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8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10022100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Andrew Shewmaker County Representative Phone (970) 429-6107 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 46,000.00 $ - $ - $ 46,000.00 Information Technology Contract to provide network assessment services for Pitkin County. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Network Assessment Project Advanced Network Management, Inc. $ 46,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 46,000.00 Sole Source Services/Maintenance 3/19/2025 3/18/2026 New Contract 051.25 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Rev 2018-10-10 btf Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract with coversheet to clerk’s office for archiving. 1 PITKIN COUNTY SOLE SOURCE PROCUREMENT JUSTIFICATION REQUEST TO: Jon Peacock, County Manager DATE: March 19, 2025 FROM: Andrew Shewmaker, IT Manager Proposed Contractor: Advanced Network Management, Inc. (ANM) Product/Service: Network Assessment Project Estimate expenditure for the above Product/Service: $ 46,000.00 This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original manufacturer, no regional distributor, standardization etc): Explain: This document details the sole source justification for Advanced Network Management, Inc. (ANM) in support of the Network Assessment Project. Recent County-wide network outages have underscored that an independent network assessment is needed promptly and that a lengthy Request for Proposal (RFP) process cannot be accommodated. To accelerate the process, Pitkin County staff reached out to multiple vendors that specialize in network evaluations and assessments. Proposals were quickly reviewed and evaluated for content, references and cost. After careful consideration, County staff are recommending ANM to lead the network assessment task. ANM has a clear understanding of our needs/goals and has highly qualified personnel that specialize in network design and architecture. ANM is local to the region and can commit resources quickly to perform the assessment. The sole source agreement with ANM is further justified below: (1) Extensive Customer Base and Local Support Staff ● ANM has multiple customers in the region to include City of Aspen, Aspen Ski Company, City of Glenwood Springs, City of Grand Junction, Garfield County and Mesa County to name a few. Pitkin staff have reached out to some of these customers and all have provided positive reviews. Rev 2018-10-10 btf Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract with coversheet to clerk’s office for archiving. 2 ● ANM has local support staff with offices in Denver and Glenwood Springs. Much of the effort for this project is on our current network architecture and local support will be required to document the network topology. (2) Time Constraints and Project Delays: ● Issuing an RFP, evaluating proposals, and selecting a vendor would introduce significant delays to the project timeline, which aims to be completed by April/May 2025. ● The ANM proposal and costs conforms to the National Cooperative Purchasing Alliance (NCPA) where Pitkin County is a member. NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states. This ensures that Pitkin County is getting the best service and costs given that an RFP is not advised. (3) Overall Cost-Effectiveness: ● The cost does not exceed the budget for Professional Services as already established by the IT Department. Considering the knowledge base, local support, time constraints, and overall cost-effectiveness, ANM is the most qualified vendor for the Network Assessment Project. Sole-source procurement of ANM is justified due to the aforementioned factors and ensures a successful project implementation that meets the County’s current and future needs. Rev 2018-10-10 btf Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract with coversheet to clerk’s office for archiving. 3 The undersigned requests that Pitkin County waive other procurement requirements and recognize this transaction as a sole source exception to the Pitkin County Procurement Code. Department Head Section Head !#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date County Manager Reason for Denial: ______________________________________________ !#COUNTY MANAGER SOLE#! Date Andrew Shewmaker IT Process & Projects Manager Apr-08-2025 Director of Information Technology Apr-08-2025 Carrie Labbe Jon Peacock County Manager Apr-17-2025 Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 1 PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES THIS CONTRACT, made March 19, 2025 by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the “County”) and Advanced Network Management, Inc., 304 Inverness Way South #400, Englewood, CO 80112 (hereinafter called the “Contractor”) to perform the following work: Network Assessment (“Project”). I. Term of Contract: The term of this Contract is from March 19, 2025 to March 18, 2026. II. Contractor’s Obligations. Contractor shall provide the network discovery and assessment services described in the attached Quote (“Attachment A”). III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph II. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Forty-Five Thousand Two Hundred Twenty-Six dollars and Seventy-Seven cents ($45,226.77) for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice. Any payment by the County may be offset by any amount the Contractor owes the County for any reason. Pitkin County will not release any payment to Contractor prior to receipt of a complete and valid W9. Contractor’s address and the as-filed, legal entity name provided within this Contract must match the information provided with the submitted W9. Doing Business As (“DBA”) entity titles, as applicable, must be preceded by Contractors legally filed business name. Failure to provide a complete and valid W9 may result in delayed and/or past due payment from the County to Contractor and will in no event obligate the County to recognize or pay penalties for any past due balances withheld as a result of such. Contractor may submit completed W9 forms electronically by emailing pdf copies to AP@PitkinCounty.com with the County Project Contact listed within this Contract in copy. Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 2 IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this Contract for marketing purposes and professional presentations, articles, speeches and other business purposes. V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through a County Representative. Andrew Shewmaker, IT Manager will manage the project as the County’s Representative. In the event that Andrew Shewmaker is not available, an alternate representative will be designated who shall assume the County Representative’s duties. The services provided and products delivered by the Contractor under this Contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Contract, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Contract for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Contract intend that the relationship between them contemplated by the Contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Contract. Contractor may choose to work for other individuals or entities during the term of this Contract, provided that the basic services and deliverable products required under this Contract are submitted in the manner and on the schedule defined under this Contract. Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 3 C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Contract. E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. VIII. Assignability. This Contract is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Contract must be accepted in writing by the County. IX. Severability. In the event that any provision of this Contract shall be held to be invalid or unenforceable, the remaining provisions of this Contract shall remain valid and binding upon the parties hereto. X. Integration and Modification. A. This Contract represents the entire and integrated Contract between the County and the Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This Contract may be amended only by written contract signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Contract. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Contract of indemnity applies. In consideration of the award of this Contract, the Contractor agrees to waive all Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 4 rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. The Contractor’s obligation to indemnify Pitkin County under this Contract shall in no circumstance be interpreted as a requirement or obligation for Contractor to indemnify Pitkin County from its’ own negligence or willful wrongdoing. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. C. Accessibility Indemnification Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified Parties in relation to Contractor’s failure to comply with §§24-85- 101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. XII. Accessibility. i. Contractor shall comply with and the Work Product provided under this Contract shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. The State may require Contractor’s compliance to the State’s Accessibility Standards to be determined by a third party selected by the State to attest to Contractor’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 5 The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The policies shall include, or be endorsed to include, the following provision: On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project. A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability requirements provided that the coverage is written on a “following form” basis. 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 6 Coverage to include: • Premises and Operations • Explosions, Collapse and Underground Hazards • Personal / Advertising Injury • Products / Completed Operations • Liability assumed under an Insured Contract (including defense costs assumed under contract) • Independent Contractors • Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition or equivalent) • Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition or equivalent) • Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition or equivalent) • The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. ☐ Performance Bond $ b. ☐ Professional Errors and Omissions c. ☐ Aircraft Liability d. ☐ Owner’s Protective e. ☐ Builder’s Risk f. ☐ Boiler and Machinery g. ☐ Loss of Use Insurance h. ☐ Pollution Liability i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: 1) Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 7 given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Project Lead a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the County’s Representative at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this Contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Contract. XIV. Exemptions and Preferences. All purchases of construction or building or any other materials for this Contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. XV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Contract for a period of three (3) years after final payment under the Contract and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Contract and applicable law. Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 8 XVI. Contract Made in Colorado. The parties agree that this Contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Contract, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Contract, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XIX. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this Contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the Contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this Contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this Contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. XX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 9 construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Andrew Shewmaker 530 E. Main Street, Suite 203 Aspen, CO 81611 Email: andrew.shewmaker@pitkincounty.com with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: Advanced Network Management, Inc. 304 Inverness Way South #400 Englewood, CO 80112 Phone: (970) 778-2111 Email: jeff.horning@anm.com Contract # 051.25 Revision: 2024.10.08 iso8601 CDD iso 8601 10 IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. ADVANCED NETWORK MANAGEMENT, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Andrew Shewmaker IT Process & Projects Manager Apr-08-2025 Sean McCrosky Director of Sales Apr-09-2025 Advanced Network Management, Inc Pitkin County 304 Inverness Way South #400 530 East Main Street Englewood, CO 80112 Aspen, CO 81611 Contract Number: NCPA 01-170 Jeff Horning Carrie Labbe 970-778-2111 (970) 319-2513 jeff.horning@anm.com help@pitkincounty.com Quote #: QT-000090733 Pitkin County Meraki Network Discovery and Assessment On-site 12-Mar-25 ANM Professional Services Part number List Price Price Extended Price PS 48,630.94$ 45,226.77$ 45,226.77$ Sub-Total 45,226.77$ Estimated Taxes -$ Shipping Costs -$ Grand Total 45,226.77$ This quote is governed by the terms and conditions of the following contract: NCPA 01-170. All software and/or hardware is subject to manufacturer terms and conditions. Prices shown may NOT include all applicable taxes and shipping charges. All prices subject to change without notice. Supply subject to availability. Taxes and Shipping costs are estimates and Customer agrees to pay the actual tax and shipping costs due as listed on the applicable invoice. Customer agrees to supplement their PO issued to ANM if necessary to authorize payment of actual invoiced taxes and shipping cost. NTTC required for non-taxable sales. Amounts shown for Consumption-based products and services are estimates only, and Customer agrees to pay for invoiced amounts based on actual consumption. Customer agrees to supplement their PO issued to ANM as necessary to authorize payment of actual consumption-based costs. Expedited shipping is subject to an additional charge. Credit card payments will be subject to a 3% surcharge, which is not greater than our total cost of accepting credit cards and is not applied to debit card payments. Purchase Orders should be issued to: Advanced Network Management, Address: 304 Inverness Way S, Suite 400 Englewood, CO 80112 CO Tax ID # 02872963 Federal Tax ID # 85-0427142 || DUNS # 83-909-5247 Credit: Net 30 Days (all credit terms subject to prior ANM credit approval) Customer Signature Date Customer Name (Printed)Title Subscription fees are non-refundable and payment obligations are non-cancelable and non-negotiable, except in the event of insufficient appropriations made available by federal and/or state legislature, or as otherwise prohibited by court order or law. Description ANM will honor the prices in this quote for 30 days subject to increases, if any, imposed during that period by third party suppliers. Original Equipment Manufacturer (OEM) products, software and services are non-cancelable and non-returnable, unless approved by the OEM. Professional Services Per Attached SOW Page 1 ATTACHMENT A ANM Statement of Work C O N F I D E N T I A L + P R O P R I E T A R Y Network infrastructure Evaluation PREPARED FOR: Pitkin County Carrie Labbe, Director of IT Andrew Shewmaker, IT Manager Jeff Kreuger, Telecommunications Manager DATE: 03/10/2025 1 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d TABLE OF CONTENTS Table of Contents .............................................................................................................................. 1 Contacts ................................................................................................................................................................. 2 Omissions ............................................................................................................................................................... 2 Notices ................................................................................................................................................................... 2 Document Version Control .................................................................................................................................... 2 1.0 Project Overview ................................................................................................................... 3 1.1 Solution Overview ..................................................................................................................................... 3 1.2 Project Outcomes ...................................................................................................................................... 3 2.0 Scope ..................................................................................................................................... 