presentation should focus on your general implementation approach, including but not limited to:
1. Site survey & audit.
- How invasive? How long? What support will you need from Owner? Etc…
- Do you test existing cabling infrastructure for reuse viability?
2. Pre Implementation Phase
- How do you facilitate the planning process to understand Owners current challenges, Owners functionality
expectations, evaluate options, and finalize a system architecture for Owner acceptance?
- Owner has selected the Genetec Synergis system. How familiar are you with the product for hardware
selection, implementation, operation, and maintenance?
3. Implementation Phase
- Walk us through the proposed process.
- Do you implement a single facility, test, and turnover before moving to next? Or do you implement
multiple facilities simultaneously?
- Will Owner be operating existing and new systems concurrently until a final turnover? How does that
work, potential risks, etc…
- Will a facility lose access control for any duration? How can that be managed at a Jail and Courthouse?
- Generally, what risks exist during implementation and at turnover? How does your proposed approach
mitigate the risks?
4. Post-Implementation Phase
- Immediately after turnover what level of support is provided to monitor/commission the system to verify
there are no issues?
- Discuss the Owner training process.
- Regarding service calls that require on-site work, where would technicians come from? How many
technicians are available for rapid response to our location? What is your commitment in regard to
response time? How would you mitigate risk of inclement weather and travel challenge impacts to
response time?
bocc.con.086.25 Attachment A - ITB Documents
b. Selection Process
i. Selection Committee will complete a score card, at the conclusion of the interviews, utilizing the Evaluation Criteria
below.
ii. After Fee Proposal Worksheet is received (5/30/25), selection committee will update scoring for fee, schedule, and
references.
iii. Owner may contact individual candidates for further clarification after receipt of Fee Proposal Worksheet.
iv. Contract negotiation would begin with the preferred vendor.
c. Evaluation Criteria is modified slightly as follows:
i. Project Approach – 25%
ii. Fee Proposal – 20%
iii. Qualifications & References – 20%
iv. Schedule (pre-Implementation & Implementation Phases) – 15%
v. Service & Maintenance Agreement terms including Service Response Time Commitment – 20%
d. Fee Proposal
i. Complete the attached Exhibit A – Proposal Worksheet. Submit to Project Manager no later than 5/30/25 at 4:00pm
MTN. Submit the native Xcel file plus a signed .pdf copy.
ii. The contract will be executed in two phases:
1. Pre Implementation
- We are requesting a fixed fee to complete the existing facility audit, design and planning with the Owner.
The intent is to capture all costs up to the point where the project is ready to purchase hardware, from
Genetec.
2. Implementation
- The base contract will be amended to add a Guaranteed Maximum Price for hardware, software,
installation, programming, implementation, training, and turnover.
- At this time, we are asking for an initial GMP estimate based on approximate hardware quantities. The
final GMP will reconcile actual hardware quantities and associated labor.
e. Candidate may submit questions regarding the interview or proposal worksheet via email to
Austin.Rosenthal@ArtaicGroup.com
f. Attachments
i. Exhibit A – Proposal Worksheet (Xcel File)
Austin Rosenthal
Project Manager, Artaic Group
bocc.con.086.25 Attachment A - ITB Documents
1
Austin Rosenthal
From:Nate Williams <nate.williams@gosigil.com>
Sent:Friday, May 30, 2025 3:58 PM
To:Austin Rosenthal
Cc:Ben Williams
Subject:Proposal – Pitkin County Access Controls Modernization – Sigil Solutions
Attachments:Formatted Exhibit A - Proposal Worksheet_Sigil Solutions.pdf; Formatted Exhibit A -
Proposal Worksheet_Sigil Solutions.pdf; Exhibit A - Proposal Worksheet_Sigil
Solutions.xlsx
Hi Austin:
Pleased to submit Sigil's proposal package for the Pitkin County Access Controls Modernization project.
I've attached 2 documents for your and Pitkin County's review, per your request for PDF and Excel:
Exhibit A - Proposal Worksheet_Sigil Solutions (excel format)
Formatted Exhibit A - Proposal Worksheet_Sigil Solutions (PDF format) - the excel
spreadsheet export is pretty tough to look at so we made a more readable version for your and the
clients' review
You and the Pitkin team will likely note that some elements of our team composition and approach are
unique to the industry, which often hinders a true apples-to-apples comparison in situations like these.
We've tailored our business to support large-scale, multi-phase Genetec roll-outs—which has required
new roles, deliverables, project stages, and more.
