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HomeMy WebLinkAboutbocc.con.amended.141.22 M-18/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451510.571500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Diane Jackson County Representative Phone (970) 429-1881 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 44,275.00 $ - $ - $ 44,275.00 141.22 M-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No AOC – MSE Wall Repair Phase 2 – Electrical Equipment Project Kimley-Horn and Associates, Inc. $ 44,275.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 44,275.00 Formal Services/Maintenance 12/15/2025 6/30/2026 Task Order Airport Task Order to provide professional engineering and project administration services for the electrical equipment installation and utility modifications along the MSE wall at the Aspen‑Pitkin County Airport Operations Center under the Master Services Agreement. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 141.22 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: AOC – MSE Wall Repair Phase 2 – Electrical Equipment Project Task Order Number: 141.22 M-1 Task Order Budget Line Item: 40451510.571500 OWNER: CONTRACTOR: Pitkin County Kimley Horn and Associates, Inc. Diane Jackson – Airport Heath Hildebrandt, PE 1001 Owl Creek Rd 16 Kearns Road, Suite 310 C/D Aspen, CO 81611 Snowmass Village, CO 81615 Phone: (970) 429-1881 Phone: (970) 429-8855 diane.jackson@aspenairport.com heath.hildebrandt@kimley-horn.com PROJECT NAME: AOC – MSE WALL REPAIR PHASE 2 – ELECTRICAL EQUIPMENT PROJECT START DATE: December 15, 2025 END DATE: June 30, 2026 The Provision of Program Management Services For The Aspen/Pitkin County Airport Capital Maintenance & Replacement (s) Program (the “Agreement”) dated August 18, 2022 between the Board of County Commissioners of Pitkin County (the “County”) and Kimley Horn and Associates, Inc. 16 Kearns Road, Suite 310 C/D Snowmass Village, CO 81615 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall perform all professional services described in the attached Scope of Work and Fee Summary (Attachment A), including, but not limited to, design, project administration, and construction administration for the AOC – MSE Wall Repair Phase 2 – Electrical Equipment Project. Contractor shall: • Provide qualified personnel to perform the services in a timely and professional manner. • Attend project meetings, coordinate with the Client and any subconsultants, and provide progress updates and reports as required. • Prepare all design documents, specifications, opinions of probable construction cost, and any necessary forms for utility coordination. • Review contractor submittals, respond to RFIs, and participate in construction site visits as specified in the Scope of Work. • Comply with all applicable laws, regulations, and professional standards in performing the services. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation Master Service Agreement #: 141.22 Rev: 2018-10-10 btf 2 and reimbursement to be paid hereunder exceed the sum of Forty- Four Thousand Two Hundred Seventy-Five dollars and Zero cents ($44,275.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 141.22 M-1 and AOC – MSE Wall Repair Phase 2 – Electrical Equipment Project. Invoices shall be sent electronically in PDF format to ap@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Diane Jackson, Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. KIMLEY HORN AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Feb-08-2026 Diane Jackson Airport Director Associate Feb-08-2026 Heath Hildebrandt SCOPE OF WORK AND FEE SUMMARY Task Order M-1 – MSE Wall Repair – Phase 2 Page 1 of 5 CONTRACTOR: Kimley-Horn and Associates, Inc. Heath Hildebrandt, PE – Program Manager 310 Market Street, Suite 103 Basalt, CO 81621 Phone: (970) 429-8855 heath.hildebrandt@kimley-horn.com START DATE: December 15, 2025 END DATE: June 30, 2026 SCOPE OF WORK Background Under the Master Services Agreement (MSA) for Program Management Services for the Aspen/Pitkin County Airport Capital Maintenance & Replacement Program, dated July 13, 2022, Aspen-Pitkin County Airport ("Client") has requested Professional Consulting Services from Kimley-Horn & Associates, Inc. ("Consultant") to provide professional engineering services for the installation of new electrical equipment along the gravity wall at the Airport