HomeMy WebLinkAboutbocc.con.065.262025.05.08 CDD
Contract Number
Project Name
Contractor
Budget Line Item Per Task Order !#BUDGET# $ -
$ -
$ -
$ -
$ -
Procurement Method:
Form:
Contract Effective Date:
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department:
Project Lead:Jeff Pendarvis Phone:(970) 618-3481
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
Per Task Oder
$ -
$ -
Per Task Order
Facilities
New MSA to provide on-call and scheduled plumbing repair, maintenance, and installation services for the
Aspen/Pitkin County Airport and various Pitkin County-owned and/or operated facilities, to be performed on an as-
needed, task-order basis by qualified and licensed contractors.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Countywide On-Call and Scheduled Plumbing Repair Services
All Valley Maintenance & Mechanical
Additional Budget Line
Item(s)
(Please fully allocate Contract Total if multiple lines
apply)
Formal
Services/Maintenance
3/16/2026
3/15/2027
Master Service Agreement
065.26
Pitkin County
Procurement Cover Sheet
Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates.
Contract Information
Project #: 038.26 Rev. 2022.08.04 CDD
NOTICE OF AWARD
Date: March 16, 2026
To: All Valley Maintenance & Mechanical
Ismael H Garbar, Owner
20 Sunset Dr Suite 7
Basalt, CO 81621
RE: RFP 038.26: Countywide On-Call and Scheduled Plumbing Repair Services
The County, having duly evaluated the Proposal submitted on March 2, 2026 for the
provision of on-call and scheduled plumbing services in response to the Request for
Proposal Document titled RFP 038.26: Countywide On-Call and Scheduled Plumbing
Repair Services, and it appearing that the qualification, cost, and other information in
your Proposal Form are fair, equitable, and in the best interest of the County, hereby
accepts and awards the Project to your organization.
In accordance with the terms of the Contract Documents, you are required to execute the
Contract within ten (10) consecutive days from this Notice of Award or within ten (10)
days following successful Contract negotiations, whichever shall occur sooner.
In addition, you are required to furnish in the said time a complete W-9 along with
Certificates of Insurance evidencing compliance with the requirement for insurance as
stated in the Contract Documents.
PITKIN COUNTY, COLORADO
_____________________________________________________
!#COUNTY REPRESENTATIVE#! Date
Receipt of the above Notice of Award is hereby acknowledged
_____________________________________________________
!#VENDOR SIGNATURE#! Date
Mar-16-2026
Jeff Pendarvis
Facilities Operations Manager
Ismael Garbar
Mar-24-2026
Owner
Contract # 065.26 Revision: 2024.11.07 CDD
1
MASTER SERVICE AGREEMENT FOR PROVISION OF
COUNTYWIDE ON-CALL AND SCHEDULED PLUMBING REPAIR SERVICES
THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and
between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite
#302, Aspen, CO 81611, (“County”) and All Valley Maintenance & Mechanical, 20 Sunset Dr
Suite 7, Basalt, CO 81621 (hereinafter called the “Contractor”).
I. Term of Contract: The term of this contract is from March 16, 2026 to March 15, 2027.
At the expiration of the initial term, the contract may be extended for five (5) additional
terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide Countywide On-Call and
Scheduled Plumbing Repair services for various County projects as set forth herein
and as set forth in the individual Task Orders, which Task Orders shall be made a part
of this contract upon execution by the County and the Contractor. Contractor shall
complete the scope of work as defined in the individual Task Orders issued by the
County, from time to time, and agreed upon by Contractor. The projects defined in the
individual Task Orders shall be the County’s engineering requirements for work with
an estimated value of under One Hundred and Fifty Thousand dollars and Zero cents
($150,000.00). All projects that are estimated to be over One Hundred and Fifty
Thousand dollars and Zero cents ($150,000.00) shall be subject to formal Request for
Proposal/Quotation.
The scope of services shall include, but is not limited to the following: on-call and
scheduled plumbing repair, maintenance, and installation services for the Aspen/Pitkin
County Airport and various Pitkin County-owned and/or operated facilities. All work
must be performed in a professional, timely, and code-compliant manner by licensed
personnel and in accordance with applicable federal, state, and local regulations.
Additional details and requirements are provided in RFP 038.26 (Attachment A) and
the contractor’s proposal (Attachment B), which are incorporated herein by reference.
If required, the Contractor shall utilize the following subcontractors to complete the
work defined in the Task Orders. Additional subcontractors may be added by written
agreement from both parties:
Contract # 065.26 Revision: 2024.11.07 CDD
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III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budgets and
Schedules set out in the Task Orders. It is expressly understood and agreed that in no
event will the total compensation and reimbursement to be paid hereunder exceed the
sum defined in the Task Orders. By Task Order or Task Order Amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget
amount remains unchanged. Contractor shall invoice for the project monthly based on
hours worked, with payment expected within thirty (30) days of invoice, but any
payment by the County may be offset by any amount the Contractor owes the County
for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines
and other documents prepared by Contractor in connection with this Agreement shall
be the property of the County. However, Contractor shall have the right to utilize such
documents in the course of its marketing, professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this Agreement, including the right to: 1) reproduce
the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this Agreement for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement
through a County Representative identified in the individual Task Orders. The services
provided and products delivered by the Contractor under this Agreement will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Agreement, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Agreement shall become the County’s property.
Contractor shall be entitled to receive compensation in accordance with the Agreement
for any satisfactory work completed pursuant to the terms of this Contract prior to the
date of termination. Notwithstanding the above, Contractor shall not be relieved of
liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Agreement intend that the relationship between them
contemplated by the Agreement is that of independent contractor. Contractor, and
Contract # 065.26 Revision: 2024.11.07 CDD
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any agent, employee, or servant of Contractor shall not be deemed to be an
employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Agreement. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable
products required under this Agreement are submitted in the manner and on the
schedule defined under this Agreement.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Agreement.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Agreement.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Agreement is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Agreement must be accepted
in writing by the County.
IX. Severability. In the event that any provision of this Agreement shall be held to be
invalid or unenforceable, the remaining provisions of this Agreement shall remain valid
and binding upon the parties hereto.
X. Integration and Modification.
A. This Agreement represents the entire and integrated Agreement between the
County and the Contractor and supersedes all prior negotiations, representations, or
Agreement, either written or oral. This Agreement may be amended only by written
Agreement signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Agreement.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project,, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
Contract # 065.26 Revision: 2024.11.07 CDD
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expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Agreement or on account of any act, claim or
amount arising or recovered under workers' compensation law or arising out of the
failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Agreement of indemnity
applies. In consideration of the award of this Agreement, the Contractor agrees to
waive all rights of subrogation against the County its subsidiary, parent, associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by
the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
A.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this
Agreement are satisfied, insurance against claims for injury to persons or damage to
Contract # 065.26 Revision: 2024.11.07 CDD
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property which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Agreement and
in no way limit the indemnity covenants contained in this Agreement.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Agreement by the Contractor, its agents, representatives, employees,
or subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Agreement by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types.
