HomeMy WebLinkAboutbocc.con.amended.140.20 G2019-12-17 CDD
Contract Information
Contract NumberProject NameContractorBudget Line Item Various - Split by Invoice (P1901 )Various - Split by Invoice( P2402)
Various - Split by Invoice( P2509)
Procurement Method:
Type:
Contract Start DateContract End DateContract TypeRetainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:DepartmentCounty Representative Jordana Sabella County Representative (970) 920-5062
Provide a brief description of the contract:
Contract Value Summary: $ 180,744.61 $ 1,795,907.03 $ 248,664.01 $ 2,225,315.65
FormalServices/Maintenance
1/1/20216/30/2026
Change Order/Contract Amendment
No
Pitkin County Public Health
Extension of the contract term through June 30, 2026; update of the budget for the six (6)-month renewal period;
and incorporation of a new Wellness Program for PACT employees.
Original Contract Amount
Previous Change Order/Amendment Amount This Change order/Amendment amountNew Contract Total
140.20 GMental Health Co-Responder Services for Pitkin Area Co-Response Teams
CO West Regional Mental Health, Inc. dba Health Solutions West
$ 81,719.67
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ 78,750.00 $ 88,194.34 $ -
$ 248,664.01
Pitkin CountyProcurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev. 2018.06.13 btf Contract #:140.20 G
Budget Line Item #: Split by Invoice
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract
must have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 140.20 G
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Colorado West Regional Mental Health, Inc.
dba Health Solutions West, Inc.
715 Horizon Drive, Suite 225
Grand Junction, CO 81506
The Provision of Mental Health Co-Responder Services for Pitkin Area Co-Response Teams
(PACT) (the “Contract”) dated December 23, 2020 between the Board of County Commissioners
of Pitkin County, Colorado (the “County”) and Colorado West Regional Mental Health, Inc. dba
Health Solutions West, Inc. (the “Contractor”), is hereby amended as follows:
Description of Change:
1.Extension of Contract term for 6 (six) additional months. New expiration date is hereby
established as June 30, 2026.
2.The Contract budget is revised and established at $248,664.01 for the renewal term, as set
forth in Attachment B.
3.A Wellness Program for PACT employees is established and incorporated into the
Contract, as detailed in Attachment A.
4.Contractor agrees to comply with and uphold all applicable requirements, terms, and
conditions outlined in Pitkin County's grant agreements (Attachment C), including any
federal, state, or local regulations incorporated therein.
Reason for Change:
1.To extend and continue services for six (6) months pending execution of the contract resulting
from RFP 104.25 Mental Health Co-Responder Services for Pitkin Area Co-Response Teams
(PACT).
2.To authorize funding for the renewal term
3.To incorporate a Wellness Program for PACT employees
Original Contract Amount $180,744.61
Previous Change Order/Amendment Amount $ 1,795,907.03
This Change Order/Amendment Amount $ 248,664.01
New Contract Total $ 2,225,315.65
Rev. 2018.06.13 btf Contract #:140.20 G
Budget Line Item #: Split by Invoice
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have
County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment.
COLORADO WEST REGIONAL MENTAL HEALTH, INC. DBA HEALTH SOLUTIONS WEST,
INC.
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Raleigh Bacharach-Hope
Mental Health Program Administrator
Dec-18-2025
Public Health Director
Dec-18-2025
Jordana Sabella, Pitkin County
Jason Chippeaux
CEO
Dec-19-2025
Dec-19-2025
Deputy County Manager
Ryan Mahoney
PACT Co-Response Team – Wellness
Program & Policy
A practical and sustainable wellness framework tailored to the realities of co-response work,
including:
4 hours/week of protected wellness time
Flexible scheduling within operational constraints
Weekly administrative time to reduce stress, improve documentation completion, and
support caseload sustainability
Peer support access, EAP resources, and optional debriefs after difficult calls
Annual $1,000 wellness stipend and $500 preventative care incentive (with the
question of whether PACT can assist in covering these costs)
Biannual wellness day and quarterly team-building activities
Periodic resilience and skill-sustainment trainings
Internal balance options—opportunities at defined intervals to blend PACT duties with
Outpatient teamwork when clinically appropriate
Together, these components strengthen clinician resilience while maintaining operational
readiness.
How We Will Measure Success
To ensure accountability and demonstrate impact, we will track outcomes using three simple,
consistent tools:
1. Quarterly Pulse Check (5-minute staff survey)
Tracks:
Burnout and stress levels
Work–life balance
Team cohesion and perceived support
Satisfaction with wellness efforts
Deliverable: Short staff survey every quarter
Owner: Manager
Attachment A
2. Quarterly Operational Snapshot
Tracks:
Retention (starts, separations, position stability)
Sick days and call-offs
Overtime utilization
Documentation completion rates
Deliverable: Simple quarterly report-out
Owner: Director + Program Coordinator (reviewed monthly)
3. Engagement & Feedback Check-ins
Tracks:
Participation in weekly protected wellness time and team activities
Feedback from law enforcement partners (twice annually)
Deliverables:
Monthly participation tallies
Structured partner feedback form every 6 months
Owner: Program Coordinator (shared during supervision)
Success Indicators
The wellness program is working if we see measurable improvement in:
Staff-reported burnout, stress, and overall work–life balance
Retention and reductions in sick days/call-offs
Timely and consistent documentation completion
Strengthened teamwork across clinicians and law enforcement partners
Expected Outcomes
By investing strategically in clinician wellness, PACT will:
Improve retention amid statewide workforce shortages
Increase officer–clinician cohesion, enhancing field safety and effectiveness
Reduce burnout-related errors and strengthen risk management
Align with emerging best practices for first responder and clinical crisis-response
wellness
Reduce costs associated with turnover, recruitment, and service coverage gaps
Attachment A
Date:9/30/2025
Prepared By:Danielle Cordova
Colorado West Regional Mental Health, Inc.Phone:970-201-1113
dba - Health Solutions West, Inc.Email: Dcordova@HealthSolutionsWest.Org
Attn: Accounts Receivable
PO Box 3807 TO:
Grand Junction, CO 81502 Pitkin County Public Health
Attn: Raleigh Bacharach
Combined PACT Budget 0405 Castle Creek Rd, STE 112, Aspen CO 81611
SFY 2026 BUDGET
Complete gray shaded boxes only
Direct Expenses
Personnel 271,767$ 50,693$ 77,396$ 399,856$ 239,414.51$
Wellness Award 6,000$ 6,000$ 3,750.0$
Total Personnel 277,767$ 50,693$ 77,396$ 405,856$ 243,164.51$ *Byrne is already 6 months
Operating Expenses
Professional Liability Insurance 2,500$ 2,500$ 1,250.0$
Leased Vehicles 14,900$ 14,900$ 7,450.0$
IT License and Fees 1,150$ 1,150$ 575.0$
Training 628$ 628$ 314.0$
Cell Phones 2,150$ 2,150$ 1,075.0$
Total Operating Expenses 21,328$ -$ -$ 21,328$ 10,664.0$
Total Direct Expenses 299,095$ 427,184$ 253,828.51$
Indirect Expenses @10%30,177$ 34,671$ 17,335.5$
Less: Medicaid Revenue Offsets (45,000)$ (45,000)$ (22,500.0)$
416,855$ 248,664.01$
01/01/2026-
6/30/2026 2026 Budget DESCRIPTION Salary /
Amount Bonus Taxes / Benefits
Attachment B
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient:PITKIN COUNTY
530 EAST MAIN STREET SUITE 304
City, State and Zip:ASPEN, CO 81611
Recipient UEI:D3J2PX2ARRJ7
Project Title: The Pitkin Area Co-Responder
Teams (PACT) Project Award Number: 15PBJA-24-GG-02904-MENT
Solicitation Title: BJA FY24 Connect and Protect: Law Enforcement Behavioral Health Response Program
Federal Award Amount: $550,000.00 Federal Award Date: 9/25/24
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.745 - Criminal and Juvenile Justice and Mental Health Collaboration Program
Project Period Start Date: 10/1/24 Project Period End Date: 9/30/27
Budget Period Start Date: 10/1/24 Budget Period End Date: 9/30/27
Project Description:
Pitkin County Public Health, in partnership with Aspen Police Department, Snowmass Village Police Department, and the Pitkin
County Sheriff’s Office, seeks to strengthen law enforcement and mental health cross-system collaboration through the Pitkin Area
Co-Responder Teams (PACT) project. PACT pairs mental health professionals with law enforcement officers to co-respond to
incidents involving individuals with mental health disorders (MHDs) or co-occurring mental health and substance use disorders
(MHSUDs) and provides outreach and follow-up to help de-criminalize mental illness by reducing arrests, incarcerations, and
repeat police calls for individuals in need of community-based services and mental health support in Pitkin County, Colorado
(population 16,876).
With BJA grant funds, the PACT team will plan and implement strategies to reduce the risk of harm and health risks to individuals
MHDs or co-occurring MHSUDs who make contact with law enforcement; reduce recidivism among individuals with MHDs and
MHSUDs through connection with behavioral health services and case management; and share data to inform improvements to
equitable access to culturally responsive mental health services and substance use disorder treatment resources for all Pitkin
County residents, workers, and visitors.
The proposed PACT project will address Priority Area 1A by addressing inequities and contributing to better access to mental
health services for historically underserved communities, including the Hispanic and Latino population, unhoused
individuals, formerly incarcerated individuals, and rural populations. PACT will address the programmatic priority areas
under Priority Area 2. The PACT strategic planning effort will evaluate effective strategies to strengthen law enforcement's
capacity to identify and reduce the risk of harm to individuals with MHDs or co-occurring MHSUDs who encounter law
enforcement and improve public safety. The plan will propose interventions that have been shown by empirical evidence to reduce
recidivism. There are no planned conference activities for the recommended award.
Page: 1 of 21
Attachment C
Award Letter
September 25, 2024
Dear GABRIEL GALICIA,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by PITKIN COUNTY for an award under the funding opportunity
entitled 2024 BJA FY24 Connect and Protect: Law Enforcement Behavioral Health Response Program. The approved
award amount is $550,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Brent J. Cohen
Acting Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
Page: 2 of 21
Attachment C
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o
jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party
action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed
on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat
for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the
identification, seizure, or closure of clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the
criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in
paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for the Bureau of
Justice Assistance.
NEPA Coordinator
First Name
Orbin Middle Name Last Name
Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
Page: 3 of 21
Attachment C
PITKIN COUNTY
UEI
D3J2PX2ARRJ7
Street 1
530 EAST MAIN STREET SUITE 304 Street 2
City
ASPEN
State/U.S. Territory
Colorado
Zip/Postal Code
81611
Country
United States
County/Parish
Province
Award Details
Federal Award Date
9/25/24
Award Type
Initial
Award Number
15PBJA-24-GG-02904-MENT
Supplement Number
00
Federal Award Amount
$550,000.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.745 Criminal and Juvenile Justice and Mental Health Collaboration Program
Statutory Authority
Public Law No. 90-351, Title I, Sec. 2991 (codified at 34 U.S.C. 10651); (Public Law No. 117-103, 136 Stat. 49, 127).
Any awards under this solicitation would be made under statutory authority provided by the Consolidated
Appropriations Act, 2024. As of the writing of this solicitation, the Department of Justice is operating under a short-
term Continuing Resolution with no full-year appropriation for the Department being enacted for FY 2024 currently.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2024 BJA FY24 Connect and Protect: Law Enforcement
Behavioral Health Response Program
Awarding Agency
OJP
Program Office
Page: 4 of 21
Attachment C
Application Number
GRANT14132978
BJA
Grant Manager Name
Ivette Ruiz
Phone Number
202-353-5423
E-mail Address
Ivette.M.Ruiz@usdoj.gov
Project Title
The Pitkin Area Co-Responder Teams (PACT) Project
Performance Period Start
Date
10/01/2024
Performance Period End Date
09/30/2027
Budget Period Start Date
10/01/2024
Budget Period End Date
09/30/2027
Project Description
Pitkin County Public Health, in partnership with Aspen Police Department, Snowmass Village Police Department, and the Pitkin
County Sheriff’s Office, seeks to strengthen law enforcement and mental health cross-system collaboration through the Pitkin Area
Co-Responder Teams (PACT) project. PACT pairs mental health professionals with law enforcement officers to co-respond to
incidents involving individuals with mental health disorders (MHDs) or co-occurring mental health and substance use disorders
(MHSUDs) and provides outreach and follow-up to help de-criminalize mental illness by reducing arrests, incarcerations, and
repeat police calls for individuals in need of community-based services and mental health support in Pitkin County, Colorado
(population 16,876).
With BJA grant funds, the PACT team will plan and implement strategies to reduce the risk of harm and health risks to individuals
MHDs or co-occurring MHSUDs who make contact with law enforcement; reduce recidivism among individuals with MHDs and
MHSUDs through connection with behavioral health services and case management; and share data to inform improvements to
equitable access to culturally responsive mental health services and substance use disorder treatment resources for all Pitkin
County residents, workers, and visitors.
The proposed PACT project will address Priority Area 1A by addressing inequities and contributing to better access to mental
health services for historically underserved communities, including the Hispanic and Latino population, unhoused
individuals, formerly incarcerated individuals, and rural populations. PACT will address the programmatic priority areas
under Priority Area 2. The PACT strategic planning effort will evaluate effective strategies to strengthen law enforcement's
capacity to identify and reduce the risk of harm to individuals with MHDs or co-occurring MHSUDs who encounter law
enforcement and improve public safety. The plan will propose interventions that have been shown by empirical evidence to reduce
recidivism. There are no planned conference activities for the recommended award.
Note: This project contains a research and/or development component, as defined in applicable law. See Part 200
Uniform Requirements.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Page: 5 of 21
Attachment C
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited
English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil
Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or
translation services. The Department of Justice guidance on compliance with this requirement may be found at
"Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://
www.federalregister.gov/d/02-15207) and is incorporated by reference here.
2
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
3
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
Page: 6 of 21
Attachment C
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
4
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
5
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award
from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
6
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
Page: 7 of 21
Attachment C
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/
funding/explore/legaloverview2024/civilrightsrequirements.
8
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
9
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
11
Compliance with DOJ Grants Financial Guide
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Attachment C
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice
requirements that covered recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
14
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
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(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
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crashes caused by distracted drivers.
17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
18
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
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Attachment C
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
19
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
20
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
21
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
22
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2021, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
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Attachment C
23
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
24
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
26
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
27
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
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Attachment C
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
28
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
30
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
31
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
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Attachment C
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
32
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
33
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
34
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
35
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
36
The recipient agrees to submit to BJA for review and approval any product (e.g., curricula, training materials,
publications, reports, videos, or any other written, web-based, or audio-visual, or other materials) that will be developed
and published under this award at least thirty (30) working days prior to the targeted dissemination date. The current
edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. Any
products developed under this award, (with the exception of press releases, web sites, and mobile applications), shall
contain the following statements: “This project was supported by Grant No. <Award_Number> awarded by the Bureau
of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view or opinions in this
document are those of the author and do not necessarily represent the official position or policies of the U.S.
Department of Justice." (Note: A separate disclaimer has been developed and is required for web sites and mobile
applications. No disclaimer is required for press releases.)
37
Body armor - compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
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Attachment C
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body
armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements
regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
38
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
39
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
40
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
41
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
42
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
43
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Attachment C
JMHCP Planning Phase: The recipient may incur obligations, expend, and draw down funds in an amount not to
exceed $100,000 for the sole purpose of completing the required planning phase during which it must develop a
Planning and Implementation Guide. The grantee is not authorized to incur any additional obligations, make any
additional expenditures, or drawdown any additional funds until BJA has reviewed and approved the grant recipient's
completed Planning and Implementation Guide, reviewed and approved a signed MOU between the applicant and its
behavioral health partner, and has issued an Award Condition Modification (ACM) removing this condition.
44
To the extent that direct services will be provided to participants as a component of the JMHCP project, grant funds
must be used to support a target population that includes adults who: 1) have been diagnosed as having MI or CMISA
or manifest obvious signs of MI or CMISA during arrest or confinement or before any court; 2) have been unanimously
approved for participation in a program funded under this award by (as appropriate) the relevant prosecuting attorney,
defense attorney, probation or corrections official, judge, and a representative from the relevant mental health agency,
and having been determined by each of these relevant individuals to not pose a risk of violence to any person in the
program, or the public; and 3) have not been charged with or convicted of any sex offense (as defined at 34 U.S.C. ?2
0911) or any offense relating to the sexual exploitation of children, or murder or assault with intent to commit murder.
45
A match of 20% is required for years 1&2 combined. Match may be met through any combination of percentage
between years 1 & 2 as long as the combined total for both years is 20%. Recipient understands that significant project
delays (over 90 days) may lead to increases in the required cost match, pursuant to 34 USC 10651(d), and agrees to
cooperate with BJA on any budget revisions that may be necessary, particularly following such significant project
delays. Recipient further understands that the required match set forth in the proposed budget and any budget
revisions will be reviewed in accordance with statutory requirements, leading to a total match amount for which the
recipient will be responsible. The recipient understands they will be required to meet the total match amount as
outlined in approved budget by project period end date.
46
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
47
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
48
Page: 17 of 21
Attachment C
Withholding of funds: Subrecipient monitoring policies
The recipient's response to the Subrecipient Management and Monitoring question(s) of the Financial Management
and System of Internal Controls Questionnaire indicates that the recipient may not have controls in place to monitor the
activities of any subrecipient, as necessary, to ensure that the subaward is used for authorized purposes in compliance
with Federal laws, regulations, and the terms and conditions of the subaward and that subaward performance goals
are achieved. (See 2 CFR 200.331(d)). The recipient agrees to submit a copy of its subrecipient monitoring policies
and procedures to the OJP program office. If the recipient anticipates that it will not make a subaward under this award
then, instead of submitting subrecipient monitoring policies and procedures, the recipient agrees that it must advise
OJP in writing that it does not intend to make a subaward under this award. The recipient may not expend or
drawdown more than 10% of the funds under this award until either-- (1) the OJP program office has received, and
OJP has reviewed and approved, the subrecipient monitoring policies and procedures, or (2) the OJP program office
has received and considered the recipient's written communication and has agreed (for purposes of federal grants
administrative requirements) that no subawards are anticipated under this award, and an Award Condition Modification
(ACM) has been issued to remove this condition. The recipient understands and agrees that it is obligated to
immediately notify the OJP grant manager in writing of any later change in its plan to make or not make a subaward
under this award. Obligations, expenditures, and drawdowns prior to the ACM are made at the recipient's risk and may
be disallowed if not in compliance with program requirements or approved budget.
49
The recipient may not expend or drawdown more than 10% of the award funds until: (1) it has provided to the grant
manager for this OJP award information regarding research and evaluation independence and integrity in accordance
with the detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided
and of any supplemental information it may request, (3) the recipient has made (or agreed to) any adjustments to the
award (including as to amount) that OJP may require to prevent, eliminate, mitigate, or otherwise adequately address
any actual or apparent personal or financial conflict of interest on the part of the investigators or other staff/consultants
engaged in the research/evaluation or organizational conflict of interest on the part of the recipient entity, and (4)
Award Condition Modification (ACM) has been issued to remove this condition. Obligations, expenditures, and
drawdowns prior to the ACM are made at the recipient's risk and may be disallowed if not in compliance with program
requirements or approved budget.
