HomeMy WebLinkAboutbocc.con.036.258/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10016100.531000.10254
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Suzanne Wolff County Representative
Phone (970) 920-5093
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 180,000.00
$ -
$ -
$ 180,000.00
036.25
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Short-Term Rental Impact Study
Economic & Planning Systems, Inc.
$180,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$180,000.00
Formal
Services/Maintenance
4/2/2025
4/1/2026
New Contract
Community Development
Contract to provide a study regarding the economic impact of short-term rentals in the County.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
RFP # 036.25 Rev. 2021.10.25 CDD
NOTICE OF INTENT TO AWARD
Date: March 27, 2025
To: Economic & Planning Systems, Inc.
Andrew Knudtsen, Principal-In-Charge
730 17th Street, Suite 630 Denver, CO 80202
RE: RFP 036.25 – Short-Term Rental Impact Study
The County, having duly considered the Proposal submitted on February 26, 2025 for the work covered by the Contract Document titled Pitkin County RFP 036.25: Short-Term Rental Impact Study, and it appearing that the qualifications and information in your Proposal Form are fair, equitable, and to the best interest of the County, hereby issues this
notice of intent to award your organization for this project. The award of this project is
contingent upon the successful negotiation of the Contract terms, at which point a Notice of Award will be issued and the contracting process shall commence.
In accordance with the terms of the Contract Documents, you will be required to execute
the Contract upon final approval of the project scope, deliverables, and budget
confirmation.
PITKIN COUNTY
________________________________________________ !#COUNTY REPRESENTATIVE#! Date
CONTRACTOR Receipt of the above Notice of Intent to Award is hereby acknowledged
________________________________________________
!#VENDOR SIGNATURE#! Date
Mar-27-2025
Pitkin County Procurement
Procurement Specialist
Managing Principal
Mar-27-2025
Andrew Knudtsen
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made April 2, 2025 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Economic & Planning Systems, Inc., 730 17th Street, Suite 630, Denver, CO 80202
(hereinafter called the “Contractor”) to perform the following work: Short-Term Rental Impact
Study (“Project”).
I.Term of Contract: The term of this Contract is from April 2, 2025 to April 1, 2026.
II. Contractor’s Obligations. Pursuant to Contractor’s Proposal (“Attachment B”),
Contractor shall perform the economic study and analysis services described in the
attached County RFP # 036.25 (“Attachment A”) in order to provide the County with
an understanding of the impact of short-term rentals in Pitkin County.
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
One Hundred Eighty Thousand dollars and Zero cents ($180,000.00) for all services
rendered. By contract or amendment, the County and Contractor may reallocate the
budget among project tasks if the total budget amount remains unchanged. Contractor
shall invoice for the project monthly based on hours worked, with payment expected
within thirty (30) days of invoice. Any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
IV.County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V.Pitkin County’s Obligations.Pitkin County shall administer this Contract through
a County Representative. Jeanette Muzio, STR Administrator will manage the project
as the County’s Representative. In the event that Jeanette Muzio is not available, an
alternate representative will be appointed who shall assume the County
Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI.Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B.Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C.Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D.Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E.Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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VIII.Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX.Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X.Integration and Modification.
A.This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B.The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI.Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree, to the extent the claim was caused by Contractors sole negligence. It is
agreed that the Contractor will be responsible for primary loss investigation,
defense and judgment costs where this Contract of indemnity applies. In
consideration of the award of this Contract, the Contractor agrees to waive all rights
of subrogation against the County its subsidiary, parent, associated and/or affiliated
entities, successors, or assigns, its elected officials, trustees, employees, agents, and
volunteers for losses arising from the work performed by the Contractor for the
County.
The Contractors obligation to indemnify Pitkin County under this Contract shall in
no circumstance be interpreted as a requirement or obligation for Contractor to
indemnify Pitkin County, or County affiliated stakeholders, from Pitkin County or
Affiliates own negligence or willful wrongdoing.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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B.Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII.Accessibility.
The Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A.Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a.Policy shall contain a waiver of subrogation against the County.
b.This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
•Premises and Operations
•Explosions, Collapse and Underground Hazards
•Personal / Advertising Injury
•Products / Completed Operations
•Liability assumed under an Insured Contract (including defense costs assumed under
contract)
•Independent Contractors
•Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
•The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3)Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4)Special Coverages (check as appropriate and insert amount):
a.☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2)In addition, these Certificates of Insurance shall contain the following
clauses:
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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a.The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b.The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c.Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d.Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3)Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4)The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI.Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII.Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII.Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX.Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Jeanette Muzio 530 E Main Street, Suite 205
Aspen, CO 81611
Email: jeanette.muzio@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor: Economic & Planning Systems, Inc. 730 17th Street, Suite 630 Denver, CO 80202
Phone: (303) 623-3557
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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Email: aknudtsen@epsdenver.com
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above.
ECONOMIC & PLANNING SYSTEMS, INC.
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
________________________________________________ !#SECTION LEADER#! Date
COUNTY MANAGER APPROVAL:
________________________________________________ Date
Apr-11-2025
Nicole Rebeck-Stout
Deputy Director of Community Development
Suzanne Wolff
Apr-11-2025
Director
Managing Principal
Andrew Knudtsen
Jun-05-2025
County Manager
Jon Peacock
Jun-17-2025
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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PUBLIC NOTICE
Pitkin County is accepting proposals to provide a Short-term Rental Impact Study.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on
February 7, 2025. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on February 26, 2025.
Published in the Aspen Daily News: 2/3/2025 and 2/10/2025.
Attachment A
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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PITKIN COUNTY SHORT-TERM RENTAL IMPACT STUDY
Table of Contents
REQUEST FOR PROPOSAL I.INTRODUCTION 3
II.COUNTY BACKGROUND 3 III.SCOPE OF WORK 4 IV.SELECTION PROCESS 6 A. SUBMITTALS 4 B.TIME SCHEDULE 7 C.EVALUATION CRITERIA AND WEIGHING 8 D.SELECTION COMMITTEE 9 E.CONTRACT 9
PROPOSAL FORM 10 INSTRUCTIONS TO PROPOSERS 12
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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REQUEST FOR PROPOSALS
SHORT-TERM RENTAL IMPACT STUDY
GENERAL INFORMATION TO PROPOSERS
ISSUED: January 29, 2025 DUE: February 26, 2025 by no later than 2:00 PM MT
I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for the
provision of a Short-term Rental Impact Study. The County will award a one-year contract.
II.COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote public
trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public assets, and organization in better condition than we found them for current and future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business. Excellence: We are committed to providing quality services that are accessible, accurate
and innovative to meet our community’s needs. Collaboration: We work together as employees and with citizens and other government, non-profit and private sector organizations helping each other succeed in promoting and achieving the public’s goals. Open Communication: We are committed to listening to our citizens and partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable employees and support their professional and personal growth.
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
Short-term Rental Licensing Background Information
Following the Colorado Legislature’s 2020 adoption of an amendment to the County
General Police Powers Statute allowing Counties to regulate short-term rental activity, Pitkin County commenced a regulatory program. On June 22, 2022, Board of County Commissioner (“BOCC”) Ordinance No. 028-2022 adopted the STR Code to regulate all
short-term rental activity in unincorporated Pitkin County. The regulations have been effective since September 20, 2022. Notably, the BOCC expressed concerns about short-term rental activity and the potential impacts to community character, demands for public services, concerns about a potential reduction in workforce housing and potential increased traffic from the required services to the short-term rental units. To temper the assumed impacts of short-term rental activity in the County, the BOCC required the following, among other regulatory requirements:
●Evidence of prior rental history between the dates of May 11, 2017 and May 11,
2022; and ● A minimum night stay of four (4) nights and a maximum number of nights peryear of 120 nights.
The STR Code originally established the BOCC as the approval body for applicants with properties in the Rural and Remote zone district, a backcountry zone district with limited road infrastructure and access to services. On June 14, 2023, after the BOCC denied an
STR License application in the Rural and Remote zone district, BOCC Ordinance No. 017-2023 approved an amendment to Title 6 of the County Code prohibiting STR Licenses in the Rural and Remote zone district. Later the requirement to prohibit STR
activity in the Rural and Remote zone district was memorialized in the Land Use Code, Title 8 with the BOCC Ordinance No. 027-2024. Notably, STR activity was further restricted in the other backcountry zone districts including Transitional Residential-1
zone district and Transitional Residential-2 zone district. BOCC concerns about STR activity in the backcountry centered on the lack of access to services and the risk for wildfire.
On June 13, 2023, BOCC Ordinance No. 024-2023 approved an amendment to Title 6 of the County Code to revise STR License requirements in the Village Commercial zone district to allow for a minimum of a two-day rental, compared to the previous four-day rental minimum. The code amendment also allowed properties in the Village Commercial
zone district to rent for a maximum of 180 nights per year. The reason for this code amendment was to allow for more tourist accommodations to function within a commercial zone district in Historic Redstone. To put this in perspective, the majority of
the land area in Pitkin County is zoned for single-family residential.
III.SCOPE OF WORK
Pitkin County seeks a consultant to perform an analysis of the impacts of short-term rental
activity with mitigation measures identified. The STR impacts mitigation recommendation will be
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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implemented in this project. The following scope of work is intended to answer the following
inquiries:
●What impacts does STR activity have on Pitkin County in terms of community character,
public safety, workforce housing, employment generation and traffic?
●Can the impacts of STR activity be mitigated and, if so, what are the mitigation
strategies?
●How can a mitigation solution be implemented in the context of the existing STR
Licensing program?
The following are recommended phases and scope for the project.
A.Phase 1 - Project Initiation
a.Host a project kickoff meeting with the County staff assigned to manage the
short-term rental impact study project.
b.Recurring project management meetings are anticipated throughout the project.