Please reach out in the event that you or the clients have any questions. Thank you (and Chris!) for all the
help thus far, and please extend our gratitude to the clients for our inclusion in this process.
Have a great weekend,
Nate
Nate Williams
VP of Strategy
Sigil Solutions
Personal: +1-508-717-1166 | Main: +1-970-822-8084
gosigil.com
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.
Book time to meet with me
bocc.con.086.25 Attachment B - Sigil Proposal Documents
MAY 30, 2025
Exhibit A: Formatted Version
bocc.con.086.25 Attachment B - Sigil Proposal Documents
The security upgrade at Pitkin County is more than a discrete technology
project—it’s a pivotal investment for the county, the success of which
will impact the safety, activity, and day-to-day experience for the
county’s employees and citizens.
With deep experience in such large-scale and critical upgrades, Sigil
offers a uniquely strategic approach to the Pitkin County Access Control
Upgrade project, in which we not only guide the technology deployment
to success but aim to solve key organizational needs: risk mitigation,
operational efficiency, and user experience.
Finally, as an organization local to the valley, Sigil recognizes the
importance of this project for the community. We’re grateful for the
opportunity to join in this critical project and will reflect our
understanding of its utmost importance in every step of our participation.
Please reach out with any questions.
Nate Williams
VP of Strategy | 508.717.1166 | nate.williams@gosigil.com
HI
E
R
A
R
C
H
Y
O
F
N
E
E
D
S
User Experience
of county employees &
citizens that interface
with the system.
Operational Efficiency
of county operations, managing
access and security through
automations and systems.
Risk Mitigation
against threats to the safety, assets, and
operational stability of the county, its
employees, and its citizens.
TO THE PITKIN COUNTY TEAM:
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Contents
01.Qualifications, Team, Schedule
02.Pre-Implementation Proposal
03.Implementation iGMP
03.Maintenance & Service Details
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Qualifications, Team, Schedule
SECTION 1
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Firm Qualifications
Sigil was founded in Glenwood Springs, which serves as the
headquarters of our operations. As a service-centric
company deploying mission-critical systems, Sigil builds
dedicated service resources into capacity planning to
ensure at least 1 technician is always local and available to
respond to client emergencies.
Number of years
in business 3
Main office
location Glenwood Springs
Servicing office
location Glenwood Springs
Service Call Resource
Distance from Aspen (miles)40
Service Call Response
Time Commitment (hours)
On-Site: 0 - 6 hours*
Virtual: 0 - 2 hours**
*Sigil often has technicians working in Aspen; in case of emergency, arrival
time could be as low as ~10 minutes; maximum arrival time is 6 hours).
**Sigil's service desk operates at all times, with an average response time
under 30 minutes; our SLA guarantees a 2-hour maximum response time.
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Proposed Team Summary
Sigil deploys specialized roles across a unique project structure that was built from the ground up to support seamless large-scale Genetec implementations.
Role Responsibilities Name # Yrs Experience
Time Commitment to this Project (as a % of full time)
Pre-Implementation Implementation
Project Manager Leads all project activities to ensure successful delivery that meets county requirements, on time and within budget.Ben Williams 12 20% (27 hours over 4 weeks)20% (87 hours over 12 weeks)
Account Strategist Owns overall account success, aligning all planning and deployment efforts with Pitkin County’s organizational goals.Nate Williams 10 20% (27 hours over 4 weeks)5% (17 hours over 12 weeks)
System
Designer
Defines system architecture based on documented needs and
constraints; ensures all deployments conform to design.
Chris
Tucker 7 35%
(56.5 hours over 4 weeks)
15%
(72 hours over 12 weeks)
UI/UX Strategist Advocates for system users—admins, operators, and end users—by aligning configurations to their usability needs.Travis Rozich 9 5%(6.5 hours over 4 weeks)10%(38 hours over 12 weeks)
Genetec Programmer Implements system logic, integrations, and custom configurations within Genetec Security.David Janssen 10 -30%(144 hours over 12 weeks)
Technical Lead Serves as the primary technical authority, responsible for network design, cybersecurity posture, and system resiliency.Cliff Galiher 31 5% (4.5 hours over 4 weeks)15% (65 hours over 12 weeks)
Security
Technician
Executes on-site installation with precision and efficiency, in
compliance with system specs and project timelines.
