The URL can be used to link to this page

Home My WebLink Aboutbocc.con.amended.012.25 C-68/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000.10022 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jessie Young County Representative Phone (970) 429-6169 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 17,000.00 $ - $ - $ 17,000.00 012.25 C-6 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Emma Townsite Topographic Mapping and Boundary SGM, Inc. $ 17,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 17,000.00 Formal Services/Maintenance 9/3/2025 1/30/2026 Task Order Open Space & Trails Task Order to provide surveying and mapping services of the Emma Townsite area Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Emma Townsite Topographic Mapping and Boundary Task Order Number: 012.25 C-6 Task Order Budget Line Item: 11836360.531000.10022 OWNER: CONTRACTOR: Pitkin County SGM Inc. Jessie Young & Paul Holsinger – Open Space and Trails Mike Fowler 530 E Main Street, Suite 202 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5215 Phone: (970) 384-9075 Jessie.Young@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: EMMA TOWNSITE TOPOGRAPHIC MAPPING AND BOUNDARY START DATE: September 3, 2025 END DATE: January 30, 2026 The On-Call Engineering Services (the “Agreement”) dated February 1, 2025 between the Board of County Commissioners of Pitkin County (the “County”) and SGM Inc. 118 West 6th St., Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall perform surveying and mapping services for the Emma Townsite area as outlined in (“Attachment A”). 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Seventeen Thousand dollars and Zero cents ($17,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 012.25 C-6 and Emma Townsite Topographic Mapping and Boundary. Invoices shall be sent electronically in PDF format to Jessie.Young@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com. Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Jessie Young & Paul Holsinger, Planning & Outreach Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Oct-30-2025 Jessie Young Planning/Outreach Manager - Open Space and Trails Mike Fowler Oct-30-2025 Principal Pitkin County On-Call Engineering Services Master Service Agreement #: 012.25 1 TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Open Space and Trails Department Contact: Paul Holsinger Task Order Name: Emma Townsite Topographic Mapping and Boundary Task Order Number: 012.25 C-6 Task Order Start Date: 9/3/2025 Task Order End Date: 1/30/2026 SGM Project Manager: Mike Fowler (970) 945-1004 mikef@sgm-inc.com 1. Contractor’s Obligations. A. Project Description The project consists of three primary components as follows: •Task 1: Existing conditions mapping. PDF and AutoCAD file of existing conditions of an area of Emma Townsite Property, Pitkin County Assessor Parcel No. 246512400015 and an area of the adjacent CDOT Right-of-Way defined by OST totaling approximately 2.5 acres. Survey to include 1’ topography, improvements and trees (6 inches and larger) in specific areas as shown on attached exhibit. •Task 2: Boundary line determination and staking. Retracement of the property boundary for the Emma Townsite property and the adjacent CDOT Highway No. 82 right-of-way within the survey scope of work. •Task 3: Civil Engineering (TBD). This is anticipated to be a future Task that can be added to this Task Order, or be executed through a separate task order. The civil engineering scope will be informed by the conditions of the CDOT Access Permit and the approved design vehicle. A vehicle turning analysis was performed by SGM in 2021 for three different size tractor-trailer combination vehicles ranging from a WB-40 (similar to a “Sysco” food delivery tractor-trailer) to a WB-67 (large, over-the- road tractor-trailer). The previous analysis recommended limiting the design vehicle to the WB-40. Attachment A Pitkin County On-Call Engineering Services Master Service Agreement #: 012.25 2 B. Schedule Anticipated project schedule: • Field work for boundary retracement, topographic mapping – October 2025 • Drafting Existing Conditions Map – October 2025 • Review and QAQC by the surveyor in charge – October 2025 • Final product established – October 2025 • Civil Grading Plan – TBD 2026 C. Deliverables • 1’ contour Existing Conditions Map in pdf format • 1’ contour Existing Conditions Map in Autodesk Civil 3D dwg format • Digital surface in xml format D. Assumptions, Exclusions and Limitations • SGM to utilize the provided title commitment dated January 7, 2009 and additional research by SGM to download the title exceptions from the Pitkin County Clerk since the title commitment is not a linked commitment (record documents are not included) • The Survey will not be a comprehensive boundary retracement for the entire Emma Townsite property, only searching for enough existing property corners to accurately represent the property boundary relative to the requested Existing Conditions Survey mapping. No property corners will be set. 2. Compensation and Expenses. Task 1: $7,000 Task 2: $10,000 Task 3: $TBD Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: Seventeen-thousand dollars and zero cents ($17,000) for all services rendered. Attachment A Certificate Of Completion Envelope Id: B1EEFAC8-BB4C-4DEE-8EE6-D7D5AA7CE72B Status: Completed Subject: SGM | Pitkin County Contract 012.25 C-6 for Review & Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2605:59c0:3261: Record Tracking Status: Original 10/30/2025 11:04:25 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 10/30/2025 11:06:24 AM Viewed: 10/30/2025 12:24:36 PM Signed: 10/30/2025 2:53:49 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Jessie Young jessie.young@pitkincounty.com Planning/Outreach Manager - Open Space and Trails Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 174.198.131.63 Sent: 10/30/2025 2:53:51 PM Viewed: 10/30/2025 2:58:09 PM Signed: 10/30/2025 2:58:39 PM Electronic Record and Signature Disclosure: Accepted: 10/30/2025 2:58:09 PM ID: 8d49f0cb-9596-47d6-970e-dcb0b7f14fb5 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 10/30/2025 2:58:40 PM Viewed: 10/30/2025 3:11:08 PM Signed: 10/30/2025 3:11:23 PM Electronic Record and Signature Disclosure: Accepted: 10/30/2025 3:11:08 PM ID: c4f5d0c2-2d3d-4199-a9e8-a26ba76cd6ac Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/30/2025 3:11:25 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/30/2025 3:11:26 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/30/2025 11:06:24 AM Envelope Updated Security Checked 10/30/2025 12:46:32 PM Envelope Updated Security Checked 10/30/2025 12:46:33 PM Envelope Updated Security Checked 10/30/2025 12:46:33 PM Envelope Updated Security Checked 10/30/2025 12:46:33 PM Certified Delivered Security Checked 10/30/2025 3:11:08 PM Signing Complete Security Checked 10/30/2025 3:11:23 PM Completed Security Checked 10/30/2025 3:11:26 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Jessie Young, Mike Fowler Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.