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Home My WebLink Aboutbocc.con.amended.003.23 C8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10020100.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jeff Hembury County Representative Phone (970) 456-9532 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 50,751.75 $ 105,690.64 $ 54,304.27 $ 210,746.66 Human Resources Contract renewal of the SaaS agreement for recruiting and training software for 1 (one) additional year trough 12/30/2026 Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Recruitment and Training Software Governmentjobs.com, Inc. dba NEOGOV $ 54,304.27 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 54,304.27 Outside Agency Services/Maintenance 12/31/2022 12/30/2026 Change Order/Contract Amendment 003.23 C Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 003.23 C Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 003.23 C OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Governmentjobs.com, Inc. dba NEOGOV 2120 Parl PL, Suite 100 El Segundo, CA 90245 The Provision of Recruitment and Training Software (the “Contract”) dated December 31, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Governmentjobs.com, Inc. dba NEOGOV (the “Contractor”), is hereby amended as follows: Description of Change: 1. Contract renewal for an additional one (1) year term with a new expiration date of December 30, 2026 and; 2. Allocation of additional funding in the amount of $54,304.27 for the renewal term. 3. Services for the renewal term shall be provided in accordance with the attached contractor proposal (“Attachment A”) and invoiced accordingly. A credit of $1,649.55 shall be applied to the invoice to adjust for the prior year’s overcharge, consistent with the 5% cap on allowable charge increases, resulting in a total amount of $54,343.27 (“Attachment B”). Reason for Change: Expiration of the Contract. Original Contract Amount $ 50,751.75 Previous Change Order/Amendment Amount $ 105,690.64 This Change Order/Amendment Amount $ 54,304.27 New Contract Total $ 210,746.66 Contract #: 003.23 C Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. GOVERNMENTJOBS.COM, INC. DBA NEOGOV ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Human Resources ManagerHuman Resources Manager Jeff Hembury Nov-10-2025 Jeff HemburyJeff Hembury Human Resources Manager Nov-10-2025Nov-10-2025 Chief Customer Officer Nov-19-2025 Sandy Miranda Nov-21-2025 Deputy County Manager Ryan Mahoney Page 1 of 2 Contract Records Order Details Customer Contact Payment Terms Subscription Service THIS IS NOT AN INVOICE Account Number: A-619580 Order #: Q-402744 Customer: Pitkin, County of (CO) Valid Until: 12/31/2025 Effective Employee Count: 380 Sales Rep: Salesforce Administrator Billing Contact: Pitkin, County of (CO) Shipping Contact : Pitkin, County of (CO) Procurement - Pitkin County Melissa Knight Billing Address: 530 E. Main St., #202 Shipping Address: 530 E. Main St., #202 Aspen, CO 81611 Aspen, CO 81611 Billing Contact Email: procurement@pitkincounty.com Shipping Contact Email: melissa.knight@pitkincounty.com Billing Phone: 970-920-5240 Shipping Phone: 9703191452 Payment Term: Net 60 Notes: PO Number: December 2025 Item Type Start Date End Date Qty. License Type Total (USD) Learn Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $17,186.60 Candidate Text Messaging Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $452.30 Perform Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $13,569.02 Employee Import Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $2,480.63 Governmentjobs.com Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $1,500.78 Insight Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $9,046.01 New Hire Export (IN) Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $1,323.00 Position Import Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $2,480.63 Onboard Subscription Recurring 12/31/2025 12/30/2026 380 Employee Based $7,914.85 December 2025 TOTAL: $55,953.82 This price does NOT include any sales tax. Total in USD Additional Terms and Conditions Docusign Envelope ID: 9535FC93-AB74-4CA5-91F1-E0F74DC00AF9 A credit of $1,649.55 will be applied to this invoice from the over charge on invoice INV-121496 Attachment A Page 2 of 2 License Terms: Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above. User based license denotes that Customer has purchased the number of licenses set forth in the quantity column. Item count denotes the number of items that Customer has licensed as set forth in the quantity column. Payment Terms: All invoices issued hereunder are due upon the invoice due date. If the Order is for a period longer than one year, the fees for the first period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month period shown on the Order, but regardless of the billing cycle, Customer is responsible for the fees for the entire Order. The fees set forth in this Service Order are exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes, levies, or duties. All payment obligations are non-cancellable, and all fees paid are non-refundable. Payment for services ordered hereunder shall be made to Governmentjobs.com, Inc., (D/B/A NEOGOV). Terms & Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between GovernmentJobs.com, Inc. (D/B/A/ NEOGOV), parent company of PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360) (collectively, “NEOGOV”) and Customer, this Order Form and the services to be furnished pursuant to this Order Form are subject to the terms and conditions set forth here: https://www.neogov.com/service-specifications. The Effective Date (as defined in the terms and conditions) shall be the Subscription Start Date. Special Condition: 1.NEOGOV Subscription Fees shall not increase by more than 5% from the previous December 2024 Term for this Renewal Term (December 2025). Thereafter, NEOGOV may increase Fees according to the Agreement. Your signature below constitutes acceptance of terms herein and contractual commitment to purchase the items listed above. Accepted and Agreed By: Pitkin, County of (CO) Signed By NEOGOV: Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: THE INFORMATION AND PRICING CONTAINED IN THIS ORDER FORM IS STRICTLY CONFIDENTIAL 1:56 pm, Sep 23 2025 Docusign Envelope ID: 9535FC93-AB74-4CA5-91F1-E0F74DC00AF9 9/24/2025 | 8:44:48 AM PDT Sandy Miranda Chief Customer Officer Jeff Hembury Human Resources Manager 10/22/2025 Attachment A INVOICE Vendor Information / Contact:Invoice Summary: 2120 Park Pl, Suite 100 El Segundo, CA 90245 Invoice No.:INV-147581 Email: billing@neogov.net Phone: (310) 426-6304 EIN: 33-0888748 Invoice Date: Due Date: 11-01-2025 12-31-2025 Need a W-9? Click here: W-9 PDF Payment Terms:Net 60 Purchase Order No.: Customer No.:A-619580 Customer Billing Information Customer Shipping Information Procurement - Pitkin County Pitkin, County of (CO) 530 E. Main St., #202Aspen, CO 81611 United States Pitkin, County of (CO) 530 E. Main St., #202Aspen, CO 81611 United States Invoice Details: Product Start Date End Date Quantity Total Price ($USD) Candidate Text Messaging Subscription 12-31-2025 12-30-2026 380 $452.30 Employee Import Subscription 12-31-2025 12-30-2026 380 $2,480.63 Governmentjobs.com Subscription 12-31-2025 12-30-2026 380 $1,500.78 Insight Subscription 12-31-2025 12-30-2026 380 $9,046.01 Learn Subscription 12-31-2025 12-30-2026 380 $17,186.60 New Hire Export (IN) Subscription 12-31-2025 12-30-2026 380 $1,323.00 Onboard Subscription 12-31-2025 12-30-2026 380 $7,914.85 Perform Subscription 12-31-2025 12-30-2026 380 $13,569.02 Position Import Subscription 12-31-2025 12-30-2026 380 $2,480.63 SUBTOTAL ($USD) $55,953.82 Sales Tax $0.00 TOTAL $55,953.82 Payments $0.00 Credits $1,649.55 Balance Due ($USD)$54,304.27 Attachment B Payment Instructions: Remit checks to: Governmentjobs.com, Inc. DEPT LA 25067 Pasadena, CA 91185-5067 Remit electronic payments to: Silicon Valley Bank Name: Governmentjobs.com, Inc. Account #: 3302022848 Routing #: 121140399Swift Code: SVBUS6SIBO Credit card payments: Credit Card Payment Portal Link By making the payment specified in this invoice, customer agrees that the terms and conditions of the agreement previously executed by the parties shall apply to this purchase, or if there is no prior agreement, the terms and conditions of the NEOGOV Services Agreement set forth in the quote previously provided to Customer shall apply. Any other terms and conditions provided by customer to NEOGOV in a purchase order or otherwise shall be deemed void. Attachment B Certificate Of Completion Envelope Id: 454D37F6-5B88-4D81-849E-94FE2C1D589C Status: Completed Subject: NeoGov | Pitkin County Contract Renewal 003.23 C for Review and Signature Source Envelope: Document Pages: 7 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2601:281:80:290 Record Tracking Status: Original 11/6/2025 12:38:21 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.222.131.51 Sent: 11/6/2025 12:43:25 PM Viewed: 11/6/2025 12:45:01 PM Signed: 11/6/2025 12:45:44 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Jeff Hembury jeff.hembury@pitkincounty.com Human Resources Manager Pitkin County Colorado Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 11/6/2025 12:45:46 PM Resent: 11/7/2025 9:00:33 AM Viewed: 11/10/2025 10:01:50 AM Signed: 11/10/2025 10:04:30 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sandy Miranda smiranda@neogov.net Chief Customer Officer Neogov Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 71.47.97.123 Sent: 11/10/2025 10:04:32 AM Resent: 11/17/2025 9:18:40 AM Resent: 11/19/2025 10:21:16 AM Resent: 11/19/2025 11:04:03 AM Resent: 11/19/2025 11:04:08 AM Viewed: 11/19/2025 12:01:56 PM Signed: 11/19/2025 12:02:23 PM Electronic Record and Signature Disclosure: Accepted: 11/19/2025 12:01:56 PM ID: cecee9d8-2eed-4eef-b11b-330d3007cadb Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:82:d120:cde5:7f3e:6f82:df8c Sent: 11/19/2025 12:02:25 PM Viewed: 11/21/2025 2:44:36 PM Signed: 11/21/2025 2:44:55 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/21/2025 2:44:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/21/2025 2:44:58 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/6/2025 12:43:25 PM Envelope Updated Security Checked 11/19/2025 11:04:02 AM Envelope Updated Security Checked 11/19/2025 11:04:02 AM Certified Delivered Security Checked 11/21/2025 2:44:36 PM Signing Complete Security Checked 11/21/2025 2:44:55 PM Completed Security Checked 11/21/2025 2:44:58 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. 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