HomeMy WebLinkAboutbocc.con.amended.002.20 C-168/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11836360.531000.10182
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
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Contact Information:
Department
County Representative Jessie Young County Representative
Phone (970) 429-6169
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 60,000.00
$ -
$ -
$ 60,000.00
002.20 C-16
Pitkin County
Procurement Cover Sheet
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No
Penny Hot Springs Design
SGM, Inc.
$ 60,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 60,000.00
Formal
Services/Maintenance
3/17/2022
12/31/2022
Task Order
Open Space & Trails
Engineering Services Task Order to provide field surveying and design for the Penny Hot Spings.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
1
TASK ORDER
Task Order/Project Name: Penny Hot Springs Design Task Order Number: 002.20 C-16 Task Order Budget Line Item: 11836360.531000.10182
OWNER: CONTRACTOR:
Pitkin County SGM Inc. Jessie Young – Open Space and Trails Mike Fowler 530 East Main St., Suite 202 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601
Phone: (970) 920-5232 Phone: (970) 384-9075
Email: jessie.young@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: PENNY HOT SPRINGS DESIGN
START DATE: March 17, 2022
END DATE: December 31, 2022 The On-Call Engineering Services (the “Agreement”) dated January 1, 2020 between the Board of County Commissioners of Pitkin County (the “County”) and SGM Inc. 118 West 6th St., Suite 200 Glenwood
Springs, CO 81601 (the “Contractor”), shall include the following services.
1. Contractor’s Obligations. A. Project Description This project consists of field surveying and engineering design for the reconfiguration of the parking
area, bank stabilization and access trail improvements at the Penny Hot Springs.
Previous design work was performed by SGM in 2017, but this was intended as temporary repairs and was never completed. The proposed work now supports the implementation phase of the recently approved management plan. SGM has also performed boundary analysis work and provided right-of-way and easement drawings to the County for use in lease area negotiations with CDOT. This current
Task Order will supplement the previous field survey work and includes engineering and landscape
architecture design. B. Work Plan Phase 1 – Project Management and Meetings (30%) This consists of ongoing project management and coordination between OST and the design team. A
project kickoff meeting and site visit review meeting during design are included in this phase. Phase 2 – Preliminary Design (30%) This consists of performing additional topographic field survey and delineation of the Crystal River ordinary high water line. Previous survey data was limited to the parking area and riverbank immediately adjacent to the parking area. Additional survey on the riverbank upstream and downstream
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
2
of the parking area and channel cross sections are required to perform the hydraulic analysis which
establishes the design basis for the bank stabilization.
This additional survey information will supplement previous data and be compiled into a single base map (cad file) for the engineering design. Base map, including cad files, will be delivered to OST to support public outreach efforts in advance of beginning 30% engineering design. Engineering design in this phase consists of preliminary layout and design of the parking area, bank
stabilization and access trail improvements. Landscape architecture input from
OST will be included in this phase. Plans will be developed for the parking area within the county lease area to CDOT standards (alignment, profile and grading). Typical Sections, Removals and Resets, Grading and Drainage Plans will be included in the 30% Plans. Phase 3 – Final Design (90%)
This consists of final layout and design of the parking area, bank stabilization and access trail
improvements. Erosion Control and Construction Traffic Control Plans will be added in the 90% Plans. If needed, DHM will be engaged in the development of streambank restoration and stabilization details. It is anticipated that a mid-project design review meeting (site visit) will take place early in this phase – after the preliminary design has been completed, but prior to full development of the final design. Phase 4 – Bid Documents and Bid Support This consists of preparing final plans, technical specifications and the bid schedule. It also includes support during the Bid Phase (pre-bid meeting, addendums, bid evaluations). C. Deliverables
• Base map (AutoCad file)
• 30% Submittal o Plans
• 90% Submittal
o Plans
• Bid Documents o Final Plans o Project Special Provisions
o Bid Schedule (MS Word format) D. Schedule
• Field Survey Spring 2022
• Base map Spring 2022
• Public Outreach (OST) Early Summer 2022
• 30% Submittal Summer 2022
• 90% Submittal Fall 2022
• Bid Documents Fall 2022 E. Exclusions and Limitations
• Subsurface Utility Engineering (SUE) investigation and utility locates are not included.
• Additional ROW plans and coordination are not included.
• Geotechnical investigation and pavement design are not included.
• Public information and public outreach are not included.
• Bank stabilization work can be performed under a US Army Corps of Engineers nonreporting Nationwide 13 permit and no wetlands, biological or cultural resource studies are needed.