A. Coverage and Limits of Insurance. Coverage and Limits of Insurance.
Contractor shall provide coverage with limits of liability not less than those stated
below. An umbrella and/or excess liability policy may be used to meet the
minimum liability requirements provided that the coverage is written on a
“following form” basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Contract # 065.26 Revision: 2024.11.07 CDD
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Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition) or equivalent
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Agreement shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
Contract # 065.26 Revision: 2024.11.07 CDD
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premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Procurement
Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs
expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Officer at least fifteen (15) days prior to a policy’s expiration
date except for any policy expiring on the expiration date of this contract or
thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Agreement.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Agreement shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Agreement
for a period of three (3) years after final payment under the Agreement and the County
shall have the right within the three (3) year period to inspect and audit these books,
records and documents, upon demand, in a reasonable manner and at reasonable times,
for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of the Agreement and applicable law.
Contract # 065.26 Revision: 2024.11.07 CDD
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XVI. Contract Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Agreement, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Agreement shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct of
the County or its agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
Contract # 065.26 Revision: 2024.11.07 CDD
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construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Pitkin County Procurement
530 E. Main St., Suite #304
Aspen, CO 81611
Procurement@PitkinCounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Attorney@pitkincounty.com
To Contractor:
All Valley Maintenance & Mechanical
20 Sunset Dr Suite 7
Basalt, CO 81621
Phone: (970) 927-4036
Email: officeadmin@avmm.co
XXI. Federal Funding and FAA Contract Provisions - Because this Agreement may be funded
in whole or in part with federal funds through the Federal Aviation Administration
(FAA), the Contractor shall comply with all applicable federal laws, regulations,
executive orders, and FAA requirements. The Federal Contract Provisions set forth in
Exhibit D – FAA AIP Professional Services Contract Provisions are hereby
incorporated into this Agreement by reference and shall apply to this Agreement, all
Task Orders, and all subcontracts, as applicable.
Contract # 065.26 Revision: 2024.11.07 CDD
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out
herein above.
ALL VALLEY MAINTENANCE & Mechanical
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
ATTORNEY APPROVAL:
________________________________________________
!#COUNTY ATTORNEY#! Date
Ismael Garbar
Mar-24-2026
Owner
Mar-31-2026
County Attorney
Richard Neiley
Deputy County Manager
Apr-07-2026
Ryan Mahoney
EXHIBIT – FAA AIP PROFESSIONAL SERVICES CONTRACT PROVISIONS
This Exhibit applies to FAA Airport Improvement Program (AIP) funded professional
services agreements. It incorporates by reference all required and applicable Federal
contract provisions consistent with the FAA Airports Contract Provision Guidelines
(December 29, 2025). Provisions apply based on scope and dollar thresholds. These
requirements shall flow down to all lower-tier subconsultants.
Access to Records and Reports
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Breach of Contract Terms
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Buy American Preference (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Civil Rights – General
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Civil Rights – Title VI Assurances
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Exhibit D
Contract Work Hours and Safety Standards Act (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Debarment and Suspension
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Disadvantaged Business Enterprise (DBE)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Distracted Driving
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Domestic Preferences for Procurements
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Federal Fair Labor Standards Act
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Exhibit D
Lobbying and Influencing Federal Employees
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Occupational Safety and Health Act
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Prohibition on Certain Telecommunications and Video Surveillance Services or
Equipment
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Prohibition of Covered Unmanned Aircraft Systems (UAS)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Recovered Materials (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Right to Inventions (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Exhibit D
Tax Delinquency and Felony Convictions
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Termination of Contract
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Veterans Preference
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Exhibit D
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1
PUBLIC NOTICE
Pitkin County is accepting proposals to provide COUNTYWIDE ON-CALL AND
SCHEDULED PLUMBING REPAIR SERVICES.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on
February 12, 2026. Questions and requests for clarification will only be accepted via
email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00
PM MT on March 2, 2026.
Published in the Aspen Daily News: February 2, 2026 and February 9, 2026.
TITLE VI SOLICITATION NOTICE
Pitkin County, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d.4) and the applicable regulations, hereby
notifies all submitters that it will affirmatively ensure that any contract entered into
pursuant to this Request for Proposal, disadvantaged business enterprises will be afforded
full and fair opportunity to submit proposals in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for
an award.
The requirements of 49 CFR part 26 will apply to any contract or services agreement
awarded as a direct or indirect result of this RFP process. It is the policy of Pitkin County
to practice nondiscrimination based on race, color, sex or national origin in the award or
performance of this contract. The County encourages participation by all firms qualifying
under this solicitation regardless of business size or ownership.
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
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PITKIN COUNTY
COUNTYWIDE ON-CALL AND SCHEDULED PLUMBING REPAIR SERVICES
Table of Contents
REQUEST FOR PROPOSAL
I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4
A. SPECIFICATIONS 4
B. BADGING REQUIREMENTS AND PROCESS 6
C. ADDITIONAL REQUIREMENTS 6
D. ADDITIONAL INFORMATION 7
IV. SELECTION PROCESS 7
A. SUBMITTALS 7
B. TIME SCHEDULE 9
C. EVALUATION CRITERIA AND WEIGHING 9
D. SELECTION COMMITTEE 10
E. SAMPLE CONTRACT 10
F. FEDERAL REGULATIONS COMPLIANCE 11
G. FEDERAL CONTRACT PROVISIONS 12
PROPOSAL FORM 13
INSTRUCTIONS TO PROPOSERS 15
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
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REQUEST FOR PROPOSALS
COUNTYWIDE ON-CALL AND SCHEDULED PLUMBING REPAIR SERVICES
GENERAL INFORMATION TO PROPOSERS
ISSUED: January 29, 2026
DUE: March 2, 2026 by no later than 2:00 PM MT
I. INTRODUCTION
Pitkin County (hereinafter called the “County”) is seeking to qualify interested
parties to provide Countywide On-Call and Scheduled Plumbing Repair Services
for the Aspen/Pitkin County Airport, County facilities, and County projects
throughout Pitkin County.
The County intends to award one-year Master Services Agreement(s) with the
option to renew up to five additional one-year terms. The County may award
multiple agreements depending on qualifications, pricing, and the variety of
services necessary to support the full scope of the County’s plumbing service needs.
Work performed under any awarded Master Services Agreement will be defined by
mutually executed Task Orders.
Pitkin County anticipates funding for the contract resulting from this RFP, in whole
or in part, through federal grant funds issued by the Federal Aviation
Administration (FAA). The services shall be performed in accordance with all
applicable current and/or revised FAA Advisory Circulars, Orders, and all other
applicable federal, state, and local laws, regulations, and standards relevant to the
scope of services.
