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HomeMy WebLinkAboutbocc.con.amended.098.25 H-12025.05.08 CDD Contract Number Project Name Contractor Budget Line Item 40451513.544516 !#BUDGET $ 208,100.00 $ - $ - $ - $ 208,100.00 Procurement Method: Form: Contract Effective Date: Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department: Project Lead:Greg Boyd Phone:(970) 319-3075 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 208,100.00 $ - $ - $ 208,100.00 Airport Task Order to provide partial roof replacement at the Pitkin County Airport Terminal Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Airport Terminal Roof Repair CRW, Inc. Additional Budget Line Item(s) (Please fully allocate Contract Total if multiple lines apply) Formal Services/Maintenance 10/1/2025 12/31/2025 Task Order 098.25 H-1 Pitkin County Procurement Cover Sheet Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates. Contract Information Master Service Agreement #: 098.25 Rev: 2023.12.15 CDD 1 TASK ORDER Task Order/Project Name: Airport Terminal Roof Repair Task Order Number: 098.25 H-1 Task Order Budget Line Item: 40451513.544516 OWNER: CONTRACTOR: Pitkin County CRW, Inc Greg Boyd Zane Pinnt, Senior Project Manager 0233 E. Airport Road, Suite A 1850 W Baker Ave Aspen, CO 81611 Englewood, CO 80110 Phone: (970) 319-3075 Phone: (970) 241-1018 Greg.Boyd@PitkinCounty.com zane@crwroofing.com PROJECT NAME: AIRPORT TERMINAL ROOF REPAIR START DATE: October 1, 2025 END DATE: December 31, 2025 The ASE On-Call Roofing (the “Agreement”) dated September 3, 2025 between the Board of County Commissioners of Pitkin County (the “County”) and CRW, Inc 1850 W Baker Ave Englewood, CO 80110 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall perform all work outlined in (“Attachment A”) in accordance with applicable codes, manufacturer specifications and industry standards. The Contractor shall ensure the roof system is watertight upon completion and shall correct, at not cost to the County, any defects in materials or workmanship discovered during the warranty period. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Two Hundred Eight Thousand One Hundred dollars and Zero cents ($208,100.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 098.25 H-1 and Airport Terminal Roof Repair . Invoices shall be sent electronically in PDF format to Greg.Boyd@PitkinCounty.com. Master Service Agreement #: 098.25 Rev: 2023.12.15 CDD 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Greg Boyd, Manager of Airport Facilities and Construction will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. CRW, INC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Oct-10-2025 Greg Boyd Manager of Airport Facilities and Construction Oct-17-2025 Diane Jackson Airport Director Oct-28-2025 Zane Pinnt Project Manager Deputy County Manager Ryan Mahoney Oct-29-2025 Page 1 of 2 Roofing Services Proposal & Agreement Submitted To: Pitkin County Airport Facilities Proposal Date: Sept. 23, 2025 Attn: Greg Boyd Project: Pitkin County Airport Sectional Roof Replacement (+-11,000 SF) CRW, Inc. proposes to provide the labor, materials, equipment and supervision necessary for the completion of the below listed work according to the manufacturer’s recommendations, local building code, and the terms and conditions below: GAF 115 mil Fleeceback TPO Roof System (+-11,000 SF) Including Perimeter Base and Wall Flashings. Included is as follows: Engage Division 7 Design roof consulting to perform moisture scan and identify any saturated areasneeding replaced Remove and replace up to 1,000 sq. ft. roofing and wet board insulation identified in thermal scan Install new 1/4" per ft. tapered Polyiso insulation to slope water to drains in (X) area denoted in section D& E Install new GAF 115mil Fleeceback TPO roof sytem in a mechanically attached configuration overexisitng roof to remain on roof sections D & E including any and all flashings, tie-ins, and terminationsneccessary to create a watertight roof system Restore approx. 1,080 SF translucent clerestory daylight panels with Mulehide clear silicone restorationproduct. Pitkin County re-roof permit Manufacturer’s 15-year material warranty & CRW 5-year workmanship guarantee Base Proposal Cost One hundred ninety two thousand five hundred dollars and 00/100________________$192,500.00 Line Item #1 Install New Miro Pipe Supports on approx. 