50
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
51
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
52
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Page: 18 of 21
Attachment C
53
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
54
The recipient's budget (and budget narrative) is pending clearance by OJP.
Prior to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of
that more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre-clearance
obligations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements.
The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that
recipients (depending on the specific project scope) may need to advertise for award-funded positions, pay personnel
and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training-
related travel needed to begin the project, and engage in other limited activities conducted by recipient staff (i.e.,
generally not requiring a subaward or procurement contract under an award).
OJP will issue an Award Condition Modification upon budget clearance.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Page: 19 of 21
Attachment C
Title of Approving Official
Acting Assistant Attorney General
Name of Approving Official
Brent J. Cohen
Signed Date And Time
9/22/24 1:32 PM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
Grant & Asset Accountant
Signed Date And Time
––
Page: 20 of 21
Attachment C
Page: 21 of 21
Attachment C
Amendment Contract Number: 26 IBEH 197169 Page 1 of 4 Rev. 1/14/19 / Acc 11.12.24
Contract Amendment #
Signature and Cover Page
State Agency
Colorado Department of Human Services
Behavioral Health Administration
Contractor
Pitkin County
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2023 $367,421.00
Extension Terms
State Fiscal Year 2024 $475,904.00
State Fiscal Year 2025 $486,000.00
State Fiscal Year 2026 $400,000.00
Total for All State Fiscal Years $1,729,325.00
Original Contract Number
23 IBEH 174374
Amendment Contract Number
26 IBEH 197169
Contract Performance Beginning Date
July 1, 2022
Current Contract Expiration Date
June 30, 2026
Signature page begins on next page.
Attachment C
Amendment Contract Number: 26 IBEH 197169 Page 2 of 4 Rev. 1/14/19 / Acc 11.12.24
The Parties Hereto Have Executed This Amendment
Each person signing this Amendment represents and warrants that he or she is duly authorized
to execute this Amendment and to bind the Party authorizing his or her signature.
Contractor
Pitkin County
By: , Chair, Board of
County Commissioners
Date: _________________________
State of Colorado
Jared S. Polis, Governor
Colorado Department of Human Services
Michelle Barnes, Executive Director
By: Dannette R. Smith, Commissioner
Behavioral Health Administration
Date: _________________________
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below
by the State Controller or an authorized delegate.
State Controller
Robert Jaros, CPA, MBA, JD
By: Telly Belton/Toni Williamson/Amanda Rios
Amendment Effective Date:_____________________
Attachment C
Amendment Contract Number: 26 IBEH 197169 Page 3 of 4 Rev. 1/14/19 / Acc 11.12.24
1. Parties
This Amendment (the “Amendment”) to the Original Contract shown on the Signature and
Cover Page for this Amendment (the “Contract”) is entered into by and between the
Contractor, and the State.
2. Terminology
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the
Contract.
3.Amendment Effective Date and Term
A.Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment
Effective Date shown on the Signature and Cover Page for this Amendment. The
State shall not be bound by any provision of this Amendment before that
Amendment Effective Date, and shall have no obligation to pay Contractor for
any Work performed or expense incurred under this Amendment either before
or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties’ respective performances under this Amendment and the changes
to the Contract contained herein shall commence on the Amendment Effective
Date shown on the Signature and Cover Page for this Amendment or July 1,
2025, whichever is later, and shall terminate on the termination of the
Contract.
4. Purpose
Under the original contract the Contractor has implemented a Co-Responder Services Program
for its community by partnering with key stakeholder partners.
The purpose of this amendment is to renew the contract for State Fiscal Year 2026. This
amendment updates Exhibit B adds $400,000.00 in new funding for FY26.
5. Modifications
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Initial Contract Expiration Date on the Contract’s Signature and Cover
Page is hereby deleted and replaced with the Current Contract Expiration Date shown
on the Signature and Cover Page for this Amendment.
Attachment C
Amendment Contract Number: 26 IBEH 197169 Page 4 of 4 Rev. 1/14/19 / Acc 11.12.24
The Contract Maximum Amount table on the Contract’s Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
Exhibit B-, Budget, attached and incorporated by reference.
6.Limits Of Effect and Order of Precedence
This Amendment is incorporated by reference into the Contract, and the Contract and all
prior amendments or other modifications to the Contract, if any, remain in full force
and effect except as specifically modified in this Amendment. Except for the Special
Provisions contained in the Contract, in the event of any conflict, inconsistency,
variance, or contradiction between the provisions of this Amendment and any of the
provisions of the Contract or any prior modification to the Contract, the provisions of
this Amendment shall in all respects supersede, govern, and control. The provisions of
this Amendment shall only supersede, govern, and control over the Special Provisions
contained in the Contract to the extent that this Amendment specifically modifies
those Special Provisions.
Attachment C
EXHIBIT B-
BHA Program Co-Responder
Project Name Pitkin Area Co-Responder Teams (PACT)
Annual Budget
Position Title Gross or Annual
Salary Fringe
Percent of
Time on
Project
Total Amount Requested from
BHA
Project Director 115,643.56$ 46,201.94$ 4%6,473.82$
Mental Health Program
Administrator
(Program Manager)
94,396.36$ 33,572.07$ 79%101,095.06$
Financial Analyst 106,916.04$ 47,398.85$ 3.5%5,401.02$
Administrative Specialist 81,252.96$ 31,358.88$ 0.5%563.06$
Annual Budget
Position Title Hourly Wage Hourly Fringe
Total # of
Hours on
Project
Total Amount Requested from
BHA
-$
113,533.00$Total Personnel Services (including fringe benefits)
Personnel Services / Hourly Employees
Description of Work
Provides fiscal oversight through budgeting, preparing and
submitting invoices, receiving payments, and providing guidance as
to budget adjustments and revisions. Fringe benefits include
medical, dental, vision, and life insurance, UI, LTD, STD, payroll
taxes, an annual wellness benefit, paid time off, and contribution to
retirement plan.
Staff support, meeting and event setup and breakdown. Fringe
benefits include medical, dental, vision, and life insurance, UI, LTD,
STD, payroll taxes, an annual wellness benefit, paid time off, and
contribution to retirement plan.
3/19/2025
Email
Date Completed
All budget numbers are estimates. Contract billing will be on a cost reimbursement basis for actual expenses incurred.
EXPENDITURE CATEGORIES
Personnel Services / Salaried Employees
Description of Work
Provides project oversight to include strategic planning and
visioning, partnership management, budget oversight and oversight
of future implementation strategies of the project. Fringe benefits
include medical, dental, vision, and life insurance, UI, LTD, STD,
payroll taxes, an annual wellness benefit, paid time off, and
contribution to retirement plan.
Provides management and administration of the Co-Responder
program. Fringe benefits include medical, dental, vision, and life
insurance, UI, LTD, STD, payroll taxes, an annual wellness benefit,
paid time off, and contribution to retirement plan.
Agency Name
Budget Period 07/01/2025-06/30/2026
EXHIBIT B-, FY26 ANNUAL BUDGET
Pitkin County Public Health
Program Contact Name, Title
g ,g
Admin
970.379.5703
raleigh.bacharach@pitkincounty.com
Phone
Email
Fiscal Contract Name, Title Teri Brodsky
Phone 970.379-3637
teri.brodsky@pitkincounty.com
Page 1 of 3 Revised: 04_06_2023
Attachment C
EXHIBIT B-
Annual Budget
Contractor Name Rate Quantity Total Amount Requested from
BHA
Mental Health Contractor $ 18,900.00 12 226,800.00$
Julota $ 6,000.00 2 12,000.00$
Data Evaluator $ 550.00 12 6,600.00$
TBD $ 250.00 2 500.00$
245,900.00$
Annual Budget
Contractor Name Rate Quantity Total Amount Requested from
BHA
-$
-$
Annual Budget
Item Rate Quantity Total Amount Requested from
BHA
Mileage $ 0.70 200 140.00$
Per Diem - In State $ 80.00 2 160.00$
Lodging - In State $ 200.00 2 400.00$
Travel to conferences - Out
of State
$ 1,500.00 3 4,500.00$
5,200.00$
Annual Budget
Item Rate Quantity Total Amount Requested from
BHA
Cell phone $ 46.00 12 552.00$
Marketing & supplies $ 101.70 12 1,220.40$
Training $ 100.00 2 200.00$
Direct Client Benefits $ 155.00 12 1,860.00$
Conference Registrations $ 625.00 3 1,875.00$
Radio Subscription $ 547.00 1 547.00$
6,254.00$
Data contractor, currently OMNI, to identify, develop and analyze key program
measurements and develop program data collection tools. Provide data collection efforts
including client surveys, collaboration surveys, participant tracking, and analysis of
quarterly/annual data. If assistance is requested for strategic plan implementation,
OMNI can support the continuation of efforts that began in FY24 with goal
identification around program improvements.
MHFA Trainer: to provide Mental Health First Aid training to community and
community partners, 2x/year
Contractors / Consultants (payments to third parties or entities)
Description of Work
MH services provider Expenses include clinical salaries of PACT co-responder, Case
Manager, and MSH operations manager support. Additionally, other costs associated
with travel, per diem, and supplies/operating that are purchased from for
PACT-related activities (these expenses would exclude indirect rate).
Information platform for client and data tracking, and training in the program
Total Supplies & Operating Expenses
Professional development and training for PACT staff and partners, e.g. peer conference
trainings, and CACT training, etc. Approx $100 allocated for two opportunities.
Funds to meet specific client needs to help resolve current crisis, prevent future crisis or
maintain behavioral health; will serve 8 or more clients. Funds for compensation of
consumer/lived experience representative on Steering Committee. $155 per month
Conference registrations for PACT team members/LE partners. Approved BHA
conferences, such as CoRCon, CIT, etc.
Annual radio subscription (law enforcement radio in order for co-responder to respond
to calls in the field)
Total Travel
Supplies & Operating Expenses
Description of Item
Monthly cell phone for Program Manager (PM)
PACT swag and marketing of PACT; supplies for PM use and meetings, such as office
and technology supplies and items to help facilitate meetings including notebooks,
pens, etc.
Total Subawards
Travel
Description of Item
Local and regional meetings/trainings/conferences. 2025 GSA mileage rate: .70/mile
Meals and incidentals for regional meetings/trainings/conferences.
Lodging for regional/Colorado-specifical meetings, trainings, and/or conferences
Conference flights, ground transportation, lodging, meals for Program Manager, LE
partner, and/or clinical team members (clincian, peer, and/or case manager). Approved
BHA conferences, such as CoRCon, CIT, etc.
Total Contractors/Consultants
Subawards
Description of Work
Page 2 of 3 Revised: 04_06_2023
Attachment C
EXHIBIT B-
370,887.00$
176,800.00$
-$
-$
-$
176,800.00$
194,087.00$
Annual Budget
Indirect Cost Percentage Total Amount Requested
15% De Minimis Rate 15%29,113.05$
29,113.00$
400,000.00$
15% modified total direct costs de minimis rate, excludes participant support costs and portions of each
subaward in excess of $50,000.
Total Indirect
TOTAL Request
Rent
Equipment in excess of $10,000
Other Unallowable Expenses Total Expenses per OMB 2CFR § 200
MODIFIED TOTAL DIRECT COSTS (MTDC)
Indirect Costs
Description of Item
TOTAL DIRECT COSTS (TDC)
Exclusions from Indirect Cost Base expenses per OMB 2CFR § 200
Subaward in excess of $50,000
Page 3 of 3 Revised: 04_06_2023
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 1 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Grant Award Letter
Intergovernmental Grant Agreement
Cover Page
State Agency
Department of Public Safety, Division of
Criminal Justice
Grantee
Pitkin County
Grantee UEI
D3J2PX2ARRJ7
Is this Award for Research and Development
(R&D)? No
Grant Amount
$ 112,000
Grant Number
2023-SC-25-918
Grant Issuance Date
10/01/2025
Grant Expiration Date
09/30/2026
Fund Expenditure End Date
09/30/2026
Agreement Authority –
The Division of Criminal Justice is authorized to disburse these funds by Colorado Revised Statute
24-33.503 and 507.
Project Summary
The Pitkin County Department of Public Health requests $112,000 in Byrne State Crisis Intervention
Program (SCIP) funds to support the Pitkin Area Co-Response Teams (PACT) Program. PACT is a
collaborative initiative between law enforcement and mental health professionals in Pitkin County,
Colorado. The program pairs mental health clinicians with law enforcement officers to co-respond
to incidents involving individuals with mental health or substance use challenges. This approach
aims to decriminalize behavioral health issues by reducing incarcerations of low-level offenders
experiencing mental health challenges, decreasing emergency room visits for mental health care,
and reducing repeat police calls for individuals needing community-based services and behavioral
health support. The PACT program aligns directly with the SCIP’s Board's 2025 funding priority for
law enforcement crisis intervention programs.
Grant Purpose
The purpose of the Byrne State Crisis Intervention Program (Byrne SCIP) is to provide funding for
the creation and/or implementation of crisis intervention court proceedings, extreme risk
protection order (ERPO) programs/initiatives, and related gun violence reduction
programs/initiatives. The Justice Assistance Grant Board recommended grantee for a subaward
after a public announcement of available funds and competitive solicitation process. The Bureau of
Justice Assistance subsequently authorized this subaward.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 2 of 29 Version: 08/11/2025 (DCJ 09/12/25)
1. Exhibit A, Sample Option Letter
2. Exhibit B, Grant Requirements
3. Exhibit C, Special Conditions
4. Exhibit D, Statement of Work
5. Exhibit E, Budget
6. Exhibit F, Federal Provisions
In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment,
such conflict or inconsistency shall be resolved by reference to the documents in the following
order of priority:
1. Exhibit F, Federal Provisions
2. Exhibit C, Special Conditions
3. Colorado Special Provisions in §18 of the main body of this Agreement.
4. The provisions of the other sections of the main body of this Agreement.
5. Exhibit B, Grant Requirements
6. Exhibit D, Statement of Work
7. Exhibit E, Budget
Principal Representatives
For the State:
Matthew M. Lunn, PhD, Director
Division of Criminal Justice
Department of Public Safety
700 Kipling Street, Suite 1000
Denver, Colorado 80215-5897
Matthew.Lunn@state.co.us
For Grantee:
Kelly McNicholas Kury
Pitkin County
,
kelly.mcnicholas@pitkincounty.com
Federal Award(s) Applicable to This Grant Award
SCIP 2023
Federal Award Office: U.S. Department of Justice (US DOJ), Bureau of Justice Assistance
Federal Grant Program Name: Edward Byrne Justice Assistance Grant (JAG)
Federal Assistance Listing #: 16.738
Federal Award Number: 15PBJA-23-GG-00005-BSCI
Federal Award Date: February 13, 2023
Federal Statutory Authority: Bipartisan Safer Communities Supplemental Appropriations
Act, 2022 (Pub. L. No. 117-159, 136 Stat. 1313, 1339);
28 U.S.C. 530C
Total Amount of Federal Award (this is not the amount of this grant agreement):
$4,564,438.00
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 3 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Signature Page
The Signatories Listed Below Authorize this Grant
Grantee
Pitkin County
_______________________________________
By: Kelly McNicholas Kury, Pitkin County
Board of Commissioners, Chair
Date: _______________________
State of Colorado
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
_______________________________________
By: Matthew M. Lunn, PhD, Director, Division
of Criminal Justice
Date: _______________________
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by
the State Controller or an authorized delegate.
State Controller
Robert Jaros, CPA, MBA, JD
_______________________________________
By: Lyndsay J. Clelland, Grant Coordinator, Division of Criminal Justice
Date______________________
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 4 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Table of Contents
Cover Page ............................................................................................................. 1
Federal Award(s) Applicable to This Grant Award ..............................................................2
Signature Page ........................................................................................................3
Table of Contents .................................................................................................... 4
1. Grant ............................................................................................................. 5
2. Term ............................................................................................................. 5
3. Definitions ...................................................................................................... 5
4. Statement of Work ............................................................................................ 9
5. Payments to Grantee .......................................................................................... 9
6. Reporting - Notification ..................................................................................... 10
7. Grantee Records ............................................................................................. 10
8. Confidential Information-State Records .................................................................. 11
9. Conflict of Interest .......................................................................................... 13
10. Insurance ...................................................................................................... 13
11. Breach of Agreement ........................................................................................ 13
12. Remedies ...................................................................................................... 14
13. Dispute Resolution ........................................................................................... 16
14. Notices and Representatives ............................................................................... 16
15. Rights in Work Product and Other Information ......................................................... 16
16. Governmental Immunity.................................................................................... 16
17. General Provisions ........................................................................................... 16
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) ................................................ 19
Exhibit A - Sample Option Letter ................................................................................ 21
Exhibit B - Grant Requirements .................................................................................. 23
Exhibit C – Special Conditions .................................................................................... 26
Exhibit D – Statement of Work.................................................................................... 27
Exhibit E – Budget .................................................................................................. 28
Exhibit F – Federal Requirements ................................................................................ 29
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 5 of 29 Version: 08/11/2025 (DCJ 09/12/25)
1. Grant
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award
Letter (the “State”) hereby obligates and awards to Grantee shown on the first page of this
Grant Award Letter (the “Grantee”) an award of Grant Funds in the amounts shown on the
first page of this Grant Award Letter. By accepting the Grant Funds provided under this Grant
Award Letter, Grantee agrees to comply with the terms and conditions of this Grant Award
Letter and requirements and provisions of all Exhibits to this Grant Award Letter.
2. Term
A. Initial Grant Term and Extension
The Parties’ respective performances under this Grant Award Letter shall commence on
the Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter.
Upon request of Grantee, the State may, in its sole discretion, extend the term of this
Grant Award Letter by providing Grantee with an updated Grant Award Letter showing
the new Grant Expiration Date, or issue a grant modification in accordance with §17.D.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State
of Colorado as determined by its Governor, General Assembly, or Courts. If this Grant
Award Letter ceases to further the public interest of the State or if State, Federal or other
funds used for this Grant Award Letter are not appropriated, or otherwise become
unavailable to fund this Grant Award Letter, the State, in its discretion, may terminate
this Grant Award Letter in whole or in part by providing written notice to Grantee that
includes, to the extent practicable, the public interest justification for the termination.
If the State terminates this Grant Award Letter in the public interest, the State shall pay
Grantee an amount equal to the percentage of the total reimbursement payable under
this Grant Award Letter that corresponds to the percentage of Work satisfactorily
completed, as determined by the State, less payments previously made.
C. Grantee’s Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, which
includes the reasons for the termination and the effective date of the termination. If
this Grant is terminated in this manner, then Grantee shall return any advanced
payments made for work that will not be performed prior to the effective date of the
termination.
3. Definitions
The following terms shall be construed and interpreted as follows:
A. “Agreement” means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any
future modifications thereto.