II. COUNTY BACKGROUND
Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky
Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old
Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt.
As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations.
Attachment A
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Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government.
Stewardship: We strive to leave our natural environment, community, public
assets, and organization in better condition than we found them for current and
future generations.
Ethics: We hold ourselves to high standards of honesty and dependability in the
conduct of County business.
Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community’s needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other
succeed in promoting and achieving the public’s goals.
Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information.
Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth.
Additional information about the County may be found on the County’s website
at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK
A. SPECIFICATIONS
Pitkin County is seeking proposals from qualified, licensed plumbing contractors
to provide on-call and scheduled plumbing repair, maintenance, and installation
services for the Aspen/Pitkin County Airport and various County-owned and/or
operated facilities.
The County intends to qualify and award one or multiple service providers to
support the County’s comprehensive plumbing service needs. The County will only
evaluate proposals from respondents who can demonstrate that their organization
is properly licensed, sufficiently insured, and in good standing with the State of
Colorado. The awarded contractor(s) shall provide timely, professional, and code-
compliant services on an as-needed, per-task-order basis.
Airport:
The awarded service provider(s) will be required to comply with all airport security
requirements. This includes completion of any necessary badging or background
processes prior to accessing security-restricted areas at the Aspen/Pitkin County
Airport. Contractor staff must adhere to all FAA, TSA, Airport Security Entity
(ASE), and other applicable rules, regulations, and laws while on airport premises.
The Aspen/Pitkin County Airport includes two primary facilities — the Terminal
Building and Airport Operations Center — as well as an extensive system of
restrooms, plumbing infrastructure, water distribution and treatment systems,
drainage systems, and other auxiliary plumbing components for which Pitkin
County is responsible. The awarded plumber(s) will work collaboratively with the
Airport’s facilities maintenance staff to supplement and support their efforts.
Attachment A
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The Airport is staffed from 4:30 AM – 11:30 PM, seven days a week. While most
plumbing repairs and maintenance are expected to be performed during regular
business hours, there may be circumstances requiring immediate or emergency
attention. Proposals should include a description of standard working hours and
availability for after-hours or weekend service, along with typical response times
in such circumstances. Contractors should also indicate availability for emergency
response at non-airport County facilities, if applicable.
Pitkin County Facilities (General, Residential, and Commercial):
Pitkin County owns and/or operates a diverse inventory of facilities, including but
not limited to the Administration and Sheriff’s Office Building, Justice Center
(Jail), Library, Health and Human Services, Public Works, Solid Waste Center,
River Park Center, Senior Services, Ambulance Building, Regional Dispatch
Centers, employee housing units, telecommunications facilities, leased properties,
and a mobile home park. This list is illustrative, not exhaustive of County facilities
or plumbing systems.
Due to the wide range of plumbing systems and needs, the County seeks to qualify
and secure agreements with licensed plumbing service providers capable of
working collaboratively with County staff, tenants, and contractors to maintain
consistent and reliable plumbing services at all County facilities. Contractors must
demonstrate experience, capability, and capacity to respond to varied plumbing
service requests in a timely and professional manner.
The selected service provider(s) will provide, as needed:
• Plumbing repairs and installations
• Preventative maintenance, when requested or required
• Pipe replacement, demolition, or modifications
• Associated plumbing tasks as required
Contractors must provide proof of proper licensing and insurance to perform
plumbing work. Scope and expertise requirements may vary by task.
Each proposal should also include:
• A list of hourly rates for personnel (e.g. master plumber, journeyman
plumber, apprentice, etc.)
• Percentage markup on parts
• Response time for emergency service calls
B. BADGING REQUIREMENTS AND PROCESS
If access to restricted areas is required where Airport Ops personnel are not
available to escort, the contractor must badge appropriate personnel to meet project
Attachment A
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6
requirements securely. The below information is general guidance for the badging
process and associated cost(s):
There is no cost for the initial badging process, including
background check. Contractor will be responsible for cost of
sending personnel in for badging and any associated training, which
typically requires two (2) separate visits. The first is to get
fingerprinted and bring copies of two I-9 documents. Once the
results of the fingerprints and Security threat assessment are
received, then an appointment needs to be made to do security
training. This appointment can take up to an hour and a half.
Turn-around time is typically 7 to 10 business days once all
information is submitted for background checks.
Badging Fees for Damaged Badges:
1st Replacement $50.00
2nd Replacement $100.00
Badging Fees for Lost/Stolen Badges:
1st Lost $50.00
2nd Lost $100.00
All badges have to be returned at the end of the project. If not
returned within 30 days, then a $125.00 fee will be charged.
C. ADDITIONAL REQUIREMENTS
1. Material Standards & Code Compliance - All work must comply with
the latest edition of the Uniform Plumbing Code (UPC), applicable local
building codes, and County specifications. All materials and parts used
must be new, code-compliant, and suitable for the intended plumbing
application.
2. Subcontractor Use - Subcontractors may not be used without prior
written approval from the County. All subcontractors must meet the
same licensing, certification, and insurance requirements as the primary
contractor.
3. Safety Requirements - All contractor personnel must comply with
OSHA regulations and any additional County safety protocols. Job sites
must be left clean, orderly, and free of hazards upon completion of work.
4. Materials & Supplies Responsibility – The contractor is responsible for
procurement, delivery, storage, and safe handling of all materials
required to complete each task order. Contractors must maintain
documentation of all parts and materials used and submit this
information with invoices for review and verification by the County.
5. Environmental/Sustainability Considerations - Contractors are
encouraged to use water- and energy-efficient plumbing fixtures and
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
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7
materials whenever feasible, and to minimize waste in accordance with
County sustainability goals.
D. ADDITIONAL INFORMATION
It is the Contractor’s responsibility to provide any and all safety equipment and/or
managerial oversight necessary to perform all work in a safe and workman-like
manner. Pitkin County reserves the right to enter the working site for periodic
checks of safe working environments, as applicable.
Pitkin County expects that any Contractor providing goods or services will do so in
compliance with Pitkin County policies, including, but not limited to, tobacco use
policies, public health orders, permitting requirements, construction ordinances,
building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate
action and carbon footprint reduction as a priority for County projects. Pitkin
County encourages all proposers to be environmentally conscious when preparing
their proposal documents, making travel plans, printing materials, selecting fleet
vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally
impactful solution may or could exist.
IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-
described proposal. This process shall be through formal proposals submitted in
response to this Request for Proposals.
