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HomeMy WebLinkAboutbocc.con.amended.111.25 H-18/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451512.544000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative David Schneider County Representative Phone (970) 429-1880 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 1,505,000.00 $ - $ - $ 1,505,000.00 Airport Task Order to provide security services at the Aspen/Pitkin County Airport. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Aspen/Pitkin County Airport Security Services Colorado Protective Services Aspen Inc $ 1,505,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 1,505,000.00 Formal Services/Maintenance 2/1/2026 1/31/2027 Task Order 111.25 H-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 111.25 Rev: 2023.12.15 CDD 1 TASK ORDER Task Order/Project Name: Aspen/Pitkin County Airport Security Services Task Order Number: 111.25 H-1 Task Order Budget Line Item: 40451512.544000 OWNER: CONTRACTOR: Pitkin County Colorado Protective Services Aspen Inc David Scheider Thomas P Dalessandri 1001 Owl Creek Road 175 Oak Run Rd Aspen, CO 81611 Carbondale, CO 81623 Phone: (970) 429-2855 Phone: (970) 379-4201 david.schneider@aspenairport.com cpsaspn@aim.com PROJECT NAME: ASPEN/PITKIN COUNTY AIRPORT SECURITY SERVICES START DATE: February 1, 2026 END DATE: January 31, 2027 The Provision of Pitkin County Security Services – Countywide (the “Agreement”) dated January 1, 2026 between the Board of County Commissioners of Pitkin County (the “County”) and Colorado Protective Services Aspen Inc 175 Oak Run Rd Carbondale, CO 81623 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations: 1. General Obligation - Contractor shall provide professional, qualified, and fully compliant security services at the Aspen/Pitkin County Airport (ASE) in accordance with the Master Services Agreement, this Task Order, RFP 111.25, and the Contractor’s winning proposal. Services shall be provided on a daily basis, including weekends and holidays, and shall meet all applicable federal, state, local, TSA, and FAA requirements. 2. Scope of Airport Security Services - The Contractor shall furnish all labor, supervision, coordination, and administrative support necessary to provide airport security services, including but not limited to:  Uniformed unarmed security personnel  POST-certified armed security guards  Aviation Worker Screening support  Front-drive patrol and vehicle flow management  TSA checkpoint support (as authorized) Security services shall be provided on an as-needed and scheduled basis as directed by Airport Security Management and designated County representatives. 3. Staffing Requirements - The Contractor shall provide staffing consistent with Airport operational needs, including: Master Service Agreement #: 111.25 Rev: 2023.12.15 CDD 2  One (1) POST-certified armed guard stationed at the TSA screening checkpoint during all hours of checkpoint operation (generally 5:00 AM to 9:00 PM, with flexibility to extend coverage as required).  Three (3) uniformed unarmed guards assigned to front-drive patrol, vehicle flow management, and Aviation Worker Screening, ensuring: o At least one guard is continuously stationed on the front drive. o Two guards remain available for reassignment to screening duties as needed. Staffing levels and schedules are subject to adjustment due to seasonal fluctuations, airport closures, special events, construction activities, threat level changes, or federal security directives. 4. Duties and Responsibilities - Airport-assigned security personnel shall perform duties including, but not limited to:  Monitoring and controlling access to secure and restricted areas in compliance with TSA regulations and the Airport Security Program (ASP).  Conducting perimeter patrols and inspections of terminal, airside, and landside areas.  Operating and monitoring surveillance systems, alarm panels, and badge access logs.  Supporting TSA screening operations when requested, without duplicating federal security functions.  Providing immediate response to suspicious activity, unauthorized access, or security breaches.  Coordinating with TSA, airline staff, Airport Operations, and law enforcement agencies.  Assisting with emergency evacuations, active threat incidents, crowd control, and implementation of Airport Emergency Plans.  Escorting authorized non-badged personnel and contractors within secure areas.  Completing all required reports and documentation in accordance with Airport and County procedures. 5. Regulatory Compliance - The Contractor shall ensure full compliance with all applicable laws, regulations, and requirements, including but not limited to:  TSA and FAA regulations governing airport security  49 CFR Part 1542  Airport Security Program (ASP) requirements  Colorado laws governing armed and unarmed security personnel  FAA grant assurances and federal funding requirements (if applicable) 6. Personnel Qualifications & Certifications - All security personnel assigned to ASE shall meet or exceed the minimum requirements set forth in RFP 111.25 and shall maintain all required credentials throughout the term of this Task Order. POST-Certified Armed Guards shall:  Maintain valid Colorado POST certification.  Complete TSA Security Threat Assessments (STA) and FBI Criminal History Records Checks (CHRC).  Complete Airport-specific badging, recurrent training, and Sensitive Security Information (SSI) training.  Be authorized to detain individuals under limited arrest authority granted by the Pitkin County Sheriff’s Office. Unarmed Guards shall:  Complete TSA STA and CHRC requirements.  Complete Airport-specific badging and recurrent training.  Be trained in Aviation Worker Screening procedures.  