HomeMy WebLinkAboutbocc.con.137.258/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.532500
Other as applicable
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Diane Jackson County Representative
Phone (970)429-1881
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 75,000.00
$ -
$ -
$ 75,000.00
137.25
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Executive Recruitment for ASE Deputy Director
ACS Firm, LLC
$75,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Sole Source
Services/Maintenance
09/01/2025
08/31/2026
New Contract
Airport
Executive Recruitment and Hiring Process Support services for the Deputy Director position for ASE.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: September 15, 2025
FROM: Diane Jackson, Airport Director
Proposed Contractor: ACS Firm (ACS)
Product/Service: Airport Executive Recruiting
Estimate expenditure for the above Product/Service: $ 75,000
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
Due to ACS's past work with the Aspen/Pitkin County Airport (ASE) related to recruitment efforts, along
with their familiarity of airport operational requirements and our current large scale projects, they are
uniqly qualified in addressing specific requirements we are looking for in this executive recruitement.
ACS Firm is a minority owned full service recruitment firm which specializes in the Aviation
industry. An established presence in the field of recruiting and executive search specific to the
unique characteristics of the aviation industry. ACS Firm specialize in boutique recruitment,
meaning that they are a small firm which is able to focus their full attention on screening,
interviewing, reference checking and communicating with candidates for Executive level
positions with Aspen Pitkin County Airport. ACS Firm is a leader in Aviation recruitment when it
comes to diversity, with a track record of delivering a qualified candidate pool which includes both
minorities and females. As a small firm, ACS are able to offer a highly personalized and
customized recruitment experience that larger firms cannot replicate. They have an expertise in
the field, the ability to connect with a diverse network of qualified individuals and ability to
provide a full service recruitment in coordination with the County.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
3
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Diane Jackson
Airport Director
Sep-16-2025
Jon Peacock
County Manager
Sep-25-2025
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1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made September 9, 2025 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and ACS Firm, LLC - Chicago, 6177 N Lincoln Ave, Suite # 227, Chicago, IL 60659
(hereinafter called the “Contractor”) to perform the following work: ASE Deputy Director of
Aviation Executive Recruitment (“Project”).
I.Term of Contract: The term of this Contract is from September 1, 2025 to August 31,
2026.
II.Contractor’s Obligations. Contractor shall assist in the recruitment, employment
negotiation, and hiring of an Deputy Aviation Director for the Aspen/Pitkin County
Airport as detailed and in accordance with the pricing and fee structure provided in the
attached proposal (“Attachment A”). Recruitment activities are anticipated to be
completed by late November of 2025 per the estimated project schedule, however, the
Contract term has been established to reflect any delays. Any and all expenditures
related to the subject recruitment shall be billed at cost, with invoices attached to
respective invoicing, and are limited to the costs listed within Attachment A
Attachment A provides a listing of Cost exclusions that the Contractor shall not
obligated to provide; these Cost items, if necessary, will be provided for or reimbursed
by the County.
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Seventy-Five Thousand dollars and Zero cents ($75,000.00), the total billable cost for
which shall be calculated as Twenty-Seven percent (27%) of the finalized and signed
first-year salary for the individual filling the position, inclusive of any potential
bonuses, along with approved and documented reimbursables as listed within
Attachment A, for all services rendered. By contract or amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged. Contractor shall invoice for the project monthly based on hours
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worked, with payment expected within thirty (30) days of invoice. Any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
IV.County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V.Pitkin County’s Obligations.Pitkin County shall administer this Contract through
a County Representative. Diane Jackson, ASE Airport Director will manage the project
as the County’s Representative. In the event that Diane Jackson is not available, an
authorized Designee shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI.Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII.Independent Contractor Status.
A.The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B.Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
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products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C.Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D.Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E.Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII.Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX.Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X.Integration and Modification.
A.This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B.The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI.Indemnity.
A.The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
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investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B.The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C.Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII.Accessibility.
The Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XIII.Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
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insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A.Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1)Statutory Workers’ Compensation: Colorado statutory minimums
a.Policy shall contain a waiver of subrogation against the County.
b.This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2)Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
•Premises and Operations
•Explosions, Collapse and Underground Hazards
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•Personal / Advertising Injury
•Products / Completed Operations
•Liability assumed under an Insured Contract (including defense costs assumed under
contract)
•Independent Contractors
•Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
•Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
•The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3)Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4)Special Coverages (check as appropriate and insert amount):
a.☐ Performance Bond $
b.☐ Professional Errors and Omissions
c.☐ Aircraft Liability
d.☐ Owner’s Protective
e.☐ Builder’s Risk
f.☐ Boiler and Machinery
g.☐ Loss of Use Insurance
h.☐ Pollution Liability
i.☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B.Proof of Insurance:
1)Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
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7
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2)In addition, these Certificates of Insurance shall contain the following
clauses:
a.The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b.The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c.Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d.Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3)Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4)The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV.Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV.Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI.Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
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XVII.Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII.Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX.Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XX.Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Diane Jackson
with copies to:
Pitkin County Attorney’s Office
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0233 E. Airport Road
Aspen, CO 81611
Email: Diane.Jackson@AspenAirport.com
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
ACS Firm, LLC - Chicago
6177 N Lincoln Ave, Suite # 227
Chicago, IL 60659
Phone: (424) 218-9950
Email: Eric@ACSFirm.com
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
ACS FIRM, LLC - Chicago
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Sep-16-2025
Diane Jackson
Airport Director
Sep-24-2025
Chief Executive Officer
Eric Mercado
County Manager
Jon Peacock
Sep-25-2025
ExecutiveSearch Services
Updated: August 19, 2025
for the following positions:
Deputy Director
Other positions on a Task Order basis
Aspen/Pitkin County Airport
ACS Firm (ACS)
PREPARED FOR
PREPARED BY
Table of
Contents
03 17Cover Letter Schedule
04 17Who is ACS Firm Pricing
08 19Project Team References
11 22Our Process Contract Agreement
Ms. Diane Jackson
Aviation Director
Aspen/Pitkin County Airport
Dear Ms. Jackson:
ACS is pleased to submit this information detailing how our firm is ready and able to continue
our long relationship by immediately assisting you with executive search services. It’s important
to note that ACS is unique in many ways, but several very important distinctions are as
follows:
1.Our focus is on high-quality and diverse candidate pools for our clients.
2.Secondly, our team has over 40 years of executive search, human resources, and
organizational development experience working with aviation, transportation, and
government.
3.We maintain a 100% success rate with our placements; we have never had to exercise
our guarantee or redo a recruitment for our clients because the person did not work
out.
In response to the industry’s needs, Eric Mercado, our CEO founded ACS Firm in 2010 as a
100% diverse-owned business. It is based in Chicago, IL with representation across the United
States. We were founded on providing a fresh and unbiased approach to human capital
management and inclusive recruitment services of the highest quality for aviation,
transportation, and government agencies. Included in those services are executive recruiting,
organizational strategy, growth & development, and equity services.
In closing, we have conducted a variety of searches for positions ranging from managers of
various divisions in up through Presidents, CEOs and City Managers on behalf of the industries
we partner with.
We look forward to collaborating with you and Pitkin County once againe on this critical
position.
Page 3BACKGROUND
Eric L. Mercado, C.M., ACE
CEO
ACS Firm
Who we are
We meet clients and industry professionals where they are,
supporting their respective needs and empowering them throughout
the engagement. We immerse ourselves in every aspect of our
clients’ needs, and leverage years of expertise to shape our process.
Quality — in both the industry professionals we support and in our
engagement approach. Our highly personalized, detailed and
thorough process means those we work with are exceptionally
prepared and have everything they need to be successful.
We believe that expanding opportunities for all enhances the
workforce and benefits everyone. Our heightened focus on
exceedingly capable, diverse applicants and support of EDI initiatives
infuses industries with more inclusive practices and new perspectives
that foster tangible outcomes.
As an inclusive, full-service human capital management firm, ACS Firm
strategically connects companies with a broad range of organizational and
human development services. Through a highly customized and
comprehensive process, we empower organizations to develop an adept
and diverse workforce of the future.
Extensive Client Understanding
Uncompromising Commitment to Quality
Strategically Redefining the Workforce
Page 4BACKGROUND
Diversity is critical to profitability,
relatability and success.
What we do
We are a Minority-Owned full-service human capital firm, comprised of
diverse and seasoned executives. Our team’s diversity is demonstrated in
gender, age, ethnicity, thought, experiences and more. As with all that we
do, we embrace this spirit of diversity because it’s the right thing to do for
us and for any organization; and we’re proud to be an example of the
positivity that sprouts from differences in people.
