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HomeMy WebLinkAboutbocc.con.amended.109.25 B2025.05.08 CDD Contract Number Project Name Contractor Budget Line Item 11836362.573000.10065 !#BUDGET# $ 75,527.84 $ - $ - $ - $ 75,527.84 Procurement Method: Form: Contract Effective Date: Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department: Project Lead:Jessie Young Phone:(970) 429-6169 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 1,766,982.19 $ 8,181.78 $ 75,527.84 $ 1,850,691.81 Open Space & Trails This Change Order amends the Contract to replace the HVAC system with a more energy efficient heat pump system, apply a credit for the electric baseboards, allocate $75,527.84 to reflect the cost adjustments, and extend the Contract term through 12/31/2026 Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Yes - 5 % Glassier Farmstead Rehabilitation The Home Group, Inc. Additional Budget Line Item(s) (Please fully allocate Contract Total if multiple lines apply) Formal Construction 9/30/2025 12/31/2026 Change Order/Contract Amendment 109.25 B Pitkin County Procurement Cover Sheet Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates. Contract Information Contract #: 109.25 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 109.25 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: The Home Group, Inc. 183 N 12th Street Carbondale, CO 81623 The Provision of Glassier Farmstead Rehabilitation (the “Contract”) dated September 30, 2025 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and The Home Group, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: • Incorporation of the Contractor Change Order Request (“Attachment A”) that issues an electric baseboard credit and upgrades the HVAC system to a heat pump system. • Allocation of additional funding not to exceed Seventy-Five Thousand Five Hundred Twenty-Seven dollars and Eighty-Four cents ($75,527.84) • The Parties hereby agree to extend the Contract term through December 31, 2026. Reason for Change: The County has elected to upgrade the HVAC system from an electrical baseboard system to a more energy-efficient heat pump system. This amendment reflects the resulting cost adjustments and extends the Contract term. Original Contract Amount $ 1,766,982.19 Previous Change Order/Amendment Amount $ 8,181.78 This Change Order/Amendment Amount $ 75,527.84 New Contract Total $ 1,850,691.81 Contract #: 109.25 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. THE HOME GROUP, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Apr-17-2026 Planning/Outreach Manager - Open Space and Trails Jessie Young President Apr-22-2026 Jack Wheeler Ryan Mahoney Deputy County Manager Apr-23-2026 Sent by Jack Wheeler V on Mar 17, 2026 Sent 1933 Dolores Way    •    Carbondale, CO 81623-2235    •    Phone: 9703094533 HVAC update to Heat Pumps Change Order ID: 0003 Per coordination with owner and a desire to be more efficient the heating/cooling system was changed to a Heat pump system. This is the credit for the Electrical baseboards and the add for the HVAC cost.  Approval Deadline: Mar 31, 2026 Job Address: 543 Hooks Spur Lane Basalt, CO 81621 Print Date: 3-17-2026 Items Description Price Electrical Credit on 13 of 14baseboards 26-1000 - Electrical sub Removal of 13 of 14 baseboards -$8,603.00 Increase in HVAC Costs for HeatPumps 23-8300 - Radiant Heating andCooling Units Heat Pumps $74,221.48 Warranty 50-1001 Warranty SUB Warranty $164.05 Insurance 50-1002 - Insurance Insurance $879.29 Fee 50-1004 - Contractors fee Fee $6,666.18 Bond 51-1000 Owner's Soft Costs Bond 3%$2,199.84 Total price:$75,527.84 Attachment A Signature: Date: Print Name: Attachment A Western Refrigeration & Heating PO Box 289 Basalt, CO 81621 www.westernrh.com info@westernrh.com Tel. 970-927-3873 CUSTOMER QUOTATION NO. 3008 The Home Group 183 North 12th St Carbondale CO 81623 Site:Glassier House Site Contact:Mike Koscielski Site Phone:970-456-2762 Salesperson:Todd D Brewer Description Provide & Install equipment and related materials for HVAC scope for renovation of Historic Glassier House at 0543 Hook's Spur Lane, Eagle Co, CO as described below. **Revised to remove dryer & kitchen hood vents from original proposal. Ventilation for Renovation - Bath Exhaust Fans Provide & Install 1 Panasonic FV-0511VQ1 bath exhaust fans for main level powder room. Includes all ductwork, standard factory cover and exterior terminations (TBD with architect). Line voltage and fan control not included and by others. Total $1336.22 Incl. Tax of $0.00 Ventilation for Renovation - ML ERV Provide & install Energy Recovery Ventilator for main level to meet requirement for mechanical ventilation and provide exhaust to 2 new bathrooms in the addition. Includes equipment, air distribution ductwork, exteriorterminations, grilles and controls. Stale air drawn for bathrooms, freshair ventilated through heat pump supply air into bedrooms. Exterior penetrations TBD with Architect. Low voltage ERV demand control for each bathroomprovided. Line voltage electric not included and by others. Total $8102.58 Incl. Tax of $0.00 Ventilation for Renovation - UL ERV Provide & install Energy Recovery Ventilator for upper level to meet requirement for mechanical ventilation and provide exhaust to bathroom. Includes equipment, air distribution ductwork, exterior terminations, grilles and controls. Stale air drawn for bathroom, fresh air ventilated into bedrooms. Exterior penetrations TBD with Architect. Low voltage ERV demand control for bathroom provided. Line voltage electric not included and by others. Total $7489.17 Incl. Tax of $0.00 Heat Pump Systems - Single Outdoor Unit - 8 zones Option to combine systems for units A&B to one larger 60k BTU outdoor unit. Total $66339.42 Incl. Tax of $0.00 Page 1/2 Attachment A Western Refrigeration & Heating PO Box 289 Basalt, CO 81621 www.westernrh.com info@westernrh.com Tel. 970-927-3873 CUSTOMER QUOTATION NO. 3008 This project quotation is based on plans and requirements provided by client and is subject to change based on filed conditions orbuilding authority requirements and is valid for 30 days. The quotation does not include line voltage electric, plumbing beyondstub out from equipment, excavation, concrete boring, carpentry to be supplied by others. All material is guaranteed as specificed. All work to be completed in aworkmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will beexecuted only upon written orders and will become extra charges over and above the estimate. All agreements contingent up strikes,accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary liability and Workman Compensation Insurance. Sub-Total ex Tax $83267.39 Tax $0.00 Total inc Tax $83267.39 Powered by TCPDF (www.tcpdf.org) Page 2/2 Attachment A Certificate Of Completion Envelope Id: 5EE7806E-BA96-46CC-91F1-810BDFB0A6A9 Status: Completed Subject: The Home Group | Pitkin County Change Order 109.25 B for Review & Signature Source Envelope: Document Pages: 7 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 4/16/2026 1:50:16 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.1 Sent: 4/16/2026 1:52:14 PM Resent: 4/17/2026 11:07:21 AM Viewed: 4/17/2026 11:10:43 AM Signed: 4/17/2026 11:10:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Jessie Young jessie.young@pitkincounty.com Planning/Outreach Manager - Open Space and Trails Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 4/17/2026 11:10:59 AM Viewed: 4/17/2026 11:12:21 AM Signed: 4/17/2026 11:12:55 AM Electronic Record and Signature Disclosure: Accepted: 4/20/2026 9:20:29 AM ID: c11ae64d-64e9-410a-bae3-a832de3cef88 Company Name: Pitkin County, Colorado Jack Wheeler wheeler@thehomegroupinc.com President Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 174.51.145.106 Sent: 4/17/2026 11:12:57 AM Resent: 4/21/2026 3:52:19 PM Viewed: 4/22/2026 2:54:05 PM Signed: 4/22/2026 2:54:49 PM Electronic Record and Signature Disclosure: Accepted: 9/25/2025 2:05:04 PM ID: 928c5b67-d7ca-4314-a07e-3e423b8796b4 Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:3:8990:982c:4b0f:644f:9dac Sent: 4/22/2026 2:54:51 PM Viewed: 4/23/2026 8:12:41 AM Signed: 4/23/2026 8:12:50 AM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/23/2026 8:12:51 AM Resent: 4/23/2026 8:12:59 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/23/2026 8:12:52 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 4/23/2026 8:12:53 AM Viewed: 4/23/2026 8:23:18 AM Electronic Record and Signature Disclosure: Accepted: 4/22/2026 6:22:56 PM ID: 4db3da7d-e72d-4d5e-84cf-4197c26c763a Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/16/2026 1:52:14 PM Envelope Updated Security Checked 4/17/2026 11:07:14 AM Envelope Updated Security Checked 4/17/2026 11:07:14 AM Certified Delivered Security Checked 4/23/2026 8:12:41 AM Signing Complete Security Checked 4/23/2026 8:12:50 AM Completed Security Checked 4/23/2026 8:12:53 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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