A. SUBMITTALS
1. Proposer shall submit proposals for this Service as outlined in the Request
for Proposals and Scope of Services, or an alternately developed plan as developed
by Proposer in response to and in accordance with this Request for Proposals and
Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New
Roman, size shall be no smaller than 12 point. A sample contract has been included
for review and Template Contract revisions, if any, must be uploaded as a separate
file with any changes clearly highlighted. Template Contract change requests will
not be reviewed until scoring has been completed and, as such, any information that
could be considered material to your proposed response to the solicitation should
not be included in the sample Contract. Proposals may include pages up to 11”x17”
size, as needed.
Attachment A
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a. The proposal must contain name, address, daytime phone
number(s), and e-mail address for person(s) to whom additional
selection process requests should be communicated;
b. A proposed approach (basic description of how Proposer will
proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered;
c. A statement of Qualifications of the Proposer and any
subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects
with local governments;
e. A completed Proposal Form (may indicate “In Attached
Documents” for Approach and Qualifications/References sections
of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addenda
are not acknowledged and the form has not been signed);
f. List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not be
included in provided Scope of Work, as applicable
2. Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if
necessary.
3. Any and all questions or comments shall be submitted via email to
procurement@pitkincounty.com no later than 4:00 PM MT on February
12, 2026. All requests must have the email subject line, “RFP 038.26
Countywide On-Call and Scheduled Plumbing Repair Services Request
for Clarification and Questions.” All questions, comments and answers
provided shall be shared with all Proposers via addendum posted on
BidNet Direct. Addendum(s) will include the requests for clarification and
questions, as written by the Proposer.
4. All Proposals must be uploaded to the BidNet Direct website. Proposals
will not be accepted in any other form or manner.
5. During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process (procurement) file shall be
available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has
been requested in writing by the Proposer, and providing that the County
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
9
Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes and
regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
January 29, 2025 Request for Proposals publicly advertised, posted on website
(www.bidnetdirect.com/colorado)
February 12, 2026 Proposer’s request for clarification and questions due via
email to procurement@pitkincounty.com by 4:00 PM MT
February 20, 2026 County’s response to request for clarification and questions
posted on BidNet Direct via addendum
March 2, 2026 PROPOSALS MUST BE UPLOADED TO BIDNET
DIRECT BY 2:00 PM MT
Week of
March 9, 2026 Meeting of Selection Committee; checking references as
necessary; requests for additional information or
clarifications, if necessary; scheduling of interviews, if
necessary
March 23, 2026 Issuance of Notice of Award to top-ranked proposer
March 30, 2026 Notices sent to unsuccessful proposers
April 1, 2026 Anticipated Contract Start Date
C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any):
1. Approach, Availability, and Understanding of the Scope 30%
The Proposer shall demonstrate a clear understanding of the Scope of Work and describe
their approach to providing on-call and scheduled plumbing services for County
facilities, including:
• Ability to support multiple County-owned facilities, including the Aspen/Pitkin County
Airport
Attachment A
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Budget Line Item #: Varies by Individual Task Order
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• Availability during regular business hours and for after-hours or emergency response
• Typical response times for urgent or emergency service calls
• Coordination with County staff and compliance with applicable codes, safety, and airport
security requirements
2. Relevant Experience and References 30%
The Proposer shall demonstrate experience providing plumbing repair,
maintenance, and installation services of similar size and scope. Submittals
shall include:
• Examples of comparable work, preferably for local, state, or federal
government facilities, commercial buildings, or transportation facilities
• Experience working in secure or operationally sensitive environments, such
as airports or detention facilities, if applicable
• A minimum of three (3) references, including contact name and information
3. Cost Proposal and Fee Structure 40%
The Proposer shall submit a complete cost proposal that clearly identifies:
• Hourly labor rates by classification (e.g., master plumber, journeyman, apprentice)
• Material and parts markup percentages
• Any additional fees or charges
• Pricing structure for on-call, emergency, or after-hours services
Costs will be evaluated for reasonableness, completeness, and overall value to the
County.
D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee
during the selection process, except when and in the manner expressly authorized
by the Request for Proposals, is prohibited. Violation of this restriction is grounds
for disqualification from the process.
Voting Members of the
Selection Committee:
Nonvoting counsel to the
Selection Committee:
- Ted O’Brien
- Jodie Grady
- Jeff Pendarvis
-County Attorney
-County Procurement
E. SAMPLE CONTRACT
A sample of the Pitkin County Master Services Agreement along with a templated
Task Order form are included as Attachment A and Attachment B, respectively.
The Proposer must present any exceptions to the standard contract language, if
any, with their proposal, included as a separate document. If changes are not
requested at the time of proposal submission, the County shall consider that terms
and conditions are accepted by proposer. Requests for Contract alterations,
modifications, additions, or deletions will not be entertained following proposal
submission. Submittals of contract change requests is for County’s information
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
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11
only and will not be reviewed until selection committee scoring and vendor
selection has been completed; contract language change requests will not
disqualify any proposer or be evaluated for partiality. This opportunity is offered
so proposers may familiarize themselves with standard County terms and
requirements and change requests that are submitted at the time of proposal allow
the County to expedite the consideration of such requests during the award
process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information
specific to their proposed approach, pricing, delivery schedule, etc. when
submitting language change requests as this information will not be reviewed
prior to final selection of a top-ranked proposer. Failure of proposer to review and
abide by this guidance and any lack of conveyance of such information to the
selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
F. FEDERAL REGULATIONS COMPLIANCE
Because this contract may be funded in whole or in part with federal funds,
including Federal Aviation Administration (FAA) funding, the selected contractor
and all subcontractors shall comply fully with all applicable federal, state, and
local laws, regulations, ordinances, codes, and grant requirements applicable to
the scope of plumbing services. This includes, but is not limited to:
• FAA and Transportation Security Administration (TSA) regulations related to
airport security and access, as applicable
• Passenger Facility Charge (PFC) requirements, if applicable
• Americans with Disabilities Act (ADA) requirements, as applicable
• State of Colorado licensing, certification, and regulatory requirements governing
plumbing contractors and personnel
• Applicable local building, plumbing, health, and safety codes
• Any other applicable federal, state, or local requirements related to the services
provided under this contract
The contractor and its subcontractors shall:
• Remain current with all applicable laws, regulations, and guidance throughout the
term of the contract
• Ensure that all personnel performing services under this agreement are properly
trained and qualified and comply with applicable regulatory requirements
• Submit certifications of compliance as required by Pitkin County, the FAA, TSA,
or any other applicable regulatory agency
• Include all required FAA contract clauses and applicable flow-down provisions in
all subcontractor agreements
Attachment A
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12
Pitkin County reserves the right to request documentation or conduct audits to
verify compliance with these obligations at any time during the term of the
contract.
G. FEDERAL CONTRACT PROVISIONS
Because this contract may be funded in whole or in part with Federal funds
through the Federal Aviation Administration (FAA), the selected contractor shall
comply with all applicable federal laws, regulations, executive orders, FAA
requirements, and the Federal Contract Provisions set forth in Exhibit D, which
shall also be incorporated into all subcontracts, as applicable.