B. “Award” means an award by a Recipient to a Subrecipient funded in whole or in part by
a Federal Award. The terms and conditions of the Federal Award flow down to the
Award unless the terms and conditions of the Federal Award specifically indicate
otherwise.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 6 of 29 Version: 08/11/2025 (DCJ 09/12/25)
C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in
accordance with this Agreement, in whole or in part or in a timely or satisfactory
manner. The institution of proceedings under any bankruptcy, insolvency, reorganization
or similar law, by or against Grantee, or the appointment of a receiver or similar officer
for Grantee or any of its property, which is not vacated or fully stayed within 30 days
after the institution of such proceeding, shall also constitute a breach. If Grantee is
debarred or suspended under §24-109-105, C.R.S. at any time during the term of this
Agreement, then such debarment or suspension shall constitute a breach.
D. “Budget” means the budget for the Work described in Exhibit E.
E. “Business Day” means any day in which the State is open and conducting business, but
shall not include Saturday, Sunday or any day on which the State observes one of the
holidays listed in §24-11-101(1) C.R.S.
F. “CJI” means criminal justice information collected by criminal justice agencies needed
for the performance of their authorized functions, including, without limitation, all
information defined as criminal justice information by the U.S. Department of Justice,
Federal Bureau of Investigation, Criminal Justice Information Services Security Policy, as
amended and all Criminal Justice Records as defined under §24-72-302 C.R.S.
G. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S.
H. “Cost Sharing” means a portion of project costs not paid under this Subaward. This
includes match which refers to required levels of cost share that must be provided (2
CFR 200.306)
I. “Grant Award Letter” means this letter which offers Grant Funds to Grantee, including
all attached Exhibits, all documents incorporated by reference, all referenced statutes,
rules and cited authorities, and any future updates thereto.
J. “Grant Funds” means the funds that have been appropriated, designated, encumbered,
or otherwise made available for payment by the State under this Grant Award Letter.
K. “Grant Expiration Date” means the Grant Expiration Date shown on the first page of
this Grant Award Letter.
L. “Grant Issuance Date” means the Grant Issuance Date shown on the first page of this
Grant Award Letter.
M. “Exhibits” exhibits and attachments included with this Grant as shown on the first page
of this Grant
N. “Extension Term” means the period of time by which the Grant Expiration Date is
extended by the State through delivery of an updated Grant Award Letter
O. “Federal Award” means an award of Federal financial assistance or a cost-
reimbursement contract under the Federal Acquisition Regulations by a Federal Awarding
Agency to the Recipient. “Federal Award” also means an agreement setting forth the
terms and conditions of the Federal Award. The term does not include payments to a
contractor or payments to an individual that is a beneficiary of a Federal program.
P. “Federal Awarding Agency” means a Federal agency providing a Federal Award to a
Recipient. The Federal agency for this Agreement may be found in the Federal Award(s)
Applicable to This Grant Award section of this Agreement, and is the Federal Awarding
Agency for the Federal Award which is the subject of this Grant.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 7 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Q. “Goods” means any movable material acquired, produced, or delivered by Grantee as
set forth in this Grant Award Letter and shall include any movable material acquired,
produced, or delivered by Grantee in connection with the Services.
R. “Incident” means any accidental or deliberate event that results in or constitutes an
imminent threat of the unauthorized access or disclosure of State Confidential
Information or of the unauthorized modification, disruption, or destruction of any State
Records.
S. “Initial Term” means the time period between the Grant Issuance Date and the Grant
Expiration Date.
T. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
U. “PCI” means payment card information including any data related to credit card
holders’ names, credit card numbers, or the other credit card information as may be
protected by state or federal law.
V. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish
or trace an individual’s identity, such as name, social security number, date and place of
birth, mother’s maiden name, or biometric records; and any other information that is
linked or linkable to an individual, such as medical, educational, financial, and
employment information. PII includes, but is not limited to, all information defined as
personally identifiable information in §§24-72-501 and 24-73-101 C.R.S. “PII” shall also
mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S.
W. “PHI” means any protected health information, including, without limitation any
information whether oral or recorded in any form or medium: (i) that relates to the past,
present or future physical or mental condition of an individual; the provision of health
care to an individual; or the past, present or future payment for the provision of health
care to an individual; and (ii) that identifies the individual or with respect to which
there is a reasonable basis to believe the information can be used to identify the
individual. PHI includes, but is not limited to, any information defined as Individually
Identifiable Health Information by the federal Health Insurance Portability and
Accountability Act.
X. “Recipient” means the State Agency shown on the first page of this Grant Award Letter,
for the purposes of the Federal Award.
Y. “Services” means the services to be performed by Grantee as set forth in this Grant
Award Letter, and shall include any services to be rendered by Grantee in connection
with the Goods.
Z. “State Confidential Information” means any and all State Records not subject to
disclosure under CORA. State Confidential Information shall include, but is not limited
to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to
disclosure under CORA. State Confidential Information shall not include information or
data concerning individuals that is not deemed confidential but nevertheless belongs to
the State, which has been communicated, furnished, or disclosed by the State to
Grantee which (i) is subject to disclosure pursuant to CORA; (ii) is already known to
Grantee without restrictions at the time of its disclosure to Grantee; (iii) is or
subsequently becomes publicly available without breach of any obligation owed by
Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 8 of 29 Version: 08/11/2025 (DCJ 09/12/25)
a third party who has the right to disclose such information; or (v) was independently
developed without reliance on any State Confidential Information.
AA. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State
Controller pursuant to §24-30-202(13)(a) C.R.S.
BB. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year
and ending on June 30 of the following calendar year. If a single calendar year follows
the term, then it means the State Fiscal Year ending in that calendar year.
CC. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under
CORA.
DD. “Sub-Award” means this grant by the State (a Recipient) to Grantee (a Subrecipient)
funded in whole or in part by a Federal Award. The terms and conditions of the Federal
Award flow down to this Sub-Award unless the terms and conditions of the Federal
Award specifically indicate otherwise.
EE. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance
of the Work. This establishes a procurement relationship. The subcontractor provides
goods or services for the benefit of the purchaser.
FF. “Subgrantee” means third-parties, if any, engaged by Grantee to aid in performance of
the Work. This establishes a grant relationship. The beneficiary, not the purchaser,
receives benefit from the work. A subgrantee receiving federal grant funds is also called
a subrecipient. There may be multiple tiers of subgrantees/subrecipients that do not
include procurement transactions.
GG. “Subrecipient” means an entity that receives a Sub-Award from a pass-through entity to
carry out part of a Federal award., The term subrecipient does not a beneficiary or
participant. A Subrecipient may also be a recipient of other Federal Awards directly from
a Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
HH. “Tax Information” means Federal and State of Colorado tax information including,
without limitation, Federal and State tax returns, return information, and such other
tax-related information as may be protected by Federal and State law and regulation.
Tax Information includes, but is not limited to all information defined as Federal tax
information in Internal Revenue Service Publication 1075.
II. “Uniform Guidance” means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to the Awards to
Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal
Award specifically indicate otherwise.
JJ. “Work” means the delivery of the Goods and performance of the Services described in
this Grant Award Letter.
KK. “Work Product” means the tangible and intangible results of the Work, whether finished
or unfinished, including drafts. Work Product includes, but is not limited to, documents,
text, software (including source code), research, reports, proposals, specifications,
plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs,
models, surveys, maps, materials, ideas, concepts, know-how, and any other results of
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 9 of 29 Version: 08/11/2025 (DCJ 09/12/25)
the Work. “Work Product” does not include any material that was developed prior to the
Grant Issuance Date that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed
and interpreted as defined in that Exhibit.
4. Statement of Work
Grantee shall complete the Work as described in this Grant Award Letter and in accordance
with the provisions of Exhibit D. The State shall have no liability to compensate or reimburse
Grantee for the delivery of any goods or the performance of any services that are not
specifically set forth in this Grant Award Letter.
5. Payments to Grantee
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the first page of this Grant Award Letter. Financial obligations of the State
payable after the current State Fiscal Year are contingent upon funds for that purpose
being appropriated, budgeted, and otherwise made available. The State shall not be liable
to pay or reimburse Grantee for any Work performed or expense incurred before the Grant
Issuance Date or after the Grant Expiration Date; provided, however, that Work performed
and expenses incurred by Grantee before the Grant Issuance Date that are chargeable to
an active Federal Award may be submitted for reimbursement as permitted by the terms
of the Federal Award.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the Record Retention Period,
as defined below.
C. Reimbursement of Grantee Costs
Upon prior written approval, the State shall reimburse Grantee’s allowable costs, not
exceeding the maximum total amount described in this Grant Award Letter for all
allowable costs described in this Grant Award Letter and shown in the Budget, except that
Grantee may adjust the amounts between each line item of the Budget without formal
modification to this Agreement as long as the Grantee provides notice to and written
approval from the State in the form of a DCJ Form 4-A, the change does not modify the
total maximum amount of this Grant Award Letter or the maximum amount for any state
fiscal year, and the change does not modify any requirements of the Work. The State shall
reimburse Grantee for the Federal share of properly documented allowable costs related
to the Work after the State’s review and approval thereof, subject to the provisions of
this Grant. The State shall only reimburse allowable costs if those costs are: (i) reasonable
and necessary to accomplish the Work and for the Goods and Services provided; and (ii)
equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred).
D. Close-Out.
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 10 of 29 Version: 08/11/2025 (DCJ 09/12/25)
documentation) as defined in this Grant Award Letter and Grantee’s final reimbursement
request or invoice. The State will withhold payment of allowable costs until all final
documentation has been submitted and accepted by the State as substantially complete.
If the Federal Awarding Agency has not closed this Federal Award within 1 year and 90
days after the Grant Expiration Date due to Grantee’s failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted.
E. Matching Funds
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award
Letter and described in Exhibit E , if applicable. Grantee’s obligation to pay all or part of
any matching funds, whether direct or contingent, only extends to funds duly and lawfully
appropriated for the purpose of this Agreement by the authorized representatives of
Grantee. Grantee shall appropriate and allocate all Local Match Amounts to the purpose
of this Grant Award Letter. Grantee does not by accepting this Grant Award Letter
irrevocably pledge present cash reserves for payments in future fiscal years, and this Grant
Award Letter is not intended to create a multiple-fiscal year debt of Grantee. Grantee
shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties
of any nature, except as required by Grantee’s laws or policies.
6. Reporting - Notification
A. Quarterly Reports
In addition to any reports required pursuant to any Exhibit, for any Agreement having a
term longer than three months, Grantee shall submit, on a quarterly basis, a written
report specifying progress made for each specified performance measure and standard in
this Agreement. Such progress report shall be in accordance with the procedures
developed and prescribed by the State. Progress reports shall be submitted to the State
not later than five Business Days following the end of each calendar quarter or at such
time as otherwise specified by the State
B. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later
than the end of the close out described in §5.D, containing an evaluation and review of
Grantee’s performance and the final status of Grantee’s obligations hereunder.
C. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal
or State criminal law involving fraud, bribery, or gratuity violations potentially affecting
the Federal Award. The State or the Federal Awarding Agency may impose any penalties
for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include,
without limitation, suspension or debarment.
7. Grantee Records
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes
and other written materials, electronic media files, and communications, pertaining in
any manner to this Grant for a period of three years following the completion of the close
out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy
and transcribe all such records during normal business hours at Grantee’s office or place
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 11 of 29 Version: 08/11/2025 (DCJ 09/12/25)
of business, unless the State determines that an audit or inspection is required without
notice at a different time to protect the interests of the State. If any litigation, claim, or
audit related to this Award starts before expiration of the Record Retention Period, the
Record Retention Period shall extend until all litigation, claims, or audit findings have
been resolved and final action taken by the State. A cognizant agency for audit, oversight
or indirect costs, and the State, may notify Grantee in writing that the Record Retention
Period shall be extended. For records for real property and equipment, the Record
Retention Period shall extend three years following final disposition of such property.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to
perform all monitoring required by the Uniform Guidance, based on the State’s risk
analysis of Grantee. The State shall have the right, in its sole discretion, to change its
monitoring procedures and requirements at any time during the term of this Agreement.
The State shall monitor Grantee’s performance in a manner that does not unduly interfere
with Grantee’s performance of the Work. If Grantee enters into a subcontract or subgrant
with an entity, then the subcontract or subgrant entered into by Grantee shall contain
provisions permitting both Grantee and the State to perform all monitoring of that
Subcontractor or Subgrantee in accordance with the Uniform Guidance, and other State
procedure.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee’s records that relates to or affects this Grant or the Work, whether
the audit is conducted by Grantee or a third party. Additionally, if Grantee is required to
perform a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of
the results of that audit to the State within the same timelines as the submission to the
federal government.
8. Confidential Information-State Records
A. Confidentiality
Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold
and maintain, any and all State Records that the State provides or makes available to
Grantee for the sole and exclusive benefit of the State, unless those State Records are
otherwise publicly available at the time of disclosure or are subject to disclosure by
Grantee under CORA. Grantee shall not, without prior written approval of the State, use
for Grantee’s own benefit, publish, copy, or otherwise disclose to any third party, or
permit the use by any third party for its benefit or to the detriment of the State, any State
Records, except as otherwise stated in this Grant Award Letter. Grantee shall provide for
the security of all State Confidential Information in accordance with all policies
promulgated by the Colorado Office of Information Security and all applicable laws, rules,
policies, publications, and guidelines. If Grantee or any of its Subcontractors or
Subgrantees will or may receive the following types of data, Grantee or its Subcontractors
or Subgrantees shall provide for the security of such data according to the following: (i)
the most recently promulgated IRS Publication 1075 for all Tax Information and in
accordance with the Safeguarding Requirements for Federal Tax Information attached to
this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security
Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 12 of 29 Version: 08/11/2025 (DCJ 09/12/25)
version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal
Justice Information Services Security Policy for all CJI, and (iv) the federal Health
Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate
Agreement attached to this Grant, if applicable. Grantee shall immediately forward any
request or demand for State Records to the State’s principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Grant Award
Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and
Subcontractors sign nondisclosure agreements with provisions at least as protective as
those in this Grant, and that the nondisclosure agreements are in force at all times the
agent, employee, assign, Subgrantees or Subcontractor has access to any State
Confidential Information. Grantee shall provide copies of those signed nondisclosure
restrictions to the State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with
any and all applicable laws and regulations in facilities located within the United States,
and shall maintain a secure environment that ensures confidentiality of all State
Confidential Information wherever located. Grantee shall provide the State with access,
subject to Grantee’s reasonable security requirements, for purposes of inspecting and
monitoring access and use of State Confidential Information and evaluating security
control effectiveness. Upon the expiration or termination of this Grant, Grantee shall
return State Records provided to Grantee or destroy such State Records and certify to the
State that it has done so, as directed by the State. If Grantee is prevented by law or
regulation from returning or destroying State Confidential Information, Grantee warrants
it will guarantee the confidentiality of, and cease to use, such State Confidential
Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and
cooperate with the State regarding recovery, remediation, and the necessity to involve
law enforcement, as determined by the State. After an Incident, Grantee shall take steps
to reduce the risk of incurring a similar type of Incident in the future as directed by the
State, which may include, but is not limited to, developing and implementing a
remediation plan that is approved by the State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this
Agreement, Grantee shall provide for the security of such PII, in a manner and form
acceptable to the State, including, without limitation, State non-disclosure requirements,
use of appropriate technology, security practices, computer access security, data access
security, data storage encryption, data transmission encryption, security inspections, and
audits. Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i),
C.R.S. and shall maintain security procedures and practices consistent with §§24-73-101
et seq., C.R.S. In addition, as set forth in § 24-74-102, et. seq., C.R.S., Grantee, including,
but not limited to, Grantee’s employees, agents, Subgrantees and Subcontractors, agrees
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 13 of 29 Version: 08/11/2025 (DCJ 09/12/25)
not to share any PII with any third parties for the purpose of investigating for, participating
in, cooperating with, or assisting with Federal immigration enforcement. If Grantee is
given direct access to any State databases containing PII, Grantee shall execute, on behalf
of itself and its employees, the certification as provided by the State on an annual basis
Grantee’s duty and obligation to certify as set forth by the state and shall continue as long
as Grantee has direct access to any State databases containing PII. If Grantee uses any
Subgrantees or Subcontractors to perform services requiring direct access to State
databases containing PII, the Grantee shall require such Subgrantees or Subcontractors to
execute and deliver the certification to the State on an annual basis, so long as the
Subgrantee or Subcontractor has access to State databases containing PII.
9. Conflict of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that
conflict in any way with the full performance of the obligations of Grantee under this Grant.
Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of
interest shall be harmful to the State’s interests and absent the State’s prior written
approval, Grantee shall refrain from any practices, activities or relationships that reasonably
appear to be in conflict with the full performance of Grantee’s obligations under this Grant. If
a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict
or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure
statement setting forth the relevant details for the State’s consideration. Grantee
acknowledges that all State employees are subject to the ethical principles described in §24-
18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the
requirements of §24-18-105, C.R.S. with regard to this Grant.
10. Insurance
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure
that any Subgrantees and Subcontractors maintain all insurance customary for the completion
of the Work done by that Subgrantees or Subcontractor and as required by the State or the
GIA.
11. Breach of Agreement
In the event of a breach of agreement, the aggrieved party shall give written notice of breach
of agreement to the other party. If the notified party does not cure the breach, at its sole
expense, within 30 days after the delivery of written notice, the party may exercise any of
the remedies as described in §12 for that party. Notwithstanding any provision of this
agreement to the contrary, the state, in its discretion, need not provide notice or a cure
period and may immediately terminate this agreement in whole or in part or institute any
other remedy in this agreement in order to protect the public interest of the state; or if
grantee is debarred or suspended under §24-109-105, C.R.S., the state, in its discretion, need
not provide notice or cure period and may terminate this agreement in whole or in part or
institute any other remedy in this agreement as of the date that the debarment or suspension
takes effect.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 14 of 29 Version: 08/11/2025 (DCJ 09/12/25)
12. Remedies
A. State’s Remedies
In addition to any remedies available under any exhibit to this grant agreement, if grantee
is in breach under any provision of this agreement and fails to cure such breach, the state,
following the notice and cure period set forth in §11, shall have all of the remedies listed
in this section in addition to all other remedies set forth in this agreement or at law. The
state may exercise any or all of the remedies available to it, in its discretion, concurrently
or consecutively.
i. Termination for Breach
In the event of grantee’s uncured breach, the state may terminate this entire
agreement or any part of this agreement. Additionally, if grantee fails to comply
with any terms of the federal award, then the state may, in its discretion or at the
direction of a federal awarding agency, terminate this entire agreement or any
part of this agreement. Grantee shall continue performance of this agreement to
the extent not terminated, if any.