B.Phase 2 - Existing Conditions and Analysis of STR Impacts
a. Become familiar with the existing short-term rental licensing program including
objectives, code language, administrative process, appeals history, public
comment record and Colorado State Law.
b. Meet with Community Development Department staff to gain further
understanding of the STR program including progress in meeting the
BOCC’s goals and objectives, data sources, community response, etc.
c. Host a work session with the BOCC to gain their insight and intent for the STR
impact study project.
d. The Consultant shall analyze various community impacts to more fully
understand the impacts of the short-term rental program in Pitkin County.
e. Gain insight from the community via a questionnaire, public engagement event,
or selected interviews with STR License holders.
f. Prepare an existing conditions and analysis of STR Impacts memorandum
summarizing this phase of work.
C.Phase 3 - Mitigation Scenarios for STR Impacts
a.Evaluate each impact category from the previous phase and identify potential
mitigation options.
b.Host a work session with the BOCC to present the recommended mitigation
scenarios for STR Impacts.
c.Conduct any additional work to finalize recommendations. Note that if an impact
fee is recommended as mitigation then the necessary nexus study is required to
be completed in the scope of work.
D.Phase 4 - STR Impacts Final Report
a.Document the recommended STR mitigation recommendations with
implementation guidance.
E.Phase 5 - Adoption and Implementation
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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a.Support staff to draft and present an ordinance reflecting the STR impacts
mitigation recommendation from the Final Report and present the BOCC item at
regular meetings. Two readings are required.
IV.SELECTION PROCESSThe County is required by the terms of the Pitkin County Procurement Code to conduct a
competitive selection process to select a Contractor for the above-described proposal. Thisprocess shall be through formal proposals submitted in response to this Request forProposals.
A.SUBMITTALS
1.Proposer shall submit proposals for this Service as outlined in the Request forProposals and Scope of Services, or an alternately developed plan as developed byProposer in response to and in accordance with this Request for Proposals andInformation to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Typeface shall be legible. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly
highlighted. Template Contract change requests will not be reviewed until scoring has been completed and, as such, any information that could be considered material to your proposed response to the solicitation should not be included in the sample
Contract. Proposals may include pages up to 11”x17” size, as needed. a. The proposal must contain name, address, daytime phone number(s),
and e-mail address for person(s) to whom additional selection process requests should be communicated; b. A proposed approach to the project, proposed work schedule, and proposed method of compensation for services rendered; c. A statement of Qualifications of the Proposer and any subcontractorsanticipated to perform under the awarded contract; d.Previous Work. Summarize planning and related work with or for localgovernments within the last three years.
e.References, especially those for significantly similar projects with localgovernments; f.A completed Proposal Form (may indicate “In Attached Documents” for
Approach and Qualifications/References sections of the provided Proposal Form, if desired. The Proposal Form, however, will not be considered complete if any and all addenda are not acknowledged and the form has
not been signed); g.List of all subcontractors (including qualifications);h.Fee schedule of standard rates for any work that may not be included in
provided Scope of Work, as applicable
2.Proposer may be required to supply additional information upon request, or to
make additional submissions under secondary selection criteria, if necessary.
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3.Any and all questions or comments shall be submitted via email toprocurement@pitkincounty.com no later than 4:00 PM MT on February 7, 2025.
All requests must have the email subject line, “RFP 036.25 SHORT-TERMRENTAL IMPACT STUDY Request for Clarification and Questions.” Allquestions, comments and answers provided shall be shared with all Proposers via
addendum posted on BidNet Direct. Addendum(s) will include the requests forclarification and questions, as written by the Proposer.
4.All Proposals must be uploaded to the BidNet Direct website. Proposals will notbe accepted in any other form or manner.
5.During the Request for Proposal selection process, all proposals shall remainconfidential. The entire selection process (procurement) file shall be available tothe public (which includes all Proposers) after an agreement is approved by theCounty, except those items for which confidentiality has been requested in writingby the Proposer, and providing that the County Attorney has reviewed and
determined this to be the properly confidential under the State Open Records Actand other relevant statutes and regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
January 29, 2025 Request for Proposals publicly advertised, posted on website
(www.bidnetdirect.com/colorado)
February 7, 2025 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT February 19, 2025 County’s response to request for clarification and questions posted on BidNet Direct via addendum
February 26, 2025 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT
Week of March 3, 2025 Meeting of Selection Committee; checking of references as
necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if necessary Week of
March 10, 2025 Interviews with highest ranked respondents
Week of
March 17, 2025 Issuance of Notice of Award to top-ranked proposer
Week of March 24, 2025 Notices sent to unsuccessful proposers
Week of
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March 31, 2025 Anticipated Contract Start Date
C.EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of the top-ranked Proposer will be based upon the following criteria and relative importance (or asthe same may be amended or supplemented by published secondary selection criteria, if
any):
1.Approach to Project 30% The Proposer shall prepare a brief statement as to their intention to address:a.The Project Scope of Workb.The Project Schedule
2.List of Similar Work 20%
The Proposer shall submit examples of projects of similar size and scope,specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 40% a. The Proposer shall list all costs assumed necessary to successfullycomplete and/or deliver the provided scope of work, services, and/or
goods, including, but not necessarily limited to: i. Labor and material expenses ii. Reimbursable expenses for mileage and/or administrative
services iii. Miscellaneous expenses b. The Proposer shall provide a list of standard fees/rates and material
markup rates to include with the Contract for any additional services or goods that may not be covered in the awarded Contract; billable only as incurred and as agreed upon in advance by mutual signing of a change order.
4.References 10%The Proposer shall provide a list, including contact name and information, ofreferences/prior clients, especially local, state and federal government.
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D.SELECTION COMMITTEECommunications between Proposer and any member of the selection committee during the
selection process, except when and in the manner expressly authorized by the Request forProposals, is prohibited. Violation of this restriction is grounds for disqualification from theprocess.
Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee:
Suzanne Wolff, Community Development Director
Nicole Rebeck-Stout, Deputy Director of Community Developement
Jeanette Muzio, Short-term Rental Licensing Administrator
Jane Achey, Paralegal, County
Attorney
Kara Silbernagel, Deputy County Manager
Alex Sanchez, Community
Development Analyst
E. SAMPLE CONTRACT A sample of the Pitkin County Contract for the Provision of Services is included as
Attachment A. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall consider that terms and
conditions are accepted by the proposer. Requests for Contract alterations, modifications, additions, or deletions will not be entertained following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed
until selection committee scoring and vendor selection has been completed; contract language change requests will not disqualify any proposer or be evaluated for partiality. This opportunity is offered so proposers may familiarize themselves with standard
County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of
conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer and not on behalf of the County or the selection committee.
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PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: February 26, 2025
From:
Phone E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS c/o Procurement
530 E Main Street, Suite #304 Aspen, CO 81611
For: RFP 036.25: SHORT-TERM RENTAL IMPACT STUDY
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal
documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please
indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive.
Statement and Detailed Approach to Service:
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Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for Reference Checks.
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all proposals and
it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2025
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an
individual or a partnership, the proposal shall so indicate and be properly signed.
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1.a.A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals (“RFP”).
b.Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a"sealed proposal" with the Service name and the name, contact person, mailingaddress and telephone number of the Proposer. The County reserves the right torequest verification of any original or electronic signature at any time before issuinga Notice of Award.
c.It shall be the responsibility of the Proposer to ensure that the Proposal is in properform and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date ofopening. Any Proposals received late will be returned to the Proposer unopened, ifpossible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposaldocuments will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reservesthe right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Proposals (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below).
f.The signer of the Proposal must initial any alteration or erasure. If provided on therequired Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between theindicated sum of any addition of figures and the correct sum, the correct sum willcontrol.
g.No reimbursement will be made by the County for any costs incurred in thepreparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews.
h.No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals arecalled for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
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hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers.
2.a.If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions.
b.Proposers may propose substitute materials or techniques if such substitution is equalto or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposalopening. The burden of proof of equality or superior quality is on the Proposer. Ifaccepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of thedocuments will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda.
d.The County reserves the right to call a pre-proposal conference; if called andconducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents.
e.On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deemsnecessary for submission of a Proposal. No information provided by Countyrepresentatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above.
f.Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a partof the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g.If specified in the RFP, a request for qualifications may precede the RFP process.
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3.a.Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned.
b.Proposer also, if required by the Proposal Documents, will fully complete and submitwith the Proposal a Pitkin County Qualification Statement, or an updated Statementif one is already on file. Pitkin County reserves the right to pre-qualify Proposers basedon said qualification statements.
c.Proposer also must submit with the Proposal a list of subcontractors, independentcontractors and suppliers to be employed under the Contract. If the County has areasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies (“LLC”) must be executed inthe partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature.
f.All names must be typed or printed below the signature.
4.a.Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2025, aspreviously amended by Ordinances #026-2005 & #03-2007 (copies available via thePitkinCounty website at
https://pitkincounty.com/DocumentCenter/View/27059/title-03-revenue-and-financeor upon request for a nominal charge). As such, the Proposer agrees to comply withall applicable requirements of said Procurement Code relating to proposing, contract
drafting, contract administration, and ethics. The requirements of the ProcurementCode are incorporated herein by this reference.
b.The Proposer shall immediately notify the County Manager in writing of any violationof said Code by the County's employees or agents, which violation is known or shouldhave been known by Proposer, and failure to so notify the County of violations within
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five (5) days of knowledge of such violations shall disqualify the Proposer from award of the Contract being proposed and shall be deemed as a waiver of any action or
defense that the Proposer may have against the County by reason of such violation of the Procurement Code.
c.The submission of a Proposal shall be conclusive evidence and legal admission thatthe Proposer: (1) has no questions, complaints or objections in connection with theProposal process and/or documents, subject to any requests made by Proposer for
amplification, clarification, explanation, interpretation or correction pursuant toParagraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to thecompleteness, sufficiency, scope or detail of the Proposal Documents; and (3) has fullknowledge of the scope, nature, quality and quantity of work to be performed, thedetailed requirements of the Proposal Documents including any and all contractdocuments, the plans and specifications, the site and conditions under which the workis to be performed, the Pitkin County Procurement Code and applicable Colorado law.