4 2.1 PLANNing & DESIGN .................................................................................................................................. 4 3.0 In-scope Services ................................................................................................................... 7 3.1 Project Management ................................................................................................................................ 7 3.2 Project phases ........................................................................................................................................... 7 Project Initiation 7 Plan and Design 7 Project Closeout 8 4.0 Assumptions .......................................................................................................................... 9 4.1 Out of Scope ..................................................................................................................................................... 9 4.2 Customer Responsibilities .............................................................................................................................. 10 4.3 Project-Specific Assumptions ......................................................................................................................... 10 4.4 General Assumptions .............................................................................................................................. 11 5.0 Change Control .................................................................................................................... 12 5.1 Change of Scope ...................................................................................................................................... 12 5.2 Change of Scheduling .............................................................................................................................. 12 6.0 Billing Milestones ................................................................................................................ 13 7.0 Project Authorization ........................................................................................................... 14 2 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d CONTACTS Name Company/Function Phone Email Jeff Horning ANM Account Manager 970-778-2111 Jeff.Horning@anm.com Beau Matthews ANM Solutions Engineer 720-278-3775 Beau.Matthews@anm.com OMISSIONS ANM reserves the right to correct any error or omission in this Statement of Work and will do so by utilizing a Change Request process. The initial project kick-off meeting and design workshop(s) might uncover unforeseen items that impact this Statement of Work and will be addressed (if necessary) by the Change Request process. NOTICES This document and its contents are the confidential and proprietary intellectual property of ANM and may not be duplicated, redistributed or displayed to any third party without the express written consent of ANM, or as required by applicable law with prior written notice to ANM. Other product and company names mentioned herein may be the trademarks of their respective owners. DOCUMENT VERSION CONTROL Version Date Description of Changes Author 1.00 3/10/2025 Initial Scope of Work Beau Matthews 3 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 1.0 PROJECT OVERVIEW 1.1 SOLUTION OVERVIEW The goal of this Statement of Work (“SOW”) is to define tasks, deliverables, timeline, responsibilities, and additional terms to deliver Network Infrastructure Evaluation and Optimization for Pitkin County (aka ‘Customer’) provided by ANM. Pitkin County currently operates a predominantly Meraki-based flat network and is seeking a comprehensive evaluation of their existing network infrastructure. They would like ANM to conduct a thorough assessment, including stakeholder interviews across various departments to understand how the current design impacts business operations. The objective is to gain a clear understanding of the network’s current state, identify limitations and areas for improvement, and develop a future-state network design that aligns with industry best practices and the organization’s specific needs. 1.2 PROJECT OUTCOMES During discovery, design, and scoping discussions the following outcomes for the solution were identified and agreed upon: • Walking through all network environments (IDFs, MDFs, WAN, LAN, WLAN, Security, and Cloud/Remote Access) • Interviewing key stakeholders to understand business and technical requirements • Documenting current infrastructure at physical, logical, and operational levels • Designing a fully modernized, scalable, and future-proof network solution based on industry best practices and stakeholder needs 4 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 2.0 SCOPE The following components are in-scope for each applicable service or phase in the project and will be planned and designed for as part of this technology solution deployment. This engagement will be performed in two structured phases to ensure a thorough evaluation and a clear roadmap for network transformation. 