The State may also terminate this grant agreement at any time if the State has
determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
a. Obligation and Rights
To the extent specified in any termination notice, Grantee shall not incur
further obligations or render further performance past the effective date of
such notice, and shall terminate outstanding orders and subcontracts with third
parties. However, Grantee shall complete and deliver to the State all Work not
cancelled by the termination notice, and may incur obligations as necessary to
do so within this Agreement’s terms. At the request of the State, Grantee shall
assign to the State all of Grantee’s rights, title, and interest in and to such
terminated orders or subcontracts. Upon termination, Grantee shall take
timely, reasonable and necessary action to protect and preserve property in
the possession of Grantee but in which the State has an interest. At the State’s
request, Grantee shall return materials owned by the State in Grantee’s
possession at the time of any termination. Grantee shall deliver all completed
Work Product and all Work Product that was in the process of completion to
the State at the State’s request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee for
accepted Work received as of the date of termination. If, after termination by
the State, the State agrees that Grantee was not in breach or that Grantee’s
action or inaction was excusable, such termination shall be treated as a
termination in the public interest, and the rights and obligations of the Parties
shall be as if this Agreement had been terminated in the public interest under
§2.B.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain
liable to the State for any damages sustained by the State in connection with
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 15 of 29 Version: 08/11/2025 (DCJ 09/12/25)
any breach by Grantee, and the State may withhold payment to Grantee for
the purpose of mitigating the State’s damages until such time as the exact
amount of damages due to the State from Grantee is determined. The State
may withhold any amount that may be due Grantee as the State deems
necessary to protect the State against loss including, without limitation, loss as
a result of outstanding liens and excess costs incurred by the State in procuring
from third parties replacement Work as cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Grantee’s performance with respect to all or any portion of the Work
pending corrective action as specified by the State without entitling Grantee
to an adjustment in price or cost or an adjustment in the performance
schedule. Grantee shall promptly cease performing Work and incurring costs in
accordance with the State’s directive, and the State shall not be liable for costs
incurred by Grantee after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee’s actions or
inactions, cannot be performed or if they were performed are reasonably of no
value to the state; provided, that any denial of payment shall be equal to the
value of the obligations not performed.
d. Removal
Demand immediate removal of any of grantee’s employees, agents, or
subcontractors from the work whom the state deems incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable or whose continued
relation to this agreement is deemed by the state to be contrary to the public
interest or the state’s best interest.
e. Intellectual Property
If any work infringes, or if the state in its sole discretion determines that any
work is likely to infringe, a patent, copyright, trademark, trade secret or other
intellectual property right, grantee shall, as approved by the state (i) secure
that right to use such work for the state and grantee; (ii) replace the work with
non-infringing work or modify the work so that it becomes non-infringing; or,
(iii) remove any infringing work and refund the amount paid for such work to
the state.
f. Collection of Unallowable Costs (2 CFR 200.410)
Payments made for costs determined to be unallowable by either the awarding
Federal agency, cognizant agency for indirect costs, or pass-through entity
must be refunded with interest to the Federal Government. Unless directed by
Federal statue or regulation, repayments must be made in accordance with the
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 16 of 29 Version: 08/11/2025 (DCJ 09/12/25)
instructions provided by the Federal agency or pass-through entity that made
the allowability determination. See §§ 200.300 through 200.309, and § 200.346.
B. Grantee’s Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach,
Grantee, following the notice and cure period in §11 and the dispute resolution process in
§13 shall have all remedies available at law and equity.
13. Dispute Resolution
Except as herein specifically provided otherwise or as required or permitted by federal
regulations related to any Federal Award that provided any of the Grant Funds, disputes
concerning the performance of this Grant that cannot be resolved by the designated Party
representatives shall be referred in writing to a senior departmental management staff member
designated by the State and a senior manager or official designated by Grantee for resolution.
14. Notices and Representatives
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be
given under this Grant Award Letter shall be in writing, and shall be delivered either in hard
copy or by email to the representative of the other Party. Either Party may change its principal
representative or principal representative contact information by notice submitted in
accordance with this §13.
15. Rights in Work Product and Other Information
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license,
with the right to sublicense, to make, use, reproduce, distribute, perform, display, create
derivatives of and otherwise exploit all intellectual property created by Grantee or any
Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to
this Grant.
16. Governmental Immunity
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act,
§24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C.
1346(b), and the State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term or
condition of this Grant Award Letter shall be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protections, or other provisions, contained
in these statutes.
17. General Provisions
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred
or assigned without the prior, written consent of the State. Any attempt at assignment or
transfer without such consent shall be void. Any assignment or transfer of Grantee’s rights
and obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 17 of 29 Version: 08/11/2025 (DCJ 09/12/25)
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference
only, and shall not be used to interpret, define, or limit its provisions. All references in
this Grant Award Letter to sections (whether spelled out or using the § symbol),
subsections, exhibits or other attachments, are references to sections, subsections,
exhibits or other attachments contained herein or incorporated as a part hereof, unless
otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings
between the Parties related to the Work, and all prior representations and understandings
related to the Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated
Grant Award Letter, which shall be effective if Grantee accepts Grant Funds following
receipt of the updated letter. The Parties may also agree to modification of the terms and
conditions of the Grant in a formal amendment to this Grant, properly executed and
approved in accordance with applicable Colorado State law and State Fiscal Rules.
Modifications permitted under this Agreement, shall conform to the policies issued by the
Colorado State Controller.
i. The State may, at the State’s discretion, use an Option Letter or Grant Funding
Change letter substantially equivalent to Exhibit A, Sample Option Letter and the
State Controller Grant Funding Change Letter to modify the grant agreement. If
exercised, the provisions of the Option Letter or Grant Funding Change Letter
shall become part of and be incorporated into the original grant.
ii. The State may increase or decrease the quantity of goods/services described
Exhibit D, Statement of Work and Exhibit E, Budget based upon the rates
established in the Grant. If the State exercises the option, it will provide written
notice to Grantee at least 15 days prior to the end of the current grant term in a
form substantially equivalent to Exhibit A, Sample Option Letter.
iii. The State may add or delete the goods/services described Exhibit D, Statement
of Work and Exhibit E, Budget as long as the change does not change the overall
scope of the approved grant. If the State exercises the option, it will provide
written notice to Grantee at least 15 days prior to the end of the current grant
term in a form substantially equivalent to Exhibit A, Sample Option Letter.
iv. The State may, at the State’s discretion, issue an updated Exhibit D, Statement
of Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit
A, Sample Option Letter to reflect changes that do not substantially change the
intended purpose of the grant. The provisions of the Option Letter shall become
part of and be incorporated into this Grant.
E. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as
may have been changed or amended since the Grant Issuance Date. Grantee shall strictly
comply with all applicable Federal and State laws, rules, and regulations in effect or
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 18 of 29 Version: 08/11/2025 (DCJ 09/12/25)
hereafter established, including, without limitation, laws applicable to discrimination and
unfair employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use
of digital signatures issued under the State Fiscal Rules, then any agreement or consent
to use digital signatures within the electronic system through which that signatory signed
shall be incorporated into this Grant Award Letter by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not
affect the validity or enforceability of any other provision of this Grant Award Letter,
which shall remain in full force and effect, provided that the Parties can continue to
perform their obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the
Grant and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant
Award Letter does not and is not intended to confer any rights or remedies upon any person
or entity other than the Parties. Any services or benefits which third parties receive as a
result of this Grant are incidental to the Grant, and do not create any rights for such third
parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant
Award Letter, whether explicit or by lack of enforcement, shall not operate as a waiver,
nor shall any single or partial exercise of any right, power, or privilege preclude any other
or further exercise of such right, power, or privilege.
K. Accessibility
i. Grantee shall indemnify, save, hold harmless, and assume liability on behalf of the
State, its officers, employees, agents and assignees (collectively the “Indemnified
Parties”) for any and all costs, expenses, claims, damages, liabilities, court
awards, attorney fees and related costs, and other amounts incurred by any of the
Indemnified Parties in relation to Grantee’s noncompliance with §§24-85-101, et
seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as
established by the Office of Information Technology pursuant to Section §24-85-
103, C.R.S. State employees are considered third parties for the purposes of this
section.
ii. Grantee shall comply with the Accessibility Standards for Individuals with a
Disability, as adopted by the Office Of Information Technology pursuant to §24-85-
103 C.R.S.
iii. The State may require Grantee’s compliance with the Accessibility Standards for
Individuals with a Disability adopted by the Office of Information Technology
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 19 of 29 Version: 08/11/2025 (DCJ 09/12/25)
pursuant to §24-85-103 C.R.S. is determined and tested by a qualified third party
selected by the State. The State may ask the Grantee to review the selection of
the third party. Grantee shall be responsible for all costs associated with the third-
party vendor’s assessment. If Grantee is not in compliance as determined by the
third-party vendor, at the State’s request and at the State’s direction, Grantee
shall promptly take all necessary actions to come into compliance using a State-
approved vendor, at no additional cost to the State.
L. Federal Provisions
Grantee shall comply with all applicable requirements of Exhibit F at all times during the
term of this Grant.
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3)
A. Statutory Approval. §24-30-202(1) C.R.S.
This Grant Award Letter shall not be valid until it has been approved by the Colorado
State Controller or designee. If this Grant Award Letter is for a Major Information
Technology Project, as defined in §24-37.5-102(2.6), then this Grant Award Letter shall
not be valid until it has been approved by the State’s Chief Information Officer or
designee.
B. Fund Availability. §24-30-202(5.5) C.R.S.
Financial obligations of the State payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made
available.
C. Governmental Immunity.
Liability for claims for injuries to persons or property arising from the negligence of the
State, its departments, boards, commissions committees, bureaus, offices, employees
and officials shall be controlled and limited by the provisions of the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28
U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State’s risk management statutes,
§§24-30-1501, et seq. C.R.S. No term or condition of this Grant Award Letter shall be
construed or interpreted as a waiver, express or implied, of any of the immunities,
rights, benefits, protections, or other provisions, contained in these statutes.
D. Independent Contractor.
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be
an agent or employee of the State. Grantee shall not have authorization, express or
implied, to bind the State to any agreement, liability, or understanding, except as
expressly set forth herein. Grantee and its employees and agents are not entitled to
unemployment insurance or workers compensation benefits through the State and the
State shall not pay for or otherwise provide such coverage for Grantee or any of its
agents or employees. Grantee shall pay when due all applicable employment taxes and
income taxes and local head taxes incurred pursuant to this Grant Award Letter. Grantee
shall (a) provide and keep in force workers' compensation and unemployment
compensation insurance in the amounts required by law, (b) provide proof thereof when
requested by the State, and (c) be solely responsible for its acts and those of its
employees and agents.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 20 of 29 Version: 08/11/2025 (DCJ 09/12/25)
E. Compliance with Law.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. Choice of Law, Jurisdiction, and Venue.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Grant Award Letter. Any provision
included or incorporated herein by reference which conflicts with said laws, rules, and
regulations shall be null and void. All suits or actions related to this Grant Award Letter
shall be filed and proceedings held in the State of Colorado and exclusive venue shall be
in the City and County of Denver.
G. Prohibited Terms.
Any term included in this Grant Award Letter that requires the State to indemnify or
hold Grantee harmless; requires the State to agree to binding arbitration; limits
Grantee’s liability for damages resulting from death, bodily injury, or damage to
tangible property; or that conflicts with this provision in any way shall be void ab initio.
Nothing in this Grant Award Letter shall be construed as a waiver of any provision of §24-
106-109 C.R.S.
H. Software Piracy Prohibition.
State or other public funds payable under this Grant Award Letter shall not be used for
the acquisition, operation, or maintenance of computer software in violation of federal
copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants
that, during the term of this Grant Award Letter and any extensions, Grantee has and
shall maintain in place appropriate systems and controls to prevent such improper use of
public funds. If the State determines that Grantee is in violation of this provision, the
State may exercise any remedy available at law or in equity or under this Grant Award
Letter, including, without limitation, immediate termination of this Grant Award Letter
and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
I. Employee financial Interest/Conflict of Interest. §§24-18-201 and 24-50-507 C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal
or beneficial interest whatsoever in the service or property described in this Grant
Award Letter. Contractor has no interest and shall not acquire any interest, direct or
indirect, that would conflict in any manner or degree with the performance of Grantee’s
services and Grantee shall not employ any person having such known interests.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 21 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit A - Sample Option Letter
State Agency
[Insert Department's or IHE's Full Legal Name]
Grantee
[Insert Grantee's Full Legal Name, including
"Inc.", "LLC", etc.]
Grantee UEI
[Insert Grantee UEI]
Current Agreement Maximum Amount
Initial Term
State Fiscal Year [20XX] [$0.00]
Extension Terms
State Fiscal Year [20XX] [$0.00]
State Fiscal Year [20XX] [$0.00]
State Fiscal Year [20XX] [$0.00]
State Fiscal Year [20XX] [$0.00]
Total for All State Fiscal Years [$0.00]
Option Letter Number
[Insert the Option Number (e.g. "1" for the
first option)]
Original Agreement Number
[Insert CMS number or Other Agreement
Number of the Original Agreement]
Option Agreement Number
[Insert CMS number or Other Agreement
Number of this Option]
Agreement Performance Beginning Date
[Month Day, Year]
Current Agreement Expiration Date
[Month Day, Year]
Options:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
Required Provisions:
1. For use with Option 1(A): In accordance with Section(s) [Number] of the Original
Agreement referenced above, the State hereby exercises its option for an additional term,
beginning [Insert start date] and ending on the current Agreement expiration date shown
above, at the rates stated in the Original Agreement, as amended.
2. For use with Options 1(B and C): In accordance with Section(s) [Enter Section(s) number]
of the Original Agreement referenced above, the State hereby exercises its option to
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 22 of 29 Version: 08/11/2025 (DCJ 09/12/25)
[Increase/Decrease] the quantity of the [Goods/Services or both] at the rates stated in
the Original Agreement, as amended.
3. For use with Option 1(D): In accordance with Section(s) [Enter Section(s) number] of the
Original Agreement referenced above, the State hereby exercises its option to modify the
Agreement rates specified in [Enter Exhibit/Section] [Enter Number/Letter]. The
Agreement rates attached to this Option Letter replace the rates in the Original
Agreement as of the Option Effective Date of this Option Letter.
4. For use with Option 1(E): In accordance with Section(s) [Enter Section(s) number] of the
Original Agreement referenced above, the State hereby exercises its option to initiate
Phase [indicate which Phase: 2, 3, 4, etc.], which shall begin on [Insert start date] and
end on [Insert ending date] at the cost/price specified in Section [Enter Section(s)
number].
5. For use with all Options that modify the Agreement Maximum Amount: The Agreement
Maximum Amount table on the Agreement’s Signature and Cover Page is hereby deleted
and replaced with the Current Agreement Maximum Amount table shown above.
Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or [Enter date],
whichever is later.
State of Colorado
Jared S. Polis, Governor
[INSERT-Name of Agency or IHE]
[INSERT-Name & Title of Head of Agency or
IHE]
______________________________________
By: [Name & Title of Person Signing for
Agency or IHE]
Date: _______________________
In accordance with §24-30-202, C.R.S., this
Option is not valid until signed and dated
below by the State Controller or an
authorized delegate.
State Controller
Robert Jaros, CPA, MBA, JD
By:_____________________________________
[Name of Agency or IHE Delegate-Please
delete if agreement will be routed to OSC for
approval]
Option Effective
Date:_____________________
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 23 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit B - Grant Requirements
1. Audit Requirements
A. Due Date
i) Project Start
The Grantee must submit the most recent audit or financial review, including the
corresponding governance/management letter, to DCJ within thirty (30) days of request;
and, if the most recent audit/financial review has not already been submitted to DCJ, it
must be submitted within thirty (30) days of the start of this project.
ii) Project Duration and End
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to practice
in Colorado. The audit or financial review incorporating this grant award must be
completed and received by DCJ within nine (9) months of the end of the fiscal years that
includes the end date of the grant, or within thirty (30) days of the completion of such
audit or review, whichever is earlier.
B. Report/Audit Type
i) If your entity expended $750,000* or more in Federal funds (from all sources including
pass-through subawards) in your organization’s fiscal year (12-month turnaround
reporting period), your organization is required to arrange for a single organization-wide
audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§ 200.500
et seq.)
ii) If your entity expends less than $750,000 in Federal funds (from all sources including
pass-through subawards) in your organization’s fiscal year (12-month turnaround
reporting period), your organization is required to arrange for either an audit or financial
review as follows:
a. Grantees that have revenue greater than $300,000 from all sources during the
entity’s fiscal year are required by DCJ to obtain a financial audit.
b. Grantees that have revenue less than $300,000 from all sources during the entity’s
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
c. Fiscal years beginning on or after October 1, 2024, shall replace the $750,000
threshold with $1,000,000.
C. Report/Audit Costs
The Grantee accepts responsibility for the costs of a financial program audit to be
performed by the Department of Public Safety in the event that the audit report or financial
review:
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 24 of 29 Version: 08/11/2025 (DCJ 09/12/25)
i) does not meet the applicable federal audit or DCJ standards;
ii) is not submitted in a timely manner; or,
iii) does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
D. Failure to Comply
The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200
Uniform Requirements, by the terms of this award, by the current addition of the DOJ
Grants Financial Guide, or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
2. Additional Reporting Requirements
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
3. Financial and Administrative Management
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for
all costs incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual,
approved, allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the
Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants
website. However, such a guide cannot cover every foreseeable contingency, and the
Grantee is ultimately responsible for compliance with applicable state and federal laws,
rules and regulations. In the event of conflicts or inconsistencies between the Guide and any
applicable state and federal laws, rules and regulations, such conflicts or inconsistencies
shall be resolved by applicable state and federal laws, rules and regulations.
4. Procurement and Contracts
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and
equipment purchases over five thousand dollars (per item, with a useful life of at least one
year) must receive prior approval by the DCJ. Grantee shall submit Form 16 – Professional
Services/Consultant Certification and/or Form 13 – Equipment Procurement Certification
Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent
of the DCJ.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 25 of 29 Version: 08/11/2025 (DCJ 09/12/25)
5. Award Change Requests
Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the
right to make and authorize modifications, adjustments, and/or revisions to the Contract for
the purpose of making changes in budget categories, extensions of grant award dates, changes
in goals and objectives, and other modifications as described in the body of the Contract.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 26 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit C – Special Conditions
Grant Specific
The following program specific requirements are imposed by the Federal concerning special
requirements of law, program requirements, and other administrative requirements. These
requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents are incorporated herein.
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
Additional Program Specific Conditions applicable to this Agreement
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 27 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit D – Statement of Work
The Statement of Work contained within the DocuSign Envelope is incorporated herein.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 28 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit E – Budget
The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
DCJ Grant #: 2023-SC-25-918
Page 29 of 29 Version: 08/11/2025 (DCJ 09/12/25)
Exhibit F – Federal Requirements
The following federal requirements are imposed by the Federal sponsoring agency concerning
special requirements of law. These requirements apply to this Agreement and must be passed on to
subgrants and subcontractors.
The following DOJ Federal Requirements document(s) are incorporated herein.
2023 Federal Requirements
The following federal requirements are required by the Colorado Office of the State Controller
Federal Provisions. These requirements apply to this Agreement and must be passed on to
subgrants and subcontractors.
