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HomeMy WebLinkAboutbocc.con.amended.163.23 C-5-C8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10016100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Suzanne Wolff County Representative Phone (970) 920-5093 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 137,075.00 $ 11,180.00 $ 24,850.00 $ 173,105.00 163.23 C-5-C Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Housing/Employment Impact Analysis Design Workshop Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ 24,850.00 $ 24,850.00 Formal Services/Maintenance 7/8/2024 6/1/2026 Change Order/Contract Amendment Community Development Allocation of additional funds in the amount of $24,850.00 for additional services Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 163.23 C-5 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 163.23 C-5-C OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Design Workshop 22860 Twin Rivers Road, Unit #1 Basalt, CO 81621 The Provision of Task Order C-5: Housing/Employment Impact Analysis entered into pursuant to the Implementation of Community Growth Committee Recommendations Master Service Agreement (the “Contract”) dated July 8, 2024 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Design Workshop (the “Contractor”), is hereby amended as follows: Description of Change: • Incorporation of the updated Contractor Scope of Work (“Attachment A”) • Allocation of additional funding in the amount of Twenty-Four Thousand Eight Hundred Fifty dollars and Zero cents ($24,850.00) Reason for Change: Allocation of additional funds for added services Original Contract Amount $ 137,075.00 Previous Change Order/Amendment Amount $ 11,180.00 This Change Order/Amendment Amount $ 24,850.00 New Contract Total $ 173,105.00 Contract #: 163.23 C-5 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. DESIGN WORKSHOP ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Director Suzanne Wolf Dec-12-2025 Dec-12-2025 Jessica Garrow Principal Ryan Mahoney Deputy County Manager Dec-14-2025 To:Jessica Garrow, Design Workshop From:Andrew Knudtsen and Karlyn Russel-Carlson, EPS; with David Becher, RRC Subject:Expansion of Services for Employee Housing Fee Calculations EPS #253115 Date:November 26, 2025 After completing an update to the employee generation rates for the (1) construction and (2) operations and Maintenance of residential units in Pitkin County, the staff and BOCC raised questions regarding the application of these new standards, and the resulting fee to be paid by prospective developers/homeowners. There are options available to the County to lower the fee, such as reducing the mitigation rate; however, there are other factors within Chapter 8 of the Pitkin County Land Use Code - Development Exactions and Impact Fees - that also affect the magnitude of the fee and warrant evaluation. The following tasks have been identified to enable County staff and the BOCC to evaluate options and identify which factors warrant modifications. EPS will construct a financial model that accounts for each factor within the current land use regulations, specifically section 8-30-20. Building from work provided by the County Attorney’s office, EPS will construct the model to derive the current fee, incorporating the ability to conduct sensitivity analyses on the factors used to determine the fee. EPS will evaluate factors used to determine household revenue, specifically the target income, and the assumptions pertaining to taxes, insurance, assessments, mortgage insurance, and interest rates. EPS will document the current method of collecting Pitkin County Assessor data to calculate the rolling median value of home sales, excluding unheated floor area, sales of restricted properties, sales of fractional ownership, sales of mobile homes, sales of mixed Attachment A Expansion of Services for Employee Housing Fee Calculations Page 2 use structures, sale of properties with more than one residence, as well as sales of structures located on parcels of more than five acres. An additional factor that required employee housing to be a minimum of 1,100 square feet will also be evaluated. EPS and RRC anticipate maintaining most of these factors and will consider additional factors within the set of parameters that could be incorporated to reflect the nature of the options that are most relevant to employees. These factors could include location, age, size, type, and other objective metrics that can be incorporated into the analysis and replicated annually moving forward. EPS will document the fee requirements of other peer communities, with a focus on mountain resort counties located throughout the Rocky Mountain West. Communities within the Roaring Fork Valley will also be documented. Using the financial model constructed in Task 1, EPS will develop scenarios that show ways in which the County can modify its set of parameters within the context of the peer community