2.1 PLANNING & DESIGN Phase 1: Network Assessment & Data Collection Physical Infrastructure Audit: A site-wide, physical infrastructure walk-through will be conducted at all locations to assess the state of existing network hardware, power, cabling, and rack space. Walk all IDFs and MDFs at every site and document all existing infrastructure from a Layer 1 (Physical) perspective, including: • Port density & utilization • Optics & transceivers • Power supplies, redundancy, and UPS capabilities • Cable management, rack space availability, and ventilation • Identify aging, unsupported, or end-of-life (EOL) hardware • Photograph and label key network components for documentation • Build a baseline network topology diagram (L1-focused) Logical Infrastructure Audit: Using Meraki Dashboard, CLI access, and other remote tools, we will assess the logical network design across all sites. Document the current network architecture from a Layer 2 (Data Link) and Layer 3 (Network) perspective, including: • VLAN structure and segmentation • SVIs (Switched Virtual Interfaces) • Static and dynamic routing protocols (OSPF, BGP, etc.) • Spanning Tree Protocol (STP) configuration and redundancy • Failover mechanisms (internal & external facing interfaces) • Port speed, switching & routing capacity, and bandwidth usage • IP addressing schema and subnet allocations 5 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d • Identify single points of failure (SPOF) and redundancy gaps • SonicWall router configuration (General System information, Static and dynamic routing, WAN, QOS, etc.) • SonicWall Firewall configuration (General System information, HA, Rules, Logging, NAT, VPN, IPS, and IDS) • Network management tools • Overlay this data onto the network topology diagram, creating a more detailed visual representation Stakeholder Interviews: To ensure the new design aligns with business needs, up to (5) 2hr interviews will be conducted with key stakeholders from various departments. Identify and interview stakeholders, including: • IT & Network Operations • Security/Compliance Teams • Business Leadership & Department Heads • Application & Cloud Teams • End-User Representatives • Discuss pain points with the existing network: o Performance bottlenecks o Scalability challenges o Security concerns o Application/VoIP/WiFi issues o Remote workforce limitations • Document key takeaways to ensure the future network design aligns with operational needs Phase 2: Analysis & Future-State Design Once data collection is complete, we will analyze the findings and develop a comprehensive report outlining both the current state and the proposed future state. Data Compilation & Assessment • Analyze collected data for network inefficiencies, security gaps, and scalability challenges • Identify immediate risks and compliance concerns • Recommend technology upgrades based on industry best practices and business objectives Deliverables: Two Formal Documents Executive Summary 6 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d A high-level report summarizing: • Existing infrastructure overview (physical & logical) • Current network challenges & risks • Future-state network vision • Key recommendations & high-level roadmap Low-Level Design (LLD) Document A detailed technical blueprint containing: • Full documentation of existing infrastructure • Current vs. future-state network architecture • Proposed hardware & software solutions • Routing & switching configurations • Security enhancements (firewall rules, segmentation, NAC, etc.) • Scalability & redundancy improvements • Migration strategy & implementation roadmap Next Steps & Implementation Planning Following the assessment and design phases, we will schedule a review session to walk through the proposed future-state solution. The discussion will focus on: • Addressing any customer concerns or custom requirements • Prioritizing implementation phases • Budget planning & procurement recommendations • Defining a migration strategy with minimal downtime 7 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 3.0 IN-SCOPE SERVICES 3.1 PROJECT MANAGEMENT An ANM Project Manager (PM) will be assigned to lead this engagement. The assigned PM will engage throughout the project phases and will be responsible for: • Project initiation tasks • Project schedule development and management • Project communications planning and management • Project deliverable acceptance and closure 3.2 PROJECT PHASES Project Initiation The project initiation phase includes a kickoff meeting, which will include key stakeholders and project team members. The kickoff agenda includes: • Team Introductions • Review of solution and scope of work • Project Timelines • High-level Technical Review • Open Forum / Q&A Deliverables • Initial Project Plan • High-level timeline • Project Resource Plan Plan and Design The ANM and customer project teams will hold a discovery and design process to validate technical and other project requirements and details for scoped services. A discovery and design workshop is routinely conducted as part of this process. This workshop agenda includes: 8 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d • Technical Discovery and Requirements gathering • Validation of any existing physical and logical design of the in-scope technology solution • Validation of current environment and readiness • High-level planning for the in-scope technology solution integration into the existing client environment. • Discussion of client policies around change control • Discussion of client requirements for functional testing post- implementation, integration, migration Deliverables • Design Document that includes high-level and low-level design details of the in-scope technology, including items such as gathered business and technical requirements, solution description, design decision rationale, and physical and logical diagrams. This document will be transmitted to the client for review and acceptance. Project Closeout • Complete and deliver all project documentation • Executive Summary • Low Level Design (LLD) Document • Review the final deliverables with Customer • Review Customer satisfaction and obtain feedback • Obtain Customer signoff on project completion 9 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 4.0 ASSUMPTIONS The overall scope and related work estimate for this engagement were developed based on the assumptions listed below. Material changes to these assumptions and exclusions may impact the estimated effort and cost associated with completing the work and therefore would require a Project Change Request. 