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Home My WebLink Aboutbocc.con.amended.012.25 A-18/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10021211.544512 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jeff Pendarvis County Representative Phone (970) 618-3481 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 13,000.00 $ - $ - $ 13,000.00 Facilities Task Order to provide troubleshooting for failing VRF systems, including compressors, reversing valves, line set and previous Commissioning Documentation for the Sheriff and Administration Building. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Sherriff and Admin Building VRF SGM, Inc. $ 13,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 13,000.00 Formal Services/Maintenance 2/11/2025 12/31/2025 Task Order 012.25 A-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Sherriff and Admin Building VRF Task Order Number: 012.25 A-1 Task Order Budget Line Item: 10021211.544512 OWNER: CONTRACTOR: Pitkin County SGM, Inc. Jeff Pendarvis – Facilities Mike Fowler 530 E Main St 118 W Sixth St, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 618-3481 Phone: (970) 945-1004 jeff.pendarvis@pitkincounty.com mikef@sgm-inc,com PROJECT NAME: SHERRIFF AND ADMIN BUILDING VRF START DATE: February 11, 2025 END DATE: December 31, 2025 The Master Service Agreement for Provision of On-Call General Engineering Services (the “Agreement”) dated February 1, 2025 between the Board of County Commissioners of Pitkin County (the “County”) and SGM, Inc. 118 W Sixth St, Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide the services described in the attached Scope of Work (“Attachment A”) 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Thirteen Thousand dollars and Zero cents ($13,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 012.25 A-1 and Sherriff and Admin Building VRF. Invoices shall be sent electronically in PDF format to wendy.elkin@pitkincounty.com. Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Jeff Pendarvis, Manager Facilities Operations will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Jun-25-2025 Jeff Pendarvis Facilities Operations Manager Mike Fowler Principal Jun-25-2025 Pitkin County On-Call Engineering Services Master Service Agreement #: 012.25 1 TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Facilities Department Contact: Jeff Pendarvis Task Order Name: Sherriff and Admin Building VRF Task Order Number: 012.25 A-1 Task Order Start Date: 2/11/2025 Task Order End Date: 12/31/2025 SGM Project Manager: Mike Fowler (970) 945-1004 mikef@sgm-inc.com 1. Contractor’s Obligations A. Project Description Provide troubleshooting for failing VRF systems, including compressors, reversing valves, line set and previous Commissioning Documentation for the Sheriff and Administration Building. B. Work Plan Proposed scope of work: ·Site visit(s) as necessary. ·Discussions with the manufacturer: Trane ·Trouble shooting. ·Documentation review. ·Repair review and possible design assistance. C. Exclusions and Limitations ·Work will proceed as directed by County staff and scope may be adjusted as needed and as approved by the County. 2. Compensation and Expenses. Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: Thirteen-thousand-dollars and zero-cents ($13,000.00) for all services rendered. Attachment A Certificate Of Completion Envelope Id: DC3EBBE6-4334-4B13-BF46-525D816F743D Status: Completed Subject: SGM Inc| Pitkin County Task Order 012.25 A-1 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 73.3.254.182 Record Tracking Status: Original 6/24/2025 4:50:55 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Liz Woods Liz.Woods@PitkinCounty.com Pitkin County Finance Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 6/24/2025 4:52:55 PM Resent: 6/24/2025 4:56:35 PM Viewed: 6/25/2025 9:10:16 AM Signed: 6/25/2025 9:11:30 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Jeff Pendarvis jeff.pendarvis@pitkincounty.com Facilities Operations Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 6/25/2025 9:11:32 AM Viewed: 6/25/2025 9:18:06 AM Signed: 6/25/2025 9:18:19 AM Electronic Record and Signature Disclosure: Accepted: 6/25/2025 9:18:06 AM ID: 822e3e58-26cb-4dac-8fb7-83ee53102437 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 6/25/2025 9:18:21 AM Viewed: 6/25/2025 9:18:56 AM Signed: 6/25/2025 9:19:09 AM Electronic Record and Signature Disclosure: Accepted: 6/25/2025 9:18:56 AM ID: 6918eaf4-802c-4200-a4fc-81469f746fd3 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/25/2025 9:19:10 AM Resent: 6/25/2025 9:19:14 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/25/2025 9:19:11 AM Viewed: 6/25/2025 9:20:45 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Wendy Elkin wendy.elkin@pitkincounty.com Facilities Admin Specialist Pitkin County Colorado Security Level: Email, Account Authentication (None) Sent: 6/25/2025 9:19:11 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/24/2025 4:52:55 PM Envelope Updated Security Checked 6/24/2025 4:55:49 PM Envelope Updated Security Checked 6/24/2025 4:55:49 PM Envelope Updated Security Checked 6/24/2025 4:55:49 PM Envelope Updated Security Checked 6/24/2025 4:55:49 PM Certified Delivered Security Checked 6/25/2025 9:18:56 AM Signing Complete Security Checked 6/25/2025 9:19:09 AM Completed Security Checked 6/25/2025 9:19:11 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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