HomeMy WebLinkAboutbocc.con.amended.091.20 F8/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451512.531500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative David Schneider County Representative
Phone (970) 429-1880
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 218,560.00
$ 77,000.00
$ 96,000.00
$ 391,560.00
Airport
Contract amendment to allocate additional funding in the amount of $96,000.00 for training courses
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Employee Interactive Training Videos and Software
American Association of Airport Executive
$ 96,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 96,000.00
Sole Source
Services/Maintenance
6/1/2020
5/31/2026
Change Order/Contract Amendment
091.20 F
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 091.20 F Rev. 2022.08.04 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 091.20 F
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
American Association of Airport Executives
601 Madison Street
Alexandria, VA 22314
The Provision of Interactive Employee Training Videos and Software (the “Contract”) dated
June 1, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the
“County”) and American Association of Airport Executives (the “Contractor”), is hereby
amended as follows:
Description of Change:
1. Allocation of funds in the amount of $96,000 for two new customized English courses
(GA Security and Sterile Area training) and Spanish courses (SIDA, SIDA Recurrent,
Non-Movement Area Training, Sterile, GA Security, Insider Threat (non-Custom) and
Active Shooter course (non-Custom) as per the attached Proposal (Attachment A)
Reason for Change:
1. Additional training requirements for Sterile Badge and GA holders by TSA
2. Addition of Spanish version courses for ASE employees.
Original Contract Amount $ 218,560.00
Previous Change Order/Amendment Amount $ 77,000.00
This Change Order/Amendment Amount $ 96,000.00 New Contract Total $ 391,560.00
Contract #: 091.20 F Rev. 2022.08.04 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have
County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment.
AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Operations and Security Manager
Jun-17-2025
David Schneider
Patrick Raker
Jun-17-2025
Senior Vice President
Airport Director
Jun-17-2025
Diane Jackson
Jon Peacock
County Manager
Jun-17-2025
Proposal
Interactive Employee Training (IET)
New Training: English and Spanish
Prepared For:
Aspen/Pitkin County Airport
May 20, 2025
Attachment A
2
May 20, 2025
Ebenezer C. Onyeogaziri Henry, ASC, ACE, C.M. Airport Credentialing Specialist
Aspen/Pitkin County Airport 0233 Airport Rd. Aspen, CO 81611 (970)429-2852ebenezer.henry@aspenairport.com
Dear Ebenezer,
The American Association of Airport Executives (AAAE) is pleased to provide Aspen/Pitkin County Airport (ASE) with our proposal for new training courses in English and Spanish. Founded in 1928, AAAE is the world's largest professional organization for airport executives, representing thousands of airport management personnel at public-
use commercial and general aviation airports. AAAE's members represent some 850 airports and hundreds of companies and organizations that support airports. AAAE serves its membership through results-oriented representation in Washington, D.C. and delivers a wide range of industry services and professional development opportunities including training, meetings and conferences, and a highly respected accreditation program.
Training within the airport environment is highly specialized, regulated, and complex. AAAE leads our industry in
providing innovative products and services to meet the dynamic needs of your operation and can customize solutions for ASE.
Please find below additional information regarding our IET-LS training platform, our project team, and our price
proposal. Pricing is valid through December 31, 2025.
We look forward to supporting Aspen/Pitkin County Airport.
Sincerely,
Ben Hubbard, C.M., ACE Director, Compliance Services AAAE 601 Madison Street, Suite 400 Alexandria, VA 22314 Email: ben.hubbard@aaae.org Telephone: (771) 215-7394
Statement of Confidentiality: All rights reserved. This document is intended for certain Aspen/Pitkin County Airport employees ONLY. No part of this document may be reproduced, stored in, or introduced into a database or retrieval system, or transmitted, in any form or by any means, (electronic, mechanical, photocopying, recording, or otherwise) without the prior written permission of AAAE. AAAE reserves all rights in the confidential information and intellectual property contained in this document. This
document contains information relating to a potential business, commercial, financial, and technical relationship activity between AAAE and Aspen/Pitkin County Airport. This information is intended for the sole use of the recipient only and the disclosure of this information to a third party would expose AAAE to considerable disadvantage. The products or architecture names mentioned in this document are registered trademarks and trade names of their respective owners.
