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HomeMy WebLinkAboutbocc.con.amended.108.24 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10021213.544508 10021214.544508 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jeff Pendarvis County Representative Phone (970) 618-3481 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 61,724.00 $ 19,773.00 $ 29,212.00 $ 110,709.00 Facilities Change Order to extend the contract term through January 16, 2027, rather than April 24, 2027, in order to align the contract expiration dates between the County and the contractor, and to add funds for the renewal term Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Advantage Services and Equipment Upgrades Critical Facilities Technology $ 22,706.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ 6,506.00 $ - $ - $ 29,212.00 Sole Source Services/Maintenance 4/25/2024 1/16/2027 Change Order/Contract Amendment 108.24 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 108.24 Rev. 2023.12.15 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 108.24 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Critical Facilities Technology 6380 West 54th Ave Arvada, CO 80002 The Provision of Advantage Services and Equipment Upgrades (the “Contract”) dated April 25, 2024 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Critical Facilities Technology (the “Contractor”), is hereby amended as follows: Description of Change: 1. Extend the contract term through January 16, 2027, rather than April 24, 2027, to align the contract expiration dates between the County and the contractor. 2. Add $29,212 for the renewal term to cover continued UPS Warranty and Maintenance Services at Pitkin County’s North 40 Building and Jail Building, based on the attached quotes for Advantage Service Plans, attached as Attachment A and Attachment B. Reason for Change: The original contract expiration dates for the County and the contractor did not align. This Change Order corrects the discrepancy and provides additional funding to support the renewal term. Original Contract Amount $ 61,724.00 Previous Change Order/Amendment Amount $ 19,773.00 This Change Order/Amendment Amount $ 29,212.00 New Contract Total $ 110,709.00 Contract #: 108.24 Rev. 2023.12.15 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. CRITICAL FACILITIES TECHNOLOGY ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date DIRECTOR APPROVAL: ________________________________________________ !#SECTION LEADER#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Facilities Operations Manager Jeff Pendarvis Feb-06-2026 Public Works Director Brian Pettet Feb-06-2026 Jason Shaw Manager of Service Sales Feb-06-2026 Deputy County Manager Ryan Mahoney Feb-06-2026 December 16, 2025 Pitkin County Jason Shaw (720) 300-2756 jshaw@cft.tech www.cft.tech Jeff Pendarvis jeff.pendarvis@pitkincounty.com Pitkin County - Regional Emergency Dispatch Center Advantage Ultra Service Plan MODEL NUMBER(S) COVERED UNDER THIS QUOTATION START OF SERVICE END OF SERVICE Galaxy VS 20 to 25kW UPS January 17, 2026 January 16, 2027 ASSET INSTALLATION LOCATION STREET 43 Sage Way CITY, STATE, ZIP Aspen, CO 81611 POC NAME Jeff Pendarvis POC PHONE (970) 618-3481 POC EMAIL jeff.pendarvis@pitkincounty.com QTY SKU SERIAL NUMBER(S)DESCRIPTION INDIVIDUAL EXTENDED 1 WADVULTRA-VS2-A41 QD2118180012 (1)Yr Advantage Ultra Service Plan for (1) Galaxy VS 20 to 25kW UPS $5,125 $5,125 1 WUPG8HR7X24-UG-01 QD2118180012 1 Year 8HR 7X24 Response Upgrade to Factory Warranty or Existing Service Contract for up to 40 kVA $697 $697 1 WUPGPMV7X24-UG-01 QD2118180012 Scheduling Upgrade to 7X24 for Existing PM or Addnl PM Visit for up to 40 kVA UPS $522 $522 1 WUPGEAA-UG-01 QD2118180012 1Yr EAA Prev Srvc Upgrd to FW or Exstng Srvc Plan - (1) 1or3P UPS 10 - 40kVA, Batt Frm, PDU or Acc. $162 $162 TOTAL COST OF SERVICES:($ 6,506) Note: Freight is Prepaid and Added to the Final Invoice unless otherwise noted. Description of Advantage Service Plans Feature Ultra Technical Support Included Next-Business-Day On-site Response Included Annual Preventative Maintenance - Power Equipment = 1 Visit - Cooling Equipment = 2 Visits, Bi-Annualy Included 24/7/365 Remote Monitoring Optional Upgrade Priority Access to the Supply Chain Included Labor and Travel Costs Included Included Replacement Parts (Batteries Excluded)Included If there are any questions regarding these service contracts and options, please contact me at your earliest convenience. Sincerely, JasoǾ Shaɐ Attachment A Notes and Clarifications: - Purchasing party is responsible for confirmation of asset and service locations. This shall be called out on the purchase order submitted to Critical Facilities Technology in the "Ship To" information. If multiple addresses exist for the purchased services, please detail locations in the notes section of the Purchase Order. Three Phase UPS and Critical Cooling Service Contracts: - Advantage Service Plans include Technical Support, Next Business Day Response (Geographical restrictions may apply), Annual PM Visits ( Power =1 visit and Cooling = 2 visits), Priority Access to the Supply Chain. - Advantage Service Plans do not include Labor or Material associated with UPS batteries. Ultra Service Contracts: - The Advantage Ultra Service Plan includes preventative maintenance visit(s) [One visit for power systems, two visits for cooling systems], next business day response for break fix situation, all parts, labor and travel. Excludes batteries on UPS equipment. Response/Scheduling Upgrades: - Response upgrade options upgrades the break fix response time from the standard, next business day response. The upgrades available are 4 hour and 8 hour response times. These response upgrades are dependent upon equipment type, age, condition and geographic location. Reference the SKU and product description in the quoted bill of materials for the upgraded response time. - Scheduling upgrade options allows services to be scheduled outside of the standard normal business hours (Monday - Friday, 8 A.M.- 5 P.M.,Holidays Excluded) to include weekends, after hours and select holidays. Contact your CFT representative for full details. - Service scheduling is dependent upon Schneider Electric's availability. Schneider Electric will make reasonable accommodations to fit your scheduling requirements. Terms and Conditions: - Applicable sales tax has not been included in the quoted price, unless shown above. - Payment terms are net 30-days after shipment, subject to credit approval. A service charge of 1-1/2% per month (Effective rate of 18% per annum) will be charged on past due accounts. - The purchaser agrees that any additional tariffs, duties, or taxes imposed after the order has been awarded and confirmed shall be the responsibility of the purchaser. The seller shall not be liable for any costs associated with these additional charges. The purchaser agrees to indemnify and hold the seller harmless from any claims, damages, or expenses related to such tariffs, duties, or taxes. - Freight is F.O.B. origin with freight costs prepaid and added to the final invoice. Standard ground shipping will be utilized unless instructed otherwise. - Cancellation Policy: The material ordered may not be canceled after the order is placed; the rest of the efforts described may require payment for items purchased, if they cannot be returned, and CFT would require compensation for our efforts to administer your instructions to not to proceed, including but not limited to restocking fees. - This quote is valid for 30-days from date first shown above. - Prices shown on the above quotation are the discounted price for paying with cash, check, or electronic deposit. Credit Card transactions are not eligible for this discount and are always 3% higher than the discounted price on the quote. - Please make your order to: Critical Facilities Technology, LLC. 6380 W. 54th Avenue Suite 100 Arvada, CO 80002 Attachment A December 16, 2025 Pitkin County Jason Shaw (720) 300-2756 jshaw@cft.tech www.cft.tech Jeff Pendarvis jeff.pendarvis@pitkincounty.com Pitkin County Advantage Service Plans MODEL NUMBER(S) COVERED UNDER THIS QUOTATION START OF SERVICE END OF SERVICE