HomeMy WebLinkAboutbocc.con.amended.147.25 B-1- B8/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item A2506-Design-Terminal
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Diane Jackson
County
Representative
Phone
(970) 429-1881
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 4,813,200.00
$ -
$ 595,000.00
$ 5,408,200.00
Airport
Second amendment to Task Order #147.25 B-1 provides for additional design, planning, and programming
services not included in the original scope or previous amendment. This includes design of a sound wall at
the de-icing pad, design of a retaining wall at the commercial apron, and expanded planning and
programming for public parking and rental car operations to support Day-1 and full build-out airport
operations. These items were identified after contract execution and require coordination with ongoing
airfield and landside design efforts.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
ASE Terminal Schematic Design
ZGF Architects, LLP
$ 595,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 595,000.00
Formal
Services/Maintenance
1/5/2026
12/31/2026
Change Order/Contract Amendment
147.25 B-1-B
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 147.25 B-1 Rev. 2023.12.15 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 147.25 B-1-B
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Zimmer Gunsul Frasca Architects LLP
223 SW Washington Street, Suite 200
Portland, OR 97205
The Provision of ASE Terminal Schematic Design ( "Task Order 147.25 B-1"), as previously
amended, entered into pursuant to the Architectural Design Services for Aspen/Pitkin County
Airport Landside & Commercial Apron Development MSA (the “Contract”) dated August 1,
2025 between the Board of County Commissioners of Pitkin County, Colorado (the “County”)
and Zimmer Gunsul Frasca Architects LLP (the “Contractor”), is hereby amended as follows:
Description of Change:
1. This Second Amendment to Task Order #147.25 B-1 adds scope for additional design,
planning, and programming services not included in the original task order or prior
amendment. The added scope includes design of a sound wall at the de-icing pad, design
of a retaining wall at the commercial apron, and expanded planning and programming for
public parking and rental car operations to support both Day-1 and full build-out airport
operations. These items were identified after contract execution and require coordination
with ongoing airfield and landside design efforts. The detailed scope of work, supporting
documentation, and associated fees are included in Attachment A.
2. This amendment also increases the Task Order not-to-exceed amount by $595,000.
Reason for Change: This amendment is required to incorporate additional scope that was not
included in the original Task Order or prior amendment.
Original Contract Amount $ 4,813,200.00
Previous Change Order/Amendment Amount $
This Change Order/Amendment Amount $ 595,000.00
New Contract Total $ 5,408,200.00
Contract #: 147.25 B-1 Rev. 2023.12.15 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
ZIMMER GUNSUL FRASCA ARCHITECTS LLP
________________________________________________
!#VENDOR SIGNATURE#! Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Apr-23-2026
Diane Jackson
Airport Director
Sharron van der Meulen
Partner
May-05-2026
Deputy County Manager
May-05-2026
Ryan Mahoney
CO
ASE - Aspen / Pitkin County Airport Version 1.0
MSA #Project Manager: Carter Strothman, PE
Budget #
Contract#Change Date:
147.25 B-2
Change Orders to Date:
Current Contract Amount:
THIS CHANGE ORDER:
New Contract Amount
Change Order Summary
ITEM 1 (De-Ice Pad Sound Wall Design, Including Geotech Eng and with No Borings Cost)
Project
String
A2506,
Design,
Terminal
ITEM 2 (North Apron Wall Design, Including Geotech Eng and with No Borings Costs)
Project
String
A2506,
Design,
Commercial
_Apron
ITEM 3 (Parking Planning with MOT Design and GTC Coordination)
Project
String
A2506,
Design,
Parking
ITEM 4 (ConRAC Programing)
Project
String
A2506,
Design,
RAC
Total Change Order Amount
Required Approvals
Accepted:
By: Archectural Services
Project Manager /Principal-In-Charge
ASE TERMINAL DESIGN ARCHITECTURE SERVICE MSA
147.25
A2506-Design-Terminal
147.25 3/20/2026
Contact Information ZGF-CCA TO / Change Order #:
Company:ZGF Architects, LLP (dba: ZGF-CCA)Original Contract Number:147.25 B-1
Contact:Tony Martinez Original Contract Amount:4,813,200.00$
Address:223 SW Washington St, Suite 200 -$
City, State, Zip:Portland, OR 97205 4,813,200.00$
Phone:503-720-6237 595,000.00$
Email:Tony.martinez@zgf.com 5,408,200.00$
Diversity % of this CO NA
This change order is for the following items;
209,000.00$
The propsed sound wall around the east side of the proposed new de-icing pad, and as shown on the FAA approved ALP, is a required
element of the Common Ground Reommendations and is to be installed when the new proposed de-icing pad in completed and operational. At
the time of executing ZGFs contract, the County had not yet dermined who would be responsible for the design of this wall. At the end of 2025
and in early 2026 the ASE-PMT and the County determined that this wall would not ge eligable for FAA funding since it was not a current
requirement of the FAA, and ASE Leadship did not want to include this scope in the Airfield Improvement Project and add any confussion with
the FAA in ongoing funding requests. At the beginning of the SD Phase it was final detemined that ZGF would be tasked with the design of this
wall and would need to coordinate with the de-ice pad design team for final wall location and height. (Required boring and soil analysis will be
covered under seperate task order/change order.