5.a.All Proposals will be opened and read in public by name of Proposer only. NoProposals may be withdrawn after the beginning of the public opening. The County,in its sole discretion, may delay a Proposal opening for no longer than two (2) business
days if weather or other circumstances beyond control of Proposers results in delay in receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form
substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after
the date of the Proposal opening. During this time, Proposers are investigated, and Proposals are evaluated.
6.a. Proposals will be awarded to the highest scoring Proposer complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget.
b.Although price may be a major consideration in the selection of a Proposal, the Countydoes not award on price alone. The County may also consider the quality of product
as judged by the County; past experience with Proposers, subcontractors, independentcontractors, products or suppliers; qualifications of the Proposers and/orsubcontractors, independent contractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar considerations,all as specified in detail in the RFP.
c.The County reserves the absolute right to conduct such investigations as it deemsnecessary to assist in the evaluation of any Proposal and to establish the experience,responsibility, reliability, references, reputation, business ethics, history,
qualifications and financial ability of the Proposers and proposed subcontractors,independent contractors and suppliers. The purpose of such investigation is to satisfythe County that the Proposer has the experience, resources and commercial reputation
necessary to perform the work and support any warranties in accordance with theContract Documents in the prescribed manner and time.
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d.The County, at its sole discretion, may require the apparent successful Proposer todemonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof fromindependent reliable sources acceptable to the County that said performance criteriawill be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposerfails to demonstrate or provide acceptable proof of meeting required performancecriteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meetingperformance criteria is found within the ranking of eligible Proposers. The Countyreserves the rights to reject any or all Proposals or to otherwise accept the Proposalwhich in the County's sole discretion is in the best interest of the County.
e.Pitkin County reserves the right, if it deems such action to be in the best interests ofthe County, to reject any and all Proposals or to waive any irregularities orinformalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals arerejected, the County further reserves the right to investigate and accept the next bestproposal in order of ranking or to reject all proposals and re-solicit for additional
proposals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7.Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice toProceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized.
8.Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with theProposal Documents. The County reserves the right to negotiate with the Proposer forcontract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceedin order to obtain any necessary County Attorney review of changes from the standard form.Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal.
9.If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,from time to time, appropriated by the County on an annual basis. It is understood thatpayment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, theProposer, if he/she so requests, will be advised as to the status of funds appropriated for
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services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
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PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made Enter Contract Date by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Contractor Legal Entity, Contractor Street Address (Include
Suite/Unit), City, State ZIP (hereinafter called the “Contractor”) to perform the following work:
Project Name (“Project”).
I. Term of Contract: The term of this Contract is from Contract Start Date to Contract
End Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
spell out number of dollars dollars and spell out number of cents cents ($0.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV.County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
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V.Pitkin County’s Obligations.Pitkin County shall administer this Contract through
a County Representative. Project Lead, Project Lead Title will manage the project as
the County’s Representative. In the event that Project Lead is not available, Alternate
Person with Title shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI.Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C.Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D.Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E.Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII.Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
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IX.Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X.Integration and Modification.
A.This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B.The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI.Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B.The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C.Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
4
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII.Accessibility.
The Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A.Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
5
1) Statutory Workers’ Compensation: Colorado statutory minimums
a.Policy shall contain a waiver of subrogation against the County.
b.This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2)Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
•Personal / Advertising Injury
•Products / Completed Operations
•Liability assumed under an Insured Contract (including defense costs assumed under
contract)
•Independent Contractors
•Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
•The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
6
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3)Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4)Special Coverages (check as appropriate and insert amount):
a.☐ Performance Bond $
b.☐ Professional Errors and Omissions
c.☐ Aircraft Liability
d.☐ Owner’s Protective
e.☐ Builder’s Risk
f.☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2)In addition, these Certificates of Insurance shall contain the following
clauses:
a.The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b.The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
7
c.Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d.Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3)Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4)The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV.Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII.Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII.Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
8
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX.Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Project Lead
Street Address
City, ST ZIP Email: first.last@pitkincounty.com
with copies to: Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor:
Contractor Legal Entity
Contractor Street Address (Include Suite/Unit) City, STATE ZIP Phone: ( ) - Email: first.last@emailserver.com
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
9
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above.
CONTRACTOR LEGAL Entity
________________________________________________ Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL:
________________________________________________ !#COUNTY MANAGER#! Date
Rev. 2022.6.21 CDD
RFP # 036.25
ADDENDUM # 1
Date: February 19, 2025
TO: All Parties of Interest for the Short-Term Rental Impact Study.
This addendum is issued in response to inquiries received and/or to clarify details regarding the Short-Term Rental Impact Study Request for Proposals.
The following responses and/or clarifications are hereby adopted as Project Documents and, where applicable, supersede or are in addition to any previously issued documentation or
communication.
1.Question: Will we have access to the County's STR data, or any other data that maybe necessary to evaluate the program? ● Response: Yes, the consultant will have access to the County’s STR data.
The County manages STR License applications through Sages.gov and we are able to generate reports and tabulated information, as needed. The County will also provide information about the creation of the program and previously identified concerns from the BOCC and the community.
2.Question: What is the anticipated timeline for the project once awarded?●Response: The anticipated start date is Monday, March 31, 2025 and theproject timeline with milestone dates will be created by the consultant andapproved by the County. A proposed work schedule is a required element ofthe proposals.
We would like the project completed by the end of 2025 with any requiredordinances adopted by the BOCC or proposed administrative changesimplemented. Ordinances require two readings with the BOCC, one of whichwill be a public hearing. The consultant awarded the project will be required
to assist in the development of the BOCC packets and attend the BOCCmeetings.
3.Question: Are there important dates we should know about?
Rev. 2022.6.21 CDD
●Response: Specific project dates will be defined during the course of the
project however we would like the project to be completed by the end of2025.
4.Question: What is your budget for the project?
●Response: The budget for the project is $180,000.
Thank you for reviewing this Request for Proposals and for your willingness to pursue
business opportunities with Pitkin County. Should you require any additional clarification regarding the Project or this Addendum, please contact Procurement@PitkinCounty.com .
Communication no: 1 (published)
This Communication is being issued to clarify that, effective February 5, 2025: (1) Jane Achey was replaced as a Voting Member of the Selection
Committee by Alex Sanchez; and (2) Alex Sanchez was replaced as a Nonvoting Counsel to the Selection Committee by Jane Achey.
036.25 - Short-Term Rental Impact Study (Closed)Communication no: 1 (published)
04/11/2025 10:55 AM MDT Page 1 of 1
SHORT-TERM RENTAL IMPACT STUDY
February 26, 2025
Prepared by
in collaboration with:
EPS # 253025
RFP 036.25
Economic & Planning Systems, Inc.
Attachment B
Table of Contents
COVER LETTER 1
PROPOSAL 3
Project Understanding 3
Project Approach 3
Proposed Budget and Schedule 6-7
STATEMENT OF QUALIFICATIONS 8
Previous Work 10
References 14
EPS Resumes 15
SUBCONTRACTORS 17
PROPOSAL FORM 28
February 26, 2025
The Pitkin County Board of Commissioners
c/o Procurement
530 East Main Stret, Suite 304
Aspen, CO 81611
Subject: Pitkin County Short-term Rental Impact Study; EPS #253025
Dear Selection Team:
Economic & Planning Systems (EPS) is pleased to provide you with a proposal to evaluate
short-term rental impacts. We bring a depth of understanding to the subject, given our
experience advising seven mountain resort communities in Colorado regarding STR
policy. In addition to our knowledge and experience with the specific material, we have
worked extensively in mountain resort communities like Pitkin County and understand
the community character, the economic composition, the need for employees, and the
challenge local staff and elected officials face in balancing these elements.
EPS was founded in 1983 and the EPS Denver office opened 25 years ago. Over the
course of that time, we have become known for our unique ability to understand the
community needs that drive land use policy and the economic factors that provide the
resources to accomplish community benefit. This intersection between community needs
and economic realities create the lens through which EPS approaches our consulting
assignments.
For this project, Pitkin County will benefit from a robust team composition that
thoroughly covers the interests of the County. The members include:
•EPS, led by Andrew Knudtsen, Managing Principal and Colton Harguth, Senior
Associate. EPS will serve as the prime contractor and manage the subconsultants,
conduct the bulk of the technical analysis, oversee the communications with the
community and BOCC, and ensure timely completion.
•Design Workshop (DW), led by Jessica Garrow, AICP, Principal, and Reilly Thimons,
Associate. DW will provide local continuity between this effort and others the County
has under consideration currently. DW staff are well versed in local understanding and
will support the team with all forms of local engagement.
•Fehr & Peers, led by Charlie Alexander, PE, AICP, RSP1, Principal, and Patrick Picard,
AICP, RSP1. Fehr and Peers is a transportation consultant and can provide the depth
of analysis needed to underpin the transportation element of any future mitigation
package the BOCC will consider.
Page 2
The team has worked together on multiple projects over many years and has a solid set
of working relationships. This past work will enable Pitkin County staff to provide
direction to a set of known team players, which will lead to clear communication and
efficient team coordination.
A final set of considerations include:
•EPS has a breadth of experience in mountain resort communities like Pitkin County,
having worked extensively in the Roaring Fork Valley for more than two decades. In
addition to local work, we have advised counties and municipalities throughout the
Rocky Mountain west from Montana to New Mexico, and have active projects today
in Pitkin County, San Miguel County, Eagle County, Routt County, Grand County, and
have recently completed work in Summit County.
•EPS has advised eight counties and municipalities on STR policy, including mitigation
fee structures that provide the resources for local government to mitigate impacts and
ensure locals and guests are able to enjoy robust, well-staffed communities and
address the full range of impacts associated with STR visitation.
•EPS and DW are currently working with Pitkin County planning and legal staff and
have enjoyed the synergistic effort. We believe that technical analysis of
recommendations from the Community Growth Advisory Committee have been well
received by community stakeholders and staff. EPS and DW approach all assignments
with a commitment to collaboration and have incorporated staff perspectives as part
of the technical effort.