2025 State Controller Federal Provisions
In the event of a conflict of inconsistency between the DOJ Federal Requirements and the Colorado
Office of the State Controller Federal Provisions, such conflict or inconsistency shall be resolved by
reference to the documents in the following order of priority:
1. DOJ Federal Requirements
2. Colorado Office of the State Controller Federal Provisions
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 1 of 7
Exhibit D, Statement of Work
Project Summary
The Pitkin County Department of Public Health requests $112,000 in Byrne State Crisis Intervention
Program (SCIP) funds to support the Pitkin Area Co-Response Teams (PACT) Program. PACT is a collaborative
initiative between law enforcement and mental health professionals in Pitkin County, Colorado. The program
pairs mental health clinicians with law enforcement officers to co-respond to incidents involving individuals
with mental health or substance use challenges. This approach aims to decriminalize behavioral health
issues by reducing incarcerations of low-level offenders experiencing mental health challenges, decreasing
emergency room visits for mental health care, and reducing repeat police calls for individuals needing
community-based services and behavioral health support. The PACT program aligns directly with the SCIP’s
Board's 2025 funding priority for law enforcement crisis intervention programs.
Project Plan
Project Description: The Pitkin Area Co-Responder Teams (PACT) is a collaboration between Pitkin
County Public Health (PCPH), Aspen Police Department, Pitkin County Sheriff’s Office, Snowmass Village
Police Department, and Health Solutions West, our local community mental health provider. The program
pairs mental health clinicians with law enforcement officers to respond to calls involving mental health or
substance use issues. On scene, the mental health co-responder works with officers to coordinate access to
resources and provide necessary support.
The primary purpose of this project is to improve behavioral health response and service navigation for
individuals living or working within Pitkin County. The goals of the program are to:
-De-criminalize behavioral health challenges by diverting individuals from jail and connecting them with
treatment.
-De-stigmatize behavioral health crises by creating a response system centered on care, reducing barriers to
seeking help.
-Decrease emergency room visits by providing immediate mental health interventions in the field.
-Reduce repeat police calls by linking individuals to ongoing community-based services, ensuring long-term
stabilization.
Project Strategies and Deliverables: To accomplish the program goals and objectives, the following core
strategies and services will be implemented:
-Provide immediate on-scene behavioral health support, including crisis intervention, for 1,200+ co-
responder encounters annually through co-responder clinicians in the field.
-Offer Peer support and case management services for 200+ individuals with ongoing behavioral health
needs.
-Connect at least 200 individuals to behavioral health treatment, assist 50+ individuals with housing needs,
link 30+ individuals to needed medical care, access to transportation, employment, and veterans services.
-Offer harm reduction supplies, including the distribution of Narcan and fentanyl test strips, and education
on use reduction.
The grant funds will be used to support a full-time mental health co-responder clinician, expanding the
program’s ability to respond in real-time to behavioral health calls and meet increasing community needs.
Resources and Collaboration: Successful implementation of this project is made possible through strong
collaboration across all three local law enforcement agencies, as well as with numerous community-based
partners who support resource navigation, follow-up care, and wraparound services. In addition to this grant
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 2 of 7
request, the program is supported by two other grants to help sustain operations. Our case manager and
peer support specialists are critical team members who extend services beyond initial response and provide
longer-term engagement.
Anticipated Outcomes and Alignment with Bryne SCIP Program Goals: With the addition of a new full-time
co-responder clinician, it is anticipated that the program can increase capacity to respond to behavioral
health-related calls, enhance service coordination, and improve individual outcomes. This supports the
Byrne SCIP Program goals of increasing the capacity of law enforcement agencies to implement crisis
intervention and behavioral health deflection strategies. By expanding our current model, we aim to
continue building safer and healthier communities while ensuring that individuals in crisis are met with the
most appropriate and compassionate response.
Implementation Plan
Steps for Implementation: The PACT program’s implementation plan focuses on increasing current
service levels and enhancing operational efficiency. Key implementation steps include:
Providing Management, Strategic Planning, and Fiscal Oversight: PCPH personnel will oversee the PACT
program, administer grant funds, and provide fiscal oversight (see Project Responsibilities for detail).
Sustaining and Strengthening Co-Response Service Delivery: To support its successful co-response model, the
program will continue funding administrative staff, mental health contractors, data consultants, and harm
reduction partners. The Mental Health Clinician (contracted) will co-respond alongside law enforcement to
behavioral health and substance use-related calls, providing on-scene crisis intervention, de-escalation, and
mental health assessments and connecting individuals to treatment, peer support, case management, and
community resources. Health Solutions West (Pitkin’s competitively procured behavioral health provider) will
start the hiring process for a second Mental Health Clinician, which has been on hold due to PACT funding
shortfalls. Health Solutions West will continue to offer specialized training for PACT staff on best practices in
de-escalation and trauma-informed care.
Expanding & Maintaining Community Partnerships: PACT will continue to strengthen partnerships with local
social service providers to strengthen the continuum of care.
Optimizing Data Tracking, Communications, and Program Evaluation: The Data Evaluator, Information
Platform, and Communications Contractors will collect, analyze, and report on data on PACT encounters to
monitor service delivery, referrals, and outcome measures and identify areas for improvement.
Use of Grant Funds: SCIP grant funds will specifically be used to:
-Support the salary and benefits of one full-time co-responder clinician, increasing the program’s
operational capacity.
-A small percentage of the PACT Administrator's salary, providing grant management and program oversight.
Other Resources and Collaboration: Through sustained partnerships with law enforcement, behavioral health
agencies, the local public health agency, and community organizations, PACT has positioned itself as a key
resource in the region’s mental health support, overdose prevention, and substance use continuum. The
PACT Steering Committee also engages in sustainability planning to ensure the longevity of the program. By
demonstrating measurable impact in health outcomes through robust data collection and analysis, PACT
strengthens its case for multi-year funding, which is essential for maintaining continuity of care and
expanding services over time. PCPH has secured state and federal grant funding for the PACT program,
including funds from a past round of the CDPHE Harm Reduction Grant, current funds from the Colorado
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 3 of 7
Behavioral Health Administration’s Co-responder grant, and, most recently, the BJA Connect and Protect
grant program. Specifically, the PACT program is supported through a blend of funding sources:
-A grant from the Behavioral Health Administration (BHA), which funds one FTE co-responder clinician, a
case manager, a portion of the program administrator’s role, and other operating costs.
-A Bureau of Justice Assistance (BJA) grant, which funds our peer support role, a small portion of the
program administrator’s role, and contributes to additional operational costs.
-Strong collaborations with community partners to ensure strong care coordination, service navigation, and
follow-up services are met.
These combined resources ensure that beyond the requested grant funding, the program has a stable case to
maintain operations and pursue continuous improvement. Through strong local collaborations with
community partners, we continue to have conversations about how to ensure our program is sustainable
long-term.
Project Responsibilities: PCPH will be the lead agency. Jenny Constable, Programs, Education and
Partnerships Manager, will be Project Director and will be responsible for strategic planning/visioning,
partnership management, and oversight of future implementation strategies. Raleigh Bacharach, Mental
Health Program Administrator, will manage the co-responder program; convene the Steering Committee and
Program Coordination Group; coordinate with consultants to track metrics; and collaborate with partners to
prevent duplication.
The three law enforcement agencies will each provide trained officers and deputies to respond to and triage
calls that include a mental health or substance use issue alongside the Mental Health Co-responder. Braulio
Jerez, Aspen Police Department’s Human Services Officer, will continue to be the lead law enforcement co-
responder.
Health Solutions West provides/supervises the Mental Health Clinician Co-Responders, Case Manager, and
Peer Support Specialist, connecting clients to treatment and providing navigation, education, peer support,
and social advocacy services.
PACT also contracts with a Data Evaluator (OMNI), a Community Information Platform (Julota), and a
Communications contractor (all competitively procured), who work with PACT to refine data collection and
reporting to ensure that program goals are being achieved and communicated to partners and our
community.
Risks, Challenges, and Mitigation Strategies: PACT faces recruitment and retention challenges due to the
shortage of mental health providers driven by the rural region’s high cost of living and limited affordable
housing options. In response, PACT partners with local agencies to explore housing incentives, competitive
salary offerings, and flexible work arrangements to attract and retain qualified staff. PACT also faces
increasing call volumes, which may strain PACT resources, causing service gaps. Securing grant funding
(including this Byrne grant) is critical to ensuring PACT can sustain its service levels.
Implementation Timeline: PCPH will begin deploying SCIP funds to support the PACT program and will
initiate the hiring process for the vacant second clinician position upon grant award. The project activities
described above will take place over the 12-month grant period. Any vacancies in the PACT program during
the grant period will be promptly addressed through coordinated recruitment efforts led by PCPH and
program partners.
Performance Measures Data Collection Plan
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 4 of 7
As a recipient of the Bryne SCIP funding, we understand that we will be responsible for reporting
both quantitative performance data and narrative updates on a quarterly and semi-annual basis through the
PMT. The required performance measures cover several categories relevant to our program, including but
not limited to:
-Crisis intervention program activities
-Training efforts
-Partnership activities
-Program accomplishments
To ensure we meet these reporting requirements:
-Client level data: we will utilize our existing platform, Julota Community Data Platform, which tracks key
metrics such as encounters, referrals, and service outcomes. This system captures information relevant to
many required data elements in the PMT. As needed, we can add additional data elements not currently
captured to align with the PMT’s required data points.
-Dispatch and Operational data: we will continue to integrate the Spillman dispatch system to report call
volumes, response metrics, and other operational measures tied to c-response activities.
-Training and Collaboration Tracking: the program administrator will maintain separate records for tracking
training sessions, partnership engagement activities, and advisory board participation, as required under the
performance measures.
Overall, PACT is fully committed to complying with all data reporting requirements as outlined in the PMT.
We will ensure that accurate, and complete data is submitted into the system.
Goals & Objectives
GOAL 1
Goal 1: Improving Individual Outcomes amongst PACT clients
Objective 1.1
Objective Objective 1: Increase early identification and crisis intervention for persons with
behavioral health needs.
-responder encounters/year; raise BH call coding by
Baseline 2023 data: 1,161 co-responder encounters; 648 BH dispatched calls, 288
unique clients served, & 209 behavioral-health referrals made.
Measurement Number of dispatches with co-response encounters; number of clients served
by/referred to treatment, peer support, housing assistance, psychosocial support,
transportation assistance, harm reduction, medical services, and other economic
support. Measurement tool: Spillman; Julota.
Timeframe 12 months
Objective 1.2
Objective Prevent unnecessary legal system involvement and incarceration of PACT clients.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 5 of 7
Target outcome: Maintain 0-5 arrests and jail transports/year; continue to provide de-
escalation when needed.
Baseline 2023 data: 0 arresting incidents; 0 Jail transports; and 68 active calls
involving de-escalation.
Measurement Number of arresting incidents, calls involving de-escalation, number of transfers to
jail. Measurement tool: Julota.
Timeframe 12 months
Objective 1.3
Objective Reduce unnecessary emergency room admissions and hospitalizations.
Target outcome: Reduce ER transports by 15% (to less than 11 annually) and boost
connections to mental health treatment resources through referrals by 10%.
Baseline 2023 data: 13 ER transports and 209 BH referrals were made.
Measurement Number and percentage of individuals transferred to ER, number and percentage of
individuals connected with mental health treatment and resources. Measurement tool:
Julota.
Timeframe 12 months
Objective 1.4
Objective Connect PACT clients to appropriate wrap-around services and effective treatment in
the least restrictive setting.
Target outcome: increase follow-ups by 15% (at least 1,999 annually), increase peer
and case manager encounters by 20%, and maintain low involuntary holds.
only 80 encounters from case manager due to staffing; 8 individuals placed on
involuntary holds.
Measurement
Timeframe 12 months
GOAL 2
Goal 2: Addressing Health Barriers and Inequities
Objective 2.1
Objective Ensure equitable access to PACT services.
Target outcome: improve data tracking to reduce missing race and ethnicity by 50% by
improving data tracking of encounters.
Baseline 2023 data: 58% of race and 60% of ethnicity data were unknown amongst the
clients served during that year.
Measurement Number and percentage of calls, referrals, de-escalations, etc. across gender, age,
race, and ethnicity of individuals encountering PACT services. Measurement tools:
Spillman, Julota, self-reporting.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 6 of 7
Timeframe 12 months
Objective 2.2
Objective Address social determinants of health that impact behavioral health and substance use
disorder outcomes.
Target outcome: Improve understanding of behavioral health challenges and client
navigation of systems through enhanced local data sources, such as surveys and
strategic plans (i.e., Pitkin County's Behavioral Health Strategic Plan that will be
finalized by Summer, 2025). Use these to guide service improvements over the grant
period.
Measurement Improvements over time in measures (income inequality, access to health care, access
to mental health care, mental health disorders, substance use disorders, deaths by
suicide, etc.) reported in County Health Needs Assessment, Pitkin County Mental
Health Survey, and client survey/self-reporting.
Timeframe 12 months
GOAL 3
Goal 3: Enhancing Coordination Across Systems
Objective 3.1
Objective Facilitate the return of law enforcement units to patrol activities.
Target outcome: Increase the percentage of active calls allowing law enforcement to
return to service to 40%; increase officers relieved back to patrol by 10% (more than
96), and raise incidents resolved on scene by 15% (more than 104).
officers were relieved back to services on the 2023 active calls; 90 incidents were
resolved on scene.
Measurement Number and percentage of encounters that facilitate return of law enforcement to
service; number and percentage of officers relieved back into service; number and
percentage of incidents resolved on-scene. Measurement Tools: Julota.
Timeframe 12 months
Objective 3.2
Objective Support law enforcement with appropriate on-scene resolution of behavioral health
calls.
Target outcome: strive to maintain 0-5 arrests and jail transports/year; reduce ER
transports by 15%; maintain de-escalation efforts when needed; raise on-scene
resolutions by raising incidents resolved on scene by 15% (more than 104).
Baseline 2023 data: 13 ER transports; 0 arresting incidents; 0 Jail transports; and 68
active calls involving de-escalation; 90 incidents were resolved on scene.
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit D, Statement of Work Page 7 of 7
Measurement Number and percentage of arresting incidents, transfers to ER, transfers to jail,
involuntary holds, de-escalations, and on-scene resolutions. Measurement tools:
Julota.
Timeframe 12 months
Objective 3.3
Objective Expand the capacity of the three law enforcement agencies & mental health providers
in Pitkin County to respond to individuals experiencing behavioral health needs
appropriately.
Target Outcome: Increase BH-related dispatch calls by 15%; raise co-response
-day coverage; and hire a second Co-Responder.
Baseline 2023 data: 1,161 co-responder encounters; 648 BH dispatched calls; currently
only have 1 clinician for 4 days/week coverage.
Measurement Number of dispatch calls related to substance use and mental health issues, number
and percentage of such calls that receive co-response; hiring of vacant Mental Health
Clinician Co-Responder position. Measurement tools: Spillman, Julota.
Timeframe 12 months
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit E, Budget and Budget Narrative Page 1 of 2
Exhibit E, Budget
Personnel
Position Title: Mental Health Program Administrator
Name: NA
Total # hours per week: 40
Base Pay % Paid by Grant Amount Paid by Grant
Funds
Salary $ 92,361 5.75026 % $ 5,311
Fringe/Benefits $ 30,313 5.75026 % $ 1,743
Overtime (OT) $ 0 % $ 0
Fringe (OT)$ 0 %$ 0
Subtotal $ 122,674 $ 7,054
Additional
funding for
position
Additional funding sources have been obtained to help cover the cost of this
position.
Narrative Provides management and administration of the Co-Responder program.
Fringe benefits include medical, dental, vision, and life insurance, UI, LTD,
STD, payroll taxes, an annual wellness benefit, paid time off, and
contribution to retirement plan. Funding is requested for 5.75% of the salary
and fringe benefits for this position. Salary breakdown is as follows:
$7,696.80/monthly salary x 5.75% for a total of $442.56 per month x 12
months = $5,311 (rounded). Fringe benefits are 32.82% of the annual salary
and consist of .092%(dental) + .019% (vision) + 29%(health) + .22% (health
savings) + 1.6% (life insurance, disability, retirement, and unemployment) +
2% of wellness and PTO benefits to equal the percentage of fringe requested.
($7,696.80/monthly salary x 12) = $92,361 x 32.82% = $30,312 x 5.75% =
$1,743.
The total cost is $7,054 ($5,311 + $1,743).
Personnel Subtotal:$ 7,054
Supplies and Operating
Item Amount Budget Narrative
Supplies and Operating Subtotal: $0.00
Travel
Item Amount Budget Narrative
Travel Subtotal: $ 0
Attachment C
Grantee: Pitkin County
Project: The Pitkin Area Co-Response Teams (PACT) Project
Grant #: 2023-SC-25-918
Exhibit E, Budget and Budget Narrative Page 2 of 2
Equipment
Item # of Items
Charged
to Grant
Unit Cost Amount Budget Narrative
Equipment Subtotal: $ 0
Consultants / Contracts
Name Rate (if
known)
Amount Budget Narrative
Mental Health
Contractor $ 96,388 One full-time Mental Health Clinician.
10% time for Supervision; currently
contracted with Health Solutions
West. Operating expenses to support
these positions. Full-time staff will
provide behavioral health services for
program participants through the
Pitkin Area Co-responder Team
program: support program
participants, provide referrals and
data documentation.($8,032/month *
12 months)
Consultants / Contracts Subtotal: $ 96,388
Indirect
De Minimis % De Minimis Amount
Charged
Budget Narrative
15%$ 8,558
Indirect Subtotal: $ 8,558
Overall Budget Summary
Funding Request
Personnel $ 7,054
Supplies and Operating $ 0
Travel $ 0
Equipment $ 0
Consultants / Contracts $ 96,388
Indirect Costs $ 8,558
Total $ 112,000
Estimated Program Income $ 0
Total Project Costs $112,000.00
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 1 of 6
2023 Byrne State Crisis Intervention Program (SCIP) Special
Conditions
The following program specific requirements are imposed by the Federal sponsoring agency
concerning special requirements of law, program requirements, and other administrative
requirements. These requirements apply to Grantees and must be passed on to subgrant award
recipients.
1. The Byrne State Crisis Intervention Program (Byrne SCIP) provides funding for the creation
and/or implementation of extreme risk protection order programs, state crisis intervention
court proceedings, and related gun violence reduction programs/initiatives. All recipients of
Byrne SCIP funding must assist BJA in complying with NEPA and other related federal
environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to
obligating funds for any of the specified activities, the grantee must first determine if any of
the activities require environmental analysis.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or
historically sensitive area, including properties located within a 100-year flood plain,
a wetland, or habitat for endangered species, or a property listed on or eligible for
listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded activity
and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or
an Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will
be required. For more information about Mitigation Plan requirements, please see
https://www.bja.gov/Funding/nepa.html.
2. Use of Program Income
Program income (as defined in the Part 200 Uniform Requirements) must be used in
accordance with the provisions of the Part 200 Uniform Requirements. Program income
earnings and expenditures both must be reported on the quarterly Program Income Report
(DCJ Form 1-B).
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 2 of 6
3. Justice Information Sharing
In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety community, the grantee (and any subgrantee at
any tier) must comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global)
guidelines and recommendations for this particular award. The grantee shall conform to the
Global Standards Package (GSP) and all constituent elements, where applicable, as
described at: https://it.ojp.gov/gsp_grantcondition. The grantee shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate
privacy policy that protects shared information, or provide detailed justification for why an
alternative approach is recommended.
4. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the
communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of DCJ and/or BJA that this requirement would not be cost
effective or would impair the functionality of an existing or proposed IT system.
5. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under
this award, the grantee (and any subgrantee at any tier) must comply with 28 C.F.R. Part 23,
Criminal Intelligence Systems Operating Policies, if DCJ and/ or OJP determines this
regulation to be applicable. Should DCJ or OJP determine 28 C.F.R. Part 23 to be applicable,
DCJ and/or OJP may, at its discretion, perform audits of the system, as per the regulation.
Should any violation of 28 C.F.R. Part 23 occur, the grantee may be fined as per 42 U.S.C.
3789g(c)-(d). The grantee may not satisfy such a fine with federal funds.
6. Protection of human research subjects
The grantee (and any subgrantee at any tier) must comply with the requirements of 28
C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human
research subjects, including obtainment of Institutional Review Board approval, if
appropriate, and subject informed consent.
7. Confidentiality of data
The grantee (and any subgrantee at any tier) must comply with all confidentiality
requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use,
and revelation of data or information. The grantee further agrees, as a condition of award
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part
22 and, in particular, 28 C.F.R. 22.23.
8. The grantee agrees to participate in a data collection process measuring program outputs
and outcomes. The data elements for this process will be outlined by the Office of Justice
Programs.
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 3 of 6
9. The grantee agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requests, including, but not limited to, the provision of any
information required for the assessment or evaluation of any activities within this project.
10. Any Web site that is funded in whole or in part under this award must include the following
statement on the home page, on all major entry pages (i.e., pages (exclusive of documents)
whose primary purpose is to navigate the user to interior content), and on any pages from
which a visitor may access or use a Web-based service, including any pages that provide
results or outputs from the service: "This Web site is funded in whole or in part through a
grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of
Justice. Neither the U.S. Department of Justice nor any of its components operate, control,
are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)." The full
text of the foregoing statement must be clearly visible on the home page. On other pages,
the statement may be included through a link, entitled "Notice of Federal Funding and
Federal Disclaimer," to the full text of the statement.
11. Any written, visual, or audio publications, with the exception of press releases, whether
published at the grantee's or government's expense, shall contain the following statements:
"This project was supported by Grant No. 15PBJA-23-GG-00005-BSCI awarded by the
Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the
Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice
Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency
Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or
opinions in this document are those of the author and do not necessarily represent the
official position or policies of the U.S. Department of Justice." The current edition of the DOJ
Grants Financial Guide provides guidance on allowable printing and publication activities.
12. Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including
18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the grantee (or any subrecipient at any tier) uses this
award to fund (in whole or in part) a specific project or program (such as a law
enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law)
relevant to the National Instant Background Check System (NICS), or that has as one of its
purposes the establishment or improvement of records systems that contain any court
dispositions, information, or other records that are "eligible records" (under federal or State
law) relevant to the NICS, the grantee (or subrecipient, if applicable) must ensure that all
such court dispositions, information, or other records that are "eligible records" (under
federal or State law) relevant to the NICS are promptly made available to the NICS or to the
"State" repository/database that is electronically available to (and accessed by) the NICS,
and -- when appropriate -- promptly must update, correct, modify, or remove such NICS
relevant "eligible records".
In the event of minor and transitory non-compliance, the grantee may submit evidence to
demonstrate diligent monitoring of compliance with this condition (including subrecipient
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 4 of 6
compliance). DOJ will give great weight to any such evidence in any express written
determination regarding this condition.
13. The grantee understands and agrees that no more than 10 percent of the total amount of
this award may be used by the recipient for direct costs associated with administering the
award.
14. Grantees must ensure that Limited English Proficiency persons have meaningful access to
the services under this program(s). National origin discrimination includes discrimination on
the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the
Safe Streets Act, grantees are required to take reasonable steps to ensure that LEP persons
have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S.
Department of Justice has issued guidance for grantees to help them comply with Title VI
requirements. The guidance document can be accessed on the Internet at www.lep.gov.
15. Body armor - compliance with NIJ standards and other requirements.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be
purchased at any threat level, make or model, from any distributor or manufacturer, as long
as the body armor has been tested and found to comply with applicable National Institute
of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model
List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made
in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The
latest NIJ standard information and the NIJ Compliant Body Armor List may be found by
following the links located on the NIJ Body Armor page: https://nij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if grantee uses funds under this
award to purchase body armor, the grantee is strongly encouraged to have a "mandatory
wear" policy in effect. There are no requirements regarding the nature of the policy other
than it be a mandatory wear policy for all uniformed officers while on duty.
16. The grantee agrees that no funds under this grant award (including via subcontract or
subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes
unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
17. Grantee agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the grantee has policies and procedures in place to ensure that the FRT will be
utilized in an appropriate and responsible manner that promotes public safety, and protects
privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S.
and seizures and the First Amendmen
laws and regulations. Grantees utilizing funds for FRT must make such policies and
procedures available to DCJ and/or DOJ upon request.
18. Regarding medication-assisted treatment (MAT), the grantee understands and agrees to the
following: 1) all clients in a BJA-funded drug court have a right to access MAT under the care
and prescription of a physician to the extent MAT is clinically indicated; 2) BJA-funded drug
courts must not deny any eligible client enrollment to the drug court program because of
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 5 of 6
their use of FDA-approved medications for the treatment of substance abuse; 3) MAT must
be permitted to be continued for as long as the prescriber determines that the FDA-
approved medication is clinically beneficial; 4) while under no circumstances can a BJA-
funded drug court program deny access to MAT under the care and prescription of a
physician when it is clinically indicated, a judge retains judicial discretion to mitigate/reduce
the risk of abuse, misuse, or diversion of these medications; and 5) federal funds shall not
be used to support activities that violate the Controlled Substances Act, 21 U.S.C. 801-904.
19. All grant-funded adult drug courts must be operated based on the 10 key components for
drug courts, which are found in BJA s and National Association of Drug Court Professional s
(NADCP) publication: Defining Drug Courts: The Key Components at
https://www.ncjrs.gov/pdffiles1/bja/205621.pdf. During the grant period of performance, if
the Bureau of Justice Assistance (BJA) concludes that a funded drug court is not conforming
to the 10 key components, it retains the right to place the grantee on a corrective action
plan to bring the drug court into conformance. Continued failure to maintain conformance
to the key components may result in a hold placed on award funds or
suspension/termination of the grant award agreement.
20. The grantee understands and agrees to operate any behavioral health crisis care program
funded under this award in accordance with the Substance Abuse and Mental Health
Services Administration National Guidelines for Behavioral Health Crisis Care:
https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral-health-
crisis-care-02242020.pdf.
21. Extreme risk protection order programs funded under this award must include, at a
minimum: pre-deprivation and post-deprivation due process rights that prevent any
violation or infringement of the Constitution of the United States, including but not limited
to the Bill of Rights, and the substantive or procedural due process rights guaranteed under
the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied
to the States, and as interpreted by State courts and United States courts (including the
Supreme Court of the United States). Such programs must include, at the appropriate phase
to prevent any violation of constitutional rights, at minimum, notice, the right to an in-
person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to
present evidence, and the right to confront adverse witnesses; the right to be represented
by counsel at no expense to the government; pre-deprivation and post-deprivation
heightened evidentiary standards and proof which mean not less than the protections
afforded to a similarly situated litigant in Federal court or promulgated by the State's
evidentiary body, and sufficient to ensure the full protections of the Constitution of the
United States, including but not limited to the Bill of Rights, and the substantive and
procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to
the Constitution of the United States, as applied to the States, and as interpreted by State
courts and United States courts (including the Supreme Court of the United States). The
heightened evidentiary standards and proof under such programs must, at all appropriate
phases to prevent any violation of any constitutional right, at minimum, prevent reliance
upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay,
Attachment C
2023 Byrne State Crisis Intervention Program (SCIP) Special Conditions
15PBJA-23-GG-00005-BSCI 02/13/2023
Page 6 of 6
unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the
program.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 1 of 21
2023 FEDERAL REQUIREMENTS
Introduction [New for 2023] 3
1. Applicability 3
2. Recipient 3
3. Ensuring Compliance of Subgrantees (subrecipients) 3
4. General Conditions 3
A. Requirements of the award; remedies for non-compliance or for materially false statements 3
B. Applicability of Part 200 Uniform Requirements 4
C. Compliance with DOJ Grants Financial Guide 5
D. Reclassification of various statutory provisions to a new Title 34 of the United States Code 5
E. Requirements related to "de minimis" indirect cost rate 5
F. Requirement to report potentially duplicative funding 5
G. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers 6
H. Employment eligibility verification for hiring under the award 6
I. Requirement to report actual or imminent breach of personally identifiable information (PII) 7
J. All subawards ("subgrants") and contracts must have DCJ authorization 8
K. Specific post-award approval required to use a noncompetitive approach in any procurement contract 8
L. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and DOJ or
DCJ authority to terminate award) 8
M. Determination of suitability to interact with participating minors 8
N. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other
events 9
O. Requirement for data on performance and effectiveness under the award 9
P. Training Guiding Principles 9
Q. Effect of failure to address audit issues 9
R. Potential imposition of additional requirements 9
S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 10
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 10
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 10
V. Restrictions on "lobbying" and policy development 10
W. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2023) 11
X. Reporting potential fraud, waste, and abuse, and similar misconduct 11
Y. Restrictions and certifications regarding non-disclosure agreements and related matters 11
Z. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) 12
AA. Encouragement of policies to ban text messaging while driving 13
BB. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency 13
CC. Right to examine documents 13
DD. Maintaining contact information 13
EE. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative
proceedings to SAM and FAPIIS 14
FF. Cooperating with DOJ Monitoring 14
GG. Required monitoring of subawards 14
HH. Safe policing and law enforcement subrecipients 14
II. Authorized Official 15
JJ. Compliance with restrictions on the use of federal funds-prohibited and controlled equipment under OJP award 15
5. Financial Requirements 15
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 2 of 21
A. Non-supplantation 15
B. Misuse of award funds 15
C. Limitation on use of funds to approved activities 16
D. Consultant compensation rates 16
E. Limit on use of grant funds for grantees' employees' salaries 16
6. Civil rights requirements associated with DOJ awards 16
A. Civil rights laws and nondiscrimination provisions 17
B. Civil rights compliance: Access to services and benefits by individuals with limited English proficiency 18
C. Certification 18
D. Nondiscrimination provisions and the Religious Freedom Restoration Act 18
E. Overview of "Civil Rights Laws" 19
7. Recipients of OVW grant dollars ONLY 20
A. Availability of general terms and conditions on OVW website 20
B. Compliance with statutory and regulatory requirements 20
C. VAWA 2013 nondiscrimination condition 20
D. Confidentiality and information sharing 20
E. Activities that compromise victim safety and recovery and undermine offender accountability 21
F. Policy for response to workplace-related incidents of sexual misconduct, domestic violence, and dating violence 21
G. Termination or suspension for cause 21
H. Compliance with solicitation requirements 21
I. Subrecipient program income 22
J. Subrecipient product monitoring 22
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 3 of 21
A. INTRODUCTION [NEW FOR 2023]
Each year the Division of Criminal Justice (DCJ) performs a detailed assessment of the federal legal
requirements to generate this exhibit. The DCJ has incorporated these notations into this document to call out
differences from prior years. Minor changes that do not change the requirement, such as typographical errors or
formatting will not be noted as a change.
1. APPLICABILITY
[Same as years: 2018, 2019, 2020, 2021, 2022]
The DCJ issues federal grants from two Department of Justice (DOJ) offices: the Office of Justice Programs
(OJP) and the Office on Violence Against Women (OVW). All award conditions set out below apply to both
OJP and OVW funded grants, with the exception of the conditions labeled
which only apply to OVW funded awards.
References to the DOJ apply to both OJP and OVW funded grants.
Individual awards will also include special conditions. Those additional conditions may relate to the
particular statute, program, or solicitation under which the award is made; the substance of the funded
application; the grantee's performance under other federal awards; the grantee's legal status (e.g., as a for-
profit entity); or to other pertinent considerations.
2. RECIPIENT
[Same as years: 2018, 2019, 2020, 2021, 2022]
Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving federal grants
3. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS)
[Same as years: 2018, 2019, 2020, 2021, 2022]
Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all provisions
herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for compliance with all the
provisions herein.
4. GENERAL CONDITIONS
B. Requirements of the award; remedies for non-compliance or for materially false statements
[Same as years: 2020, 2021, 2022]
The conditions of this award are material requirements of the award. Compliance with any certifications
or assurances submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
OJP Awards Only: Limited Exceptions. In certain special circumstances, the U.S. Department
of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more
requirements otherwise applicable to the award. Any such exceptions regarding enforcement,
including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled
"Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into
the award.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 4 of 21
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts
all material requirements of the award, and specifically adopts, as if personally executed by the
authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient
that relate to conduct during the period of performance.
Failure to comply with any one or more of these award requirements -- whether a condition set out in
full below, a condition incorporated by reference below, or a certification or assurance related to
conduct during the award period -- may result in the Division of Criminal Justice (DCJ), Office of
with
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, and DCJ
also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award
(or concealment or omission of a material fact) may be the subject of criminal prosecution (including
under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C.
3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,
that provision shall first be applied with a limited construction so as to give it the maximum effect
permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such
provision shall be deemed severable from this award.
C. Applicability of Part 200 Uniform Requirements
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2023 award from the DOJ.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2023
award supplements funds previously awarded by DOJ under the same award number (e.g., funds
awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all
funds under that award number (regardless of the award date, and regardless of whether derived from
the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY
2023 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to DOJ awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of
the final expenditure report (SF 425), unless a different retention period applies -- and to which the
recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance
measurement information, in addition to the financial records, supporting documents, statistical records,
and other pertinent records indicated at 2 C.F.R. 200.334, 200.337.
In the event that an award-related question arises from documents or other materials prepared or
distributed by the DOJ that may appear to conflict with, or differ in some way from, the provisions of
the Part 200 Uniform Requirements, the recipient is to contact DCJ promptly for clarification.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 5 of 21
D. Compliance with DOJ Grants Financial Guide
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on
the website, including any updated version that may be posted during the period of performance.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the
OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during
the period of performance.
E. Reclassification of various statutory provisions to a new Title 34 of the United States Code
[Same as years: 2018, 2019, 2020, 2021, 2022]
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and
Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DOJ
awards (that is, DOJ grants and cooperative agreements), including many provisions previously codified
in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory
provision as reclassified to Title 34. This rule of construction specifically includes references set out in
award conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
F. Requirements related to "de minimis" indirect cost rate
[Same as years: 2018, 2019, 2020, 2021, 2022]
A grantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the
"de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate must comply with all associated requirements in the Part 200 Uniform Requirements.
The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part
200 Uniform Requirements
G. Requirement to report potentially duplicative funding
[Same as years: 2018, 2019, 2020, 2021, 2022]
If the recipient currently has other active awards of federal funds, or if the recipient receives any other
award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used
(in whole or in part) for one or more of the identical cost items for which funds are provided under this
award. If so, the recipient must promptly notify DCJ in writing of the potential duplication, and, if so
requested by DCJ, must seek a budget-modification and change-of-project to eliminate any
inappropriate duplication of funding.
H. Requirements related to System for Award Management and Universal Identifier
Requirements/Unique Entity Identifiers
[Same as years: 019, 2020, 2021, 2022 - except as highlighted]
The grantee must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/SAM/. This includes applicable requirements
regarding registration with SAM, as well as maintaining the currency of information in SAM.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 6 of 21
The grantee must comply with applicable restrictions on subawards Grantees, including restrictions on
subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier
required for SAM registration.
The details of the grantee
OJP web site at https://ojp.gov/funding/Explore/SAM.htm and the OVW website at
https://www.justice.gov/ovw/award-conditions (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her
name).
I. Employment eligibility verification for hiring under the award
[Same as years: 2019, 2020, 2021, 2022]
1. The grantee (and any subrecipient at any tier) must
a. Ensure that, as part of the hiring process for any position within the United States that is or will
be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly
verifies the employment eligibility of the individual who is being hired, consistent with the
provisions of 8 U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved
in activities under this award of both
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful,
in the United States, to hire (or recruit for employment) certain aliens.
c. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring. The grantee's monitoring responsibilities include monitoring of subrecipient compliance
with this condition.
3. Allowable costs. To the extent that such costs are not reimbursed under any other federal program,
award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
a. Staff involved in the hiring process
b. For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 7 of 21
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
c. Employment eligibility confirmation with E-Verify
d. For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use,
E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the
recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including
in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
e. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
f. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
g. Nothing in this condition, including in paragraph 4.b., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-
Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer
agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to DCJ, before award
acceptance.
J. Requirement to report actual or imminent breach of personally identifiable information (PII)
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable
Information (PII)" (2 CFR 200.1) within the scope of an DOJ grant-funded program or activity, or (2)
uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach
procedures must include a requirement to report actual or imminent breach of PII to an DOJ Program
Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
K. All subawards ("subgrants") and contracts must have DCJ authorization
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must receive approval from DCJ prior to
issuing a subaward or a procurement contract under this award.
L. Specific post-award approval required to use a noncompetitive approach in any procurement
contract
[Same as years: 2018, 2019, 2020, 2021, 2022]
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 8 of 21
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract. This condition applies to agreements that -- for purposes of federal grants administrative
requirements OJP or OVW considers a procurement "contract" (and therefore does not consider a
subaward).
M. Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and DOJ or DCJ authority to terminate award)
[Same as years: 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals
defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the grantee's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and
the OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting
requirements and DOJ authority to terminate award)), and are incorporated by reference here.
N. Determination of suitability to interact with participating minors
[Same as years: 2021, 2022]
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as
approved by DOJ) (or in the application for any subaward at any tier), the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be
carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of
individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required,
in advance, for certain individuals who may interact with participating minors), and are incorporated by
reference here.
O. Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in
the "DOJ Grants Financial Guide").
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 9 of 21
Recipients of OVW grant dollars only: Additional information on the pertinent to this award appears
on the OVW website at https://www.justice.gov/ovw/conference-planning.
P. Requirement for data on performance and effectiveness under the award
[Same as years: 2020, 2021, 2022]
The recipient must collect and maintain data that measure the performance and effectiveness of work
under this award. The data must be provided to DCJ and/or DOJ in the manner (including within the
timeframes) specified by DCJ in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results Act (GPRA) and the
GPRA Modernization Act of 2010, and other applicable laws.
Q. Training Guiding Principles
[Same as years: 2018, 2019, 2020, 2021, 2022]
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with DOJ award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm , or the OVW
Training Guiding Principles for Grantees and Subgrantees, available at
https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
R. Effect of failure to address audit issues
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that the DCJ or the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as determined by
the DCJ or DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or
other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
S. Potential imposition of additional requirements
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees to comply with any additional requirements that may be imposed by the DCJ during
the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the
DCJ high-risk grantee list.
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 10 of 21
V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any
applicable requirements regarding written notice to program beneficiaries and prospective program
beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to
attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that
pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly
religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are
faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
W. Restrictions on "lobbying" and policy development
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
In general, as a matter of federal law, federal funds awarded by DOJ may not be used by the grantee, or
any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of
government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
Recipients of OVW grant dollars only:
The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to collaborate
with and provide information to federal, state, local, tribal and territorial public officials and
agencies to develop and implement policies and develop and promote state, local, or tribal legislation
or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault,
and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such collaboration and
provision of information is consistent with the activities otherwise authorized under this grant
program.