We bring end-to-end solutions in Organizational and Team Assessments,
Diverse Recruiting, Adult Learning and Outplacement/Career Development
Services to the clients we serve. This sets ACS apart from the competition,
as we view human resources holistically, therefore enabling us to provide
our clients with streamlined solutions and a unique strategic value. In our
view, our clients benefit from the experience, resources, and insights that
our team of industry experts are positioned to provide.
Page 5BACKGROUND
Recognizing the pivotal role of diversity in fostering a thriving organizational
environment, ACS is dedicated to actively engaging clients and the national
workforce to build exceptional and diverse team within their respective
industries. Through our comprehensive recruiting solutions, we consistently
attract high-caliber professionals who bring diversity of thought and
background. Our track record of success is easily replicable across all
organizational levels, emphasizing that qualifications remain the foremost
criterion for candidate selection.
Our commitment to recruiting top-tier, diverse talent is underpinned by our
client-centric approach and distinct methodology. The depth of our client
relationships, the quality of service we provide, and thoroughness with which
we assess candidates distinguishes us from other recruiting firms in this sector.
Our Services
Executive Recruiting
Page 6BACKGROUND
Our organizational strategy services concentrate on a comprehensive
assessment of the entire organization, encompassing its people, culture,
structure, communication channels, policies, and practices. This involves
evaluating successful elements, existing resources, team members’
engagement levels, team functionality, and areas that may benefit from
improvement. We engage with team members at all levels of the organization
to comprehend their roles and identify opportunities through active listening.
ACS offers a variety of programs including, but not limited to human capital
strategy, organizational structure and culture assessments, leadership and
team assessments, succession planning, executive coaching, employee
engagement, business resumption, and strategic consulting.
Organizational Strategy
We train teams and individuals to excel in the workplace and in their
environments by developing hard and soft skills geared toward their
individual needs. Our expertise in adult learning, government, aviation,
transportation, and the corporate world coupled with our educational
delivery methods, help us present the material to the adult learners in ways
that resonate with them. It is also designed to illustrate examples in their
respective workplace environments. Our Adult Learning Solutions offer
strategies, curriculum, and a comprehensive selection of coursework in both
online training and in-classroom workshops to compliment any
organization’s human capital strategy.
Growth & Development
Page 7BACKGROUND
Understanding that in some ways, equity is compliance focused, but at the
heart of it, it focuses on dignity, respect, and equal access. Our team
fosters equity in all we do and as we partner with or clients and strategic
partners, we encourage equitable solutions and outcomes in our
engagements with them.
With the changing regulations, implementation, and general needs around
accessibility and regulatory compliance, we take the topic seriously. At
ACS, our Accessibility & Business Diversity Compliance Services include,
Accessibility consulting, Equity, Diversity, & Inclusion Planning, Business
Diversity Program Management, Business Diversity Certification
Consulting, and Title VI & ADA Program Administration and
Implementation.
Equity Services
Our Services
Project Team
Eric L. Mercado, C.M., ACE
Roles: Project Manager
Location: Chicago, IL
Eric founded ACS Firm with the vision of offering a fresh recruiting, leadership development
and consulting experience to the government, aviation and corporate industries. His
experience spans government, general aviation airports, commercial service airports and
private business. He has managed organizations and their operations, administration and
maintenance departments while recruiting and developing their respective staff.
Eric is a Certified Member, Airport Certified Employee (ACE) – Operations, and ACE –
Security, through the American Association of Airport Executives. He holds a Bachelor’s
Degree in Aviation Management and Minors in Airport Management & Planning and
Spanish from Southern Illinois University Carbondale (SIUC). He also earned his Private Pilot
Certificate through SIUC’s Part 141 Aviation Flight Program. Eric is currently working
toward a Master of Business Administration in Human Resource Management from
Fitchburg State University and has completed several courses in talent acquisition from the
University of California Los Angeles (UCLA). Eric is also certified to administer and analyze
the globally utilized Hogan Assessment. He is also a trained and certified instructor in the
sensitivity and inclusivity training program of Civil Treatment.