Attachment A
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Budget Line Item #: Varies by Individual Task Order
13
PROPOSAL FORM
Proposal Time: 2:00 PM MT
Proposal Date: March 2, 2026
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
530 E Main Street, Suite #304
Aspen, CO 81611
For: RFP 102.25: Countywide On-Call and Scheduled Plumbing Repair Services
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including familiarization of the site
and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in
this RFP and adjoining documentation for the sum of:
• $_ Please use the attached 038.26 Cost Worksheet (Attachment C)
Fee Schedule(s) for this project and any applicable work that may not have been included
in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed
proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
Attachment A
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Budget Line Item #: Varies by Individual Task Order
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Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2025
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be
properly signed.
Attachment A
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15
INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and
properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals (“RFP”).
b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a
"sealed proposal" with the Service name and the name, contact person, mailing
address and telephone number of the Proposer. The County reserves the right to
request verification of any original or electronic signature at any time before issuing
a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper
form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of
opening. Any Proposals received late will be returned to the Proposer unopened, if
possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the
envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who
request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the
purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves
the right to determine which party made the mistake and whether the mistake is
material and, after these determinations, the County, in its sole discretion, shall make
the decision whether to accept or reject the Proposal. No advantage shall be taken by
either party of manifest clerical errors or omissions in the Proposal documents or the
Request for Proposals (and plans and specifications). All Proposers are required to
notify the County immediately of any errors of omissions that may be encountered.
(See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the
required Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between the
indicated sum of any addition of figures and the correct sum, the correct sum will
control.
g. No reimbursement will be made by the County for any costs incurred in the
preparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals are
called for. A person, firm, corporation or other entity who has submitted a sub-
proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
16
hereby disqualified from submitting a sub-proposal or quoting prices to other
Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning
of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or
omissions in the Drawings or Specifications or the proposal process, he/she must
submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1)
acceptance by the Proposer of the Drawings, Specifications or other Proposal or
Contract Documents as is, and (2) a waiver by the Proposer of any and all claims
arising, or that might arise, out of such discrepancies, errors, ambiguities,
inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal
to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal
opening. The burden of proof of equality or superior quality is on the Proposer. If
accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to
the deadline for Proposal submission, when possible. If approval of any substitute
materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate
pricing and rationalization for the alternate materials and/or approach. County, at its
sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal
Documents. Delivery, as used in these Instructions, shall include electronic delivery
through e-mail, facsimile, web-posting or other electronic means. Neither the County
nor the Procurement Officer will be responsible for any information, representations,
explanations or interpretations of the Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and
conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems
necessary for submission of a Proposal. No information provided by County
representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above.
f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part
of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
17
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a
certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if
awarded the Contract, will promptly execute the Agreement in accordance with the
Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying
labor and material for the work (see 10.a., below). The Proposal guaranties of all parties
except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the
remaining two Proposers’ guaranties will be returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit
with the Proposal a Pitkin County Qualification Statement, or an updated Statement
if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based
on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b)
substitute an acceptable contractor or supplier. If required by the Contract Documents,
subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to
sign) and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in
the partnership or LLC name and signed by a partner, authorized LLC officer, whose
title must appear under the signature and the official address of the partnership or LLC
must be shown below the signature. The state in which the entity was formed and whose
law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2025, as
previously amended by Ordinances #026-2005 & #03-2007 (copies available via the
PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-
03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer
agrees to comply with all applicable requirements of said Procurement Code relating
to proposing, contract drafting, contract administration, and ethics. The requirements
of the Procurement Code are incorporated herein by this reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation
of said Code by the County's employees or agents, which violation is known or should
have been known by Proposer, and failure to so notify the County of violations within
five (5) days of knowledge of such violations shall disqualify the Proposer from award
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
18
of the Contract being proposed and shall be deemed as a waiver of any action or
defense that the Proposer may have against the County by reason of such violation of
the Procurement Code.
c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the
Proposal process and/or documents, subject to any requests made by Proposer for
amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the
completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full
knowledge of the scope, nature, quality and quantity of work to be performed, the
detailed requirements of the Proposal Documents including any and all contract
documents, the plans and specifications, the site and conditions under which the work
is to be performed, the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County,
in its sole discretion, may delay a Proposal opening for no longer than two (2) business
days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning
of the public opening or modified by a document executed and delivered in a form
substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after
the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the
Request For Proposals. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or a
purpose intended and is within the budget.
b. Although price may be a major consideration in the selection of a Proposal, the County
does not award on price alone. The County may also consider the quality of product
as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or
subcontractors, independent contractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience,
responsibility, reliability, references, reputation, business ethics, history,
qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy
the County that the Proposer has the experience, resources and commercial reputation
necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
19
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria
will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer
fails to demonstrate or provide acceptable proof of meeting required performance
criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting
performance criteria is found within the ranking of eligible Proposers. The County
reserves the rights to reject any or all Proposals or to otherwise accept the Proposal
which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of
the County, to reject any and all Proposals or to waive any irregularities or
informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are
rejected, the County further reserves the right to investigate and accept the next best
proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement
Officer on the basis of fairness, custom in the industry, maximization of competition
and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to
Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked
proposer and enter into a final contract agreement prior to notifying unsuccessful bidders.
Non-awarded bidders will be notified of the County’s decision and shall be offered an
optional debrief conversation of the bidding and evaluation process; debrief conversations
may be offered prior to contract signing but, in most cases, will not be scheduled until a
contract has been finalized.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for
contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed
in order to obtain any necessary County Attorney review of changes from the standard form.
Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal.
9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,
from time to time, appropriated by the County on an annual basis. It is understood that
payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the
Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
Attachment A
RFP 038.26 Rev. 2024.11.25 CDD
Budget Line Item #: Varies by Individual Task Order
20
services or materials and shall not be obligated to provide services or materials for which
funds have not been appropriated.
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
1
MASTER SERVICE AGREEMENT FOR PROVISION OF
ENTER DESCRIPTION
THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and
between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite
#302, Aspen, CO 81611, (“County”) and Contractor Legal Entity, Contractor Street Address
(Include Suite/Unit), City, ST ZIP (hereinafter called the “Contractor”).
I. Term of Contract: The term of this contract is from Contract Start Date to Contract End
Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall provide Enter Description of Services
services for various County projects as set forth herein and as set forth in the individual
Task Orders, which Task Orders shall be made a part of this contract upon execution
by the County and the Contractor. Contractor shall complete the scope of work as
defined in the individual Task Orders issued by the County, from time to time, and
agreed upon by Contractor. The projects defined in the individual Task Orders shall be
the County’s engineering requirements for work with an estimated value of under spell
out number of dollars dollars and spell out number of cents cents ($0.00). All projects
that are estimated to be over spell out number of dollars dollars and spell out number
of cents cents ($0.00) shall be subject to formal Request for Proposal/Quotation.