Another federal law generally prohibits federal funds awarded by DOJ from being used by the recipient,
or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency,
a Member of Congress, or Congress (or an official or employee of any of them) with respect to the
awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact DCJ for guidance,
and may not proceed without the express prior written approval of DCJ and the DOJ awarding agency
(OJP or OVW, as appropriate).
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 11 of 21
X. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2023)
[Same as years: 2021, 2022 - except as highlighted]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2023, are set out at
https://ojp.gov/funding/Explore/FY23AppropriationsRestrictions.htm,
https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the recipient is to contact DCJ
for guidance, and may not proceed without the express prior written approval of DCJ.
Y. Reporting potential fraud, waste, and abuse, and similar misconduct
[Same as years: 2020, 2021, 2022 - except as highlighted]
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted
a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee
Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the
DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
Z. Restrictions and certifications regarding non-disclosure agreements and related matters
[Same as years: 2018, 2019, 2020, 2021, 2022]
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse
as described above; and
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 12 of 21
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity
that receives funds under this award is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
AA. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse
of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
grantee is to contact the DCJ for guidance.
BB. Encouragement of policies to ban text messaging while driving
[Same as years: 2018, 2019, 2020, 2021, 2022]
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 13 of 21
course of performing work funded by this award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
CC. Requirement to disclose whether recipient is designated "high risk" by a federal grant-
making agency
[Same as years: 2019, 2020, 2021, 2022]
If the recipient is designated "high risk" by a federal grant-making agency, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and
certain related information to DCJ. For purposes of this disclosure, high risk includes any status under
which a federal awarding agency provides additional oversight due to the recipient's past performance,
or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The
date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding
agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out
by the federal awarding agency
DD. Right to examine documents
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must authorize the DCJ or DOJ awarding
agency (OJP or OVW, as appropriate) and/or the Office of the Chief Financial Officer (OCFO), and its
representatives, access to and the right to examine all records, books, paper, or documents related to this
grant.
EE. Maintaining contact information
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee acknowledges that it is responsible for maintaining updated contact information in the
Grants Management System (GMS). To update information in GMS for either the point of contact
and/or the authorized representative, the grantee must submit a Change in Project Officials (DCJ Form
4-B).
FF.Recipient integrity and performance matters: Requirement to report information on certain civil,
criminal, and administrative proceedings to SAM and FAPIIS
[Same as years: 2019, 2020, 2021, 2022]
The recipient must comply with any and all applicable requirements regarding reporting of information
on civil, criminal, and administrative proceedings connected with (or connected to the performance of)
either this DOJ award or any other grant, cooperative agreement, or procurement contract from the
federal government. Under certain circumstances, recipients of DOJ awards are required to report
information about such proceedings, through the federal System for Award Management (known as
"SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings to the federal designated integrity and
performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at
https://ojp.gov/funding/FAPIIS.htm and OVW web site at: https://www.justice.gov/ovw/ award-
conditions (Award Condition: Recipient Integrity and Performance Matters, including Recipient
Reporting to FAPIIS), and are incorporated by reference here.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 14 of 21
GG. Cooperating with DOJ Monitoring
[Same as years: 2021, 2022]
The recipient agrees to cooperate with DCJ and DOJ monitoring of this award pursuant to DCJ and
DOJ's guidelines, protocols, and procedures, and to cooperate with DCJ and DOJ (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such
monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide
to DCJ and DOJ all documentation necessary for DCJ and/or DOJ to complete its monitoring tasks,
including documentation related to any subawards made under this award. Further, the recipient agrees
to abide by reasonable deadlines set by DCJ and/or DOJ for providing the requested documents. Failure
to cooperate with DCJ and/or DOJ's monitoring activities may result in actions that affect the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's
access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ
High Risk grantee; or termination of an award(s).
HH. Required monitoring of subawards
[Same as years: 2021, 2022]
The recipient must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable
conditions of this award in any subaward. Among other things, the recipient is responsible for oversight
of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award
funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and
procedures for monitoring of subawards under this award.
II. Safe policing and law enforcement subrecipients
[Same as years: 2021, 2022]
If this award is a discretionary award, the recipient agrees that it will not make any subawards to State,
local, college, or university law enforcement agencies unless such agencies have been certified by an
approved independent credentialing body or have started the certification process. To become certified,
prohibit
chokeholds except in situations where use of deadly force is allowed by law. For detailed information on
this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.
JJ. Authorized Official
[Same as years: 2022]
The grantee understands that, in accepting this award, the Authorized Representative declares and
certifies, among other things, that he or she possesses the requisite legal authority to accept the award on
behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to
conduct throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
KK. Compliance with restrictions on the use of federal funds-prohibited and controlled
equipment under OJP award
[New - incorporated by reference in many OJP awards made during or after May 1, 2023]
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 15 of 21
Recipients of OVJP grant dollars only:
Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public
s prohibited the use of federal funds under this award for purchases or transfers of
specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
ls prior to using federal funds
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds: Prohibited and Controlled Equipment under
OJP awards), and are incorporated by reference here.
5. FINANCIAL REQUIREMENTS
A. Non-supplantation
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that
would otherwise be available for the activities under this grant.
Supplanting arises when a Recipient reduces non-federal funds for an activity specifically because
federal funds are available (or are expected to be available) to fund that same activity. Federal funds
must be used to supplement existing State or local funds for program activities, and may not replace
(that is, may not "supplant") State or local funds that have been appropriated or allocated for the same
purpose. Additionally, federal funding may not replace State or local funding that is required by law.
When supplanting is prohibited, potential supplanting will be the subject of DCJ monitoring and audit.
Should a question of supplanting arise, the grantee will be required to substantiate that any reduction in
non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
B. Misuse of award funds
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
C. Limitation on use of funds to approved activities
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used only for the purposes described in this award. The
grantee must not undertake any work or activities that are not described in this award, and must not use
staff, equipment, or other goods or services paid for with grant funds for such work or activities, without
prior written approval from DCJ.
D. Consultant compensation rates
[Same as years: 2019, 2020, 2021, 2022]
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in
excess of $81.25 per hour, not to exceed $650 per day. To exceed this specified maximum rate,
recipients must submit to DCJ a detailed justification and have such justification approved by DCJ, prior
to obligation or expenditure of such funds. Issuance of this award or approval of the award budget alone
does not indicate approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 16 of 21
day. Although prior approval is not required for consultant rates below this specified maximum rate,
recipients are required to maintain documentation to support all daily or hourly consultant rates.
E. Limit on use of grant funds for grantees' employees' salaries
[Same as years: 2019, 2020, 2021, 2022]
With respect to this award, federal funds may not be used to pay cash compensation (salary plus
bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual
salary payable to a member of the federal government's Senior Executive Service (SES) at an agency
with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate
an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with
non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis
at the discretion of the DCJ via DOJ.
6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has
been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women
(OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title
VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of
federal financial assistance to give assurances that they will comply with those laws. Taken together, these
civil rights laws prohibit recipients of federal financial assistance from the DOJ from discriminating in
services and employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are
also prohibited from discriminating in services because of age. For a complete review of these civil rights
laws and nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile
Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two
additional obligations that may apply in connection with the awards: (1) complying with the regulation
relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of
discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see
28C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's
civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not
hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
the applicable provisions of:
A. Civil rights laws and nondiscrimination provisions
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
States and units of local government, public and nonprofit institutions of higher education, nonprofit
organizations, for-profit businesses, and other recipients of DOJ grants may be subject to various federal
civil rights laws for reasons other than their receipt of DOJ funds. Some examples include federal civil
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 17 of 21
rights laws related to discrimination on the basis of race, color, national origin, sex, religion, or
disability.
Because a DOJ award is a form of "federal financial assistance," the recipients of a DOJ award (and any
"subrecipient" at any tier) must comply with additional civil-rights-related requirements above and
beyond those that otherwise would apply.
In general, these additional requirements fall into one of two categories:
1. Civil rights laws (sometimes referred to as "cross-cutting" federal civil rights statutes). These apply
to essentially any entity that receives an award of federal financial assistance -- regardless of which
federal agency awards the grant or cooperative agreement -- and encompass the "program or
activity" funded in whole or in part with the federal financial assistance.
2. Nondiscrimination provisions. These are requirements or restrictions that apply to certain OJP or
OVW awards -- in addition to the civil rights laws -- because they are set out in a statute that applies
specifically to one or more particular OJP or OVW grant programs, or to OJP or OVW awards made
under a particular legal authority. Much like the civil rights laws, these provisions apply variously to
the programs, activity, or undertaking funded in whole or in part by OJP or OVW, and are described
herein.
a. Such nondiscrimination provisions apply to some, but not all, OJP or OVW grant programs.
b. The nondiscrimination provisions that apply to an OJP or OVW award (above and beyond the
requirements in "cross-cutting" civil rights laws) may vary from award to award, even for awards
made during the same fiscal year.
c. Typically, no more than one of these nondiscrimination provisions will apply to any particular
OJP or OVW award.
General information on the civil rights laws that apply to every OJP or OVW award, and on the
nondiscrimination provisions that apply to some OJP or OVW awards, is available at
https://ojp.gov/about/ocr/statutes-regulations.
NOTE: As discussed in more detail below, if a civil rights law or nondiscrimination provision prohibits
discrimination in employment on the basis of religion, the prohibition is read together with the
provisions of the Religious Freedom Restoration Act of 1993.
B. Civil rights compliance: Access to services and benefits by individuals with limited English
proficiency
[Same as years: 2020, 2021, 2022]
Compliance with the civil rights laws entails, among other things, taking reasonable steps to ensure that
individuals with limited English proficiency (LEP) have meaningful access to DOJ-funded programs or
services. An individual with limited English proficiency is one whose first language is not English and
who has a limited ability to read, write, speak, or understand English. To assist recipients of DOJ
awards in meeting their obligations with respect to such individuals, DOJ has published a guidance
document, available on the LEP.gov website.
C. Certification
[Same as years: 2018, 2019, 2020, 2021, 2022]
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 18 of 21
Each grantee by accepting this award, certifies that it will comply (and it will require any subrecipient at
any tier to comply) with applicable civil rights laws and nondiscrimination provisions. An additional
DCJ Form 30, will be required prior to the disbursement of any funds.
D. Nondiscrimination provisions and the Religious Freedom Restoration Act
[Same as years: 2022]
As noted earlier, a nondiscrimination provision that deals with discrimination in employment on the
basis of religion is read together with the pertinent provisions of the Religious Freedom Restoration Act
of 1993. As a result, even if an otherwise-applicable nondiscrimination provision states that a grantee or
subrecipient may not discriminate in employment based on religion, a DOJ recipient or subrecipient that
is a faith-based organization may consider religion in hiring, provided it satisfies particular
requirements.
An DOJ recipient that is a faith-based organization and that seeks to consider religion in hiring despite
an applicable nondiscrimination provision must properly execute and submit to DCJ a specific formal
certification to DCJ to the effect that--
1. The grantee is a religious organization that sincerely believes that providing the programs or services
funded by the DOJ award is an expression of its religious beliefs, that employing individuals of
particular religious belief is important to its religious exercise, and that having to abandon its
religious hiring practice to receive federal funding would substantially burden its religious exercise.
2. The grantee will not discriminate against beneficiaries (or prospective beneficiaries) of the programs
or services funded by the DOJ award on the basis of religion, a religious belief, a refusal to hold a
religious belief, or a refusal to attend or participate in a religious practice.
3. The grantee will keep any explicitly religious activities separate in time or location from programs or
services funded by the DOJ award.
4. The grantee will not require beneficiaries (or prospective beneficiaries) of programs or services
funded by the DOJ award to attend or participate in any explicitly religious activities. Any such
participation will be purely voluntary.
To make the required certification, an appropriate, authorized official of the grantee organization must
execute the Certification Regarding Hiring Practices on the Basis of Religion on behalf of the grantee.
A copy of the executed certification must be submitted to DCJ. The grantee must retain the signed
original on file as part of its records for the DOJ award.
An DOJ recipient that executes and submits a certification that satisfies these requirements ordinarily
may consider religion in hiring. Different rules may apply, however, if there is good reason to question
the truthfulness of the certification, or if DCJ determines that it is necessary to restrict the recipient from
considering religion in hiring to further a compelling government interest. (If DCJ makes such a
determination, the DCJ may impose limitations that represent the least restrictive means of furthering
the compelling government interest.)
The rules that apply to subrecipients of DOJ awards that are faith-based organizations are similar, except
that the subrecipient is to submit the required certification to the grantee.
E. Overview of "Civil Rights Laws"
[Same as years: 2022 - except as highlighted]
Important "civil rights laws" that apply to all federal financial assistance -- and to all recipients and
subrecipients of DOJ awards made in FY 2023, are these:
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 19 of 21
Section 601 of Title VI of the Civil Rights Act of 1964 (codified at 42 U.S.C. 2000d)
o Statutory provision:
No person in the United States shall, on the ground of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
o DOJ implementing regulation: Subparts C and D of 28 C.F.R. Part 42.
Section 504 of the Rehabilitation Act of 1973 (codified at 29 U.S.C. 794)
o Statutory provision:
No otherwise qualified individual with a disability in the United States, as defined in [29
U.S.C. 705(20)], shall, solely by reason of her or his disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulation: Subpart G of 28 C.F.R. Part 42.
Section 901 of Title IX of the Education Amendments of 1972 (codified at 20 U.S.C. 1681)
o Statutory provision:
No person in the United States shall, on the basis of sex, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulations: Subpart D of 28 C.F.R. Part 42; 28 C.F.R Part 54.
Section 303 of the Age Discrimination Act of 1975 (codified at 42 U.S.C. 6102)
o Statutory provision:
[N]o person in the United States shall, on the basis of age, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under, any program or
activity receiving Federal financial assistance.
DOJ implementing regulation: Subpart I of 28 C.F.R. Part 42.
7. RECIPIENTS OF OVW GRANT DOLLARS ONLY
A. Availability of general terms and conditions on OVW website
[Same as years: 2019, 2020, 2021, 2022]
The grantee agrees to follow the applicable set of general terms and conditions that are available at
https://www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this
award document.
B. Compliance with statutory and regulatory requirements
[Same as years: 2018,2019, 2020, 2021, 2022]
The grantee agrees to comply with all relevant statutory and regulatory requirements, which may
include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the
Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of
Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 20 of 21
2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. §§ 10101 et seq.,
and OVW's implementing regulations at 28 C.F.R. Part 90.
C. VAWA 2013 nondiscrimination condition
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient acknowledges that 34 U.S.C. § 12291(b)(13) prohibits recipients of OVW awards from
excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived
race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program
or activity funded in whole or in part by OVW. The recipient agrees that it will comply with this
provision. The recipient also agrees to ensure that any subrecipients ("subgrantees") at any tier will
comply with this provision.
D. Confidentiality and information sharing
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), nondisclosure of
confidential or private information, which includes creating and maintaining documentation of
compliance, such as policies and procedures for release of victim information. The recipient also agrees
website at https://www.justice.gov/ovw/resources-and-faqs-grantees. The grantee also agrees to ensure
that all subrecipients ("subgrantees") at any tier meet these requirements.
E. Activities that compromise victim safety and recovery and undermine offender accountability
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will not support activities that compromise victim safety and
recovery or undermine offender accountability, such as: procedures or policies that exclude victims from
receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or
perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health
condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of
their children; procedures or policies that compromise the confidentiality of information and privacy of
persons receiving OVW-funded services; procedures or policies that impose requirements on victims in
order to receive services (e.g., seek an order of protection, receive counseling, participate in couples'
counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or
policies that fail to ensure service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with disabilities and participants who
have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the
solicitation under which the approved application was submitted.
F. Policy for response to workplace-related incidents of sexual misconduct, domestic violence, and
dating violence
[Same as years: 2020, 2021, 2022]
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of
the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and
dating violence involving an employee, volunteer, consultant, or contractor. The details of this
requirement are posted on the OVW web site at https://www.justice.gov/ovw/award-conditions (Award
Condition: Policy for response to workplace-related sexual misconduct, domestic violence, and dating
violence), and are incorporated by reference here.
Attachment C
Federal Awards issued from 2023 Federal Grant Funds
Page 21 of 21
G. Termination or suspension for cause
[Same as years: 2018, 2019, 2020, 2021, 2022]
DCJ or the Director of OVW, upon a finding that there has been substantial failure by the recipient to
comply with applicable laws, regulations, and/or the terms and conditions of the award or relevant
solicitation, will terminate or suspend until DCJ or the Director is satisfied that there is no longer such
failure, all or part of the award, in accordance with the provisions of 28 C.F.R. Part 18, as applicable
mutatis mutandis.
H. Compliance with solicitation requirements
[Same as years: 2021, 2022]
The recipient agrees that it must be in compliance with requirements outlined in the solicitation under
which the approved application was submitted, the applicable Solicitation Companion Guide, and any
program-specific frequently asked questions (FAQs) on the OVW website
(https://www.justice.gov/ovw/resources-and-faqs-grantees). The program solicitation, Companion
Guide, and any program specific FAQs are hereby incorporated by reference into this award.
I. Subrecipient program income
[Same as years: 2021, 2022]
The recipient understands and agrees that it has responsibility for approval of program income earned by
subrecipients. Program income, as defined by 2 C.F.R. 200.1, means gross income earned by a non-
federal entity that is directly generated by a supported activity or earned as a result of the federal award
during the period of performance.
Without prior approval, program income must be deducted from total allowable costs to determine the
net allowable costs. In order to add program income to a subaward, subrecipients must seek approval
from the recipient prior to generating any program income. Any program income added to a subaward
must be used to support activities that were approved in the budget and follow the conditions of the
subaward agreement. Any program income approved by the recipient must be reported by the
subrecipient to the recipient so that it is reported on the quarterly Program Income Financial Report
(DCJ Form 1-B) in accordance with the addition alternative. If the program income amount changes
(increases or decreases) during the project period, the recipient must provide approval by the end of the
project period. Failure to comply with these requirements may result in audit findings for both the
recipient and the subrecipient.
J. Subrecipient product monitoring
[Same as years: 2021, 2022]
The recipient agrees to monitor subrecipients to ensure that materials and products (written, visual, or
sound) developed with OVW formula grant program funding fall within the scope of the grant program
and do not compromise victim safety.
Attachment C
2025 State Controller Federal Provisions
2025 State Controller Federal Provisions
1. Applicability of Provisions.
1.1. The Grant to which these Federal Provisions are attached has been funded, in
whole or in part, with an Award of Federal funds. In the event of a conflict
between the provisions of these Federal Provisions, the Special Provisions, the
body of the Grant, or any attachments or exhibits incorporated into and made
a part of the Grant, the provisions of these Federal Provisions shall control.
These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. Definitions.
2.1. For the purposes of these Federal Provisions, the following terms shall have the
meanings ascribed to them below. For a full list of definitions (as of October 1,
2024) under the Uniform Guidance, see 2 CFR 200.1
2.1.1.
setting forth the terms and conditions of that financial assistance, that
a non-Federal Entity receives or administers.