Attachment A
3
INTERACTIVE EMPLOYEE TRAINING SERVICES AGREEMENT
This American Association of Airport Executives services agreement (“Agreement”) is made and entered into by and
between (i) the American Association of Airport Executives (“AAAE”), and (ii) Aspen/Pitkin County Airport an entity
organized under the laws of the State of Colorado (“Airport”), who, intending to be legally bound, hereby agree as
follows:
RECITALS
AAAE is the owner of the Interactive Employee Training Learning System (IET-LS) software (the “Software), and
the Airport uses the software to deliver compliance-based training courses. The Airport also desires the production of
training courses for delivery through the Software. AAAE desires to produce these courses for the Airport subject to
the terms and conditions set forth in this agreement. The scope of services and the parties’ responsibilities are as
defined in Exhibit A attached hereto and by this reference made a part hereof.
1: USE OF SOFTWARE AND OWNERSHIP
Use of Software: The Airport may access and use the Software. AAAE retains all right, title, and interest in and to the
Software as its sole property, subject to the Airport’s rights specified in this agreement. The Airport will use the
Software for compliance training requirements only, and it will not use reproduce or modify the Software in any
manner not specifically set forth herein.
Ownership of the Work: Airport and AAAE agree that AAAE shall own the entire right, title, and interest, including
patents, copyrights, and other intellectual property rights, in and to all tangible materials, inventions, works of
authorship, software, information and data solely conceived or developed by AAAE in the performance of the project,
and developed using AAAE’s facilities or personnel. Airport and AAAE agree that Airport shall own the entire right,
title, and interest, including all patents, copyrights, and other intellectual property rights, in and to all tangible
materials, inventions, works of authorship, software, information and data solely conceived and developed by
Airport’s facilities or personnel. Work that is jointly developed using both Airport and AAAE personnel and facilities
shall be jointly owned.
Ownership of Training Data: The Airport shall maintain ownership and control of the training result data (Data)
throughout the Agreement period and in perpetuity. AAAE shall have the right to use the Data solely to perform work
under the Agreement with the Airport. AAAE may not use the Data, a subset of the Data, and/or a summary of the
Data, or, cause or permit the Data, a subset and/or a summary thereof, to be used by any third party, outside the Scope
of this Agreement without the express written consent of the Airport. AAAE warrants that throughout all operational
and maintenance activities the accuracy of the Data will be preserved.
2: TERMS OF PAYMENT
AAAE shall submit an invoice to the Airport after acceptance and delivery of the final scripts used in production of
the training courses for 50% of the total project cost noted in Exhibit B. The remaining 50% will be invoiced after
AAAE installs the training courses noted in Exhibit B for User Acceptance Testing. For ongoing support of IET-LS
solutions, AAAE shall submit an invoice to the Airport on an annual basis. The Airport shall pay invoices within thirty
(30) calendar days of receipt.
3: CHANGES IN SPECIFICATIONS
If at any time, Airport desires to make any changes or variations from the course script(s), or from any material or
work in progress, and such changes result in additional costs to AAAE, AAAE agrees to notify the Airport of the
amount before any such additional costs are incurred and AAAE shall proceed only after receiving approval (written
or oral) from Authorized Representative, approval by Airport shall be binding and incorporated into the terms of this
Agreement. Reimbursement for such additional costs shall be payable in accordance with the terms of this Agreement
for final payment.
Attachment A
4
4: WARRANTY
AAAE warrants that the software and training courses at the time of installation shall materially conform to the
specifications agreed-upon. In case of a nonconformance, Airport shall promptly notify AAAE. AAAE shall correct
any nonconformance after notification within a reasonable time by the means it determines to be the most appropriate,
whether by telephone instructions, the issuance of updating documentation, corrective code, hardware replacement or
modification, or other methods.
Notwithstanding the warranties outlined above, AAAE makes no other warranties, express or implied, oral or written,
and makes no representation or guarantees to Airport whatsoever and specifically disclaims all other warranties.
5: MISCELLANEOUS
1.Relationship. This Agreement does not create any partnership, joint venture, franchisor-franchisee or employer-
employee relationship between the parties hereto. Neither party hereto is granted any express or implied right orauthority to bind the other party hereto in any manner whatsoever.