SYMMETRA PX 40KW, APC Smart-UPS VT 20kVA, ACRC300 InRow Chilled Water Cooling UPS: 01/17/2026 InRow: 01/17/2026 UPS: 01/16/2027 InRow: 12/31/2026 ASSET INSTALLATION LOCATION STREET 485 Rio Grande Place #101 CITY, STATE, ZIP Aspen, CO 81611 POC NAME Jeff Pendarvis POC PHONE (970) 618-3481 POC EMAIL jeff.pendarvis@pitkincounty.com QTY SKU SERIAL NUMBER(S)DESCRIPTION INDIVIDUAL EXTENDED 1 WADVULTRA-PX-24 PD1043160024 (1) Year Advantage Ultra Service Plan for (1) Symmetra PX UPS 40kVA 40 and/or PDU $5,850 $5,850 1 WADVULTRA-G3-22 PS1206130056 (1) Year Advantage Ultra Service Plan for (1) Galaxy 3500 or SUVT 20 kVA UPS $4,250 $4,250 2 WUPG8HR7X24-UG-01 PS1206130056 PS1206130056 1 Year 8HR 7X24 Response Upgrade to Factory Warranty or Existing Service Contract for up to 40 kVA $697 $1,394 2 WUPGEAA-UG-01 PS1206130056 PS1206130056 1Yr EAA Prev Srvc Upgrd to FW or Exstng Srvc Plan - (1) 1or3P UPS 10 - 40kVA, Batt Frm, PDU or Acc. $162 $324 4 WADVPLUS-AX-26 UK1018211693, UK1020110349, UK1020110366, UK1030210345 (1) Year Advantage Plus Service Plan for (1) InfraStruXure InRow RC Chilled Water $1,957 $7,828 4 WUPG8HR7X24-AX-00 UK1018211693, UK1020110349, UK1020110366, UK1030210345 1 Year 8HR 7X24 Response Upgrade to Existing Service Contract for (1) Cooling Product $582 $2,328 4 WUPGEAA-AX-00 UK1018211693, UK1020110349, UK1020110366, UK1030210345 1 Yr EAA Prevent Srvc Upgrade to FW or Existing Srvc Plan for (1) In Row Cooling Unit $183 $732 TOTAL COST OF SERVICES:($ 22,706) Note: Freight is Prepaid and Added to the Final Invoice unless otherwise noted. Description of Advantage Service Plans Feature Ultra Technical Support Included Next-Business-Day On-site Response Included Annual Preventative Maintenance - Power Equipment = 1 Visit - Cooling Equipment = 2 Visits, Bi-Annualy Included 24/7/365 Remote Monitoring Optional Upgrade Priority Access to the Supply Chain Included Labor and Travel Costs Included Included Replacement Parts (Batteries Excluded)Included If there are any questions regarding these service contracts and options, please contact me at your earliest convenience. Sincerely, Attachment B JasoǾ Shaɐ Notes and Clarifications: - Purchasing party is responsible for confirmation of asset and service locations. This shall be called out on the purchase order submitted to Critical Facilities Technology in the "Ship To" information. If multiple addresses exist for the purchased services, please detail locations in the notes section of the Purchase Order. Three Phase UPS and Critical Cooling Service Contracts: - Advantage Service Plans include Technical Support, Next Business Day Response (Geographical restrictions may apply), Annual PM Visits ( Power =1 visit and Cooling = 2 visits), Priority Access to the Supply Chain. - Advantage Service Plans do not include Labor or Material associated with UPS batteries. Ultra Service Contracts: - The Advantage Ultra Service Plan includes preventative maintenance visit(s) [One visit for power systems, two visits for cooling systems], next business day response for break fix situation, all parts, labor and travel. Excludes batteries on UPS equipment. Response/Scheduling Upgrades: - Response upgrade options upgrades the break fix response time from the standard, next business day response. The upgrades available are 4 hour and 8 hour response times. These response upgrades are dependent upon equipment type, age, condition and geographic location. Reference the SKU and product description in the quoted bill of materials for the upgraded response time. - Scheduling upgrade options allows services to be scheduled outside of the standard normal business hours (Monday - Friday, 8 A.M.