Operations Center (AOC) at the airport. The project is anticipated to consist of the modification of existing electrical utilities, including an electrical cabinet and underground power, in the vicinity of the wall (the "Project"). These services will be provided in accordance with the following Elements of the Scope of Services in the Consultant’s Master Services Agreement (MSA): Pre-Design Services Engineering Services Construction Services Commissioning Attachment A SCOPE OF WORK AND FEE SUMMARY Task Order M-1 – MSE Wall Repair – Phase 2 Page 2 of 5 Task 1 – Project Administration Services As part of this task the Consultant will perform activities necessary to plan, direct and coordinate the work of Consultant’s staff and subconsultants, attend design meetings, prepare design schedules, and provide progress reporting. Design meetings will be conducted throughout the design phase of the project. This scope consists of a total of twelve (12) project status meetings, attended by (2) Consultant employees to be held bi-weekly throughout the duration of the contract. The Consultant will coordinate throughout the Project with the Client and subconsultants via phone and email (no travel has been assumed for this coordination). It is expected that there will be correspondence with Client weekly. The Project Administration Services identified above will be provided throughout the project and are based upon an assumed four (4)-month design period and one (1) month Construction schedule. Deliverables:  Meeting agendas, minutes, and action items  Monthly invoicing with progress report Task 2 – 60% Concept Design and Review The Consultant will prepare a 60% electrical concept design for Client review. The 60% design phase shall consist of the design plans for the demolition and permanent relocation of the electrical switchboard (including concrete pad) and metering equipment away from the AOC gravity wall. The Consultant shall prepare the following sheets to capture the design. The consultant will prepare a 60% opinion of probable construction cost for this task. The Consultant will prepare design plans indicated below:  Electrical Cover Sheet (1 sheet)  Electrical Specifications (1 sheet)  Electrical Demolition Sheet (1 sheet)  Electrical Layout Plan Sheet (1 sheet)  Electrical Single Line Diagram and Schedules (1 sheet)  Electrical Details (Not to exceed 2 sheets) Kimley-Horn will attend one (1) virtual meeting to review the 60% Plans and OPCC. Attachment A SCOPE OF WORK AND FEE SUMMARY Task Order M-1 – MSE Wall Repair – Phase 2 Page 3 of 5 Task 3 – Final Design and Review The Consultant will review and respond to the Client’s 60% design review comments. The Consultant shall progress the 60% concept design to a 100% final design. The final design will include the structural design for the new concrete pad the new switchboard will be installed on. At this time the Consultant shall coordinate with Holy Cross Energy (and Black Hills Energy as necessary) to review their record drawings of the site and to explore possibilities of design changes for up to three (3) meetings, 2 hours each and the Consultant will help the Client prepare any power utility company forms for new or modified service required by the proposed design. In addition to the sheets prepared as part of Task 1, the Consultant shall prepare the following sheet to capture the design. The Consultant will prepare a final opinion of probable construction cost for this task. The Consultant will prepare design plans indicated below:  Switchboard concrete pad structural detail and notes (Not to exceed 2 sheets) Task 4 – Construction Administration The Consultant will review and respond to Contractor material submittals and provide responses to requests for information (RFIs). The Consultant shall attend up to one site visit to observe construction activities for a total site visit duration of up to 3-days. The Consultant shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to stop or direct the work of any contractor. Additional Services Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. This work would be performed after an amendment has been approved. Additional services we can provide include, but are not limited to, the following:  Power Studies  Arc Flash Analysis  Circuit Breaker Coordination  The design of additional electrical equipment, including but not limited to additional tenant meters and exterior lighting and receptacles  Load Studies outside of sizing temporary power Attachment A SCOPE OF WORK AND FEE SUMMARY Task Order M-1 – MSE Wall Repair – Phase 2 Page 4 of 5 Information Provided by Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives. The Client shall provide all information requested by Kimley-Horn during the project, including but not limited to the following:  As-builts or record drawings of existing power infrastructure on the site.  