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Home My WebLink Aboutbocc.con.amended.195.24 A-28/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 12233150.572500.10007 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Ashley Perl County Representative Phone (970) 920-5213 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 38,794.00 $ - $ - $ 38,794.00 Housing Contractor to provide Owner's Representative Services for new dumpster enclosure at the Phillips Park mobile home community described in the attached proposal ("Attachment A") Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Phillips Park Dumpster Enclosure Wember, Inc. $ 38,794.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 38,794.00 Formal Services/Maintenance 7/15/2025 12/31/2025 Task Order 195.24 A-2 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 195.24 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Phillips Park Dumpster Enclosure Task Order Number: 195.24 A-2 Task Order Budget Line Item: 12233150.572500.10007 OWNER: CONTRACTOR: Pitkin County Wember, Inc. Ashley Perl – Administration Paul D. Wember 530 E. Main Street 571 25 Road Aspen, CO 81611 Grand Junction, CO 81505 Phone: (970) 920-5213 Phone: (303) 378-4130 ashley.perl@pitkincounty.com pwember@wemberinc.com PROJECT NAME: PHILLIPS PARK DUMPSTER ENCLOSURE START DATE: July 15, 2025 END DATE: December 31, 2025 The Master Service Agreement for Provision of On-Call County Project Owner's Representative Services (the “Agreement”) dated December 3, 2024 between the Board of County Commissioners of Pitkin County (the “County”) and Wember, Inc. 571 25 Road Grand Junction, CO 81505 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor to provide Owner's Representative Services for new dumpster enclosure at the Phillips Park mobile home community described in the attached proposal ("Attachment A") 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Thirty Eight Thousand Seven Hundred and Ninety Four dollars and Zero cents ($38,794.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 195.24 A-2 and Phillips Park Dumpster Enclosure. Invoices shall be sent electronically in PDF format to ashley.perl@pitkincounty.com. Master Service Agreement #: 195.24 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Ashley Perl, Housing and Resilience Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. WEMBER, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Ashley Perl Jul-17-2025 Resiliency and Housing Director CEO Jul-21-2025 Paul Wember Greenwood Village, CO Grand Junction, CO Jackson, WY www.wemberinc.com/blog facebook.com/Wemberinc wemberinc.com Wember Proposal Project Name:Phillips Park Dumpster Enclosure Wember Project #/Name 2025.30-PPDE-Pitkin County Issue Date July 15, 2025 Purpose:Owners Representative & Design Services Proposal Pitkin County Resiliency & Housing Attn: Ashley Perl Dear Ashley, Thank you for the opportunity to submit a proposal for Owner’s Representation & Design services for the Dumpster Enclosure Project at Phillips Park. We appreciate your consideration, have the capacity to begin immediately, and appreciate your interest in our services. This proposal outlines the project, scope of services, timing, durations, and fee for all combined services. PROJECT DESCRIPTION The project consists of design, permitting, and construction oversight for a new dumpster enclosure at the Phillips Park Mobile Home Community. The new dumpster enclosure will reside at the location currently reserved for recreational trailer parking and the staging location for Spring cleanup. It will be bear-proof, weatherproof, modular for re-location in the future, and will accommodate (3) 4-yard dumpsters, and (1) 90-gallon rolling bin. Wember will contract directly with the design firm and all subconsultants, this is included in the fee proposal below. The full design services scope of work and proposal are included as Exhibit A. SCOPE OF SERVICES 1.All pre-construction and project set up activities. 2.All design, design coordination, and document management activities are included. The Design Proposal is included as Exhibit A. 3.Permitting and entitlement activities. 4.Construction oversight activities HOURLY RATES 2025 (for reference) (Rates increase annually at 5%): Owner's Representative – President or CEO ...................................................................................$ 184/Hour Owner's Representative – Regional Vice President..........................................................................$ 168/Hour Owner's Representative – Senior Project Manager ..........................................................................$ 158/Hour Owner's Representative – Project Manager......................................................................................$ 137/Hour Owner's Representative – Assistant Project Manager......................................................................$ 110/Hour PROFESSIONAL SERVICE FEES by SPECIFIC SCOPE: Pre-construction and project set up activities, (June, 2026)...................................$ inc. in design activities fee Complete Design & coordination/document management activities, (July, 2025 - September, 2025) .$ 23,947 Attachment A Permitting and Entitlement activities, (September, 2025) .......................................................................$ 6,084 Construction Oversight, (October, 2025 – November, 2025)..................................................................$ 8,763 Total ...................................................................................................