- 5 P.M., Holidays Excluded) to include weekends, after hours and select holidays. Contact your CFT representative for full details. - Service scheduling is dependent upon Schneider Electric's availability. Schneider Electric will make reasonable accommodations to fit your scheduling requirements. Terms and Conditions: - Applicable sales tax has not been included in the quoted price, unless shown above. - Payment terms are net 30-days after shipment, subject to credit approval. A service charge of 1-1/2% per month (Effective rate of 18% per annum) will be charged on past due accounts. - The purchaser agrees that any additional tariffs, duties, or taxes imposed after the order has been awarded and confirmed shall be the responsibility of the purchaser. The seller shall not be liable for any costs associated with these additional charges. The purchaser agrees to indemnify and hold the seller harmless from any claims, damages, or expenses related to such tariffs, duties, or taxes. - Freight is F.O.B. origin with freight costs prepaid and added to the final invoice. Standard ground shipping will be utilized unless instructed otherwise. - Cancellation Policy: The material ordered may not be canceled after the order is placed; the rest of the efforts described may require payment for items purchased, if they cannot be returned, and CFT would require compensation for our efforts to administer your instructions to not to proceed, including but not limited to restocking fees. - This quote is valid for 30-days from date first shown above. - Prices shown on the above quotation are the discounted price for paying with cash, check, or electronic deposit. Credit Card transactions are not eligible for this discount and are always 3% higher than the discounted price on the quote. - Please make your order to: Critical Facilities Technology, LLC. 6380 W. 54th Avenue Suite 100 Arvada, CO 80002 Attachment B Certificate Of Completion Envelope Id: 67980CAC-F462-4B47-A888-A9888E2036E6 Status: Completed Subject: Critical Facilities Technology | Pitkin County Contract Amendment 108.24 B for Review and Signature Source Envelope: Document Pages: 7 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 98.245.174.254 Record Tracking Status: Original 2/6/2026 11:21:36 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.218 Sent: 2/6/2026 11:23:48 AM Viewed: 2/6/2026 11:28:05 AM Signed: 2/6/2026 11:29:30 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Jeff Pendarvis jeff.pendarvis@pitkincounty.com Facilities Operations Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 2/6/2026 11:29:32 AM Viewed: 2/6/2026 11:56:19 AM Signed: 2/6/2026 11:56:27 AM Electronic Record and Signature Disclosure: Accepted: 2/6/2026 11:56:19 AM ID: 24687b52-1c4c-4509-a992-e4af0eda512c Company Name: Pitkin County, Colorado Brian Pettet Brian.Pettet@PitkinCounty.com Public Works Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 71.205.235.22 Signed using mobile Sent: 2/6/2026 11:56:29 AM Viewed: 2/6/2026 12:12:20 PM Signed: 2/6/2026 2:17:06 PM Electronic Record and Signature Disclosure: Accepted: 2/6/2026 12:12:20 PM ID: f90677bb-22d0-4e93-94c2-2b7a7d50c072 Company Name: Pitkin County, Colorado Jason Shaw jshaw@cft.tech Manager of Service Sales Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2601:283:4f80:b760:fd5c:b3da:9674:51b3 Sent: 2/6/2026 2:17:08 PM Viewed: 2/6/2026 2:56:46 PM Signed: 2/6/2026 2:57:26 PM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted: 2/6/2026 2:56:46 PM ID: ef004a0f-057c-48f9-9c77-b1b419a8fd4d Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:3:8990:e83c:8966:f283:a156 Sent: 2/6/2026 2:57:28 PM Viewed: 2/6/2026 3:52:55 PM Signed: 2/6/2026 3:58:58 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/6/2026 3:59:00 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/6/2026 3:59:01 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Wendy Elkin wendy.elkin@pitkincounty.com Facilities Admin Specialist Pitkin County Colorado Security Level: Email, Account Authentication (None) Sent: 2/6/2026 3:59:02 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/6/2026 11:23:49 AM Envelope Summary Events Status Timestamps Envelope Updated Security Checked 2/6/2026 11:45:50 AM Envelope Updated Security Checked 2/6/2026 11:45:50 AM Certified Delivered Security Checked 2/6/2026 3:52:55 PM Signing Complete Security Checked 2/6/2026 3:58:58 PM Completed Security Checked 2/6/2026 3:59:02 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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