4.1 OUT OF SCOPE Any activity not mentioned explicitly in-scope is considered Out of Scope and hence will not be considered. Any additional requirements will be treated as a change request and will follow the standard change request mechanism and will be estimated accordingly. Specifically, these items are considered out of scope. • Non-Network Related Infrastructure o End-user devices (PCs, printers, mobile devices, etc.) o Enterprise applications & software troubleshooting o Data center server/storage performance analysis (unless directly related to network connectivity) o Cloud application & workload optimization • Security Penetration Testing & Compliance Audits o Full security penetration testing (separate engagement required) o Detailed compliance audits (HIPAA, PCI, SOC2, etc.) (outside network best-practice review) o Vulnerability scanning & risk remediation (The assessment may highlight security concerns, but not actively test for exploits or vulnerabilities) • Wireless RF Site Surveys & Optimization o Detailed Wi-Fi heat mapping or RF spectrum analysis (separate engagement required) o AP placement optimization & wireless interference testing o End-user Wi-Fi experience troubleshooting • Direct Implementation & Deployment o Staging, or installing new hardware o Software upgrades, firmware updates, or patches on devices o Configuring switches, routers, firewalls, or APs o Cutover or migration services • Troubleshooting or resolving any existing network issues • Training or workshops for customer staff • Any activity not explicitly defined in the Scope of Work 10 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 4.2 CUSTOMER RESPONSIBILITIES The following are responsibilities that will need to be performed/provided by Customer. • Customer will provide single point of contact for communications and is responsible for project management of customer resources and scheduling. • Customer is responsible for the submittal of all internal Change Control Documentation for production impacting or other necessary system changes requiring approval as pertaining to Customer’s internal policies and procedures. ANM will offer input as appropriate. • If required provide onsite physical access to required systems and space to work. • Provide remote access (VPN) or other agreed upon remote access solution. • Provide any required hardware and/or software that was not procured through ANM (for example, existing Microsoft and VMware software/licensing). • Provide diagrams and configurations of existing environment if required. • Make all changes to existing environment (e.g. firewall, Active Directory, DNS, DHCP, etc…) unless otherwise specifically called out in this Statement of Work. • Deploy any required end user applications not specifically covered by this Statement of Work. • Maintain valid support contracts with all product manufacturers involved in the solution. • Every effort has been made to scope proper power cables, optics, and other solution-related accessories in the original bill-of-materials (quote). Customer is responsible for acquiring additional components identified during planning and design phase. 4.3 PROJECT-SPECIFIC ASSUMPTIONS The project scope is based on the following project-specific assumptions: • Provide access to the network environment, including devices and management tools • Grant necessary permissions for network discovery tools or manual access • Share any existing network documentation, diagrams, or device inventory • ANM will conduct all discovery activities in alignment with customer policies and • compliance requirements • ANM will minimize any impact on network performance during the assessment • ANM will ensure the confidentiality and security of customer data throughout the • engagement • ANM will complete this project utilizing on-site and remote services • All findings and documentation will be based on the current state of the network during the assessment 11 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 4.4 GENERAL ASSUMPTIONS • ANM will not be responsible for any project delays or costs caused by failure to deliver or by delayed provision of information, systems, or feedback from Customer or third-party vendors. • Tasks will be completed during normal business hours between 8:00 a.m. and 5:00 p.m. local time, Monday through Friday, excluding ANM-observed holidays, unless otherwise negotiated and noted in this services proposal. • Customer will have ten (10) business days to provide written feedback on all project artifacts, documents, or presentations developed or updated by ANM. If no feedback is provided, the item will be considered accepted by Customer. • Changes to this scope of work identified during this project will require a Project Change Request Form. • Services may be provided by ANM or individuals or organizations employed by or under contract with ANM, at the discretion of ANM. • Unless otherwise specified, the following services are not included: o Environmental requirements: racks/cabinets, electrical/power & cooling/air conditioning services o Network cabling services • Any services provided in the reconfiguration or troubleshooting as a result of existing faulty equipment, software compatibility or systems interoperability will be considered out of scope and will require an appropriate Change Request Form. • Customer will manage all oversight and communication with third party vendors not directly contracted by ANM (for example, service providers, other equipment manufacturers, etc.). • Customer is responsible for any software updates or equipment replacement not covered by support contracts. 