Paul
Jones 4 20%
(34 hours over 4 weeks)
40%
(186 hours over 12 weeks)
Security Technician Executes on-site installation with precision and efficiency, in compliance with system specs and project timelines.MarshallBowman 12 -25% (125 hours over 12 weeks)
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Similar Project Experience / References
Sigil specializes in large-scale Genetec implementations, often broken into multiple phases across years-long development cycles.
Project Name WPR Genetec Implementation CDA Genetec Access Control Takeover RGCA Genetec / Network Upgrade Wohali Genetec Implementation
Description
Ongoing Genetec deployment (access control, surveillance, LPR) across ~14,000 acre private ski club/community (~10 year development timeline)
Genetec access control takeover (existing system upgrade) across 8 municipal buildings including courthouse, police, education, and more.
Year 1 was design/planning plus emergency project to repair existing system from lightning strike; Year 2 is full scale Genetec implementation
Genetec (access control, surveillance, LPR) & high security network deployment for first development phase of private golf club/community spanning ~5,000 acres
Date Completed
•Member Gatehouse: Nov. 23
•Construction Entrance: Nov. 23
•Golf Buildings: Jul. 24
•Ski Lifts: Feb. 25
•All Buildings: Sept. 2024
•Phase 1 - Planning + Lightning Strike Repair: Oct. 2024
•Phase 2 - Genetec Implementation: Ongoing
•Gatehouse & Lodge: July 2024
•Construction HQ Buildings: Nov. 2024
Owner Entity Wasatch Peaks Ranch Coeur D'alene Tribe Rifle Garfield County Airport Wohali
Owner Contact Name Sue Thomas Head of Security Jay TaylorIT Lead Fil MerazOperations Lead Jim OlsenHead of Security
Owner Contact Email sue.thomas@wasatchpeaksranch.com jay.taylor@cdatribe-nsn.gov fmeraz@garfieldcountyco.gov Jolson@Wohali.com
Owner Contact
Phone #(435) 640-8662 (208) 686-6409 (970) 309-5475 (385) 552-9171
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Schedule Summary
Based on estimated durations (below) and Sigil’s current capacity planning, a Dec. 31st completion date is confidently achievable. Sigil can begin Discovery
promptly upon County readiness.
1 week
1 week
Pre-Implementation (4 weeks)
2 weeks
2 weeks
Implementation (12 weeks)
1 week 4-5 weeks
2-3 weeks
~4 weeks
4-5 weeks 1 week
1 week
Stakeholder interviews & documentation synthesis
Technology strategy & scoping
(incl. client review)
On-site discovery (8 buildings) and synthesis
System design /
engineering (incl. BOM)
Procurement and shipping (lead time varies)
Training and handover (rolling training from pre-config to final
install.
As-builtsEngineering (Floorplans, IO diagrams, Equipment schedules and
calculations, Equipment mounting details, Trade coordination)
Pre-configuration in lab for all possible equipment
Installation, timing may vary based on
building size and Pitkin Co. schedule
Please note that Implementation schedule is partially dependent on Pitkin County
scheduling and size of buildings (undetermined due to lack of in-person discovery)
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Pre-Implementation Proposal
SECTION 2
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Pre-Implementation: Fixed Fee Proposal
The Pre-Implementation project aims to deeply understand Pitkin Co.’s current state, define its desired future state, and engineer an “orderable” solution that
will bridge the gap between the two. The total cost of the Pre-Implementation Proposal stands at $27,212.50.
Phase Activity Description Hours Total Cost
DISCOVERY
Develop deep understanding of
current state system
(equipment inventory, system
configuration, pain
points/strengths) and the
future state needs for Pitkin
Co's access control and broader
security modernization.
Stakeholder Interviews (x5)
5 one-hour virtual interviews with relevant stakeholder groups (Executive, Sys. Admin, Operator, IT, Operations/Facilities) and 2-3 Sigil attendees. Estimates include preparation of interview guides and synthesis. Operator / Sys. Admin interviews will include current system walkthroughs.16 $ 2,800.00
Existing Documentation Review & Synthesis Request of existing documentation (e.g. building floorplans, network topography, system documentation), review of documentation by 3 department leads)4 $ 700.00
Building Audit – In Person Discovery
Full audit of all existing equipment and all relevant locations & testing of representative wiring to determine infrastructure performance; 2 Sigil attendees (PM & Technician) spending 2 hours per building with 8 buildings total. 2 hours of technician travel per day for 3 days has been included into this labor estimate; PM travel will not be charged.