The scope of services shall include, but is not limited to the following:
If required, the Contractor shall utilize the following subcontractors to complete the
work defined in the Task Orders. Additional subcontractors may be added by written
agreement from both parties:
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budgets and
Schedules set out in the Task Orders. It is expressly understood and agreed that in no
event will the total compensation and reimbursement to be paid hereunder exceed the
sum defined in the Task Orders. By Task Order or Task Order Amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget
amount remains unchanged. Contractor shall invoice for the project monthly based on
hours worked, with payment expected within thirty (30) days of invoice, but any
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
2
payment by the County may be offset by any amount the Contractor owes the County
for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines
and other documents prepared by Contractor in connection with this Agreement shall
be the property of the County. However, Contractor shall have the right to utilize such
documents in the course of its marketing, professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this Agreement, including the right to: 1) reproduce
the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this Agreement for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement
through a County Representative identified in the individual Task Orders. The services
provided and products delivered by the Contractor under this Agreement will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Agreement, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Agreement shall become the County’s property.
Contractor shall be entitled to receive compensation in accordance with the Agreement
for any satisfactory work completed pursuant to the terms of this Contract prior to the
date of termination. Notwithstanding the above, Contractor shall not be relieved of
liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Agreement intend that the relationship between them
contemplated by the Agreement is that of independent contractor. Contractor, and
any agent, employee, or servant of Contractor shall not be deemed to be an
employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Agreement. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable
products required under this Agreement are submitted in the manner and on the
schedule defined under this Agreement.
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
3
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Agreement.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Agreement.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Agreement is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Agreement must be accepted
in writing by the County.
IX. Severability. In the event that any provision of this Agreement shall be held to be
invalid or unenforceable, the remaining provisions of this Agreement shall remain valid
and binding upon the parties hereto.
X. Integration and Modification.
A. This Agreement represents the entire and integrated Agreement between the
County and the Contractor and supersedes all prior negotiations, representations, or
Agreement, either written or oral. This Agreement may be amended only by written
Agreement signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Agreement.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project,, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Agreement or on account of any act, claim or
amount arising or recovered under workers' compensation law or arising out of the
failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Agreement of indemnity
applies. In consideration of the award of this Agreement, the Contractor agrees to
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
4
waive all rights of subrogation against the County its subsidiary, parent, associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by
the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
A.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this
Agreement are satisfied, insurance against claims for injury to persons or damage to
property which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Agreement and
in no way limit the indemnity covenants contained in this Agreement.
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
5
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Agreement by the Contractor, its agents, representatives, employees,
or subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Agreement by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types.
A. Coverage and Limits of Insurance. Coverage and Limits of Insurance.
Contractor shall provide coverage with limits of liability not less than those stated
below. An umbrella and/or excess liability policy may be used to meet the
minimum liability requirements provided that the coverage is written on a
“following form” basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
6
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition) or equivalent
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Agreement shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
7
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Procurement
Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs
expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Officer at least fifteen (15) days prior to a policy’s expiration
date except for any policy expiring on the expiration date of this contract or
thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Agreement.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Agreement shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Agreement
for a period of three (3) years after final payment under the Agreement and the County
shall have the right within the three (3) year period to inspect and audit these books,
records and documents, upon demand, in a reasonable manner and at reasonable times,
for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of the Agreement and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
8
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Agreement, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Agreement shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct of
the County or its agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Pitkin County Procurement
530 E. Main St., Suite #304
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
9
Aspen, CO 81611
Procurement@PitkinCounty.com
Aspen, Colorado 81611
Attorney@pitkincounty.com
To Contractor:
Contractor Legal Entity
Contractor Street Address (Include Suite/Unit)
City, ST ZIP
Phone: ( ) -
Email: first.last@emailserver.com
XXI. Federal Funding and FAA Contract Provisions - Because this Agreement may be funded
in whole or in part with federal funds through the Federal Aviation Administration
(FAA), the Contractor shall comply with all applicable federal laws, regulations,
executive orders, and FAA requirements. The Federal Contract Provisions set forth in
Exhibit D – FAA AIP Professional Services Contract Provisions are hereby
incorporated into this Agreement by reference and shall apply to this Agreement, all
Task Orders, and all subcontracts, as applicable.
Attachment A
Contract # 038.26 Revision: 2024.11.07 CDD
10
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out
herein above.
CONTRACTOR LEGAL ENTITY
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
ATTORNEY APPROVAL:
________________________________________________
!#COUNTY ATTORNEY#! Date
Attachment A
EXHIBIT – FAA AIP PROFESSIONAL SERVICES CONTRACT PROVISIONS
This Exhibit applies to FAA Airport Improvement Program (AIP) funded professional
services agreements. It incorporates by reference all required and applicable Federal
contract provisions consistent with the FAA Airports Contract Provision Guidelines
(December 29, 2025). Provisions apply based on scope and dollar thresholds. These
requirements shall flow down to all lower-tier subconsultants.
Access to Records and Reports
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Breach of Contract Terms
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Buy American Preference (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Civil Rights – General
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Civil Rights – Title VI Assurances
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Attachment A
Contract Work Hours and Safety Standards Act (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Debarment and Suspension
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Disadvantaged Business Enterprise (DBE)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Distracted Driving
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Domestic Preferences for Procurements
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Federal Fair Labor Standards Act
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Attachment A
Lobbying and Influencing Federal Employees
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Occupational Safety and Health Act
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Prohibition on Certain Telecommunications and Video Surveillance Services or
Equipment
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Prohibition of Covered Unmanned Aircraft Systems (UAS)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Recovered Materials (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Right to Inventions (as applicable)
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Attachment A
Tax Delinquency and Felony Convictions
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Termination of Contract
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Veterans Preference
The Contractor shall comply with all applicable statutory, regulatory, and FAA policy
requirements associated with this provision. Mandatory clauses required by Federal law
or FAA policy are incorporated herein by reference and shall be deemed included in full
and without modification. The Contractor shall ensure full compliance by all
subcontractors and lower-tier participants.
Attachment A
Master Service Agreement #: 038.26 Rev: 2023.12.15 CDD
1
TASK ORDER
Task Order/Project Name: Enter Project Name
Task Order Number: Letter - Number - Amendment (if applicable)
Task Order Budget Line Item: xxx.xx.00000.82xxx
OWNER: CONTRACTOR:
Pitkin County Vendor Legal Entity
County Representative Vendor Contact Name
Street Address, Including Suite Vendor Street Address, Including Suite
Aspen, CO 81611 City, ST ZIP
Phone: (970) 920- Phone: ( ) -
first.last@PitkinCounty.com first.last@domain.com
PROJECT NAME: ENTER PROJECT NAME
START DATE: Click or tap to enter a date.