Eric is involved in various organizations related to diversity, human resources,
transportation, and aviation where he lends his expertise to committees and is a regular
speaker on a variety of human capital topics. He was an active Human Resources Steering
Committee member in the Airport Council International – North America’s (ACI-NA). This
select executive committee is a makeup of HR professionals from airports across the United
States and Canada.
The ACS team that will work hand-in-hand with your staff include:
Page 8BACKGROUND
Joe Pierce, MBA, PMP, PMI-ACP, CSM
Roles: Interview, Selection, and Assessment
Location: Virginia & North Carolina
Joe Pierce is a senior program manager, organizational leader, and project management
expert who is a master at leading strategic initiatives and orchestrating multiple projects. He
spent over two decades honing his skills, leading projects, and implementing innovative
training and leadership programs across corporate, academic, and military settings.
Joe is a lifelong learner and experienced educator. He is a graduate of the United States
Military Academy at West Point with a Bachelors degree in Economics. He completed a dual
masters program at the University of Maryland University College, earning a Master of
Science in Business Administration and a Master of Arts in Management. He also earned a
Graduate Certificate in Higher Education Administration from the University of Louisville.
Additionally, Joe has earned various certifications including PMP certification and multiple
Agile certifications. He is also a PMI-certified PMP trainer and an iCAgile-certified Agile
instructor.
His expertise in guiding organizations to greater heights by improving their people,
processes, and tools is an asset to ACS Firm and its clients.
Page 9BACKGROUND
Project Team
Dena DeRose
Roles: Marketing & Communications
Location: Bend, OR
Sam Berliner
Roles: Design & Branding
Location: Eugene, OR
Dena is an expert in data, audience, and communication strategy.
She comes to ACS Firm with over 20 years in the media industry. Her
expertise as a marketer is in developing strategies of a variety of
organizations and industries including, transportation, tourism
destination marketing organizations, event promotion, retail, tech,
recruiting, higher education, chambers of commerce, and city
government. Dena is skilled in utilizing traditional and digital media
to provide a strategic approach to marketing at the local, regional,
and national levels.
Dena earned a Bachelor’s degree from Kent State University in
English and Writing. Her experience and insights provide a great
value with our outreach and engagement for different client services.
Sam is an accomplished advertising creative professional. She has a
wealth of experience in design, branding, and marketing and has
worked for some of the largest marketing and advertising agencies.
Her recent collaborations span across numerous industries including
tourism destination marketing organizations, event marketing, retail,
tech, recruiting, higher education, chambers of commerce and city
government.
Sam has a Bachelor of Fine Arts degree in Communication Design
and a focus in Advertising Art Direction from the Pratt Institute. Her
passion for working on unique solutions and messaging for our
clients goes a long way as ACS aims to make each service outcome
personal and satisfying.
Page 10BACKGROUND
Project Team
ACS’ Executive Search Process
Overview
Our Process
The following provides you point-by-point information on our thorough process.
This premium quality service is what has allowed ACS Firm to help our clients select
the right candidate each time. We have never had to replace a candidate for
performance or other negative matters; most importantly, we’ve never had to
exercise our guarantee. Furthermore, we do not provide our guarantee on a sliding
scale; it’s all in for us, every time!
The following outlines our recruitment process for each position we partner with
you to recruit on behalf of Pitkin County and the Aspen/Pitkin County Airport.
Intake Meeting w/ Leaders & Stakeholders
Unlimited Communication
Face-to-face Meetings
Candidate Communication
Candidate Hotel & Reimbursements
Candidate Notification
Non-Selected Candidates
Communication & Support
Application Intake & Screening
Supplemental Questions
Preliminary Interviews
Candidate Screening
Final Recommended Candidates
Client Presentation of Final Candidates
Final Presentation
Final Interviews
Background Checks
Assessments (Hogan & EQ)
Reference Checks
Candidate Coaching/Debriefing
Candidate Evaluation Guide
Employment Verification
Candidate Negotiation
Press Release
Final Selection Guidance
Recruitment Profile
Advertising Position
Targeted Outreach
Candidate Engagement
Advertising & Outreach
Page 11UNIQUE A P PRO A C H
Kick-Off Meeting & Expectations: ACS will meet with the organization
leadership and other stakeholders to understand the culture, position priorities
and strategic direction of the position and recruitment. We’ll also clarify
information needs, expectations, frequency of communication, gather
feedback, and address any other inputs.