38 $ 6,650.00
Building Audit – Documentation & Synthesis Technician collation of all photos & notes taken per location, review by lead designer to determine initial list of equipment to be integrated into future state system 16 $ 2,800.00
DESIGN
Based on stakeholder input and site/system audits, define future state technology strategy and architect an implementation-ready system that meets Phase 1 needs while providing scalable foundation for future efforts.
Technology Strategy
& Scoping
2 deliverables in PDF form: North star strategic direction (including county objectives, system
architecture/configuration direction, technology roadmap) & scope document with all functional system
requirements 21.5 $ 3,762.50
Design Documentation: Device Layout Exhibits
8 deliverables in PDF form: Floor plan views of future state system design (i.e. reader locations, head-end equipment, infrastructure requirements) with call-outs of current state equipment that will be integrated into the future state system 32 $ 5,600.00
System Engineering & Architecture
1 deliverable in PDF form: Bill of materials creation based on technology strategy/scoping & design documentation with reviews by all relevant stakeholders (Pitkin County representatives and technology partners) to ensure holistic alignment 24 $ 4,200.00
GENERAL Weekly PM Overhead 1 hour of pure project management admin. per week; please note that PM involvement in activities above has been included in labor estimates 4 $ 700.00
Sigil’s labor rate for non-install projects is $175.00/hour
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Pre-Implementation: Resourcing Details
A cross-functional team will be guided by Project Manager and Account Strategist to examine Pitkin County’s challenges and objectives from all angles.
Activity
Dedicated Hours
Sub-Total HoursBen
Project
Manager
Nate
Account
Strategist
Chris
System
Designer
Cliff
Tech. Lead
Travis
UI/UX
Strategist
Paul
Security
Technician
Stakeholder Interview & Synthesis - Executive 1 2 1 4
Stakeholder Interview & Synthesis - Admin 1 2 3
Stakeholder Interview & Synthesis - Operator 1 2 3
Stakeholder Interview - IT 2 1 3
Stakeholder Interview - Operations/Facilities 2 1 3
Existing Documentation Synthesis 1 1 1 1 4
Building Audit - In Person Discovery 16 16 32
Building Audit - Synthesis 4 12 16
Building Audit - Technician Travel (3 days)6 6
Technology Strategy 1 8 1 1 11
Scope Document 1 8 0.5 0.5 0.5 10.5
DLE 32 32
Engineering / Bill of Materials 4 2 16 2 24
PM Overhead 4 4
Total Hours 27 27 56.5 4.5 6.5 34 155.5
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Implementation iGMP
SECTION 3
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Implementation - Initial GMP Estimate
The iGMP estimate below is based on GSA pricing and dedicates a strong cross-functional team to ensure project success.
Category Description Part #Qty.Unit Cost Total Cost Comments
Hardware / Software
Software GSC-5.13 1 $ 0.00 $ 0.00
Enterprise Package GSC Base E 1 $ 3,589.90 $ 3,589.90
Streamvault Directory SV-2040E-R6S-D480-436 1 $ 7,257.43 $ 7,257.43
Synergis Cloudlink SY-Cloudlink-G2 10 $ 964.84 $ 9,648.40
Reader Connection GSC-SY-E-1RE 80 $ 80.71 $ 6,456.80
Controller Board SY-LP1502 27 $ 1,349.32 $ 36,431.64 Discontinued, updated to MP1502
Reader Board SY-MR52-S3 42 $ 640.06 $ 26,882.52
Reader Board SY-MR50-S3 22 $ 360.90 $ 7,939.80
New Mobile Compatible Readers SY-40TKS-00 175 $ 290.25 $ 50,793.75 HID Signo40
4 Reader Enclosure SY-DV4RD-E2VM-WPA 10 $ 1,203.46 $ 12,034.60 Includes power supplies & relays
8 Reader Enclosure SY-DV8RD-E4VM-WPA 8 $ 2,248.00 $ 17984.00 Includes power supplies & relays
16 Reader Enclosure SY-DV16RD-E8M2-WPA 7 $ 4,267.01 $ 29869.07 Includes power supplies & relays
Labor
Project Management Hourly labor 87 $ 150.00 $ 13,050.00
Resourcing details can be found on subsequent page.
Account Strategy Hourly labor 17 $ 150.00 $ 2,550.00
Hardware Installation Hourly labor 352 $ 150.00 $ 52,800.00
Programming & Configuration Hourly labor 168 $ 150.00 $ 25,200.00
User Interface Strategy + Training Hourly labor 38 $ 150.00 $ 5,700.00
System Design & Documentation Hourly labor 72 $ 150.00 $ 10,800.00
Total iGMP estimate $ 318,987.91
GSA pricing discount has been applied based on published pricing / contract details as of 05/30/2025, including 20% volume discounts for equipment order exceeding $150,000.00. All items not included within Genetec's GSA contract has been listed at MSRP. Please note that final GSA pricing may include variations in specific item discounts based on procurement process.