norms. The team will also include construction cost estimates for building new housing within the Roaring Fork Valley to compare the figures derived (based on County Assessor sales comps) to the costs incurred to build new. The consultant team recognizes that Pitkin County has some of the most expensive market rate real estate in the country, and thus most challenging affordable housing gaps to close. The goal is to balance the need to generate sufficient funds to cover the financial gaps found in employee housing construction with the need to fall within the realm of peer standards and actual construction costs. EPS and RRC will develop approximately five scenarios, highlighting the factors that are particularly strong drivers for each of the respective fee calculations. The team will identify methods that can be used to bring the resulting fee closer to the set of peer communities and actual construction cost and will look to the staff in this workshop to help illuminate the option analysis should focus on. The purpose is to move forward to the BOCC a limited set of options and clear rationale, such that the Board can set a policy based on objective data. EPS will draft a Technical Memorandum that summarizes the analysis and recommendation. EPS and RRC will present the findings to the BOCC at one hearing and incorporate direction from the Board to finalize the memorandum and the model. The deliverables will include a slide deck to document the analysis, a report that provides greater detail of the analysis, and the financial model (in Excel format), such that the County has the information in-house and can update the mitigation fees annually in the future, if desired. Attachment A Economic & Planning Systems, Inc. Page 3 The team is prepared to begin work immediately with a majority of the analysis completed in December. The goal is to schedule the staff workshop in early January, with a BOCC meeting following the workshop, based on the availability and capacity of the BOCC agendas. The budget reflects the combined resources of RRC and EPS, with EPS taking the lead for this analysis. Table 1. Proposed Budget by Task and Staff Level If you have recommendations on how to tailor this scope and budget, we would appreciate incorporating your comments. We recognize that Design Workshop is the prime on this project and that you have a strong relationship with staff and electeds in the region. Let us know if you need hours within this scope, or if DW is covered from other parallel assignment from the County. Thank you for your help throughout this process. Description Managing Principal Project Manager Analyst RRC Total Billing Rate $280 $165 $140 $230 Task 1: Baseline Conditions 2 6 4 2 $2,570 Task 2: Revenue Factors 4 2 6 2 $2,750 Task 3: Cost Factors 8 16 12 6 $7,940 Task 4: Peer Evaluation 6 4 10 4 $4,660 Task 5: Staff Workshop 4 4 6 4 $3,540 Task 6: Findings and Presentations 4 2 4 6 $3,390 Totals Hours 28 34 42 24 Dollars by Person $7,840 $5,610 $5,880 $5,520 $24,850 Total Project Budget $24,850 Source: Economic & Planning Systems Attachment A Certificate Of Completion Envelope Id: 1A2E3D8D-27F3-4DEC-88A4-A5E5F1596FA0 Status: Completed Subject: Design Workshop | Pitkin County Change Order 163.23 C-5-C for Review & Signature Source Envelope: Document Pages: 6 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2605:59ca:229c: Record Tracking Status: Original 12/12/2025 9:59:28 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.121 Sent: 12/12/2025 10:05:59 AM Viewed: 12/12/2025 10:07:05 AM Signed: 12/12/2025 10:07:13 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Suzanne Wolf suzanne.wolff@pitkincounty.com Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 12/12/2025 10:07:15 AM Viewed: 12/12/2025 10:14:18 AM Signed: 12/12/2025 10:14:28 AM Electronic Record and Signature Disclosure: Accepted: 12/12/2025 10:15:44 AM ID: d3903150-d086-4ca4-874a-d22994d57a54 Company Name: Pitkin County, Colorado Jessica Garrow jgarrow@designworkshop.com Principal Design Workshop Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 50.147.148.26 Sent: 12/12/2025 10:14:29 AM Viewed: 12/12/2025 10:16:36 AM Signed: 12/12/2025 10:16:41 AM Electronic Record and Signature Disclosure: Accepted: 12/12/2025 10:16:36 AM ID: 11b2f0a7-6d4e-4863-8c22-23d7784cec82 Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:3:8990:c1a2:9741:4c92:9b3d Sent: 12/12/2025 10:16:43 AM Viewed: 12/14/2025 10:42:54 AM Signed: 12/14/2025 10:43:26 AM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/14/2025 10:43:27 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/14/2025 10:43:28 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/12/2025 10:05:59 AM Certified Delivered Security Checked 12/14/2025 10:42:54 AM Signing Complete Security Checked 12/14/2025 10:43:26 AM Completed Security Checked 12/14/2025 10:43:28 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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