Unlimited Communication: We’re able to provide you unlimited communication
via teleconference, video conference and/or e-mail.
Face-to-Face Meetings: Up to two (2) face-to-face meetings with the Selection
Committee. Should additional meetings be requested, we can certainly
accommodate the request and would notify you in advance if additional costs
would be incurred.
Candidate Communication: Provide a way for candidates to communicate with us.
Salary Survey, Job Description & Benefit Advisement: ACS Firm can conduct a
salary study for the position(s) as needed, if one has not recently been performed.
Included in the professional fee, we’ll assist in rewriting the job description and
provide other advice regarding fringe benefits, relocation trends and other
elements of the employment package, as necessary.
Candidate Hotel Coordination: Should there be a need, ACS is able to
coordinate hotels for the final candidate(s) on your behalf.
Candidate Notification: Notification to candidates of their status in the
recruitment process.
Communication + Support
Page 12UNIQUE A P PRO A C H
1.
2.
3.
4.
5.
6.
7.
Our Process
Recruitment Profile: Development of full-color recruitment profile announcing the
recruitment, description of candidate requirements including qualifications, attributes,
experience, and personal characteristics along with key criteria for success in the role
and information about the organization and the area.
Inclusive Advertising Campaign: We will source candidates from our internal database
of professionals as well as our connections within and outside the industry, as
appropriate. We will conduct a broad nation-wide advertising campaign to include
advertisements, placement of the opportunity on our career site, direct contact and
announcement on relative jobs boards which might include, AAAE, Women and BIPOC
related sights, municipal government related sites, and other related trade and
professional association websites and periodicals, discipline specific media, social media,
and targeted outreach via phone, e-mails and conferences. ACS Firm and its CEO has a
LinkedIn Account with more than 9,000 connections and we leverage these accounts to
augment traditional marketing. We also take extra care to reach an inclusive group of
professionals. Our tactic is to reach out to candidates with various levels of inclusivity
and invite them to the process and engage candidates who might not necessarily be
seeking another job.
Targeted Outreach: We have a comprehensive database of professionals which we
intend to reach out to on behalf of this recruitment. Our personal outreach to targeted
professionals (typically the passive candidates) using our database of over 9,000
contacts, produces highly qualified and diverse candidates for our clients. Additionally,
our relationships with industry associations and other leaders in the industry will assist
through this process.
Candidate Engagement: One of our key differences is our focus on candidate
engagement. Engaging with the potential candidates in various ways is key to
understanding the true person/professional. The more we engage with them, the better
we get to know and understand them. That said, we work to engage candidates via
email, text, phone, video conference and in-person as we are able. Our panel interviews
are a key engagement point where two to three (2-3) ACS team members communicate
and evaluate the candidates for an extended period of time. Utilizing the feedback from
each engagement allows us to better understand their ability to be the “right fit” for
your organization.
Advertising + Outreach
Page 13UNIQUE A P PRO A C H
8.
9.
10.
11.
Our Process
Application Intake and Screening: With our use of technology, candidates can apply
via our website applicant tracking system in one easy-to-use format. They are able to
complete our online application and submit their cover letter, resume, and other
supplemental documents on our site. The added benefit to this technological use is the
candidate submits all their materials in one location and they are dated and time
stamped in our system. Should the Selection Committee discover candidates and/or
receive applications, they are asked to forward all candidates and materials to ACS for
processing. Further any internal candidates should be processed in the same manner as
externally developed candidates.
Supplemental Questions: ACS will develop supplemental questions for candidates to
complete. This will allow us to gain a greater understanding of their writing skills and
experience in key areas and potential challenges of the position(s).
Preliminary Interviews: ACS will conduct panel video conference interviews with
preliminary candidates. This portion of our service differs from other firms that utilize
self-service interviewing tools like Spark Hire. In this step, the ACS Team meets in a
panel format with the candidates and actively asks questions, follow-ups and engages
as if we were in an in-person interview. This allows dialog, feedback, clarity, and
impromptu responses versus the rehearsed in self-interviewing platforms.
