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Home My WebLink Aboutbocc.con.amended.054.25 B-28.4.22 CDD Contract Number: Project Name: Contractor: Budget Line Item:21035150-576000 - - - Procurement Method: Type: Contract Effective Date: Contract End Date: Contract Type: Retainage/Bonding: County Representative:Genevieve Smith County Rep. Phone #:(970) 429-1948 Department: Provide a brief description of the Contract or Change Order: $ 73,104.28 $ - $ - $ 73,104.28 054.25 B-2 Pitkin County Contract Cover Sheet Sole Source Services/Maintenance 5/12/2025 12/31/2025 Task Order Please fully allocate New Contract Total if there are multiple codes $ - $ - $ - $ 73,104.28 If this is a new Vendor, please enter the New Vendor information into Munis for workflow approval and include a complete W-9. Contact Information for Pitkin County Contract/Project Lead: Contract Information Library Task Order to purchase portable private meeting pods for library patrons. 50% deposit required at the time of order. Original Contract Amount: Previous Change Order/Amendment Amount(s): This Change order/Amendment Amount: Contract Total: Contract Value Summary: No Library Pods Purchase Office Outfitters & Planners Inc $ 73,104.28 Master Service Agreement #: 054.25 B-2 Rev: 2023.12.15 CDD 1 TASK ORDER Task Order/Project Name: Library Pods Purchase Task Order Number: 054.25 B-2 Task Order Budget Line Item: 21035150.576000 OWNER: CONTRACTOR: Pitkin County Office Outfitters & Planners Inc. Genevieve Smith - Library Duncan Rowley 120 N Mill St 749 Main St Aspen, CO 81611 Grand Junction, CO 81501 Phone: (970) 429-1948 Phone: (970) 245-6300 genevieve.smith@pitkincounty.com duncan@officeplanners.com PROJECT NAME: LIBRARY PODS PURCHASE START DATE: May 12, 2025 END DATE: December 31, 2025 The MSA for Provision of Furniture Design, Procurement, Delivery and Installation (the “Agreement”) dated Agreement Start Date between the Board of County Commissioners of Pitkin County (the “County”) and Office Outfitters & Planners Inc. 749 Main St Grand Junction, CO 81501 (the “Contractor”), shall include the following services. 1.Contractor’s Obligations. Design, delivery, and installation of Portable Pods, as described and listed ininvoice attachment A. 2.Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensateContractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1of this Task Order. It is expressly understood and agreed that in no event will the total compensationand reimbursement to be paid hereunder exceed the sum of Seventy-Three Thousand One Hundred Four dollars and Twenty-Eight cents ($73,104.28) for all services rendered. By Task Order or TaskOrder Amendment, the County and Contractor may reallocate the budget among project tasks if thetotal budget amount remains unchanged. Contractor shall invoice for the project monthly based onhours worked, with payment expected within thirty (30) days of invoice, but any payment by theCounty may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this TaskOrder shall reference Task Order 054.25 B-2 and Library Pods Purchase. Invoices shall be sentelectronically in PDF format to genevieve.smith@pitkincounty.com. Master Service Agreement #: 054.25 B-2 Rev: 2023.12.15 CDD 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Genevieve Smith - Library, Library Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. OFFICE OUTFITTERS & PLANNERS INC. ________________________________________________ !#VENDOR SIGNATURE#! Date DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Genevieve Smith May-14-2025 Library Director May-15-2025 President-CEO Duncan Rowley Deputy County Manager Kara May-21-2025 Attachment A Quote 15726 ffice uttitters & planners, inc. Quote Date 03/04/25 Line Quantity Accepted By 749 Main Street Quotation Grand Junction, CO 81501 (970)245-6300 (970)245-6301-F officeplanners.com Customer Order Customer PIT001 Catalog Number / Description Account Representative Duncan Rowley Unit Price QUOTATION TOTALS Sub Total DESIGN BRA Freight Charge OFFICE Delivery Charge Grand Total End of Quotation Date Page 2 / 3 (cont'd) Project Extended Amount 63,889.28 5,850.00 3,365.00 73,104.28 Attachment A Attachment A Certificate Of Completion Envelope Id: 27B9451D-4258-4160-BAC8-FC2DFAB048A3 Status: Completed Subject: Office Outfitters & Planners Inc | Pitkin County Task Order 054.25 B-2 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 5/13/2025 3:18:38 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 216.147.126.217 Sent: 5/13/2025 3:22:47 PM Viewed: 5/14/2025 10:53:23 AM Signed: 5/14/2025 10:53:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Genevieve Smith genevieve.smith@pitkincounty.com Library Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 5/14/2025 10:53:59 AM Viewed: 5/14/2025 4:59:14 PM Signed: 5/14/2025 4:59:37 PM Electronic Record and Signature Disclosure: Accepted: 5/14/2025 4:59:14 PM ID: 4a846f1e-29ca-43d7-be3e-6b88a1eb7bd3 Company Name: Pitkin County, Colorado Duncan Rowley Duncan@OfficePlanners.com President-CEO Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 174.230.194.209 Sent: 5/14/2025 4:59:39 PM Viewed: 5/15/2025 7:29:34 AM Signed: 5/15/2025 7:29:58 AM Electronic Record and Signature Disclosure: Accepted: 5/14/2025 1:23:44 PM ID: 5a6cb442-58a2-4fbd-aa4b-741b0891af80 Company Name: Pitkin County, Colorado Kara kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 5/15/2025 8:04:36 AM Resent: 5/21/2025 2:55:58 PM Viewed: 5/21/2025 3:11:29 PM Signed: 5/21/2025 3:11:56 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jon Peacock jon.peacock@pitkincounty.com Rich Englehart rich.englehart@pitkincounty.com Kara Silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Sent: 5/15/2025 8:04:38 AM Viewed: 5/22/2025 8:50:11 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/21/2025 3:11:58 PM Resent: 5/21/2025 3:12:04 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/21/2025 3:11:59 PM Viewed: 5/21/2025 3:29:08 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Claudia Cook claudia@officeplanners.com President/CEO Security Level: Email, Account Authentication (None) Sent: 5/21/2025 3:12:00 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2023 8:25:11 AM ID: 0368e873-f787-4179-b8be-432967999255 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/13/2025 3:22:47 PM Certified Delivered Security Checked 5/21/2025 3:11:29 PM Envelope Summary Events Status Timestamps Signing Complete Security Checked 5/21/2025 3:11:56 PM Completed Security Checked 5/21/2025 3:12:00 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Genevieve Smith, Duncan Rowley, Claudia Cook Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. 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