In closing, we have enjoyed our work with you in the recent past and look forward to
more.
Sincerely,
ECONOMIC & PLANNING SYSTEMS, INC.
Andrew Knudtsen
Managing Principal
Contact Information
Andrew Knudtsen, Principal-in-Charge
Economic & Planning Systems, Inc.
730 17th Street, Suite 630
Denver, CO 80202
303 623 3557 (o) | 720 460 3301 (d)
aknudtsen@epsdenver.com
Colton Harguth, Project Manager
Economic & Planning Systems, Inc.
730 17th Street, Suite 630
Denver, CO 80202
303 623 3557 (o) | 720 741 1622 (d)
charguth@epsdenver.com
EPS | Design Workshop | Fehr & Peers PROPOSAL3
Proposal
Project Understanding
Pitkin County seeks a data-driven documentation of the Short-Term Rental
industry within the County, with specific quantification of the impacts to
community character, public safety, workforce availability, and traffic demand.
This is a complex set of questions surrounding an evolving industry. It is important
to note that visitation has both pro’s and con’s for Pitkin County, as the guest
expenditure potential provides an economic driver for many large and small
local businesses. Given the unique nature of Pitkin County, there is the potential
to generate too much visitation, overly impacting the local community and
environment. Thus, the challenge is to define the specific level of activity and
then to quantify the impacts in a manner that the County can adopt in the form of
policy and legislation.
Two caveats are worth noting at the onset.
•The benefits of any future mitigation fee accrue to the guests who pay them.
When the local economy can move toward fully staffed shops, restaurants, and
emergency service agencies (i.e., 911 call centers, sheriff deputies), guests will
benefit. Similarly, fees related to transportation enable guests to reach STR
locations, along with the crews retained to service the STRs. Benefits accrue to
the parties paying the fees.
•Finally, the work conducted in this effort must be evaluated through the lens
of a regulatory fee structure. EPS has worked with a number of attorneys from
various jurisdictions regarding STR mitigation and recognizes the importance of
clarifying terms and using the regulatory fee rubric as the test to evaluate any
potential recommendations.
Project Approach
Task 1: Project Initiation and Data Collection
EPS will host a telephone or video conference meeting to kick off the study, with
the following topics to be covered.
•Review key questions to be addressed in the study
•Establish recurring project manager meetings
•Identify the data to be collected, the staff contacts, and the individuals
responsible for contact
•Confirmation of acquisition and utilization of data from other providers, such
AirDNA
EPS | Design Workshop | Fehr & Peers PROPOSAL4
•Develop working definitions and typology for dwelling units, including residential
occupancy, part-term occupancy, and short-term occupancy, including overlap
between these categories.
Task 2: Existing Conditions and Analysis of STR Impacts
This task includes an analysis of available data on dispersed STRs and other
accommodations in Pitkin County. The purpose of this task is to identify
and analyze citable data on STRs to inform policy decisions. Based on initial
conversations with Town staff on available information, we expect to cover the
following areas in this task. If data are available for a longer time period than
current year or year-to-date, historical data will also be presented.
•Baseline trends – Townwide trends in the total accommodations bed base,
annual and seasonal occupancy rates, and average daily rates (ADR).
•Inventory and location – Total number of STRs tabulated and mapped townwide
and by area/neighborhood.
•STR Unit characteristics – Housing unit types and age used as STRs
•Economic characteristics – Estimated occupancy rates (days or weeks of
occupancy), average rental rates, and tax revenue generated from STRs.
•Guest spending – Spending patterns of guests will be analyzed and compared to
traditional lodging types subject to available data. This is an important input to
the Task 4 Nexus Study.
•Rental income to owner – Estimated rental income to STR owners, analyzed by
unit characteristics and location.
•Management type – Estimate the number of units managed by traditional
property management companies (but cross listed on STR sites) and by
individuals.
The Team is committed to collaboration with all cohorts within Pitkin County.
Some of the efforts will include:
•Staff engagement - Meet with Community Develop Department staff to gain
further understanding of the STR program, BOCC goals, community perceptions,
and data sources.
•BOCC engagement – the team will host a work session with the BOCC to gain
their insight and intent for the STR project.
•Community engagement – the team will gain insight from the community
via engagement, interviews with representatives across the spectrum, as well
as STR license holders. We bring a depth of experience with high-level and
detailed survey efforts and are equipped to manage questionnaire outreach.
EPS | Design Workshop | Fehr & Peers PROPOSAL5
We recommend discussing the merits of each effort and generating a plan that
integrates the various methods for information collection. For all engagement,
EPS will take primary responsibility, with the Design Workshop staff supporting
the effort. Design Workshop is particularly skilled with understanding local
nuance and distilling alternative perspectives. Their role will be invaluable in
providing a seamless interface for all forms of engagement.
•Summary of outreach – EPS will summarize all elements of engagement, to
account for the full range of perspectives expressed regarding the role of STRs
within Pitkin County.
Task 3: Mitigation Scenarios for STR Impacts
The EPS team will use the data collected in Task 2 and construct econometric
models to quantify the impacts attributable to STRs on local safety, workforce
availability, and the County road network. Issues related to community character
will be summarized from input collected in the community outreach efforts listed
above. Each element will have an extensive documentation and assessment. EPS
and Fehr & Peers are well-versed in the data collection and methodologies used
to evaluate the data and quantify the delta between baseline impacts to the
community (generated by full-time residents) and the elevated level of impact
associated with STRs (generated by that cohort of visitation). Quantifying this
delta is the essence of the effort.
As part of this task, EPS will host a work session with the BOCC to present the
findings of the material and discussion mitigation scenarios for STR impacts.
Interaction with staff will occur throughout the analysis in preparation for the
public forums.
Task 4: Final Report
The EPS Team will prepare a draft report to document the information collected,
methodology, analysis, and process used to develop the supportable STR fees.
Following review and comment from Town staff, EPS will revise the document
accordingly and be prepared to present and/or discuss the findings at a scheduled
meeting.
Task 5: Adoption and Implementation
The EPS team will support staff to draft and present an ordinance that accounts
for all aspects of the research and provides a comprehensive method for
mitigating STR impacts. EPS recognizes that this ordinance requires two readings.
EPS | Design Workshop | Fehr & Peers PROPOSAL6
Proposed Schedule and Budget
The proposed work schedule and budget are shown below. The anticipated
schedule will begin in late April, with data collection and analysis beginning
immediately thereafter. We anticipate the project schedule concluding by
November 2025 consistent with the County's goal of completing the work this
calendar year.
Figure 1. Proposed Schedule
Major Milestones Apr May Jun Jul Aug Sep Oct Nov Dec
Task 1: Project Initiation and Data Collection
Task 2: Existing Conditions and Analysis of STR Impacts
Task 3: Mitigation Scenarios for STR Impacts
Task 4: Final Report
Task 5: Adoption and Implementation
Completed task
Working Group Meetings / Presentations
2025
The anticipated budget, shown in Table 1 on the following page, provides the
anticipated cost by task by firm. The goal is to allocate sufficient budget by team
member to ensure that Pitkin County's needs are thoroughly addressed. Baseline
costs, plus data acquisition total $180,000. Optional costs for a community open
house and a community questionnaire are shown separately, and can be calibrated
based on direction from the client as to the needs of the community. Note that all
travel and direct expenses are included within these figures.
EPS | Design Workshop | Fehr & Peers PROPOSAL7
The 2025 standard hourly billing rates for the team are provided below:
EPS
Andrew Knudtsen, Managing Principal $280
Colton Harguth, Senior Associate $185
Associate $160
Research Analyst | Production $120
Design Workshop
Jessica Garrow, FAICP, Principal in Charge $275
Reilly Thimons, IAP2, Associate $200
Fehr & Peers
Charlie Alexander, PE, AICP, RSP1, Principal $300
Patrick Picard, AICP, RSP1, Associate $255
Description
Project
Total
Labor Costs
Task 1: Project Initiation and Data Collection $5,000 $5,000 $2,500 $12,500
Task 2: Existing Conditions and Analysis of STR Impacts $27,500 $17,500 $10,000 $55,000
Task 3: Mitigation Scenarios for STR Impacts $30,000 $5,000 $12,500 $47,500
Task 4: Final Report $25,000 $5,000 $7,500 $37,500
Task 5: Adoption and Implementation $7,500 $2,500 $2,500 $12,500
Subtotal $95,000 $35,000 $35,000 $165,000
Optional Expenses
Community Open House $2,500 to $7,500
Community Questionnaire $10,000 to $20,000
Subtotal $12,500 to $27,500
Direct Costs
Data acquisition $2,500
Travel and misc. expenses1 $0
Subtotal $2,500
TOTAL $180,000 $195,000
Source: Economic & Planning Systems
1Travel and miscellaneous expenses included in task budgets above
Economic &
Planning
Systems
Design
Workshop F&P
Prepared by Economic & Planning Systems Page 1 of 1
Table 1. Proposed Budget
8
About
Economic &
Planning Systems
303 623 3557
Denver | Los Angeles | Oakland | Sacramento
epsys.com
Clients Served
Since 1983 EPS has
provided consulting
services to hundreds
of public- and
private-sector clients
in Colorado and
throughout the United
States. Clients include
cities, counties, special
districts, multi-
jurisdictional authorities,
property owners,
developers, financial
institutions, and land
use attorneys.
Staff Capabilities
The professional staff
includes specialists in
public finance, real estate
development, land use and
transportation planning,
government organization,
and computer applications.
The firm excels in
preparing concise analyses
that disclose risks and
impacts, support decision
making, and provide
solutions to real estate
development and land
use-related problems.
X Housing Policy
X Real Estate Economics
X Public Finance
X Land Use & Transportation
X Economic Development& Revitalization
X Fiscal and EconomicImpact Analysis
X Public-PrivatePartnership (P3)
X Parks and Open SpaceEconomics
X
X
X
X
X
X
X
X
AREAS OF EXPERTISE
Economic & Planning Systems, Inc. (EPS) is a land economics consulting
firm experienced in the full spectrum of services related to real estate development, the
financing of public infrastructure and government services, land use and conservation
planning, and government organization.