$ 38,794 REIMBURSABLE EXPENSES: Reimbursable expenses including design services associated with this agreement are included in the lump sum fees. CLARIFICATIONS 1.Owner's Representation services will be billed monthly. 2.Owner's Representation Services exclude the defense of the Owner for claims made against any consultant. 3.Project site visits are anticipated to be limited to (2) during design, and weekly for the construction duration of the project. 4.It is anticipated that most meetings and coordination activities can be conducted remotely. SIGNATURES CLIENT: Pitkin County CONSULTANT: Wember, Inc. By: ________________________ ___________ By: ________________________ ____________ Ashley Perl Date Joe Farstad, Mountain Region VP Date Attachment A clare@vanmontfrans.com | 757.871.8076 Phillips Mobile Home Park Trash/Recycling Enclosure Joe Farstad, Mountain Region Vice President Wember, Inc. 571 25 Road Grand Junction, CO 81505 T: 970-531-6528 E: jfarstad@wemberinc.com ARCHITECTURAL SERVICES PROPOSAL June 27, 2025 Dear Joe - Thank you for the opportunity to support your project. I’ve put together the following outline of proposed architectural services, along with a description of how I will approach this project. I’ve also included a standard AIA agreement (B105) with this proposal. It covers the same scope of work in a more formal structure and will serve as the contract once signed. If you have questions, please don’t hesitate to reach out. A. Project Overview This proposal is for the design and documentation of a relocatable, bear-proof dumpster enclosure at Phillips Mobile Home Park, Hillside Rd, Snowmass, CO. The structure will be approximately 300-350 square feet and will accommodate: - (3) 4-yard dumpsters - (1) 90-gallon rolling bin The enclosure will be designed with bear resistance as a primary functional requirement, along with long-term durability and the ability to be detached and relocated pending future site development. Architectural Services Proposal 1 of 5 VAN MONTFRANS ARCHITECTURE Exhibit AAttachment A clare@vanmontfrans.com | 757.871.8076 B. Scope of Services Our scope includes developing a schematic design, refining the layout and materials, and producing a stamped permit set. We anticipate 1-2 virtual meetings during the process to present design ideas, gather feedback, and keep the project aligned with your goals as we move from concept to documentation. We will begin by reviewing site conditions, project constraints, and functional goals. Based on that input, we will develop an initial concept addressing the following: - Slab requirements (poured or pre-cast), including a ramp slope for rolling bin access - Overall enclosure size to fit the specified containers - Roof form and detailing to manage snow accumulation and minimize snow slides - Two door systems: one for user access and another for waste removal, each designed for function and durability - One door system may suffice if usable by both users - Bear-resistant door hardware: no levers, self-closing and auto-locking handles - Secure anchoring of the structure to the concrete pad, while allowing for future disassembly and relocation Deliverables may include: - Zoning and building code summary - Plan and section diagrams - 3D massing studies Once a clear direction is established, we will work toward finalizing the design, coordinating with the structural engineer, and preparing a complete set of drawings for permit submission. Deliverables for the permit set may include: - Code summary - Floor plan - Roof plan - Exterior elevations - Building sections - Details as needed - Structural drawings (provided by a structural engineer and coordinated by us) - Strategy for future disassembly and relocation, including anchoring details, modular connections, and detachment points We will coordinate directly with the structural engineer to ensure all permit and functional requirements are addressed. Please note that we will not be responsible for completing the permit application paperwork or submitting the permit. We will prepare the drawing set and any supporting materials, and the owner’s representative will then be responsible for filling out the permit application, submitting the package to the jurisdiction, and managing all related communications. We will be available to respond to any permit review comments as they arise, and this coordination is included in the scope of this proposal. Architectural Services Proposal 2 of 5 VAN MONTFRANS ARCHITECTURE Attachment A clare@vanmontfrans.com | 757.871.8076 Excluded Services The following services are excluded from the scope of work and the architectural fee: ○ Survey: If a current property survey is required for permitting, it will be contracted separately by the client. ○ Engineering services: Structural engineering fees will be contracted directly by van Montfrans Architecture and will be billed as reimbursable expenses. Any engineering work required beyond structural engineering will be contracted directly by the client. We will coordinate with these consultants as needed to perform our scope of work. ○ Construction Administration: If services are needed or desired during construction, we can be available for site visits, coordination, or questions. We will bill hourly at the rates outlined below as Additional Services to this contract and will receive your approval prior to performing or billing for these Additional Services. C. Fees & Schedule We propose a total fixed fee of $12,000 for all architectural services