2.1.2.
2.1.2.1. a non-federal entity;
2.1.2.2. a non-profit organization or for profit organization;
2.1.3.
in a management position.
2.1.4.
Award to a Recipient as described in 2 CFR 200.1
2.1.5.
attached.
2.1.6.
which these Federal Provisions are attached. Grantee also means
Subrecipient.
Attachment C
2025 State Controller Federal Provisions
2.1.7. -
institution of higher education, or nonprofit organization that carries
out a Federal Award as a Recipient or a Subrecipient.
2.1.8.
2.1.8.1. Is operated primarily for scientific, educational, service,
charitable, or similar purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the
2.1.8.4. Is not an IHE.
2.1.9.
Management and Budget.
2.1.10. -
Subaward to a Subrecipient (including lower tier subrecipients) to carry
out part of a Federal program. The authority of the pass-through entity
under this part flows through the Subaward agreements between the
pass-through entity and subrecipient.
2.1.11.
education identified as the Grantor in the Grant to which these Federal
Provisions are attached.
2.1.12. -through entity to a
Subrecipient to contribute to the goals and objectives of the project by
carrying out part of a Federal award received by the pass-through
entity. The term does not include payments to a contractor, beneficiary
or participant.
2.1.13. -
through entity to carry out part of a Federal award. The term
subrecipient does not include a beneficiary or participant. A
subrecipient may also be a recipient of other Federal awards directly
from a Federal agency. Subrecipient also means Grantee.
Attachment C
2025 State Controller Federal Provisions
2.1.14.
into which an Entity must enter the information required under the
Transparency Act, which may be found at http://www.sam.gov.
2.1.15.
all items of compensation as prescribed in 17 CFR 229.402(c)(2).
2.1.16.
Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of
Public Law 110-252.
2.1.17.
assistance applicants, as well as recipients and their direct
subrecipients (first tier subrecipients).
2.1.18.
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards. The terms and conditions of the
Uniform Guidance flow down to Awards to Subrecipients unless the
Uniform Guidance or the terms and conditions of the Federal Award
specifically indicate otherwise.
3. Compliance.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act
and the regulations issued pursuant thereto, all applicable provisions of the
Uniform Guidance, and all applicable Federal Laws and regulations required by
this Federal Award. Any revisions to such provisions or regulations shall
automatically become a part of these Federal Provisions, without the necessity
of either party executing any further instrument. The State of Colorado, at its
discretion, may provide written notification to Subrecipient of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such
revisions.
4. System for Award Management (SAM) and Unique Entity ID Requirements.
4.1. SAM. Subrecipient must obtain a UEI but are not required to fully register in
Sam.gov. Subrecipient shall maintain the currency of its information in SAM
until the Subrecipient submits the final financial report required under the
Attachment C
2025 State Controller Federal Provisions
Award or receives final payment, whichever is later. Subrecipient shall review
and update SAM information at least annually after the initial registration, and
more frequently if required by changes in its information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its
at least annually after the initial registration, and more frequently if required
by changes in Subrecipie
5. Total Compensation.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most
highly compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000
or more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.2. $25,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.3. The public does not have access to information about the
compensation of such Executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange
Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the
Internal Revenue Code of 1986.
6. Reporting.
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to
SAM and to the Recipient as required in this Exhibit. No direct payment shall
be made to Subrecipient for providing any reports required under these Federal
Attachment C
2025 State Controller Federal Provisions
Provisions and the cost of producing such reports shall be included in the Grant
price. The reporting requirements in this Exhibit are based on guidance from
the OMB, and as such are subject to change at any time by OMB. Any such
changes shall be automatically incorporated into this Grant and shall become
7. Effective Date and Dollar Threshold for Reporting.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010,
if the initial award is $30,000 or more. If the initial Award is below $30,000
but subsequent Award modifications result in a total Award of $30,000 or more,
the Award is subject to the reporting requirements as of the date the Award
exceeds $30,000. If the initial Award is $30,000 or more, but funding is
subsequently de-obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by
Recipient as of December 26, 2015. The standards set forth in §11 below are
applicable to audits of fiscal years beginning on or after December 26, 2014.
8. Subrecipient Reporting Requirements.
8.1. Subrecipient shall report as set forth below.
8.1.1. To Recipient. A Subrecipient shall report the following data elements in
SAM for each Federal Award Identification Number (FAIN) assigned by a
Federal agency to a Recipient no later than the end of the month
following the month in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic
funds transfer (EFT) account;
8.1.1.3.
8.1.1.4.
Country, Zip + 4, and Congressional District;
Attachment C
2025 State Controller Federal Provisions
8.1.1.5.
the criteria in §4 above are met; and
Compensation of top 5 most highly compensated Executives if
the criteria in §4 above met.
8.1.1.6. Primary Place of Performance Information, including: Street
Address, City, State, Country, Zip Code +4, and Congressional
District.
8.1.2. The Recipient is required to submit this information to the Federal
Funding Accountability and Transparency Act Subaward Reporting
System (FSRS) at http://www.frsrs.gov.
9. Procurement Standards.
9.1. Procurement Procedures. A Subrecipient shall use its own documented
procurement procedures which reflect applicable State, local, and Tribal laws
and applicable regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance,
including without limitation, 2 CFR 200.318 through 200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to
the extent consistent with law, the non-Federal entity should, to the greatest
extent practicable under a Federal award, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the
United States (including but not limited to iron, aluminum, steel, cement, and
other manufactured products). The requirements of this section must be
included in all subawards including all contracts and purchase orders for work
or products under this award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an
agency of a political subdivision of the State, its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR part 247, that contain the highest percentage of
recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or
Attachment C
2025 State Controller Federal Provisions
the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative
procurement program for procurement of recovered materials identified in the
EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
contracts, grants and cooperative agreements that are expected to exceed
$50,000 during the period of performance, are performed outside the United
States and its territories, and are in support of a contingency operation in
which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance equipment or
services (2 CFR 200.216). Subrecipient is prohibited from obligating or
expending loan or grant funds on certain telecommunications and video
surveillance services or equipment pursuant to 2 CFR 200.216.
10. Access to Records.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to
meet the requirements of 2 CFR 200.332 (Requirements for pass-through
entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2
CFR 200.309 (Modification to period of performance), 2 CFR 200.337 (Access to
Records) and Subpart F-Audit Requirements of the Uniform Guidance.
10.2. A Subrecipient must collect, transmit, and store information related to this
Subaward in open and machine-readable formats (2 CFR 200.336).
11. Single Audit Requirements.
11.1. If a Subrecipient expends $1,000,000 or more in Federal Awards during the
or program-specific audit conducted for that year in accordance with the
provisions of Subpart F-Audit Requirements of the Uniform Guidance, issued
Attachment C
2025 State Controller Federal Provisions
pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2
CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in
accordance with Uniform Guidance 2 CFR 200.514 (Scope of audit),
except when it elects to have a program-specific audit conducted in
accordance with 2 CFR 200.507 (Program-specific audits). The
Subrecipient may elect to have a program-specific audit if Subrecipient
expends Federal Awards under only one Federal program (excluding
regulations, or the terms and conditions of the Federal award do not
require a financial statement audit of Recipient. A program-specific
audit may not be elected for research and development unless all of the
Federal Awards expended were received from Recipient and Recipient
approves in advance a program-specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $1,000,000 in Federal
Awards during its fiscal year, the Subrecipient shall be exempt from
Federal audit requirements for that year, except as noted in 2 CFR
200.503 (Relation to other audit requirements), but records shall be
available for review or audit by appropriate officials of the Federal
agency, the State, and the Government Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or
otherwise arrange for the audit required by Subpart F of the Uniform
Guidance and ensure it is properly performed and submitted when due
in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of
expenditures of Federal awards in accordance with 2 CFR 200.510
(Financial statements) and provide the auditor with access to personnel,
accounts, books, records, supporting documentation, and other
information as needed for the auditor to perform the audit required by
Uniform Guidance Subpart F-Audit Requirements.
12. Required Provisions for Subrecipient with Subcontractors.
12.1. In addition to other provisions required by the Federal Awarding Agency or the
Recipient, Subrecipients shall include all of the following applicable provisions;
Attachment C
2025 State Controller Federal Provisions
12.1.1. For agreements with Subrecipients Include the terms in the Grant
Federal Provisions Exhibit (this exhibit)
12.1.2. For contracts with Subcontractors Include the terms in the Contract
Federal Provisions Exhibit.
13. Certifications.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require
Subrecipient to submit certifications and representations required by Federal
statutes or regulations on an annual basis. 2 CFR 200.415. Submission may be
required more frequently if Subrecipient fails to meet a requirement of the
Federal award. Subrecipient shall certify in writing to the State at the end of
the Award that the project or activity was completed or the level of effort was
expended. If the required level of activity or effort was not carried out, the
amount of the Award must be adjusted.
14. Exemptions.
14.1. These Federal Provisions do not apply to an individual who receives an Award
as a natural person, unrelated to any business or non-profit organization he or
she may own or operate in his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the
previous tax year is exempt from the requirements to report Subawards and the
Total Compensation of its most highly compensated Executives.
15. Event of Default and Termination.
15.1. Failure to comply with these Federal Provisions shall constitute an event of
default under the Grant and the State of Colorado may terminate the Grant
upon 30 days prior written notice if the default remains uncured five calendar
days following the termination of the 30-day notice period. This remedy will be
in addition to any other remedy available to the State of Colorado under the
Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole
or in part as follows:
Attachment C
2025 State Controller Federal Provisions
15.2.1. By the Federal Awarding Agency or Pass-through Entity, if a Non-Federal
Entity fails to comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass-through Entity with the consent
of the Non-Federal Entity, in which case the two parties must agree
upon the termination conditions, including the effective date and, in
the case of partial termination, the portion to be terminated;
15.2.3. By the Non-Federal Entity upon sending to the Federal Awarding Agency
or Pass-through Entity written notification setting forth the reasons for
such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal
Awarding Agency or Pass-through Entity determines in the case of
partial termination that the reduced or modified portion of the Federal
Award or Subaward will not accomplish the purposes for which the
Federal Award was made, the Federal Awarding Agency or Pass-through
Entity may terminate the Federal Award in its entirety; or
15.2.4. By the Federal Awarding Agency or Pass-through Entity pursuant to
termination provisions included in the Federal Award
16. Additional Federal Requirements.
16.1. Whistle Blower Protections
16.1.1. An employee of a subrecipient must not be discharged, demoted, or
otherwise discriminated against as a reprisal for disclosing to a person
or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that
the employee reasonably believes is evidence of gross mismanagement
of a Federal contract or grant, a gross waste of Federal funds, an abuse
of authority relating to a Federal contract or grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or
regulation related to a Federal contract (including the competition for
or negotiation of a contract) or grant. The subrecipient must inform
their employees in writing of employee whistleblower rights and
protections under 41 U.S.C. 4712. See statutory requirements for
whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C.
4304, and 10 U.S.C. 4310.
Attachment C
Page 1 of 2 DCJ30_v12 (Rev. 02/20)
COLORADO DIVISION OF CRIMINAL JUSTICE
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30)
INSTRUCTIONS: Complete the table below with information found in the Grant Agreement. Read the form completely,
identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been
completed by the Project Director; . Have your Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting
civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date.
PROJECT DIRECTOR: PHONE:
SIGNATURE AUTHORITY As the Signature Authority for the above Grantee, I certify, by my
signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide
meaningful access for persons with limited English proficiency.
I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an
equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with
limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166).
I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date.
Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email)
I acknowledge that I viewed all of the trainings on Civil Rights at
https://www.colorado.gov/pacific/dcj/civil-rights-requirements. I accept responsibility for ensuring that project staff
understands their responsibilities as outlined in the presentations. I understand that if I have any questions about the material presented and my responsibilities as a grantee that I will contact my grant manager.
____________________________________________________ ________________________
PROJECT DIRECTOR SIGNATURE DATE
Attachment C
Page 2 of 2 DCJ30_v12 (Rev. 02/20)
DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGULATIONS,
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONEAPPROPRIATE CERTIFICATION (A, or B below) that applies to this grantee agency during the period of the grant
duration noted above.
CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.] This is the Certification that most non-profits
and small agencies will use. Check all that apply to your entity.
This funded entity:___ (1) is an educational, medical or non-profit organization or an Indian Tribe;
___ (2) has less than 50 employees;
___ (3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than $25,000 in federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but
is required to submit a Certification (https://ojp.gov/about/ocr/eeop.htm).
CERTIFICATION "B" ()
This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full-and part-time employees but excluding political appointees) and is receiving, through this single grant award from the
Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds.
Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at
https://ojp.gov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28 CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a
section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is
acceptable.)
As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our
duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry
required, has not been altered.
____________________________________________________ ________________________SIGNATURE AUTHORITY SIGNATURE DATE
_____________________________________________________ _________________________________________
TYPED NAME TITLE
* * * * * * * * * *This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box above.
Attachment C
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, “New
Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Nonpro-curement) and
Government-wide Requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.
R TME TOFJSTIC
O
I
E
OFJUSTICE PR O RMS
N
JJD B
V
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, “Disclosure of
Lobbying Activities,” in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee’s
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employeeassistance programs; and
(4) The penalties that may be imposed upon employees fordrug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engagedin the performance of the grant be given a copy of the state-ment required by paragraph (a);
(d) Notifying the employee in the statement required byparagraph (a) that, as a condition of employment under thegrant, the employee will—
public (Federal, State, or local) transaction or contract under apublic transaction; violation of Federal or State antitruststatutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
Attachment C
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
Check if there are workplaces on file that are not indentified
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check if the State has elected to complete OJP Form
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620—
A. As a condition of the grant, I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
B. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1.Grantee Name and Address:
2.Application Number and/or Project Name 3. Grantee IRS/Vendor Number
4. Typed Name and Title of Authorized Representative
5. Signature 6. Date
Attachment C
Certificate Of Completion
Envelope Id: 1E413277-03F4-4EDE-AB34-27EE1D5C6209 Status: Sent
Subject: 2023-2024 SCIP Grant - 2023-SC-25-918-08-1 _Pitkin County
Source Envelope:
Document Pages: 79 Signatures: 0 Envelope Originator:
Certificate Pages: 5 Initials: 0 OAJJA Grants
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
700 Kipling St
Lakewood, CO 80215
cdps_dcj_oajjagrants@state.co.us
IP Address: 2601:282:8980:3
Record Tracking
Status: Original
12/3/2025 12:58:03 PM
Holder: OAJJA Grants
cdps_dcj_oajjagrants@state.co.us
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: CDPS Contracts and Grants Location: Docusign
Signer Events Signature Timestamp
Jenny Constable
jenny.lyons@pitkincounty.com
Mental Health Program Administrator
Security Level: Email, Account Authentication
(None)
Sent: 12/3/2025 1:06:16 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kelly McNicholas Kury
kelly.mcnicholas@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Matthew M. Lunn, PhD
matthew.lunn@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/3/2025 10:56:15 AM
ID: b564b888-32b7-40cd-9fdc-bb4641314371
Lyndsay Clelland
Lyndsay.Clelland@state.co.us
Security Level: Email, Account Authentication (None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Attachment C
Carbon Copy Events Status Timestamp
Teri Brodsky
teri.brodsky@pitkincounty.com
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 12/3/2025 1:06:16 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kinsey Garrett
Kinsey.Garrett@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/3/2025 9:56:59 AM
ID: b33f29f3-4e55-4253-abd0-5f83b96e4d0b
Breanne Nugent
breanne.nugent1@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/3/2025 1:06:16 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Attachment C
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CDPS Contracts and Grants (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Attachment C
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact CDPS Contracts and Grants:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: sarah.white@state.co.us
To advise CDPS Contracts and Grants of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at sarah.white@state.co.us and in
the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from CDPS Contracts and Grants
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to sarah.white@state.co.us and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CDPS Contracts and Grants
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
Attachment C
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to sarah.white@state.co.us and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-
By selecting the check-
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify CDPS Contracts and Grants as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CDPS Contracts and Grants during the course of your relationship
with CDPS Contracts and Grants.
Attachment C
Certificate Of Completion
Envelope Id: 025C15F5-452E-4919-9D59-DC0E3BD5B50E Status: Completed
Subject: Colorado West Regional Mental Health | Pitkin County Change Order 140.20 G for Review & Signature
Source Envelope:
Document Pages: 118 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 98.245.173.221
Record Tracking
Status: Original
12/18/2025 12:29:37 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 12/18/2025 12:40:46 PM
Viewed: 12/18/2025 1:53:16 PM
Signed: 12/18/2025 1:53:45 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Raleigh Bacharach-Hope
raleigh.bacharach@pitkincounty.com
Mental Health Program Administrator
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address:
2601:281:17e:d130:9083:c63e:1fbe:de30
Sent: 12/18/2025 1:53:48 PM
Viewed: 12/18/2025 2:02:24 PM
Signed: 12/18/2025 2:03:54 PM
Electronic Record and Signature Disclosure:
Accepted: 12/18/2025 2:02:24 PM
ID: d9270a0b-bb93-48bb-a0a2-16da96dadb1b
Company Name: Pitkin County, Colorado
Jordana Sabella, Pitkin County
Jordana.Sabella@PitkinCounty.com
Public Health Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 12/18/2025 2:03:57 PM
Viewed: 12/18/2025 3:31:38 PM
Signed: 12/18/2025 3:34:00 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Jason Chippeaux
JasonC@health.solutions
CEO
Health Solutions
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2605:59c8:52bf:ab10:8594:76bf:1a0d:5481
Signed using mobile
Sent: 12/18/2025 3:34:03 PM
Resent: 12/19/2025 9:57:18 AM
Resent: 12/19/2025 9:57:31 AM
Viewed: 12/19/2025 1:32:19 PM
Signed: 12/19/2025 1:32:43 PM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 12/19/2025 1:32:19 PM
ID: 8ed35447-1f91-4a58-a2e0-f5c5336936d9
Company Name: Pitkin County, Colorado
Ryan Mahoney
ryan.mahoney@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:281:3:8990:5d67:36d0:bee6:e3f1
Sent: 12/19/2025 1:32:46 PM
Viewed: 12/19/2025 5:07:01 PM
Signed: 12/19/2025 5:07:14 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 12/19/2025 5:07:17 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 12/19/2025 5:07:18 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Raleigh Bacharach
raleigh.bacharach@pitkincounty.com
Mental Health Program Administrator
Security Level: Email, Account Authentication
(None)
Sent: 12/19/2025 5:07:19 PM
Electronic Record and Signature Disclosure:
Accepted: 12/18/2025 2:02:24 PM
ID: d9270a0b-bb93-48bb-a0a2-16da96dadb1b
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/18/2025 12:40:46 PM
Envelope Updated Security Checked 12/19/2025 9:57:17 AM
Certified Delivered Security Checked 12/19/2025 5:07:01 PM
Signing Complete Security Checked 12/19/2025 5:07:14 PM
Completed Security Checked 12/19/2025 5:07:19 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Raleigh Bacharach-Hope, Jason Chippeaux, Raleigh Bacharach
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.