Access to the site.  A years’ worth of utility bill information for the main meter of the service entrance switchboard in scope. SCHEDULE The Consultant will provide the services described as expeditiously as possible on a schedule agreed to by the Client. Construction is scheduled to occur during the 2026 Airport closure, between April 23rd and May 21st, 2026. FEE The scope of services described in Tasks 1-4 shall be performed on a lump sum basis. This lump sum amount is intended to cover applicable labor and expense costs. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among labor and expense tasks as necessary. This project shall be billed monthly on a percent complete basis according to our then-current rates. Task Description Fee 1 Project Administration Services $ 4,025 2 60% Concept Design and Review $ 14,950 3 Final Design and Review $ 13,800 4 Construction Administration $ 11,500 Lump Sum Total Fee (inclusive of all expenses) $ 44,275 Attachment A SCOPE OF WORK AND FEE SUMMARY Task Order M-1 – MSE Wall Repair – Phase 2 Page 5 of 5 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate Analyst I $160 - 200 Analyst II $205 - 206 Professional $260 - 290 Senior Professional I $305 - 375 Senior Professional II $400 - 465 Technical Support $105 - 200 Senior Technical Support $140 - 330 Support Staff $105 - 175 Effective through June 30, 2026 Subject to annual adjustment thereafter Sub-Consultants will be billed per the Contract Attachment A Certificate Of Completion Envelope Id: D5F3D8E9-75E3-483A-858C-746C0C112376 Status: Completed Subject: Kimley-Horn | Pitkin County Task Order 141.22 M-1 for Review & Signature Source Envelope: Document Pages: 8 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2601:281:17e:3f Record Tracking Status: Original 1/23/2026 12:33:16 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.128 Sent: 1/23/2026 12:51:31 PM Resent: 1/23/2026 1:12:33 PM Viewed: 1/23/2026 1:13:12 PM Signed: 1/23/2026 1:13:19 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Diane Jackson diane.jackson@aspenairport.com Airport Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 157.157.58.30 Sent: 1/23/2026 1:13:21 PM Resent: 1/28/2026 4:12:54 PM Resent: 1/30/2026 12:56:44 PM Viewed: 2/8/2026 9:46:32 AM Signed: 2/8/2026 9:47:00 AM Electronic Record and Signature Disclosure: Accepted: 2/8/2026 9:49:22 AM ID: 1e0a019a-9b1d-4eff-84b4-505af48dfc6d Company Name: Pitkin County, Colorado Heath Hildebrandt Heath.Hildebrandt@Kimley-Horn.com Associate Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 130.41.51.46 Sent: 2/8/2026 9:47:02 AM Viewed: 2/8/2026 9:48:11 AM Signed: 2/8/2026 9:48:22 AM Electronic Record and Signature Disclosure: Accepted: 2/8/2026 9:48:11 AM ID: 522c3fb9-7de4-4d42-aa29-0a48c7cd6254 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/8/2026 9:48:25 AM Resent: 2/8/2026 9:48:33 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/8/2026 9:48:25 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Casey Adamson Casey.Adamson@kimley-horn.com Security Level: Email, Account Authentication (None) Sent: 2/8/2026 9:48:26 AM Viewed: 2/8/2026 9:49:48 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Nora Waivers nora.waivers@aspenairport.com Security Level: Email, Account Authentication (None) Sent: 2/8/2026 9:48:27 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/23/2026 12:51:31 PM Envelope Updated Security Checked 1/23/2026 1:12:28 PM Envelope Updated Security Checked 1/23/2026 1:12:28 PM Envelope Updated Security Checked 1/23/2026 1:12:28 PM Envelope Updated Security Checked 1/23/2026 1:12:28 PM Certified Delivered Security Checked 2/8/2026 9:48:11 AM Signing Complete Security Checked 2/8/2026 9:48:22 AM Completed Security Checked 2/8/2026 9:48:27 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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