EPS was founded on the principle that real estate development and land use-related
public policy should be built on realistic assessment of market forces and economic
trends, feasible implementation measures, and recognition of public policy objectives,
including provisions for required public facilities and services.
Qualifications
Economic & Planning Systems QUALIFICATIONS9
has a depth of affordable housing related experience.
Availability of housing that meets the need for the full
spectrum of affordability should be viewed as an integral part of any
successful region, conferring economic, social, and environmental
benefits that underpin sustainable growth. In recent years, many
communities have experienced significant increases in housing
demand, pushing rents and prices beyond the level that median-
income households can afford. Rising housing costs can cause
overcrowding, financial hardship, and in some cases force households
to leave their neighborhoods, jobs, and/or social networks. The lack
of access to affordable housing affects all sectors of society and has
become a particular problem for workers in lower paying fields (e.g.,
service, public, and nonprofit sectors).
EPS offers a full spectrum of services related to assessing specific
population affordable housing needs, workforce housing, and market-
rate housing. We work with communities to structure initial strategic
housing plan frameworks, revise housing needs goals, establish
production or rehabilitation targets, develop financing plans, or
provide rigorous analysis that quantifies the return on investment
from public dollars directed toward housing goals. Our work
integrates an understanding of local, regional, and national market
and policy forces. EPS works in a variety of contexts, from large urban
metropolitan areas and regional planning organizations to smaller,
rural, suburban, and resort markets.
HOUSING POLICY
Economic & Planning Systems QUALIFICATIONS10
Previous Work
EPS draws from a broad range of expertise for the Pitkin County Short-term
Rental Impact Study. Relevant previous work completed in the past three years are
included on the following pages.
Short Term Rental Regulatory Fee Study
Breckenridge, Colorado
The Town of Breckenridge is a
national and international ski and
outdoor recreation destination.
Town policy makers are facing
a housing crisis and pressure
from constituents to address the
problem. The housing challenges
are being amplified by the impacts
on “amenity migration” patterns
resulting in increased purchases
and occupancy of second homes
and conversion of second homes,
further pricing out the local workforce. On top of that, the growth of vacation
rental by owner platforms such as VRBO and Airbnb is driving investment in
housing by corporate entities buying “trophy” properties to manage and market
with usage patterns more like hotels than traditional vacation rentals. The growth
of Metro Denver has also generated more buyers who tend to purchase older and
lower priced properties as second homes, sometimes converting long-term rental
housing to second homes and short term rentals (STRs).
The Town hired EPS to work with its legal staff to design a regulatory fee program
applied to short term rentals. Traditional lodging properties such as hotels and
lodges (defined by zoning classifications) are exempt from the fee in order to
target properties more likely to affect neighborhoods and long term rental or
purchase opportunities for the local work-force. EPS prepared an economic
analysis that demonstrated the impacts of STR use on the demand for workforce
housing and calculated an annual fee designed to fund related housing programs.
We then projected the potential fee revenue the program would generate and
worked with Town Housing and Finance staff to ensure the fee revenues would be
restricted to housing programs. Town Council adopted the fee in November 2021.
Economic & Planning Systems QUALIFICATIONS11
Short Term Rental Fee Study
Aspen, Colorado
Aspen and other mountain
resort communities in Colorado
are evaluating tools to regulate
the impact of STRs on housing
availability and affordability.
EPS was retained by the City to
analyze a fee-based approach that
would levy an annual licensing
fee on these units, with the fee
revenue dedicated to providing a
specific purpose such as housing
development or housing programs.
EPS completed a fee study outlining both an administrative fee that the City
can charge to cover the costs of regulating and managing STRs, as well as a fee
structure that would link expenditures from STR guests to housing need in the
community, based on employment supported through spending. The analysis
included a detailed nexus study to document the community need stemming from
expenditures, and how that linkage could be used to form the basis for a fee. As
the project progressed, City Council adopted the administrative fee and gave
direction to pursue a tax initiative to address housing impacts. The EPS nexus
analysis was used to calibrate the parameters in considering a ballot measure to
adopt an excise tax on STRs.
Short Term Rental Housing Fee Study
Summit County, Colorado
Summit County hired EPS to
establish a basis for fees on STR
units. This ongoing work includes
three key components:
(1)Building on existing County
data, we are establishing a
baseline STR context for the
County. This will provide data to inform policy makers as they consider new
fees or other policies and strategies, and enable data-informed decision
making for a proposed fee. Analysis includes data on inventory, location, unit
characteristics, economic characteristics, and guest spending.
(2)To provide additional context, we are providing an overview of how peer
communities are addressing STRs, including how the STR contexts of other
locations (including magnitude of inventory, share of total units, and guest
expenditures) are similar or different from Summit County.
Economic & Planning Systems QUALIFICATIONS12
(3)Lastly, we will be completing a nexus study to document the nexus between
STR use and affordable/workforce housing demand. Using an economic
impact model to document the relationship between STR guest spending and
affordable housing demand, this will provide a basis from which the County
can generate fee revenue to be used for housing development and/or to fund
programs (e.g., buy downs).
Short Term Rental Study
Vail, Colorado
The Town hired EPS, in partnership
with RRC Associates, to analyze the
existing STR inventory, understand
the housing impacts of STR use in
the town, and complete a nexus
study to support a fee on STR units.
Through this work, EPS was able to
characterize the STR inventory in
the Town of Vail, including location,
size, occupancy, rental rate, and
ownership characteristics. This data was contextualized within the overall town
lodging inventory to understand the role of STR units in the lodging sector.
EPS also analyzed the Town’s housing market over a three year period, with a
focus on units registered as STRs before and/or after sale, to evaluate the type
and value of units used as STRs and how those units relate to the overall housing
market. The final component of this effort was a nexus study to support a fee
program, with revenue supporting local workforce housing programs. EPS’s
analysis used an economic impact model to document the relationship between
STR guest spending and affordable housing demand based on employment
generated by spending. This resulted in a recommended fee for mitigating the
impacts of STRs on housing need in the town.
Pitkin County Economic Analysis Study
Pitkin County, Colorado
This project examined the
recent changes within the Pitkin
County economy and community
composition, capturing a range of
trends that accelerated during the
COVID-19 pandemic. Through a
comprehensive set of indicators
and metrics, the project highlighted
the evolving challenges faced by
Economic & Planning Systems QUALIFICATIONS13
locals in Pitkin County and the Roaring Fork Valley. The data revealed significant
shifts in local employment, transportation usage, and population dynamics,
while showcasing an increase in economic activities such as sales tax revenue,
private jet activity, and real estate transactions. These findings underscored the
complexity of the local economic and social landscape, necessitating a deeper
understanding for informed policy action.
The primary goal of this project was to provide a foundation for policy
development, enhancing the local legacy of supportive policies and financial
commitments. By presenting detailed data on housing, transportation, workforce
demographics, school enrollment, and climate change, the project aimed to equip
Pitkin County officials with the insights needed to adopt additional policies that
support the needs of local community.
Affordable Housing Linkage Program Updates
Pitkin County, Colorado
As part of direction from the Community Growth Advisory Committee, EPS is
currently working with Design Workshop to review and propose updates to Pitkin
County’s residential linkage mitigation policies. EPS is preparing case studies
of residential linkage fee (affordable housing impact fee) and other mitigation
requirements in high-cost mountain communities. The research includes
employment generation rates, the required mitigation rates, and fee amounts. The
work is being done in parallel with a study, conducted by another subconsultant,
RRC Associates, to update the employment generation rates for residential
development in Pitkin County, comprised of one-time construction impacts and
ongoing operations and property management job impacts. EPS will be making
recommendations on new mitigation policies and fee levels.
Economic & Planning Systems QUALIFICATIONS14
EPS References
Russell Forrest
Town Manager
Town of Vail
(970) 479-2105
RForrest@vailgov.com
Project: Town of Vail Short-Term Rental Study
Jason Dietz (former Director Summit County Housing)
Director of Housing
Town of Vail
(970) 479-2145
jdietz@vail.gov
Project: Summit County Short-Term Rental Study
Lina Lesmes
Interim Housing Co-Director
Summit County, Colorado
(970) 668-4183
lina.lesmes@summitcountyco.gov
Project: Short-Term Rental Housing Fee Study (Summit County and Town of
Silverthorne)
Suzanne Wolff
Community Development Director
Pitkin County
(970) 920-5093
Suzanne.wolff@pitkincounty.com
Pitkin County Affordable Housing Linkage Program Updates
730 17th Street, Suite 630, Denver, CO 80202 aknudtsen@epsdenver.com
Economic & Planning Systems, Inc.
The Economics of Land Use
www.epsys.com
Andrew Knudtsen, CCIM
Andrew Knudtsen, CCIM, draws from over 25 years’ experience
addressing the economic basis for land use policy, with a specific focus
on affordable housing programs, policies, incentives, and requirements.
Andrew has conducted numerous affordable housing studies ranging
from mountain resort communities to urban regions. He has advised
both public and private sector entities around affordable housing
requirements and understands the policy goals and community need
for housing, as well as the economic implications. Andrew has worked
extensively in the surrounding region and understands the dynamics
of supply and demand well, from frequent projects within the Roaring
Fork Valley over the past 20 years.