described above. This fee will be billed monthly based on the percentage of work completed. The fee is based on our current understanding of the scope of work as described above and our intent is to stay within this amount - if the scope or complexity of the project changes significantly, we will reach out in advance to discuss next steps before continuing (see section “Requested Changes to Scope of Work, Schedule & Budget” below). The estimated time allocation below will be subject to effective communication, decision-making, and feedback on your part, as well as timelines outside of our scope of work such as engineering services. Fee & Schedule Phase Fee Time Allocation Design & Documentation $12,000 Structural Engineering $4,250** Total: $16,250** 8-10 weeks Bidding & Negotiation Additional Services, as required TBD Construction Administration Additional Services, as required TBD Project Close Out TBD **Estimated fee - the structural engineer provided a rough estimate of $3,500-$5,000 for their scope of work. We will procure a fee proposal from them once a basic building strategy has been established and amend this number if needed. Architectural Services Proposal 3 of 5 VAN MONTFRANS ARCHITECTURE Attachment A clare@vanmontfrans.com | 757.871.8076 Requested Changes to Scope of Work, Schedule & Budget: Small changes to the Scope of Work and extent of the project are common and are a normal part of the process. It is important, however, for all parties to understand that substantial changes (Change Orders) to the project’s Scope of Work, schedule and/or budget, especially those made late in the design and documentation process, will incur fees for Additional Services and extend the timeline for completion. These changes may be to the: ○ Basic design ○ Construction Budget ○ Scope of Work ○ Nature or extent of Services we are asked to provide ○ If such a change is proposed we will: ﹘ Promptly stop to evaluate the additional work ﹘ Report to you the approximate cost and time required to make the change ﹘ Obtain your approval before proceeding Please note that while our fee will change if the Scope of Work changes, it may also change if the scope and nature of our services change. Hourly Rates: Should Additional Services be required, the hourly rates will be billed as follows: Project Architect $125 per hour Draftsperson $65 per hour Reimbursables: Reimbursable expenses are billed in addition to the professional fees listed above and may include: ○ Delivery services ○ Printing or plotting done outside of our office ○ Out-of-town travel (billed at 50% of office personnel’s normal hourly rate) ○ Outside consultant fees contracted directly by us (e.g., structural engineering) Billing: We will submit invoices monthly, covering the percentage of work completed during the specified period. Reimbursable expenses and additional services will be shown separately. We ask that payment is due upon receipt - interest of 6% will begin to accrue if payment is not received within 15 days of invoicing. Architectural Services Proposal 4 of 5 VAN MONTFRANS ARCHITECTURE Attachment A clare@vanmontfrans.com | 757.871.8076 D. Signatures Signing below confirms agreement with the scope and fee as outlined. The attached AIA B105 will serve as the formal contract. ________________________ ________________________ ________________________ Joe Farstad Signature Date Mountain Region Vice President Wember, Inc. ________________________ ________________________ ________________________ Clare van Montfrans Signature Date VAN MONTFRANS ARCHITECTURE RA 40732 Architectural Services Proposal 5 of 5 VAN MONTFRANS ARCHITECTURE Attachment A Certificate Of Completion Envelope Id: B52ABDE2-B5F8-4F43-A5D0-422F7EEF193C Status: Completed Subject: Wember, Inc | Pitkin County Task Order 195.24 A-2 for Review & Signature Source Envelope: Document Pages: 10 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 7/16/2025 3:20:04 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 216.147.122.32 Sent: 7/16/2025 3:24:32 PM Resent: 7/16/2025 3:38:11 PM Viewed: 7/17/2025 9:17:38 AM Signed: 7/17/2025 9:17:49 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Ashley Perl ashley.perl@pitkincounty.com Resiliency and Housing Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 7/17/2025 9:17:50 AM Viewed: 7/17/2025 11:38:27 AM Signed: 7/17/2025 11:39:08 AM Electronic Record and Signature Disclosure: Accepted: 7/17/2025 11:38:27 AM ID: de73fe39-c944-4073-9446-5a085f5e0417 Company Name: Pitkin County, Colorado Paul Wember pwember@wemberinc.com CEO Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 50.204.161.142 Sent: 7/17/2025 11:39:09 AM Resent: 7/21/2025 10:06:36 AM Viewed: 7/21/2025 1:53:22 PM Signed: 7/21/2025 1:54:07 PM Electronic Record and Signature Disclosure: Accepted: 7/21/2025 1:53:22 PM ID: dc421399-0160-4445-8de7-e09b268f8075 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/21/2025 1:54:09 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/21/2025 1:54:10 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/16/2025 3:24:32 PM Envelope Updated Security Checked 7/16/2025 3:38:01 PM Envelope Updated Security Checked 7/16/2025 3:38:01 PM Envelope Updated Security Checked 7/16/2025 3:38:01 PM Envelope Updated Security Checked 7/16/2025 3:38:01 PM Certified Delivered Security Checked 7/21/2025 1:53:22 PM Signing Complete Security Checked 7/21/2025 1:54:07 PM Completed Security Checked 7/21/2025 1:54:10 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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