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HomeMy WebLinkAboutbocc.con.amended.087.25 H-18/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451512.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative David Schneider County Representative Phone (970) 429-2855 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 103,008.29 $ - $ - $ 103,008.29 087.25 H-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Airport Access Control & Surveillance – Annual Support Convergint Technologies LLC $ 103,008.29 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 103,008.29 Formal Services/Maintenance 11/1/2025 10/31/2026 Task Order Airport Task Order to provide one-year preventative maintenance and software support for Airport access control and surveillance systems. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 087.25 Rev: 2023.12.15 CDD 1 TASK ORDER Task Order/Project Name: Airport Access Control & Surveillance – Annual Support Task Order Number: 087.25 H-1 Task Order Budget Line Item: 40451512.531500 OWNER: CONTRACTOR: Pitkin County Convergint Technologies, LLC David Scheider – Airport Michael "Mak" Kalman 1001 Owl Creek Road 7330 S Alton Way #12K Aspen, CO 81611 Centennial, CO 80112 Phone: (970) 429-2855 Phone: (720) 660-4944 david.schneider@aspenairport.com mak.kalman@convergint.com PROJECT NAME: AIRPORT ACCESS CONTROL & SURVEILLANCE – ANNUAL SUPPORT START DATE: November 1, 2025 END DATE: October 31, 2026 The Master Service Agreement for Provision of Airport Access Control and Surveillance Servicing and Support with On-Call Servicest (the “Agreement”) dated October 2, 2025 between the Board of County Commissioners of Pitkin County (the “County”) and Convergint Technologies, LLC 7330 S Alton Way #12K Centennial, CO 80112 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide support, maintenance, and software services for the Airport Access Control and Surveillance Systems for the period November 1, 2025 through October 31, 2026, in accordance with the Scope of Work outlined in this Task Order. Services include, but are not limited to: a. Initial site assessment and required badging. b. Quarterly preventative maintenance services. c. Annual software licensing and support for Software House, Milestone, and Medeco systems. d. Provision of travel associated with the performance of services. All replacement equipment, repairs, and non-covered services shall be invoiced separately. Contractor shall perform all work in a professional and timely manner consistent with industry standards and manufacturer requirements. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of One Hundred Three Thousand Eight Master Service Agreement #: 087.25 Rev: 2023.12.15 CDD 2 dollars and Twenty-Nine cents ($103,008.29) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 087.25 H-1 and Airport Access Control & Surveillance – Annual Support. Invoices shall be sent electronically in PDF format to ap@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. David Scheider – Airport , Operations & Security Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. CONVERGINT TECHNOLOGIES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date David Schneider Dec-31-2025 Operations and Security Manager Diane Jackson Airport Director Jan-02-2026 Jan-09-2026 Michael "Mak" Kalman General Manager - Denver 350 CTC Jan-12-2026 Ryan Mahoney Deputy County Manager RFP 087.25 Airport Access Control and Surveillance Servicing and Support with On-Call Services Services include: -Initial Site Assessment + Badging -Quarterly Preventative Maintenance -Software Licensing and Support: -Software House -Milestone -Medeco RFP 087.25 Certificate Of Completion Envelope Id: 8F048A13-C82E-4D8F-BD95-D28AA6D93F05 Status: Completed Subject: Convergint Technologies, LLC | Pitkin County Task Order 087.25 H-1 for Review & Signature Source Envelope: Document Pages: 4 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 12/31/2025 1:35:31 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.116 Sent: 12/31/2025 1:39:27 PM Viewed: 12/31/2025 1:39:52 PM Signed: 12/31/2025 1:44:04 PM Electronic Record and Signature Disclosure: Not Offered via Docusign David Schneider david.schneider@aspenairport.com Operations and Security Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 12/31/2025 1:44:06 PM Viewed: 12/31/2025 3:22:22 PM Signed: 12/31/2025 3:22:55 PM Electronic Record and Signature Disclosure: Accepted: 1/2/2026 1:56:07 PM ID: fd925434-6dcb-4da8-89e6-f2231e6c2386 Company Name: Pitkin County, Colorado Diane Jackson diane.jackson@aspenairport.com Airport Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2601:281:80:bcf0:81a2:c5ab:a1ae:2585 Sent: 12/31/2025 3:22:57 PM Viewed: 1/2/2026 11:01:01 AM Signed: 1/2/2026 11:01:19 AM Electronic Record and Signature Disclosure: Accepted: 1/9/2026 8:27:49 AM ID: 81d05e4c-9476-4e72-ae53-a47c64eb21ce Company Name: Pitkin County, Colorado Michael "Mak" Kalman mak.kalman@convergint.com General Manager - Denver 350 CTC Convergint Technologies Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:280:cc80:6aa0:39df:20a0:e018:6589 Sent: 1/2/2026 11:01:21 AM Viewed: 1/2/2026 11:03:13 AM Signed: 1/9/2026 8:42:37 AM Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Accepted: 1/9/2026 8:42:24 AM ID: 92e49f4c-285d-465d-8006-e32daeef38ae Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:3:8990:61e9:8c26:9c03:6a0 Sent: 1/9/2026 8:42:38 AM Resent: 1/12/2026 9:23:55 AM Viewed: 1/12/2026 9:45:43 AM Signed: 1/12/2026 9:46:03 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/12/2026 9:46:05 AM Resent: 1/12/2026 9:46:14 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/12/2026 9:46:06 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Ebenezer Henry ebenezer.henry@aspenairport.com Airport Credentialing Specialist Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Sent: 1/12/2026 9:46:07 AM Viewed: 1/12/2026 9:48:26 AM Electronic Record and Signature Disclosure: Accepted: 7/2/2024 12:14:16 PM ID: 2fd004ee-e37e-423b-98d9-2ccba3a0f129 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/31/2025 1:39:27 PM Certified Delivered Security Checked 1/12/2026 9:45:43 AM Signing Complete Security Checked 1/12/2026 9:46:03 AM Completed Security Checked 1/12/2026 9:46:08 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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