150 LF 3” electrical conduit where existing has fallen over and damaged roof multiple times in past. Cost Fifteen thousand six hundred dollars and 00/100___________________________________________$15,600.00 Attachment A Thank you, Zane Pinnt CRW, inc. *Acceptance of Proposal Agreement QUOTE VALID: This Proposal Agreement is only valid for a period of Thirty (30) calendar from the date on this Quote unless CRW, Inc. revokes this Proposal Agreement prior to such date. ACCEPTANCE OF PROPOSAL AGREEMENT: The person or persons accepting this Proposal Agreement represent that they are the owner of the premises on which the work is to be done or that they are the authorized owner’s representative, and that permission and authority is hereby granted to CRW, Inc. to perform such work on these premises. Acceptance of this Proposal Agreement by appropriate signatures below will constitute a contract acceptable to CRW, Inc. and the responsible, authorized Owner/Owner’s representative. All prior representations or agreements not incorporated herein are superseded. SCHEDULING: CRW, Inc. accepts only signed and dated Proposal Agreements. Requests for roofing service with valuations under $________ require a simple purchase order and a signed and dated copy of this Proposal Agreement. TERMS OF PAYMENT: The person or persons and company accepting this proposal agreement each agree to pay CRW, Inc. the full quoted price for the work as specified herein. Each invoice rendered by CRW, Inc. will be paid when rendered, and payments shall be due upon receipt. Interest shall accrue and be payable on delinquent amounts at the rate of 2% per month (an ANNUAL PERCENTAGE RATE OF 24%). It is agreed that all costs of collections of amounts due (including attorney’s fees) shall be borne by the person(s) or company accepting this proposal agreement. MOBILIZATION: Project pricing is based on one (1) mobilization. If the project site is not ready for CRW, Inc. and CRW, Inc. must mobilize again, a change order will be issued for time and materials required to remobilize, including, but not limited to, travel costs, equipment rental costs, and labor costs. Zane Pinnt, Project Manager/ GM CRW, Inc. DATE OWNER/OWNER’S REP. DATE Attachment A Certificate Of Completion Envelope Id: EC2A34EB-3BE5-48ED-8FCA-6F24803DDCA3 Status: Completed Subject: CRW | Pitkin County Contract 098.25 H-1 for Review & Signature Source Envelope: Document Pages: 5 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2605:59c0:3261: Record Tracking Status: Original 10/10/2025 12:15:36 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 10/10/2025 12:19:31 PM Viewed: 10/10/2025 12:56:22 PM Signed: 10/10/2025 12:56:46 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Greg Boyd greg.boyd@aspenairport.com Manager of Airport Facilities and Construction Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 71.205.12.83 Sent: 10/10/2025 12:56:48 PM Viewed: 10/10/2025 1:45:22 PM Signed: 10/10/2025 1:53:30 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2021 6:23:48 PM ID: 069873a8-48e7-4d5a-b430-624b4c021f8c Company Name: Pitkin County, Colorado Diane Jackson diane.jackson@aspenairport.com Airport Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2601:441:4200:eeb0:a90b:1f76:5bda:8b04 Sent: 10/10/2025 1:53:32 PM Viewed: 10/10/2025 5:45:44 PM Signed: 10/17/2025 8:50:57 AM Electronic Record and Signature Disclosure: Accepted: 10/28/2025 6:54:50 PM ID: a6c339c7-b8bb-4c66-aa75-3e6452e582d0 Company Name: Pitkin County, Colorado Zane Pinnt Zane@crwroofing.com Project Manager CRW, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.45.140.219 Sent: 10/17/2025 8:50:59 AM Viewed: 10/28/2025 9:28:48 AM Signed: 10/28/2025 9:30:05 AM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted: 10/28/2025 9:28:48 AM ID: 8b9d71fb-4126-44bc-94be-fd4f249cccb7 Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:82:d120:4c40:b843:179e:c131 Sent: 10/28/2025 9:30:07 AM Viewed: 10/29/2025 9:08:57 AM Signed: 10/29/2025 9:09:28 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/29/2025 9:09:29 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/29/2025 9:09:30 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/10/2025 12:19:31 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Envelope Updated Security Checked 10/10/2025 12:54:35 PM Certified Delivered Security Checked 10/29/2025 9:08:57 AM Signing Complete Security Checked 10/29/2025 9:09:28 AM Envelope Summary Events Status Timestamps Completed Security Checked 10/29/2025 9:09:30 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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