Final Recommended Candidate(s): We’ll produce a packet that will provide an
overview of the process with information such as the locations advertised, the efforts
placed on targeted outreach, the total number of applications received and a complete
picture of the top candidate and/or candidates, most qualified to proceed to the next
phase of the recruitment process with the selection committee. The candidate portion
of the report would include a summarization of data gathered during the screening
process. This information includes, the initial application materials, resumes,
supplemental questions, feedback from our panel interview, and other critical
information gathered during the screening process. Collectively, the information in the
entire report will describe the process we used to provide the semi-finalists (up to five)
for further review and interviewing.
Screening & Preliminary Interviews
Final Report & Presentation
Page 14UNIQUE A P PRO A C H
12.
13.
14.
15.
Our Process
Executive Presentation of Candidates: Our team remotely presents the semi-final
recommended candidates (up to five for each position) to you via a video conference
meeting. This portion of the process is used to provide executive-level feedback
regarding the semi-final candidate(s) and the overall process. Our goal would be to
provide you a high-level review of the process and answer any questions to assist you
in making a selection of final candidates to invite for an in-person interview.
Page 15UNIQUE A P PRO A C H
16.
17.
18.
19.
20.Final Interviews: Assist the Selection Committee in-person as specifically requested
with interview evaluation, exercises, guidance, evaluation and/or measurements of
candidate qualifications, as requested.
Final Interview Coordination & Guidance
Assessment Testing: In order to gain a greater understanding of the final candidates
that will proceed to the next level in the process, ACS uses a battery of leadership
assessment tests. The tool we use is the Hogan Assessment Series with Emotional
Intelligence Testing which provides in-depth information and insights into the
candidates’ key motivational values that drive them internally, how the candidate may
be observed on a daily basis, and how they might respond under stress.
Background Checks (Optional): ACS will conduct preliminary background
investigations on the final in-person candidates (up to five). Investigations may include
education verification, media, criminal reporting on a national, federal and county level,
motor vehicle report, social security number verification, civil suit checks, and credit
checks as appropriate.
Preliminary Reference Checks: ACS will and each final candidate for up to four (4)
specific references based on different relational focuses. Once we receive the list, we’ll
proceed to call some of the references and spend time discussing the candidates
relative to the role they are being recruited for.
Assessments, Background Checks &
References
Our Process
Candidate Coaching / Debriefing: ACS will offer the shortlisted candidates coaching
and/or debriefing after the initial interviews and after the final selection interviews.
Employment Verification: ACS will complete employment verification and reference
checks on the final candidate chosen by the Selection Committee.
Candidate Negotiation: ACS can negotiate the selected candidate’s salary on your
behalf and assist with the onboarding process, as requested.
Press Release: Upon notice from the Selection Committee, ACS will develop a press
release introducing the selected candidate for dissemination as requested by the
Selection Committee.
On-Boarding & Team Building Assistance: Due to the nature of new leadership in an
organization, we highly recommend the Selection Committee utilize our on-boarding
and team building assistance for the selected candidate, leadership and their team.
Through this service, we would be able to ensure a smooth introduction with the
selected candidate to the Leadership as well as the teams this person will lead. This
service assists the organization, the selected candidate and the existing team in
knowing and understanding one another right away; ultimately achieving rapid
organizational success, cohesive work environment and longevity in the role.
Strategic & Business Planning: We offer to work with your team and organization
through a full strategic and business planning process that engages the organization,
community, and its partners.
Other Services
Page 16UNIQUE A P PRO A C H
21.
22.
23.
24.
25.
26.
Our Process
Expenses
Page 17ADMINISTRATION
Schedule + Pricing
Schedule
Our typical timeline is approximately 10-12 weeks to provide you with a finalist list
of up to five (up to 5) for each position. The finalized timeline will be specifically
tailored to suit the selection committee’s needs after discussion with you. Your
timely feedback on candidates supports the overall success of the search as well as
the ability to keep potential candidates in the candidate pool.
Installments shall be paid as follows:
1/3 is due within 15 days of contract signing
1/3 is due within 45 days of contract signing
1/3 is due upon contract completion (offer has been accepted by candidate and/or no
later than 30 days after submission of final report.)
Price Proposal
Professional Fees:
27% of first year salary and potential bonus
Reimbursed expenses
Expenses include but not limited to:
2-3 Rounds of advertising on:
ACS’ Career Board and other sites for each position
Paid video & social media and targeted online ads
Hogan & EQ Assessments for final candidates
Background Checks as requested
Up to two (2) rounds of travel to Aspen, CO for ACS Team (air, car, lodging, meals, & printing)
Special Note 1: Should payments exceed the set due dates as listed on the invoice, a $200 late fee and a
1.75% interest may be applied to the amount past due. If the account is 15 calendar days past due, ACS
shall have the right to suspend work until the account is brought current. Any suspension of work will
modify the project schedule.