SELECTED PROJECT MANAGEMENT EXPERIENCE
¾Affordable Housing Linkage Program Updates | Pitkin County, CO
¾Economic Analysis Study | Pitkin County, CO
¾Transferable Development Rights Analysis | Pitkin County, CO
¾Housing Linkage Program | Mountain Village, CO
¾Economic Sustainability Model | Telluride-Mountain Village, CO
¾Short Term Rental Linkage Fee Study | Vail, CO
¾Short Term Rental Regulatory Fee Study | Breckenridge, CO
¾Affordable Housing Mitigation Rate and Fee-In-Lieu Updates | Vail, CO
¾Affordable Housing Strategic Plan | Aspen, CO
¾Chamonix Affordable Housing Market Feasibility Study | Vail, CO
¾West Steamboat Neighborhood Annexation | Steamboat Springs, CO
¾Montrose County Socioeconomic Study | Montrose, CO
¾Cattle Creek Crossing Market Study Garfield County, CO
¾Housing Demand Analysis | San Miguel County, CO
¾Wintergreen Apartment Market Study | Summit County, CO
¾Housing Needs Assessment | Lake County, CO
¾Housing Needs Assessment | Upper Arkansas Area Council of
Governments, Colorado
¾Telluride Housing Strategy | Telluride, CO
¾COVID-19 Economic Resiliency Plan | Ouray County, CO
¾Telluride Foundation Regional Housing Strategy | Telluride, CO
¾Mountain Village Comprehensive Plan | Mountain Village, CO
Education
Bachelors of Environmental
Design, Summa Cum Laude
University of Colorado
Employment History
24 Years with EPS
30 Years Experience
Affiliations
CCIM – Certified Commercial
Investment Manager;
Certificate No.: 18731
ULI – Member of the Explorers
Committee
State of Colorado Governor’s
Blue Ribbon Affordable
Housing Panel
Publications
”Urban-Suburbia”, Urban Land, October 2008.
Speaking Engagements
Rail-Volution “Feasibility Evaluation of Joint Venture Development” Vancouver, BC
Rail-Volution “Value Capture
for the Rest of US” Seattle, WA
Appraisal Institute “Transit
Oriented Development:
Value Capture and Market Positioning” San Diego, CA
Urban Land Institute “Quantifying Sustainability” Washington, D.C.
Sonoran Institute Summit
“Real Estate Premiums and
Sustainable Development Trends” Bozeman, MT
Managing Principal
303 623 3557
Colton Harguth
730 17th Street, Suite 630, Denver, CO 80202 303 623 3557 charguth@epsdenver.com
Economic & Planning Systems, Inc.
The Economics of Land Use
www.epsys.com
Senior Associate
Colton Harguth joined EPS in 2021 after three years with the City
of Littleton’s Economic Development Department. Colton has
expertise in all of EPS’s core practice areas, with a specific focus on
economic development, fiscal and economic impact analysis, real
estate economics, and public finance. He has worked on a variety of
projects across the western United States and has a strong appetite
for complexity and formulating creative solutions. Colton is skilled
collecting, analyzing, and presenting data to deliver findings that
support the overall project narrative.
SELECTED PROJECT EXPERIENCE
¾Transferable Development Rights Analysis | Pitkin County, CO
¾Blue River Annexation Fiscal Impact Analysis | Blue River, CO
¾Economic Analysis Study | Pitkin County, CO
¾Fiscal Impact Analysis | Littleton, CO
¾Fiscal Impact Analysis | Castle Rock, CO
¾Peak Innovation Park Economic Impact Analysis | Colorado Springs, CO
¾South I-25 Urban Corridor Study | Denver MSA, CO
¾Aspen Grove Fiscal Impact Analysis | Littleton, CO
¾Economic Feasibility Study | Northglenn, CO
¾Annexation Policy Study | Pflugerville, TX
¾Economic Development Strategic Plan | Englewood, CO
¾Port Colorado Economic and Fiscal Impact Evaluation | Aurora, CO
¾Market and Revenue Study | Glendale, CO
¾Ladera Development Incentive Analysis | Timnath, CO
¾Uplands Equity Evaluation | Westminster, CO
¾Retail and Mixed-Use Market Analysis | Littleton, CO
¾URA Ralston Commons Commercial Property Valuation | Arvada, CO
¾Broadway Corridor Study | Littleton, CO
¾La Plata Communities Amara Annexation Fiscal and EconomicImpacts | Colorado Springs, CO
¾P3 Confluence Gap Analysis | Parker, CO
¾Tax Increment Financing (TIF) Review | Bozeman, MT
Education
B.A. in Economics
University of Colorado at
Colorado Springs, Magna Cum Laude, 2018
Python for Data Science Certificate, Cornell University
Certified Economic Developer (CEcD),
Oklahoma University
Economic Development Institute (in progress)
Employment History
3.5 Years with EPS
Previous Experience
City of Littleton, Economic Development Specialist, 2018-2021
SUBCONTRACTORSVOID
Design Workshop
stakeholDer engagement, Facilitation, coDe Development
As an international design studio, we’ve learned the value of building community
across cultures, geographies and economies. Our work has helped communities
envision goals and strategies that reflect their culture, economy and landscape.
We are at the forefront of creating innovative community engagement processes that
reach all sectors of the community, both in person and remotely. We are also leading
in the pursuit to become more resilient to environmental changes, more
economically sustainable and more equitable in the delivery of services, quality of life
and opportunity.
Our team of planners and economists have conducted code revisions for countless
other Colorado-based localities, most recently in Routt County, Gunnison County,
Fruita, and Aspen. As mountain town planners and designers based in Basalt, we
know firsthand the challenges that face communities like ours with tensions among
stakeholders regarding increased visitation, growth, housing needs and affordability.
We have a proven track record of navigating and shaping housing codes and policies.
In the Mountain West, where the demand for affordable housing often intersects with
complex zoning and land use requirements, we provide expert guidance on code
updates to streamline development processes and promote equitable housing
opportunities.
We approach the public, stakeholders, staff and leadership engagement as neutral
facilitators and bring a fresh perspective. Our techniques for community and
stakeholder engagement are adapted to communities and designed to be inclusive,
transparent, meaningful, and fun. Extensive community engagement utilizing diverse
methods and tools is critical to gather meaningful input to both inform technical
analyses and policy direction. Engagement strategies must be tailored to your
diverse community, encouraging new residents and those underrepresented to
participate and raise their voices.
We do what we do to make a difference for future generations. Our methodology
ensures every project has a balance between environmental sensitivity, community
connection, artistry and economic viability. This performance-based approach yields
measurable results and projects that stand the test of time. In other words, we don’t
just hope for sustainable projects; we rely on our process to deliver them. We call this
process DW Legacy Design®.
Founded in1969
7
Design Studios Nationwide
Aspen, Austin, Denver, Houston,
Los Angeles, Raleigh, Tahoe
56
Community Engagement Awards
220
Completed Regional and Urban
Planning Projects Nationwide
100%
Employee Owned
DW Foundation
We are dedicated to giving back
to our communities. We have
established the DW Foundation,
which offers time and materials to
select community projects.
Design Workshop
Aspen Residential Development Moratorium Support
aspen, coloraDo
Facing an unprecedented surge in residential development,
the City of Aspen declared an emergency moratorium on
all residential building permits and land use applications in
December 2021. The city sought to understand the impact the
free-market residential sector was having on the community
in terms of affordable housing needs, mass, scale and
transportation. The city hired Design Workshop to lead efforts
on analyses, policy development, community outreach and
engagement and code development.
The technical scope of this project involved reviewing current
affordable housing zoning allowances, residential permitting
trends, real estate transactions, traits of existing market-rate
and affordable housing stock, and completing a case study
analysis. It also incorporated planning and engagement
support for updates to the City’s STR program. The Design
Workshop team also led text updates to technical calculations
and growth management codes. Engagement events included
project branding, website development, communications
planning (social media, newspaper ads, newsletters, radio and
tv segments) questionnaires, stakeholder interviews, focus
groups, targeted neighborhood pop-ups and larger community
open houses throughout Aspen’s neighborhoods. Design
Workshop incorporated digital engagement methods and
intensive outreach to create broad project awareness. The
robust engagement process resulted in widespread support
and clear direction for new land use requirements.
Adopted in June 2022, the new code sets innovative standards
for residential development that limit the amount of scrape
and replace development, increase housing mitigation
requirements, and divert construction waste from the landfill.
client reFerence
Ben Anderson
Director of Community
Development
City of Aspen
970.429.2765
ben.anderson@aspen.gov
services proviDeD
Communications and
Outreach, Engagement,
Graphics, Policy Analysis,
Housing Analysis, Code
Drafting, Reporting
Design Workshop
Roaring Fork Outdoor Coalition
pitkin county, coloraDo
Signed into Executive Order in 2020, Governor Jared Polis
called for collaboration among broad interests to advance a
State-level vision for balancing recreation and conservation.
Pitkin County, sponsors of the Roaring Fork Outdoor Coalition,
hired Design Workshop to provide facilitation support as
they as a Coalition strive to strengthen partnerships across
jurisdictional and land ownership boundaries, collaboratively
address emerging issues and safeguard areas identified as
significant for conservation, working lands, and recreation
access, engage a broad range of stakeholders in the planning
process, and build public awareness by sharing information and
promoting engagement opportunities across the region.
The project involved the development of the Coalition’s charter,
defining how the Coalition will operate, and the identification
of a shared vision and values for stakeholders and land
managers within the Roaring Fork Valley. A broad stakeholder
engagement process of individual interviews, focus groups,
symposium and community survey established a guide for
decision making for land managers that reflects this.
The work identifies strategic objectives and focus areas
that will be used to inform a subsequent conservation and
recreation plan, supported across jurisdictions and to promote
a comprehensive approach to conservation and recreation
planning work within the Roaring Fork Valley.
client reFerence
Carly O’Connell,
Senior Planner Land and
Landscape Architect
Pitkin County
970.379.4840
carly.oconnell@pitkincounty.
com
services proviDeD
Engagement Planning,
Stakeholder Facilitation,
Reporting
Design Workshop
Aspen Meadows Campus Housing Plan
aspen, coloraDo
The Aspen Institute, Aspen Music Festival and School, and
Aspen Center for Physics, three of Aspen’s longest serving
nonprofits, are working in partnership to provide sustainable
solutions to their housing needs and challenges. In the
last decade, all three organizations have faced the same
housing challenges and have experienced the loss of staff,
the inability to recruit staff, and the difficulties of getting the
caliber of scholars, scientists, artists, and thought leaders
they are capable of recruiting to participate in programs and
work in Aspen. As organizations that came from the Aspen
Idea, the partners consider the goal of housing their staff and
participants as an extension of their commitment to the legacy
of Aspen as a place that fosters and cares for the mind, body,
and spirit.