Procurement
Information:
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Implementation – Resourcing Details
Unified by PM guidance, Sigil’s cross-functional team ensures dedicated subject matter expertise while maintaining seamless hand-offs.
Week General Stage
Ben
Project
Manager
Nate
Account
Strategist
Chris
System Designer
Travis
UI/UX Strategist
David
Genetec
Programmer
Cliff
Technical Lead
Marshall
Security
Technician
Paul
Security Technician
1 Ordering 16 4 16
2 Engineering 1 8
3 Engineering 1 8
4 Engineering 1 8 4
5 Pre-configuration 4 1 8 3 24 15 8
6 Pre-configuration 4 1 4 6 30 15 6
7 Pre-configuration 4 1 4 6 30 15 5
8 Install 10 1 2 4 40 4 30 40
9 Install 10 1 2 4 20 4 30 40
10 Install 10 1 2 4 4 30 40
11 Install 10 1 2 4 4 30 40
12 Turnover 16 6 8 7 5 7
Total Hours 87 17 72 38 144 65 125 186
Hours by Activity
color coded for associated resources
PM 87
Account Strategy 17
Hardware Installation 352
Programming & Configuration 168
User Interface Strategy +
Training 38
System Design &
Documentation 72
bocc.con.086.25 Attachment B - Sigil Proposal Documents
iGMP Assumptions
The following items have been identified as part of the broader ITB
scope that are not included in the iGMP exercise. These have been listed below to explicitly recognize that the iGMP equipment list &
budget is not necessarily comprehensive of the ultimate solution that Pitkin County will implement.
✓Advantage Licenses*
✓Remote Access Server
✓Failover Server
✓Archiver Server(s)
✓Active Directory Plug-in
✓Backup Batteries for each reader enclosure
✓Door Position Sensors
✓Door Locking Mechanisms (e.g. electric strike, mag lock, etc.)
✓Network Equipment (switches, firewalls, rack, patch panels)
✓Surveillance Integration
✓Elevator System Integration
✓Intrusion System Integration
✓Key Cards, Fobs, Stickers, etc.
✓Printers, Enrollers, etc.
The following technical assumptions have been made to inform the
GMP pricing exercise on Sheet 1. Please note that this is not a holistic list of assumptions but rather illustrative of high-level guidance
provided in Sigil proposals; on-site and virtual discovery required to document full list of assumptions.
✓Reader enclosures are all sized appropriately, will physically fit in
desired location, and will have power and network available
✓Existing cable can support upgraded access control system
✓Existing network topography supports multi-site Genetec system
✓Electrician available for all high voltage work (e.g. hardwire in new panels & unwire old panels)
✓Power available that meets equipment requirements in all relevant
locations
iGMP Exclusions
*For iGMP exercise, Sigil assumes 240 reader Advantage licenses based on quantity of door controllers and reader connections (3 year licenses $34.40 / ea. Total = $8,256.00). Additional discovery required for final Advantage count.
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Maintenance & Service Details
SECTION 4
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Maintenance & Service - 3Y Fees & Terms
While Sigil typically tailors Managed Service plans to client needs/budgets, our philosophy is to prevent issues before they happen to minimize unknown costs.
Objective Tactic Line Item Frequency Quantity Device
Count Unit Unit Cost Total Cost
(3 Years)
Preventative Maintenance Minimize issues system-wide and ensure strong cybersecurity through patch & firmware updates and proactive system management.
Patch & Firmware UpdatesManagement of all software and firmware—remote for all systems except Reader Firmware .
Genetec Software & Driver Updates - Servers & Workstations Monthly 0.5 hours(per server)1 Labor (hourly)$175.00 $ 3,150.00
Microsoft Operating System Updates - Servers & Workstations Monthly 5 minutes (per server or workstation)1 Labor (hourly)$175.00 $ 525.00
Server & Workstation Firmware Updates Quarterly 15 minutes(per server or workstation)1 Labor (hourly)$175.00 $ 525.00
Cloudlink Firmware Updates Monthly*0.5 hours (per Cloudlink) 10 Labor (hourly)$175.00 $ 31,500.00*
Controller & Reader Board Firmware Updates Quarterly 5 minutes (per controller or board)91 Labor (hourly)$175.00 $ 15,925.00
Reader Firmware Updates & Inspection [IN PERSON]Due to current HID technical procedures, reader firmware updates must be completed in-person via Bluetooth or direct connection.