• Construction Phase services are not included.
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Contractor Fee Estimate attached to this Task Order. It is expressly understood and agreed that in no event will the total compensation and
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
3
reimbursement to be paid hereunder exceed the sum of sixty thousand dollars and zero cents ($60,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this
Task Order shall reference Task Order 002.20 C-16 and Penny Hot Springs Design. Invoices shall be sent electronically in PDF format to kim.arensdorf@pitkincounty.com with a copy to jessie.young@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County
Representative. Jessie Young, Planning and Outreach Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order.
SGM INC.
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date MANAGER APPROVAL:
________________________________________________ !#COUNTY MANAGER#! Date
Jessie Young
Planning/Outreach Manager - Open Space and Trails
Mar-22-2022
Mike Fowler
Project Manager
Mar-22-2022
Mar-22-2022
Phylis Mattice
Deputy County Manager
ESTIMATED BY:Mike Fowler
PROJECT:Penny Hot Springs Improvements DATE:3/17/2022
CLIENT:Pitkin County Open Space REVISION:Task Order
REVIEWED BY:Dan Cokley
No. Code Personnel Description Name Rate Hours Labor Cost
1 MF Project Manager Mike Fowler $194.00 66 12,804.00$
2 AC Lead Roadway Engineer Ashley Cline $153.00 24 3,672.00$
3 MM Design Engineer Michael Morrison $102.00 190 19,380.00$
4 JP Sr. Hydraulics Engineer Jevon Poston $182.00 4 728.00$
5 RS Hydraulics Engineer Ryan Stowe $119.00 68 8,092.00$
6 BB Land Surveyor / ROW Bob Brandeberry $170.00 2 340.00$
7 RH Survey Project Manager Rich Harrison $120.00 12 1,440.00$
8 HS Survey Technician Helen Srubjan $100.00 10 1,000.00$
9 FS Field Survey Crew 2 Man Crew $212.00 30 6,360.00$
10 RK Environmental Specialist Rachel Kattnig $126.00 8 1,008.00$
11 EP Sr. Environmental Specialist Eric Petterson $175.00 18 3,150.00$
Subtotals 432 57,974.00$
TOTAL LABOR 57,974.00$
OTHER DIRECT COSTS -$
SGM TOTAL COSTS 57,974.00$
No. Code Description Name Labor Cost ODCs
1 DHM Streambank Restoration Consultant DHM Design $2,000.00 -$
2 $0.00 -$
3 $0.00 -$
Subtotals $2,000.00 -$
TOTAL LABOR 2,000.00$
OTHER DIRECT COSTS -$
OUTSIDE TOTAL COSTS 2,000.00$
TOTAL PROJECT COSTS 59,974.00$
SGM Hours Total Cost
1.0 Project Management & Meetings 38 6,288.00$
2.0 Preliminary Design (30%)214 29,092.00$
3.0 Final Design (90%)136 18,826.00$
4.0 Bid Documents and Bid Phase 44 5,768.00$
5.0 Construction Phase Services 0 -$
432 59,974.00$
SGM Hours and Labor Charges
Subconsultants
Cost Breakdown by Phase
Phase
PROJECT TOTALS
Print Date: 3/17/2022 Page 1 of 2 SGM Confidential
Penny Hot Springs Improvements
Subtotal Labor
of Hours Cost
1.0 Project Management & Meetings
1.0.1 Project Management, Coordination and Meetings 16 16 $3,104
1.0.2 Meetings 0 $0
Project Kickoff Meeting 4 2 2 2 10 $1,524
Site Visit Review Meeting during design 4 4 4 12 $1,660
Subtotal: Phase 1.0 24 2 6 0 6 0 0 0 0 0 0 38 $6,288 $0 $0 $0
2.0 Preliminary Design (30%)
2.1 Preliminary Design (30%)0 $0
2.1.1 Additional Topo Survey, River Survey and Mapping 2 12 10 30 54 $9,140
2.1.2 Ordinary High Water Delineation and Findings Memo 8 2 10 $1,358
2.1.3 Parking Area Design 2 8 10 $1,122
2.1.4 Storm Drainage Design 2 8 10 $1,122
2.1.5 Access Path/Stairs Design 2 16 18 $1,938
2.1.6 Hydraulic Modeling and Revetment Design 2 20 8 30 $4,144
2.1.7 QC Review 8 8 $1,552
2.1.8 Deliverables
30% Plans 0 0 40 0 8 0 0 0 0 0 0 48 $5,032
Preliminary Quantities 8 8 $816
Preliminary Opinion of Probable Cost 8 8 $1,552