2.No Third-Party Beneficiaries. There are no third-party beneficiaries entitled to enforce any provisions of thisAgreement.
3.Entire Agreement. This Agreement, together with the Exhibits attached hereto, contains the entire agreement andunderstanding of the parties hereto with respect to the matters herein set forth, and all prior agreements, negotiations
and understandings relating to the subject matter of this Agreement are merged herein and are superseded andcanceled by this Agreement.
4.Amendment. This Agreement may not be modified except in writing, signed by both of the parties hereto.
5.Waiver. Any party may waive compliance by the other party with any of the provisions of this Agreement. No
waiver of any provision shall be construed as a waiver of any other provision or the same provision in a subsequentinstance. Any waiver must be in writing.
6.Binding Effect; Assignment. This Agreement shall be binding upon and inure to the benefit of the parties and theirrespective successors and permitted assigns. No assignment of this Agreement or of any contractual rights orobligations hereunder may be made by either party (by operation of law or otherwise) without the prior writtenconsent of the other party hereto, which shall not be unreasonably withheld, and any attempted assignment without
the required consent shall be null and void.
7.Cooperation. Each party hereto shall take all such steps and measures as may be requested by the other party heretoin order to effectuate the purposes of this Agreement.
8.Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but allof which together shall constitute one and the same Agreement.
9.Headings. The section headings and other descriptions contained in this Agreement are for reference purposes only
and shall not affect any way the meaning or interpretation of this Agreement.
10. Further Assurances. Each party hereto shall do and perform or cause to be done and performed all further acts andthings and shall execute and deliver all such other certificates, instruments and documents as any other party heretoreasonably may request in order to carry out the intent and accomplish the purposes of this Agreement and theconsummation of the transactions contemplated hereby.
Attachment A
5
IN WITNESS WHEREOF, this Agreement has been duly executed by or on behalf of each of the parties
hereto as of the date first above written.
American Association of Airport Executives Airport
By:
Name:
Title:
Date:
By:
Name:
Title:
Date:
Attachment A
6
Exhibit A
Interactive Employee Training Solutions Statement of Work
AAAE will provide Computer Based Training to the Airport consisting of a customized, web-based training solution. AAAE’s web-based system, the Interactive Employee Training Learning Suite (IET-LS), is airport-specific, scalable and has cloud-based capabilities.
AAAE will provide the following services for the development of IET-LS:
Advance consultation on custom videotaping Custom content / scenario development Story boarding and visual development On-site videotaping, to include site survey Visualization and scene layouts Dramatization and scenario development Pre-production meetings for role playing development Directing and production of scenarios Overseeing scene treatment and continuity Non-linear editing and postproduction
Narration and Audio mixing All graphics and graphic artwork Interactive script development and branching Integration of custom video into interactive course Programming interactive assessments for IET-LS A review version of the interactive course Packaging of approved interactive program Final interactive program loaded on each unit Installation and On-site testing Quality assurance
AAAE’s obligations are as follows:
AAAE will be directly involved in all aspects of the project and is responsible for planning and execution. AAAE’s team consists of a Project Manager who will be the Airport’s primary point of contact, and several team members who are assigned to deliver their tasks according to the project schedule or timeline. On large projects, some team members may serve as Team Leads, providing task and technical leadership. The Project Manager will be responsible for overseeing the day-to-day activity and coordinate all functions and workflows.
At initiation of the project, the Project Manager will schedule a kickoff meeting to review development phases and approval cycles. The courses and their content will be provided to the Airport for review, and the Airport will have time to review course material. The Project Manager will provide the Airport with a project timeline and scope of work. If at any time, the Airport desires to make any changes or variations from the script(s) or storyboard(s) or from any material or work in progress, and such changes result in additional costs to AAAE, AAAE agrees to notify the Airport of the amount before any such additional costs are incurred and AAAE shall proceed only after receiving approval (written or oral) from Authorized Representative, approval by Airport shall be binding and incorporated into the terms of this Agreement. Reimbursement for such additional costs shall be payable in accordance with the terms of this Agreement for final payment.