Special Note 2: These amounts do not include reimbursement of candidate travel, lodging, and meals to
and from interviews with the Selection Committee. As previously noted in the proposal, ACS can assist in
arranging hotels for the candidates.
Guarantee
Page 18ADMINISTRATION
Schedule + Pricing
Additional Services & Fees
(Upon Request)
Candidate Hotel Arrangement (as noted in Item #6):
ACS could coordinate the hotel stay and pay for the candidates’ stay and submit
reimbursement to you directly.
Direct reimbursement of hotel expenses
We would provide candidates with an expense tracking form that they would
submit to you along with receipts (as necessary) to be reimbursed for their travel.
No Charge but direct reimbursement provided to candidates
Other Services Items #24 - #26:
Due to the many forms these services can take, we can discuss options for you to
review and offer discounted pricing of at least 10% due to the multiple services
associated with this recruitment.
This full-service search qualifies the client for another ACS benefit, our no-hassle
guarantee. It’s important to note that we do not have a sliding scale guarantee.
That said, if the candidate chosen from the ACS recommended candidates is hired
(other than an internal candidate) and leaves or is terminated for cause within the
first year of employment (excluding employment termination as a result of health-
related issues), ACS will conduct another search to replace that individual at no
additional professional fee cost to the client, other than expenses associated with
the additional search.
Jacobsen Daniels
Recruitments: Completed in 2023 - 2024
Project Director (Capital Planning)
Airline Liaison Officer (Airline Rep for Capital Planning)
Project Manager: Eric Mercado
Point of Contact & Title: Darryl Daniels - CEO
Phone: 734.730.3346
Email: darryl.daniels@jacobsendaniels.com
Fresno Department of Aviation
Recruitments:
Assistant Director - Operations & Maintenance
Candidate placed in 2023
Assistant Director - Finance & Administration
Candidate placed in 2025
Project Manager: Eric Mercado
Point of Contact & Title: Francisco Partida - Interim Director of Aviation
Email: Francisco.Partida@Fresno.gov
Phone: 480.352.8185
Page 19RESULTS
References (shortlist)
Capital Region Airport Commission / Richmond
Int’l Airport
Recruitments:
President & CEO Recruitment
Project Manager: Eric Mercado
Point of Contact & Title: Jon Mathiasen – CEO (Retired)
Phone: 512.701.4283
Email: Jonmathiasen@yahoo.com
Address: 1 Richard E. Byrd Terminal Drive, Richmond Int’l Airport, VA 23250
Listen to a Video Recommendation from Jon Mathiasen:
https://youtu.be/TNSaSx3B2pI
Page 20RESULTS
References
Capital Region Airport Commission / Richmond
Int’l Airport
Recruitments:
Chief Financial Officer
Director of IT & Innovation
Chief of Police
Chief Operating Officer
Chief Human Capital & Diversity Officer
Safety Manager
Fire Chief (2020 and 2022 after retirement)
Other Projects
Management Benefits Analysis & Recommendations
Organizational Assessment & Restructure
Team Assessments
Work performed: 2019 - 2023
Project Manager: Eric Mercado
Point of Contact & Title: Perry Miller - President & CEO
Phone: 804.382.7131
Email:
Address: 1 Richard E. Byrd Terminal Drive, Richmond Int’l Airport, VA 23250
Listen to a Video Recommendation from Perry Miller, President & CEO:
https://youtu.be/XLxt_re1F1s
Pitkin County / Aspen/Pitkin County Airport
Recruitments:
Aviation Director Recruitment
Deputy Aviation Director Recruitment
Other Projects:
Organizational & Culture Assessment
Team Evaluation & Succession Planning w/ Individual
Development Plans
Executive Coaching
Work Performed: 2021-2023
Project Manager: Eric Mercado
Page 21RESULTS
References
Port of Seattle /SEA Airport
Recruitments: Completed 2022 - 2023
Chief Operating Officer
Chief Development Officer
Director of Av Properties & Air Service Development
Director of Innovation
Director of Commercial Management
Sr. Manager of Aviation Noise Programs
Project Manager: Eric Mercado
Point of Contact & Title: Ericka Singh – Talent Acquisition Manager
Phone: 206.225.6945
Email: singh.e@portseattle.org
Address: 17801 Intl’l Blvd, Seattle, WA 98158
Terms & Conditions
1.Term Duration: The term of this agreement is for one (1) year from the signature date of ACS
Firm’s Authorized Signer with annual renewals; subject to agreed upon price modifications as
necessary.