Design Workshop is leading this partnership through the
land use entitlement and community engagement process to
deliver affordable housing that will help ensure the longevity
of these organizations. This work includes robust community
engagement in advance of a land use application. This
approach seeks to provide an outlet for neighbors to share
their hopes and concerns about a new housing project in their
neighborhood. Through two open houses, an online survey,
dedicated project website, and a project newsletter, the Design
Workshop team is providing concrete opportunities for the
community to engage before an application. Design Workshop
is also leading the landscape design, site planning, and
entitlement process.
client reFerence
Richard Stetter
Vice President of Aspen
Campus Facilities and
Operations
Aspen Institute
richard.stettner@
aspeninstitute.org
services proviDeD
Landscape Architecture,
Master Planning, Public
Facilitation and Outreach
aDDitional project experience For pitkin county anD city oF aspen
pitkin county:
•Pitkin County Vision 2050
•Pitkin County Library
city oF aspen:
•Yellowbrick Neighborhood Park
•Aspen Area Community Plan
•Gondola Plaza
•Aspen Water Site
•Downtown Pedestiran Mall Improvements
•Aspen Mobility Lab
•City of Aspen Planning Assistance
•City of Aspen COVID Town Halls
•City of Aspen Multi Family Replacement
•Aspen Armory Market Analysis
Jessica Garrow FAICP
principal-in-charge
Jessica is a community development professional
with nearly twenty years of experience and
a proven track record of successful planning
implementation and community engagement.
She specializes in rural resort communities and
was recognized for these contributions to the
planning field as part of the 2024 College of Fellows
class. Jessica has effectively managed significant
and complex projects and budgets, worked to
craft innovative planning policies, and promoted
sustainable comprehensive planning for mountain
communities across the Mountain West. Prior to
Design Workshop, Jessica worked as a land use
planner and Community Development Director for
the City of Aspen, where she worked on economic
development plans, award winning and broad
community engagement strategies and a number of
overhauls to the Land Use Code.
eDucation
Master of City and Regional Planning, Ohio
State University
Bachelor of Political Science, University of
Colorado, Boulder
licensure anD certiFications
American Institute of Certified Planners,
Fellow (FAICP)
Lean Six Sigma Green Belt
select project experience
Aspen Residential Development Moratorium
Support, Aspen, CO
Pitkin County Vision 2050, Pitkin County, CO
Roaring Fork Outdoor Coalition, Pitkin County, CO
Aspen Multi-Family Replacement, Aspen, CO
Aspen Armory Market Analysis, Aspen, CO
Aspen Meadows Campus Housing Plan, Aspen, CO
City of Aspen Planning Assistance, Aspen, CO
City of Aspen COVID Town Halls, Aspen, CO
Reilly Thimons IAP2
associate
Based in Chicago, Reilly is an urban and regional
planner and community engagement specialist
with experience in land use planning, policy
development, and outreach strategy on multi-
year complex projects in the United States and
internationally.
Reilly’s work as both a municipal planner and
consultant, has enabled her with the ability to
understand the varying perspectives and needs of
community members, stakeholders and decision-
makers. As an IAP2 Ambassador, she is extremely
passionate about designing equitable engagement
programs that are strategically looped into
community development and land use planning
processes, ensuring the best outcomes for both
clients and communities.
Reilly is a regular guest lecturer and course sponsor
at the University of Illinois Chicago College of
Urban Planning and Public Affairs, teaching on
engagement strategies and methodologies.
eDucation
Master of Urban Planning, University of Melbourne
Bachelor of Anthropology, Miami University of Ohio
licensure anD certiFications
IAP2 Certified Professional, Strategies for Dealing
with Opposition and Outrage in Public Participation
select project experience
Aspen Residential Development Moratorium
Support, Aspen, CO*
Pitkin County Vision 2050, Pitkin County, CO
Aspen Fire Protection District Housing, Aspen, CO*
Burlingame Phase III, Aspen, CO*
Water Place Phase II, Aspen, CO*
Gunnison County 3 Mile Plan, LUR and IGA Update,
Gunnison County, CO
Routt County Zoning and Subdivision Regulations,
Routt County, CO
*Denotes experience prior to joining Design Workshop
Firm Description
Fehr & Peers is passionate about transforming transportation consulting through innovation and
creativity. The firm derives inspiration by partnering with communities to understand and shape
local transportation futures objectively tailored to diverse needs. Clients trust Fehr & Peers to help
them overcome barriers and uncertainty by combining advanced expertise with curiosity, humility,
and initiative to deliver implementable, data-driven solutions that reinforce community values.
From the most straightforward to the most complex, team members actively listen to client and
community needs and handle every project with diligence and focus.
With a focus on innovation, Fehr & Peers differentiates itself by investing in research and
development to anticipate needs, explore the unknown, and collaboratively imagine a better future. The company’s culture of applied innovation generates an appetite for new and better ways of approaching problems, motivates team members to explore emerging transportation
concepts and mobility trends, and inspires the development of new analytical tools and techniques.
As the firm grows, a steadfast commitment to inclusive, local, and long-term community relationships remains central to the core philosophy. Many of the company’s client relationships are decades long, built on years of listening, understanding, collaboration, and successful
outcomes. Clients of Fehr & Peers have appreciated the firm’s long-term commitments to local communities, trusting the team as their objective partner in transportation since 1985. Together with the firm’s clients, Fehr & Peers is motivated by shared success, inclusive partnerships, and the
positive impact the company’s work has on the communities it serves.
Optional Service Area List: The consolidated service area list below bundles our services and project types into more concise categories for better retention. This list matches what is shown on
our external website. It may be used as an addendum to the above description, as a separate piece, or customized as needed to best support your pursuit or document.
We purposefully maintain a focus on transportation consulting, serving client needs including
the following:
•Active Transportation •Land Use & Transportation
•Climate & Resilience •Parking
•Communications & Engagement •Safety
•Data Science •Transit Planning
•Emerging Technologies •Transportation Engineering
•Equity in Transportation •Transportation Forecasting & Operations
•Freight
Aspen Lumberyard Transportation Impact Analysis
Fehr & Peers prepared a Transportation Impact Analysis (TIA) for the Aspen
Lumberyard affordable housing development. The Lumberyard features
approximately 300-units of affordable housing, located just south of the Airport
Business Park on CO 82. Fehr & Peers prepared the TIA consistent with the city’s TIA
guidelines. We evaluated different unit types and mixes to understand trip
generation impacts, analyzed the impact of traffic on CO 82 level of service and
travel time, and identified mitigation using Aspen’s Transportation Demand
Management tool. As a part of the project, Fehr & Peers developed and evaluated
transit service alternatives for serving the site. Fehr & Peers also supported the
project with traffic signal design services for the project’s access at CO 82.
Reference: Chris Everson, Affordable Housing Project Manager, 970.429.1834,
chris.everson@aspen.gov
Aspen Transportation Demand Management Tool
Fehr & Peers worked with the City of Aspen to produce a customized Transportation
Demand Management (TDM) tool. The Excel-based tool is based on Fehr & Peers’s
proprietary TDM+ tool and refined to include a menu of TDM strategies selected by
city staff to reflect the community’s unique context and values. The tool is used by
representatives of non-exempt developments to evaluate the trip generation
mitigation potential of selected TDM strategies. The customized tool provides
accurate trip reduction estimates, calculated from extensive research, and provides
a standard to evaluate projects.
Reference: Lynn Rumbaugh, Transportation Programs Manager, 970.920.5038,
lynn.rumbaugh@aspen.gov
Charlie Alexander, PE, AICP, RSP1
Principal
EDUCATION
Bachelor of Science, Civil Engineering Bucknell University, Lewisburg, PA 2007
REGISTRATIONS
Licensed Civil Engineer: Colorado, #49117 Also registered in California, the District of Columbia, Florida, Maryland, Tennessee, Texas, Virginia, Washington, and Wyoming Road Safety Professional (RSP) Level 1
AFFILIATIONS
American Planning Association (APA)
INSTRUCTOR
University of California, Berkeley Institute of Transportation Studies Technology Transfer Program: Complete Streets Planning and Design (2013-present) National Complete Streets Coalition: Complete Streets Workshop Instructor (2014-present) University of Colorado, Denver: Pedestrian and Bicycle Planning (2016)
EXPERTISE
•Land Use & Transportation
•Traffic Operations & Simulation
•Travel Demand Forecasting
•Multimodal Safety
•Complete Streets Planning & Design
•Traffic Engineering Design
•Transportation Planning
•Curbside Management Planning
ABOUT
Charlie is a Principal with 18 years of experience on complex, multimodal transportation engineering and planning projects. His project experience includes a wide array of project types including traffic analysis, travel demand forecasting, transit planning and design, Complete Streets, multimodal safety, and traffic engineering design. Charlie applies this diverse experience to projects that require complex auto, transit, pedestrian, and bicycle solutions; consent-building around modal tradeoffs; and strategic stakeholder and community engagement. His traffic analysis experience encompasses deterministic (e.g., Synchro, Traffic/Vistro, SIDRA, HCS), microsimulation (e.g., SimTraffic, VISSIM, TransModeler), and Dynamic Traffic Assignment (e.g., TransModeler) tools. Charlie authored CDOT’s first Traffic Analysis and Forecasting Guidelines. He has completed traffic impact analyses for infrastructure and land use projects ranging from small to large and rural to urban.