Hydraulics Design Summary Memo 2 8 10 $1,316
Subtotal: Phase 2.0 16 6 80 4 36 2 12 10 30 8 10 214 $29,092 $0 $0 $0
3.0 Final Design (90%)
3.0.1 30% Comment Resolution 4 4 $612
3.0.2 Parking Area Design 4 4 $408
3.0.3 Storm Drainage Design 4 4 $408
3.0.4 Access Path/Stairs Design 4 4 $408
3.0.5 Hydraulic Modeling and Revetment Design 8 8 16 $2,352 $2,000
3.0.6 QC Review 8 8 $1,552
3.0.7 Deliverables
90% Plans 0 0 60 0 16 0 0 0 0 0 0 76 $8,024
90% Specifications 8 8 $1,552
90% Quantities 2 8 10 $1,122
90% Opinion of Probable Cost 2 2 $388
Subtotal: Phase 3.0 18 6 80 0 24 0 0 0 0 0 8 136 $16,826 $2,000
4.0 Bid Documents and Bid Phase
4.0.1 Update PS&E from 90% Review 2 8 10 $1,122
4.0.2 Deliverables 0 $0
Final Construction Plans & Specifications 2 8 10 $1,204
Final Engineer's Opinion of Probable Cost 2 2 $388
Final Bid Tabulation 2 2 $204
4.0.3 Bid Phase Coordination w/County & Addenda 2 4 4 10 $1,408
4.0.4 Pre-Bid Meeting 2 4 2 2 10 $1,442
Subtotal: Phase 4.0 8 10 24 0 2 0 0 0 0 0 0 44 $5,768 $0 $0
5.0 Construction Phase Services
5.0.1 Submittal reviews, shop drawings, meetings 0 $0
5.0.2 Construction Management 0 $0
5.0.3 Construction Inspection 0 $0
5.0.4 Materials Testing 0 $0
5.0.5 As-built Drawings 0 $0
Subtotal: Phase 5.0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0
TOTAL: Phases 1 - 5 66 24 190 4 68 2 12 10 30 8 18 432 $57,974 $2,000 $0 $0
SUBCONSULTANT
COSTS
SCHEDULE OF FEES
MF
SGM PERSONNEL HOURS
N/
A
SGM
N/
A
DH
M
PHASES AND TASKS
FS RK EPACMM
JP RS BB RH HS
Print Date: 3/17/2022 Page 2 of 2 SGM Confidential
Certificate Of Completion
Envelope Id: 8F05F8BDFB50496B9326297ECE9A1BF8 Status: Completed
Subject: SGM, Inc. | Pitkin County Task Order 002.20 C-16 for Review and Signature
Source Envelope:
Document Pages: 6 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
3/22/2022 11:15:53 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jessie Young
jessie.young@pitkincounty.com
Planning/Outreach Manager - Open Space and
Trails
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 67.176.79.28
Sent: 3/22/2022 11:18:49 AM
Viewed: 3/22/2022 2:40:13 PM
Signed: 3/22/2022 2:41:17 PM
Electronic Record and Signature Disclosure:
Accepted: 3/22/2022 2:40:13 PM
ID: ea5f8b71-e861-4fd5-9383-b6c7eba1e575
Company Name: Pitkin County, Colorado
Mike Fowler
mikef@sgm-inc.com
Project Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 208.72.68.35
Sent: 3/22/2022 2:41:19 PM
Viewed: 3/22/2022 3:15:25 PM
Signed: 3/22/2022 3:15:40 PM
Electronic Record and Signature Disclosure:
Accepted: 3/22/2022 3:15:25 PM
ID: c2081746-c6b1-4bd7-a1ff-961e0393825e
Company Name: Pitkin County, Colorado
Phylis Mattice
phylis.mattice@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
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(None)
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Using IP Address: 24.9.202.118
Sent: 3/22/2022 3:15:42 PM
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Electronic Record and Signature Disclosure:
Accepted: 3/22/2022 3:55:02 PM
ID: d4cc1bdb-52de-4f5a-9de8-e5156fcc4027
Company Name: Pitkin County, Colorado
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Pitkin County Procurement
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Pitkin County
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Kim Arensdorf
kim.arensdorf@pitkincounty.com
Administrative Specialist
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Electronic Record and Signature Disclosure:
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ID: 9ae44e6d-4db3-4e13-ad61-3cd162cdf888
Company Name: Pitkin County, Colorado
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