END DATE: Click or tap to enter a date.
The Title of Master Service Agreement (the “Agreement”) dated Agreement Start Date between the Board
of County Commissioners of Pitkin County (the “County”) and Vendor Legal Entity Vendor Street
Address, Including Suite City, ST ZIP (the “Contractor”), shall include the following services.
1. Contractor’s Obligations. Contractor shall
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of spell out number of dollars dollars and
spell out number of cents cents ($0.00) for all services rendered. By Task Order or Task Order
Amendment, the County and Contractor may reallocate the budget among project tasks if the total
budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice, but any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order Letter - Number - Amendment (if applicable) and Enter Project Name.
Invoices shall be sent electronically in PDF format to Email address for invoices.
3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County
Representative. County Representative, Title will manage the project as the County’s Representative.
Attachment A
Master Service Agreement #: 038.26 Rev: 2023.12.15 CDD
2
The services provided and products delivered by the Contractor under this contract will be subject to
review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations
prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
VENDOR LEGAL ENTITY
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Attachment A
RFP 038.26 Cost Worksheet
Unit:Rate:
Hour -$
Hour -$
Day -$
Hour -$
Per Event -$
Hour
Hour -$
Mark-up %
Mark-up %
USD -$
Unit:Rate:
Submitted by (Company Name):
Representative:
Rep. Title:
Rep. Email:
Rep. Phone:
Description:
Labor: Journeyman
Labor: Foreman
Per Diem
Travel (all levels)
Material Costs: Material invoices are to be included with billing statements.
*Above rates reflect standard 7:00 AM - 5:00 PM rates. OT, holiday, or after-hour rates may not exceed time-and-one-half of above rates for any work performed
Reimbursable Top-Set
Materials for Repair and/or Replacement GREATER than $500
Insert any additional Reimbursable Items and Rates Necessary Below:
Description:
Administrative: Logs and Reporting
Materials for Repair and/or Replacement LESS than $500
Response time for emergency service calls
Emergency
Attachment A
Proposal – Experience & Qualifications
All Valley Maintenance and Mechanical Inc.
Company Overview
All Valley Maintenance and Mechanical Inc. has proudly served Pitkin County and the
surrounding Roaring Fork Valley for over 25 years. As a locally established and operated
mechanical contractor, we specialize in plumbing and HVAC services for both commercial and
residential clients. Our longstanding presence in the community reflects our commitment to
quality workmanship, rapid response, regulatory compliance, and dependable service.
With the majority of our work performed within Pitkin County, our team possesses a strong
working knowledge of local infrastructure, climate-related mechanical demands, permitting
processes, and inspection requirements. We have extensive experience servicing facilities of
varying size and complexity, including municipal buildings, commercial properties, multi-family
housing, retail establishments, hospitality facilities, and high-end residential properties.
Relevant Experience – Similar Size & Scope
All Valley Maintenance and Mechanical Inc. has provided comprehensive plumbing repair,
maintenance, and installation services comparable in scale and operational complexity to those
required for County-owned facilities, including critical-use buildings.
1. Commercial Plumbing Services
Our commercial plumbing experience includes:
Routine maintenance of plumbing systems in multi-building properties
Emergency repairs (water line breaks, sewer backups, fixture failures)
Water heater and boiler installations
Backflow prevention device testing and replacement
Gas piping installation and repair
Attachment B
Commercial restroom fixture installation and retrofits
Drain cleaning and hydro-jetting services
Plumbing system upgrades and code compliance corrections
Tenant improvement plumbing modifications
We regularly coordinate with property managers, facility supervisors, and inspectors to ensure
minimal disruption to operations and full compliance with applicable plumbing codes.
2. Residential Plumbing Services
Our residential services include:
New construction plumbing installations
Remodel and renovation plumbing upgrades
Service and repair of water heaters, fixtures, and piping systems
Leak detection and repair
Drain and sewer services
Gas line installation and repairs
Snowmelt and hydronic system integration
Given the demanding environmental conditions in Pitkin County, we have extensive experience
addressing freeze protection, high-altitude performance considerations, and seasonal system
readiness.
Attachment B
3. HVAC Mechanical Experience (Integrated Capability)
In addition to plumbing services, All Valley Maintenance and Mechanical Inc. provides
commercial and residential HVAC services, which enhances our ability to address integrated
mechanical system issues. This dual-discipline capability allows us to:
Coordinate plumbing and mechanical system repairs efficiently
Troubleshoot hydronic heating systems
Maintain mechanical rooms comprehensively
Reduce downtime through multi-trade expertise
Our HVAC experience includes:
Boiler and mechanical room installations
Hydronic heating systems
Rooftop units
Preventative maintenance programs
Emergency HVAC repairs
Capacity to Support County-Wide Facilities
With over two decades of service in the region, we have built the personnel, fleet, and
operational infrastructure necessary to support multiple facilities simultaneously.
Attachment B
Our capabilities include:
• Licensed and experienced plumbing technicians
• Fully stocked service vehicles
• On-call 24/7 emergency response
• Ability to dispatch multiple crews as needed
• Familiarity with County facility locations and operational expectations
• Established relationships with local suppliers for expedited parts procurement
• Because our service footprint is concentrated in Pitkin County, we are uniquely
positioned to provide rapid response times, including:
• One-hour emergency response capability
• Same-day service for routine calls when required
• Completion of service requests within eight working hours whenever feasible
Attachment B
Evaluation Criteria and Weighing
2. Approach & Availability
A. Service Delivery Model
We will provide comprehensive on-call and scheduled plumbing services for all County-owned
facilities, including the Aspen/Pitkin County Airport, during normal business hours and after-
hours emergencies.
Our approach includes:
• Dedicated service coordination and dispatch.
• Licensed journeyman and master plumbers assigned to County accounts.
• Preventative maintenance and scheduled service capability.
• Rapid-response emergency service team available 24/7.
• Digital work order tracking and reporting.
• B. Business Hours Coverage
• During standard business hours, we will:
• Maintain designated technicians assigned to County service zones.
• Respond to emergency calls within one (1) hour.
• Complete service requests within eight (8) working hours whenever feasible.
• Provide same-day diagnostics and repair for routine issues.
C. After-Hours & Emergency Response
We maintain 24/7 emergency coverage, including weekends and holidays.
Emergency protocol includes:
• Dedicated emergency phone line.
• Live dispatch (no answering service delays).
• Technician mobilization within 15 minutes of call receipt.
• On-site arrival within one (1) hour for emergencies.
• Fully stocked service vehicles to minimize return trips.