Wear Airport-issued identification at all times while on duty. 7. Uniforms and Equipment - The Contractor shall ensure all personnel are professionally attired and equipped as required, including:  Airport- or County-approved uniforms clearly identifying personnel as security staff.  For armed officers: approved firearm, secondary nonlethal weapon, ballistic vest, radios, and required safety equipment. Master Service Agreement #: 111.25 Rev: 2023.12.15 CDD 3  For unarmed officers: radios, traffic control gear, flashlights, and Airport-issued uniforms and identification.  Access to electronic reporting systems for activity logs, incident reports, and badge audits. 8. Documentation and Reporting - The Contractor shall maintain and submit all required documentation electronically, including:  Daily activity logs  Incident reports  Training and certification records  Monthly summary reports The County reserves the right to audit records at any time. 9. Billable Rates - Rates applicable to this Task Order shall be those in effect under the Master Services Agreement #111.25 at the time services are performed, subject to County approval. Any proposed rate adjustments shall require prior written authorization by the County and shall not be effective unless formally incorporated into the Master Services Agreement or otherwise approved in writing. All rates charged under this Task Order shall comply with applicable FAA grant assurances and federal funding requirements, and shall be subject to review and approval by the County to ensure eligibility for reimbursement with federal funds, if applicable. 10. Performance Standards and Remedies - Contractor shall comply with all performance standards set forth in the Master Services Agreement and RFP 111.25. Failure to meet such standards may result in corrective action, assessment of liquidated damages (based on the table below), withholding of payment, or termination, as provided in the MSA and RFP. Insufficient number of personnel $500.00 per incident Incomplete, unacceptable, dirty uniform $50.00 per documented incident Failure to maintain accurate records of hours worked $100.00 per occurrence Regulatory failure by security officer $500.00 per occurrence (not required if Civil Penalty paid) Failure to perform Post Orders $500.00 per occurrence Failure to provide and/or complete an incident report $50.00 per occurrence Failure to disclose non- compliance or regulatory failure $100.00 per occurrence Late appearance of security officer for work $100.00 per occurrence Security Officer Misconduct $50.00 per occurrence 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of One Million Five Hundred Five Thousand dollars and Zero cents ($1,505,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours Master Service Agreement #: 111.25 Rev: 2023.12.15 CDD 4 worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 111.25 H-1 and Aspen/Pitkin County Airport Security Services. Invoices shall be sent electronically in PDF format to ap@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. David Scheider, Airport Operations & Security Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. COLORADO PROTECTIVE SERVICES ASPEN INC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Operations and Security Manager David Schneider Jan-12-2026 Diane Jackson Jan-19-2026 Airport Director Thomas Dalessandi Jan-20-2026 CEO Colorado protective services Deputy County Manager Ryan Mahoney Jan-20-2026 Certificate Of Completion Envelope Id: A415C374-31C5-4328-A52A-63A12403DBF4 Status: Completed Subject: Colorado Protective Services | Pitkin County Task Oder 111.25 H-1 for Review & Signature Source Envelope: Document Pages: 5 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2601:281:17e:96 Record Tracking Status: Original 1/12/2026 1:14:45 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.226 Sent: 1/12/2026 1:17:42 PM Viewed: 1/12/2026 1:19:01 PM Signed: 1/12/2026 2:25:52 PM Electronic Record and Signature Disclosure: Not Offered via Docusign David Schneider david.schneider@aspenairport.com Operations and Security Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 1/12/2026 2:25:53 PM Viewed: 1/12/2026 2:40:51 PM Signed: 1/12/2026 2:45:05 PM Electronic Record and Signature Disclosure: Accepted: 1/12/2026 2:40:51 PM ID: 4563f90c-d82f-4e5e-b0ca-eb842449e122 Company Name: Pitkin County, Colorado Diane Jackson diane.jackson@aspenairport.com Airport Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2601:281:80:bcf0:3ca4:2af2:b272:76cc Sent: 1/12/2026 2:45:07 PM Viewed: 1/12/2026 4:40:01 PM Signed: 1/19/2026 12:42:55 PM Electronic Record and Signature Disclosure: Accepted: 1/19/2026 12:42:32 PM ID: c909c80a-c284-4cb4-8000-fa44f21c39d7 Company Name: Pitkin County, Colorado Thomas Dalessandi cpsaspn@aim.com CEO Colorado protective services COLORADO PROTECTIVE SERVICE-ASP Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 1/19/2026 12:42:57 PM Viewed: 1/20/2026 10:02:06 AM Signed: 1/20/2026 10:03:55 AM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted: 1/20/2026 10:07:22 AM ID: 2c62aa62-0588-401f-ba27-ef78be841062 Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 1/20/2026 10:03:57 AM Viewed: 1/20/2026 2:51:21 PM Signed: 1/20/2026 2:51:33 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/20/2026 2:51:35 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/20/2026 2:51:35 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/12/2026 1:17:42 PM Certified Delivered Security Checked 1/20/2026 2:51:21 PM Signing Complete Security Checked 1/20/2026 2:51:33 PM Completed Security Checked 1/20/2026 2:51:35 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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