Once per Three Years 15 minutes (per reader)175 Labor (hourly)$175.00 $ 7,656.25
Software Solution Add-On'sAntivirus & Back-up services for enhanced system management.
Managed Antivirus Solution (optional add-on)Monthly 1 seat (per server or workstation)1 Subscription (monthly)Discovery required**
System Back-Up Solution (optional add-on)Monthly Discovery required**TBD*Discovery required**
System Health & Performance Management
Tracking, reporting, and management of system-wide health, performance, and security.
Remote Monitoring & Management Software Monthly subscription for RMM software on each managed server & workstation.Monthly 1 seat (per server or workstation)1 Subscription (monthly)$5.00 $ 180.00
Automated System Notifications Configuration & management of automated notifications on Genetec system & connected device health and performance.
Always On(One-time Yearly Config) 1 hour N/A Labor (hourly)$175.00 $ 525.00
System Health & Performance ReportsQuarterly summary of Genetec system / device status and health, including performance and cybersecurity metrics, with a changelog of key software and configuration updates.
Quarterly 1 hour N/A Labor (hourly)$175.00 $ 2,100.00
Issue Resolution & Terms
Service & support for issues that arise.
Hourly Service & Support (Time & Materials)As-needed hourly service & support including: proactive incident response, troubleshooting, how-to support, travel time, and ad hoc consulting. N/A As needed N/A Labor (hourly)$175.00 N/A
One-Year Sigil WarrantySigil Solutions warrants its workmanship and provided equipment against defects in materials and workmanship for a period of 365 days following the date of Project Completion.
First Year As needed N/A N/A $0.00 $0.00
Total 3 Year Service and Maintenance: $62,086.25
Total 3 Year Service and Maintenance:(Sample Custom Approach, with Quarterly instead of Monthly Cloudlink Updates)$38,461.25
* IMPORTANT NOTE: Recommended monthly due to patch releases; can be reduced to quarterly or yearly due to unusually high volume of Cloudlinks** Requires discovery with IT lead to determine standards and existing tooling
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Thank you.
bocc.con.086.25 Attachment B - Sigil Proposal Documents
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
1/29/2025
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
Docusign Envelope ID: 780E99EE-A8FE-446B-9DA9-26800689D1AA
Certificate Of Completion
Envelope Id: BCB382D2-DCFE-46C4-A40B-6E36B9E56A92 Status: Completed
Subject: Sigil Solutions | Pitkin County Contract 086.25 for Review and Signature
Source Envelope:
Document Pages: 58 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
6/27/2025 10:14:46 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jodie Grady
Jodie.grady@pitkincounty.com
Assets Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:280:8101:be90:8987:98e8:9db9:dbe5
Sent: 6/27/2025 10:18:20 AM
Viewed: 6/27/2025 11:16:54 AM
Signed: 6/27/2025 11:17:42 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nate Williams
nate.williams@gosigil.com
VP of Strategy
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 98.11.135.130
Sent: 6/27/2025 11:17:45 AM
Viewed: 6/27/2025 11:37:59 AM
Signed: 6/27/2025 11:45:34 AM
Electronic Record and Signature Disclosure:
Accepted: 6/27/2025 11:37:59 AM
ID: 40ab52f4-637f-42e3-9bd8-ba2bcbd97c35
Company Name: Pitkin County, Colorado
Kara Silbernagel
kara.silbernagel@pitkincounty.com
Deputy County Manager
Pitkin County Colorado
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.203.8.247
Sent: 6/27/2025 11:45:37 AM
Viewed: 6/27/2025 11:52:48 AM
Signed: 6/27/2025 11:53:22 AM
Electronic Record and Signature Disclosure:
Accepted: 6/26/2025 10:29:11 AM
ID: 13c88870-faf6-4375-8fed-1bd1d274f164
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/27/2025 11:53:25 AM
Resent: 6/27/2025 11:53:31 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/27/2025 11:53:26 AM
Viewed: 6/27/2025 11:54:19 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/27/2025 10:18:20 AM
Certified Delivered Security Checked 6/27/2025 11:52:48 AM
Signing Complete Security Checked 6/27/2025 11:53:22 AM
Completed Security Checked 6/27/2025 11:53:26 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Nate Williams, Kara Silbernagel
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.