• Emergency response priorities include:
• Water leaks and burst pipes
• Sewer backups
• Gas line issues
• Fixture failures impacting public access or operations
• Plumbing failures affecting airport safety or operations
Attachment B
3. Understanding of Scope
We understand that the County requires reliable, code-compliant plumbing services across
multiple facilities of varying size, age, and complexity, including critical infrastructure at the
Aspen/Pitkin County Airport.
The scope includes:
• Routine plumbing repairs and maintenance
• Fixture repair and replacement
• Drain cleaning and sewer services
• Backflow prevention testing and repair
• Water heater maintenance and repair
• Emergency plumbing repairs
• Code compliance corrections
• Inspection coordination
• We recognize that:
• Airport facilities require strict adherence to TSA and airport security requirements.
• Work may need to be coordinated around operational schedules.
• Certain repairs may require off-hours performance to minimize disruption.
• Documentation and compliance tracking are essential.
4. Multi-Facility Support Capability
We are equipped to support multiple County-owned facilities simultaneously through:
• Multiple licensed technicians on staff.
• Fleet vehicles stocked with common repair parts.
• Geographic familiarity with County locations.
• Centralized dispatch coordination.
• Backup technicians for high-demand periods.
• If simultaneous service requests arise:
• Emergency calls take priority.
• Additional technicians are dispatched as needed.
• Supervisory staff provide on-site oversight for complex or airport-related work.
Attachment B
5. Compliance with Codes, Safety & Airport Security Requirements
A. Code Compliance
All work will comply with:
• International Plumbing Code (IPC)
• Local and State plumbing regulations
• Colorado State Plumbing Board requirements
• Environmental and water safety standards
B. Safety Compliance
• OSHA-compliant safety program
• Regular safety training and toolbox talks
• Confined space training (as applicable)
• Lockout/tagout procedures
• PPE requirements for all personnel
C. Airport Security Requirements
For work at Aspen/Pitkin County Airport:
• Compliance with all airport badge and credentialing requirements
• Background checks as required
• Escort compliance when required
• Coordination with airport operations staff
• Adherence to airside and landside safety procedures
6. Quality Control & Service Completion Timeline
We will:
• Confirm service requests within 30 minutes of receipt.
• Provide estimated time of arrival (ETA).
• Complete emergency repairs immediately upon arrival whenever possible.
• Complete routine service requests within eight (8) working hours.
• Provide detailed service reports for each call.
• Follow up to confirm issue resolution.
Attachment B
All Valley Maintenance & Mechanical Inc. Professional References:
Concept 600-Association -Jim Smith (713) 249-0598
Ajax Estate Property Management -Kyle Smith (231) 590-6333
Private Residence -Jim Wetwiska- (713) 858-6275
Attachment B
RFP 038.26 Cost Worksheet
Unit:Rate:
Hour 118.50$
Hour 152.00$
Day -$
Hour 65.00$
Per Event 3,192.00$
Hour 1
Hour 52.00$
Mark-up %45%
Mark-up %38%
USD 100.00$
Unit:Rate:
1 $40
1 $85
Submitted by (Company Name):
Representative:
Rep. Title:
Rep. Email:
Rep. Phone:
Response time for emergency service calls
Emergency
Office Manager/ HR
officeadmin@avmm.co
Laura Dominguez
Fuel Fee per visit Regular After hours
970-927-4036
Description:
Labor: Journeyman
Labor: Foreman
Per Diem
Travel (all levels)
Material Costs: Material invoices are to be included with billing statements.
*Above rates reflect standard 7:00 AM - 5:00 PM rates. OT, holiday, or after-hour rates may not exceed time-and-one-half of above rates for any work performed
Reimbursable Top-Set
Materials for Repair and/or Replacement GREATER than $500
Insert any additional Reimbursable Items and Rates Necessary Below:
Description:
Fuel Fee per visit Regular business hours
Administrative: Logs and Reporting
Materials for Repair and/or Replacement LESS than $500
All Valley Maintenance & Mechanical Inc
Attachment B
Certificate Of Completion
Envelope Id: A90D1ABC-F223-4F1E-915A-D59F0F5CA521 Status: Completed
Subject: All Valley Maintenance & Mechanical | Pitkin County MSA 065.26 for Review & Signature
Source Envelope:
Document Pages: 62 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 98.245.174.254
Record Tracking
Status: Original
3/16/2026 12:20:36 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jeff Pendarvis
jeff.pendarvis@pitkincounty.com
Facilities Operations Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 3/16/2026 12:24:34 PM
Viewed: 3/16/2026 12:56:48 PM
Signed: 3/16/2026 12:57:14 PM
Electronic Record and Signature Disclosure:
Accepted: 3/16/2026 12:56:48 PM
ID: cfa4ee6e-4c60-40e5-8d8c-1a89f94dbfea
Company Name: Pitkin County, Colorado
Ismael Garbar
officeadmin@avmm.co
Owner
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address:
2603:300b:102:ce00:5c48:d2b7:d835:a160
Sent: 3/16/2026 12:57:17 PM
Viewed: 3/16/2026 1:00:32 PM
Signed: 3/24/2026 6:52:55 AM
Electronic Record and Signature Disclosure:
Accepted: 3/16/2026 1:00:32 PM
ID: f472ea3e-ed1e-4d88-8a77-3ce09f24a034
Company Name: Pitkin County, Colorado
Richard Neiley
richard.neiley@pitkincounty.com
County Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 71.229.228.162
Sent: 3/24/2026 6:52:58 AM
Viewed: 3/31/2026 7:13:18 AM
Signed: 3/31/2026 7:13:49 AM
Electronic Record and Signature Disclosure:
Accepted: 4/3/2026 10:47:39 AM
ID: 3a50d023-373f-46c5-950b-adce64482fc1
Company Name: Pitkin County, Colorado
Signer Events Signature Timestamp
Ryan Mahoney
ryan.mahoney@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 3/31/2026 7:13:52 AM
Resent: 4/7/2026 1:35:09 PM
Viewed: 4/7/2026 2:14:43 PM
Signed: 4/7/2026 2:15:23 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:26 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:27 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Wendy Elkin
wendy.elkin@pitkincounty.com
Facilities Admin Specialist
Pitkin County Colorado
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:27 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Miosha Santos
miosha.santos@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:28 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kim Arensdorf
kim.arensdorf@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:28 PM
Electronic Record and Signature Disclosure:
Carbon Copy Events Status Timestamp
Accepted: 3/30/2026 3:33:49 PM
ID: 2eabcbf4-b4cd-4b79-89d7-b2d66ce04929
Company Name: Pitkin County, Colorado
Romany Iacono
romany.iacono@pitkincounty.com
PW/Land Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/7/2026 2:15:29 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/16/2026 12:24:34 PM
Certified Delivered Security Checked 4/7/2026 2:14:43 PM
Signing Complete Security Checked 4/7/2026 2:15:23 PM
Completed Security Checked 4/7/2026 2:15:29 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.