The Airport’s obligations are as follows:
Course Script Approval. Those authorized to review and approve course scripts form the Airport will have ten (10) business days to make editing comments upon delivery from a Project Manager. If no comments or edits are received after ten (10) business days from delivery, AAAE will assume the Airport has accepted and approved the script as delivered and proceed to the next phase of production. If Airport makes changes to the approved script after the commenting period is complete, then a change order will be initiated at a rate of $175 per hour charged to the Airport.
Course Video Production Approval. Those authorized to review and approve course video production will have seven (7) business days to make editing comments upon notification from a Project Manager. If no comments or edits are received after seven (7) business days from delivery, AAAE will assume the Airport has accepted and approved the production as delivered and proceed to the next phase of the project. If the Airport makes changes to the approved video production after the commenting period is complete, then a change order will be initiated at a rate of $175 per hour charged to the Airport.
User Acceptance Testing. Those authorized to conduct user acceptance testing for the Airport will have seven (7) business days to make comments upon delivery from the AAAE. If no comments are received after seven (7) business days from delivery, AAAE will assume the Airport has accepted and approved the delivered courses and complete the project. If the Airport makes changes to the courses after
the user acceptance period is complete, then a change order will be initiated at a rate of $175 per hour charged to the Airport.
Attachment A
7
Exhibit B
Fees and Payment
Airport shall pay the fees set forth in this Exhibit for the Services performed by AAAE as outlined in the Agreement.
Fees for development of IET-LS Courses and Software
COURSE DESCRIPTION PRICE
Sterile Area Training (Customized)
•Virtual Instructor
•Interactive Exercises
•Pass / Fail Testing
•Captions
This course is designed for individuals needing an airport-issued security badge with access to the Sterile Area only as
described under TSA 49 CFR Part 1542.
$15,750
General Aviation Security (Customized)
•Virtual Instructor
•Interactive Exercises
•Pass / Fail Testing
•Captions
The General Aviation training course instructs hangar tenants
and employees of general aviation companies on the security regulations and policies governing the general aviation areas
of the airport. It reviews tenant and/or employee security responsibilities while in restricted areas. $15,750
Spanish Language Version
•SIDA
•SIDA Recurrent
•Non-Movement Area Driver
•Sterile Area
•GA Security/AOA
•Insider Threat (Non-Custom)
•Active Shooter (Non-Custom)
AAAE will translate the English language version of the
Airport’s SIDA, SIDA Recurrent, Non-Movement Area Driver Training, Sterile Area Training, GA Security, Active Shooter and Insider Threat including interactive exam questions and answers. AAAE will hire, record and film
a native Spanish language actor to perform voiceover and virtual instruction using the revised Spanish-language script.
AAAE will edit the video footage to account for the new vocabulary used to describe aviation terms. AAAE will configure the software to include Spanish-language buttons and instruction.
$57,000
Travel and Filming Crew Expenses
AAAE prefers to film all courses at one time. Should more than one trip be required, the following per trip expense will be applied. (Sterile Area Training & General Aviation Security)
$7,500
Total: Training Course Production $96,000
Attachment A
8
TOTAL COSTS FOR DEVELOPMENT OF IET-LS
IET-LS Course Production $96,000
TOTAL $96,000
Attachment A
Certificate Of Completion
Envelope Id: 627FF7F2-9E30-41B4-A32A-AE3AEFA466E7 Status: Completed
Subject: AAAE | Pitkin County Contract Amendment 091.20 F for Review and Signature
Source Envelope:
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Certificate Pages: 6 Initials: 1 Pitkin County Procurement
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 73.3.254.182
Record Tracking
Status: Original
6/16/2025 3:47:07 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
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Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
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David Schneider
david.schneider@aspenairport.com
Operations and Security Manager
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Company Name: Pitkin County, Colorado
Patrick Raker
Pat.Raker@aaae.org
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Company Name: Pitkin County, Colorado
Diane Jackson
diane.jackson@aspenairport.com
Airport Director
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Company Name: Pitkin County, Colorado
Jon Peacock
jon.peacock@pitkincounty.com
County Manager
Pitkin County
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Ebenezer Henry
ebenezer.henry@aspenairport.com
Airport Credentialing Specialist
Aspen/Pitkin County Airport
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Company Name: Pitkin County, Colorado
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