2.Individual Recruitment Duration: Each recruitment will have a project timeline that we
coordinate with you. We intend to follow the timeline as best as possible to successfully secure
a candidate(s) for you.
3.No Selection, Halt and/or Cancellation of Individual Positions: If the client is unable to make
a selection within 45 days after final candidate presentation, 100% of the project fees and
associated expenses will be due within 15 calendar days of notice of project completion.
a.If client wishes to halt and/or cancel services on any position prior to the project
completion, 50% or the amount for the work performed (whichever is greater) of the
Professional Fee for the position(s) and any Expenses will be due to ACS Firm, LLC within
15 calendar days of written notification of halt and/or termination.
4.Agreement Cancellation: Should either party wish to end this agreement, a 30-day written
notice is required, at which time, the work shall cease, and ACS shall be paid for the work
performed through the termination period, but no less than 50% of the fees per position
(whichever is greater) in addition to any expenses.
Agreement & Authorization
The signers below are authorized signers for their respective organizations and agree to the terms
detailed in this proposal.
______________________________________ ______________________________________
ASE Authorized Signer (Print Name) ASE Authorized Signer (Signature)
______________________________________ ______________________________________
ASE Authorized Signer (Title) Date
______________________________________ ______________________________________
Eric L. Mercado – CEO Date
ACS Firm, LLC
Contract Agreement
Page 22AGREEMENT
Thank you for your
consideration
Contact us for more information
www.ACSFirm.com
Eric@ACSFirm.com
Certificate Of Completion
Status: CompletedEnvelope Id: 00CE3554-F101-452E-A528-F45921D08361
Subject: ACS Firm, LLC| Pitkin County Contract 137.25 R.1 for Review & Signature
Source Envelope:
Document Pages: 37 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 1 Chris Davis
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Chris.Davis@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
9/15/2025 2:34:53 PM
Holder: Chris Davis
Chris.Davis@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 9/15/2025 2:37:47 PM
Viewed: 9/15/2025 3:37:16 PM
Signed: 9/15/2025 3:37:45 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Diane Jackson
diane.jackson@aspenairport.com
Airport Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.14.182.207
Signed using mobile
Sent: 9/15/2025 3:37:47 PM
Viewed: 9/16/2025 6:12:25 AM
Signed: 9/16/2025 6:13:21 AM
Electronic Record and Signature Disclosure:
Accepted: 9/23/2025 1:56:45 PM
ID: 25c53da3-5e57-4e87-a39f-c4d457f980c0
Company Name: Pitkin County, Colorado
Eric Mercado
eric@acsfirm.com
Chief Executive Officer
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address:
2600:1008:a134:1bff:fc8d:a56c:dfbb:9b8c
Sent: 9/16/2025 6:13:24 AM
Viewed: 9/24/2025 2:40:22 PM
Signed: 9/24/2025 3:20:53 PM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2025 2:40:22 PM
ID: b1bf1f7d-862b-427e-b46f-106afd084c63
Company Name: Pitkin County, Colorado
Jon Peacock
jon.peacock@pitkincounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Sent: 9/24/2025 3:20:57 PM
Viewed: 9/25/2025 12:28:35 PM
Signed: 9/25/2025 12:29:21 PM
Electronic Record and Signature Disclosure:
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Not Offered via Docusign
In Person Signer Events Signature Timestamp
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Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/25/2025 12:29:24 PM
Viewed: 9/25/2025 3:31:13 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
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Envelope Updated Security Checked 9/15/2025 2:39:53 PM
Certified Delivered Security Checked 9/25/2025 12:28:35 PM
Signing Complete Security Checked 9/25/2025 12:29:21 PM
Completed Security Checked 9/25/2025 12:29:24 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Parties agreed to: Diane Jackson, Eric Mercado
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speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.