PROJECT EXPERIENCE
•Aspen Lumberyard Affordable Housing Transportation Impact Analysis – Aspen, CO•Boulder Junction Transportation Analysis – Boulder, CO•University of Wyoming 15th Street Transportation Analysis – Laramie, WY
•University of Wyoming Aquatic Center Transportation Impact Analysis – Laramie, WY•Louisville Design & Construction Standards – Louisville, CO•Ketring-Gallup Park Transportation Study – Littleton, CO•CO 42 Design – Louisville and Lafayette, CO
•Nederland Multimodal Transportation Plan – Nederland, CO•Foothills Mall Redevelopment Transportation Impact Analysis – Fort Collins, CO•Erie Transportation Standards Update – Erie, CO•Grand Junction Transportation Engineering Design Standards – Grand Junction, CO
•Shared Streets Program Development – Denver, CO•44th Avenue Subarea Plan – Wheat Ridge, CO•Lutheran Campus Master Plan – Wheat Ridge, CO•Loretto Heights Parking & Mobility Study – Denver, CO
•West Vail Master Plan – Vail, CO•Golden Gilpin Mill Transportation Impact Analysis – Blackhawk, CO•RFTA Grand Avenue Alternatives Analysis – Glenwood Springs, CO•Parcel O Transportation Impact Analysis – Louisville, CO
Patrick Picard, AICP, RSP1
Associate
EDUCATION
Master of Urban and Regional Planning, University of Colorado Denver, 2011
Bachelor of Arts, Geology The Colorado College, Colorado Springs, 2004
REGISTRATIONS
American Institute of Certified Planners (AICP) Road Safety Professional 1 (RSP1)
AFFILIATIONS
American Planning Association (APA), Colorado Chapter and Transportation Planning Division
AWARDS
2nd Place, APA Transportation Planning Division National Student Paper Competition
EXPERTISE
•Bicycle and Pedestrian Planning
•Traffic Safety/Vision Zero
•Long-Range Multimodal TransportationPlanning
•Transit Planning
•Parking Studies
•Multimodal Corridor Planning
•Travel Pattern Studies
•Transportation Demand Management
•Travel Demand Modeling
•Land Use and Transportation
•Traffic Analysis
ABOUT
Patrick has 13 years of experience developing and managing multimodal transportation planning efforts throughout the western United States. He balances a strong ability to complete technical analysis with public speaking, writing, and presentation skills, which makes his recommendations comprehensible to planners, engineers, the public, and decision makers. Patrick’s experience includes a diversity of projects ranging from multimodal corridor level analysis, vision zero/crash analysis, bicycle and pedestrian planning, transit planning, travel pattern studies, Big Data collection/analysis and community transportation master plans. Patrick is a certified Road Safety Professional.
TRANSPORTATION PLANNING EXPERIENCE
•Core Transit, Transit Development & Capital Plan – Eagle County, CO•Thornton Vision Zero Action Plan – Thornton, CO
•Brighton Bicycle, Pedestrian, and Multimodal Plan – Brighton, CO•Erie Transportation Standards and Specifications Update – Erie, CO•Safe Streets for Silverthorne – Silverthorne, CO•Thornton Transit Study – Thornton, CO
•Erie Microtransit Plan – Erie, CO•Vail Transportation Master Plan – Vail, CO•West 38th Avenue Corridor Study – Denver, CO•Future 42 Connecting People and Places – Louisville, CO
•I-25 & 88th Avenue Transit & Safety Impact Analysis – Thornton, CO•Grand Junction Pedestrian & Bicycle Plan – Grand Junction, CO•Transportation & Engineering Design Standards Manual Update – Grand Junction, CO•North Avenue Enhanced Transit Corridor Study – Mesa County, CO
•Colfax Avenue BRT Preliminary Design – Denver, CO•Fort Collins Transit Funding Study – Fort Collins, CO•Fort Collins Transit Master Plan – Fort Collins, CO•Mesa County Regional Transportation Plan – Mesa County, CO
•Denver Vision Zero Road Safety Audits – Denver, CO•Denver Community Bicycle Network Planning – Denver, CO•Colfax Avenue BRT Preliminary Design – Denver, CO•MOVE Grand Avenue BRT Alternatives Analysis – Glenwood Springs, CO•Brighton Vision Zero & School Zone Safety Action Plan – Brighton, CO
•Hampden Avenue Corridor Study – Denver, CO
PROPOSAL FORMVOID
PROPOSAL FORM
RFP 036.25 Rev. 2024.11.25 CDD Budget Line Item #: 10016100-53100-10254
10
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: February 26, 2025
From:
Phone E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS c/o Procurement 530 E Main Street, Suite #304
Aspen, CO 81611
For: RFP 036.25: SHORT-TERM RENTAL IMPACT STUDY
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form
including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive.
Statement and Detailed Approach to Service:
Economic & Planning Systems, Inc.
303 623 3557 | 720 460 3301 (direct)aknudtsen@epsdenver.com
730 17th Street, Suite 630Denver, CO 80202
In attached documents
180,000
EPS requests the following terms be included in a contract negotiated with
the County. Note that the edited contract language under XI. Indemnity
sections A. and B. are taken from a previous engagement between Economic
& Planning Systems and Pitkin County signed in 2021.
Contract # 036.25 Revision: 2024.10.08 iso8601 CDDiso 8601
3
IX.Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X.Integration and Modification.
A.This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B.The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI.Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B.The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C.Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
Certificate Of Completion
Envelope Id: 87BE64BE-7BE1-4EE4-830E-E4F9A8D5F53C Status: Voided
Subject: Economic & Planning Systems, Inc. | Pitkin County Contract 036.25 for Review and Signature
Source Envelope:
Document Pages: 76 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 69.170.199.99
Record Tracking
Status: Original
4/11/2025 11:14:20 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Nicole Rebeck-Stout
nicole.rebeck-stout@pitkincounty.com
Deputy Director of Community Development
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 4/11/2025 11:17:14 AM
Viewed: 4/11/2025 2:20:46 PM
Signed: 4/11/2025 2:22:05 PM
Electronic Record and Signature Disclosure:
Accepted: 5/20/2025 12:17:29 PM
ID: f0b21745-1c71-4240-ba0e-c77c43612969
Company Name: Pitkin County, Colorado
Suzanne Wolff
suzanne.wolff@pitkincounty.com
Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.203.105.128
Signed using mobile
Sent: 4/11/2025 2:22:07 PM
Viewed: 4/11/2025 5:03:01 PM
Signed: 4/11/2025 5:03:14 PM
Electronic Record and Signature Disclosure:
Accepted: 6/10/2025 1:18:52 PM
ID: 753dfefb-12c3-48be-9ad3-fae8b79746a0
Company Name: Pitkin County, Colorado
Andrew Knudtsen
AKnudtsen@epsdenver.com
Managing Principal
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 50.190.112.113
Sent: 4/11/2025 5:03:16 PM
Viewed: 6/5/2025 1:50:16 PM
Signed: 6/5/2025 1:50:59 PM
Electronic Record and Signature Disclosure:
Accepted: 8/16/2021 2:43:41 PM
ID: 759d05bc-c109-4261-953b-a0e3df9ab2bc
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Sent: 6/5/2025 1:51:02 PM
Viewed: 6/8/2025 6:35:33 AM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Jeanette Muzio
jeanette.muzio@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/6/2024 9:38:23 AM
ID: fdf70c64-c219-4ceb-bbd4-32334fd32768
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/11/2025 11:17:14 AM
Certified Delivered Security Checked 6/8/2025 6:35:33 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Nicole Rebeck-Stout, Suzanne Wolff, Andrew Knudtsen, Jeanette Muzio
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.
Certificate Of Completion
Envelope Id: 2F8C09F8-93EA-4E1F-AAB9-C49BA2C5C481 Status: Completed
Subject: Economic & Planning Systems, Inc. | Pitkin County Contract 036.25 for Review and Signature
Source Envelope:
Document Pages: 81 Signatures: 1 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.147.126.192
Record Tracking
Status: Original
6/12/2025 9:47:20 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jon Peacock
jon.peacock@pitkincounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Sent: 6/12/2025 9:57:03 AM
Resent: 6/17/2025 9:12:00 AM
Viewed: 6/17/2025 4:00:59 PM
Signed: 6/17/2025 4:01:11 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Nicole Rebeck-Stout
nicole.rebeck-stout@pitkincounty.com
Deputy Director of Community Development
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:13 PM
Electronic Record and Signature Disclosure:
Accepted: 5/20/2025 12:17:29 PM
ID: f0b21745-1c71-4240-ba0e-c77c43612969
Company Name: Pitkin County, Colorado
Suzanne Wolff
suzanne.wolff@pitkincounty.com
Director
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:14 PM
Viewed: 6/18/2025 9:15:55 AM
Electronic Record and Signature Disclosure:
Accepted: 6/17/2025 8:09:02 AM
ID: 2e56c5f9-218b-4413-9a10-5cb95a3ed34f
Company Name: Pitkin County, Colorado
Carbon Copy Events Status Timestamp
Andrew Knudtsen
AKnudtsen@epsdenver.com
Managing Principal
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:14 PM
Electronic Record and Signature Disclosure:
Accepted: 8/16/2021 2:43:41 PM
ID: 759d05bc-c109-4261-953b-a0e3df9ab2bc
Company Name: Pitkin County, Colorado
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:15 PM
Resent: 6/17/2025 4:01:21 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:15 PM
Viewed: 6/18/2025 6:55:35 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Jeanette Muzio
jeanette.muzio@pitkincounty.com
Community Development STR Manager
Security Level: Email, Account Authentication
(None)
Sent: 6/17/2025 4:01:16 PM
Electronic Record and Signature Disclosure:
Accepted: 12/6/2024 9:38:23 AM
ID: fdf70c64-c219-4ceb-bbd4-32334fd32768
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/12/2025 9:57:03 AM
Certified Delivered Security Checked 6/17/2025 4:00:59 PM
Signing Complete Security Checked 6/17/2025 4:01:11 PM
Completed Security Checked 6/17/2025 4:01:16 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Nicole Rebeck-Stout, Suzanne Wolff, Andrew Knudtsen, Jeanette Muzio
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.