12 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 5.0 CHANGE CONTROL 5.1 CHANGE OF SCOPE Should changes to the scope or solution be necessary or requested by Customer, ANM will investigate the effect of such changes and determine an impact on price, schedule, and other terms and conditions. • A project Change Request Form (CRF) will be used to document and communicate any changes to this Statement of Work. The CRF will describe the change, the reason for the change, and the impact that the change will have on the project. The CRF will also specify any additional charges (if necessary). • A complete CRF will be the output and Customer and ANM must both sign it to authorize the changes. A change control log will be maintained throughout the project to track all approved changes and record them (if applicable) in the successive approved versions of the Project Plan. All versions will be tracked using a strict document version control mechanism maintained by the Project Managers. 5.2 CHANGE OF SCHEDULING • Any delays or changes in the project schedule initiated by Customer within 5 business days of the confirmed scheduled project work will result in a change order for an additional charge in an amount equal to the run rate* for the duration of the scheduled work impacted by the Customer-initiated delay or schedule change, not to exceed 2 weeks. Hourly Rate is based on ANM’s current rate chart. * Run Rate= Hourly Rate x Scheduled Hours • If any subset of a project is not started within three months of the main project completion due to Customer enforced delays, that portion of the work will be automatically cancelled, a credit will be issued to Customer for the work not completed and the overall project will be closed out. Any cancelled work may be re-scoped as a new project at Customer request. 13 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 6.0 BILLING MILESTONES Services for this project will be billed as a fixed fee for the amount provided on the accompanying ANM quote. Services will be invoiced monthly based on the percentage of project completion for the preceding month. Project completion percentage is calculated by the ANM Project Manager and will be reviewed during regular status calls prior to invoicing. 14 C O N F I D E N T I A L + P R O P R I E T A R Y © 2 0 2 5 A N M , I n c . A l l R i g h t s R e s e r v e d 7.0 PROJECT AUTHORIZATION We believe the SOW outlined in this document will meet the requirements of the work to be performed. Any modifications to this document will be made in writing and agreed to by both parties subject to additional charges. Authorized Customer Signature: Printed Name: Date: Authorized ANM Signature: Printed Name: Date: This SOW is subject to the terms of the applicable ANM Quote and any master services agreement (MSA) in place between ANM and Customer. This SOW shall be in effect until either party provides written notice of cancellation. This statement of work is valid for one year (365 days) after the signature date. After this period all services delivered will be invoiced at time and materials rates and the remaining project will be cancelled. Certificate Of Completion Envelope Id: 7F749C3A-F2F9-4E8D-987C-BFAAB574AFAC Status: Completed Subject: Advanced Network Management, Inc | Pitkin County Contract 051.25 for Review and Signature Source Envelope: Document Pages: 30 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 4/8/2025 10:37:23 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 216.147.127.141 Sent: 4/8/2025 10:54:02 AM Viewed: 4/8/2025 12:02:07 PM Signed: 4/8/2025 12:02:46 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Andrew Shewmaker andrew.shewmaker@pitkincounty.com IT Process & Projects Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 4/8/2025 12:02:48 PM Viewed: 4/8/2025 12:04:13 PM Signed: 4/8/2025 12:08:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carrie Labbe carrie.labbe@pitkincounty.com Director of Information Technology Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 4/8/2025 12:08:58 PM Viewed: 4/8/2025 12:11:57 PM Signed: 4/8/2025 12:13:20 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Sean McCrosky Sean.McCroskey@anm.com Director of Sales Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 73.181.102.117 Sent: 4/8/2025 12:13:22 PM Resent: 4/9/2025 8:02:04 AM Resent: 4/9/2025 8:03:02 AM Viewed: 4/9/2025 8:21:50 AM Signed: 4/9/2025 8:26:58 AM Electronic Record and Signature Disclosure: Accepted: 4/9/2025 8:21:50 AM ID: 3e9df700-4277-456c-97b2-6aedf61356fc Company Name: Pitkin County, Colorado Signer Events Signature Timestamp Jon Peacock jon.peacock@pitkincounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 4/9/2025 8:53:37 AM Resent: 4/17/2025 2:58:50 PM Viewed: 4/17/2025 4:05:12 PM Signed: 4/17/2025 4:07:58 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jon Peacock jon.peacock@pitkincounty.com Rich Englehart rich.englehart@pitkincounty.com Kara Silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Sent: 4/9/2025 8:53:40 AM Viewed: 4/10/2025 1:25:04 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Jeff Krueger jeff.krueger@pitkincounty.com Telecommunications Director Security Level: Email, Account Authentication (None) Sent: 4/17/2025 4:08:00 PM Electronic Record and Signature Disclosure: Accepted: 4/11/2025 3:16:42 PM ID: 05b1537c-1769-4bbb-8b6e-387d9aa4e166 Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/17/2025 4:08:01 PM Viewed: 4/22/2025 12:17:12 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security 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