168,500.00$
The propsed retaining wall around the north end of the commercial apron is now required to address the grade seperation from the apron to the
existing site elevation east of the new apron location and has defined in the Kimley-horn 15% Master Site Grading Effort Completed in Janaury
2026. At the time of executing ZGFs contract, the Commercial Apron grade was not yet determined and hence ther was no need for the design
of this wall. In early 2026 the ASE-PMT and the County determined that this wall would be required to be able to constuct the proposed
terminal and lanside improvements. At the beginning of the SD Phase it was detemined that ZGF would be tasked with the design of this wall
and would need to coordinate with the Taxi-Lane and VSR design team for final wall locations and height. (Required boring and soil analysis will
be covered under seperate task order/change order.
173,500.00$
In January 2026 the ASE-PMT and the County determined that additional planning and programming work would be required to be able to
determine the Airports public parking needs for a Day-1 operation and a full build operatation and to be able to contuct the terminal and lanside
improvements. At the beginning of the SD Phase, as after follow up descussion on the Concept & Program Book, it was detemined that ZGF
would be tasked with theses additional planning and programming needs and would need to coordinate with assumptions on constrction
phasing during the 2027 Airport shut down and while the Airport was open, and through the demolition of the existing terminal.
44,000.00$
In January 2026 the ASE-PMT and the County determined that additional planning and programming work would be required to be able to
determine the Airports rental car operations needs for a Day-1 operation and a full build operatation and to be able to contuct the terminal and
lanside improvements. At the beginning of the SD Phase, as after follow up descussion on the Concept & Program Book, it was detemined that
ZGF would be tasked with theses additional planning and programming needs and would need to coordinate with assumptions on constrction
phasing during the 2027 Airport shut down and while the Airport was open, and through the demolition of the existing terminal.
ZGF Architects, LLP (dba: ZGF-CCA)Jacobsen Daniels Associates, LLC Aspen / Pitkin County Airport
$ 595,000.00
In accepting this change order for extras or deductions, it is agreed by all parties that the time for completing the work under the contract shall not be extended unless expressly stated
herein, and that this order shall not in any way alter the terms and conditions of the original contract.
Accepted:Accepted:
Date: Date:Date:
By: Implementation Division By: Airport Facilities & Construction
Executive Program Director / PM Manager / Director
Representative PM / PIC Joe Christie / Carter Strothman Greg Boyd / Diane Jackson
Attachment A
Attachment A
hdrinc.com
1670 Broadway, Suite 3400, Denver, CO 80202-4824
T 303.764.1520
February 18, 2026
ZGF Architects LLP
c/o Tony Martinez
Project Manager
1223 SW Washington Street
Suite 200
Portland, OR 97205
Additional funds for Design Services associated with the Aspen/Pitkin County Airport (ASE)
New Terminal Project, Noise Wall - Site Civil and Structural Wall Design
Mr. Martinez:
This letter is intended to request additional scope and fee necessary to execute the requested Noise
Wall adjacent to the proposed Deice Pad. HDR anticipates providing structural and geotechnical
engineering services, along with general site grading, drainage, and erosion control measures. We
anticipate that Design Workshop will lead the landscaping efforts, and members of the ZGF team will
provide remaining design services unless requested to HDR by ZGF. Our anticipated fee for these
efforts total $411,778 for structural, geotechnical, and civil design services.
these specific design efforts were excluded assuming
they would be completed by the Airfield Design Team.
Excerpts from original Exhibit 2.5:
Attachment A
Considering the importance of this analysis to keep Schematic Design on schedule, HDR appreciates
ZGF advancing this discussion with ASE and Jacobsen Daniels to allow for concurrence of the
necessary work performed to be by HDR. Wall selection may delay into the Design Development
phase due to timing of the appropriately delivered geotechnical information provided from the drilling
team.
We look forward to continuing to support ZGF on the Design Services for New Terminal. Please
respond to this letter within five business days, indicating that ZGF is in general agreement with the
estimated efforts to complete the tasks listed above, and HDR can work on the project at risk while
finalizing an amendment in the background. If you have any questions, please email Brian Lincoln at
Brian.Lincoln@hdrinc.com.
Sincerely,
HDR Engineering Inc.
Brian Lincoln
Project Manager
Attachment A
ASE Terminal - Deice Pad Noise Wall
Structural Design and Grading
GROUP ->
JOB CLASSIFICATION (MANUAL INPUT)->Program
Principal
Program
Manager
Senior
Accountant
Commercial
Manager
Quality
Coordinator
Project
Support
Struct Team
Leader/PM
Structural
QC
Structural
EIT
Structural
CAD
Site Civil
QC
Site Civil
Lead
Site Civil
EIT
Parking Planning
SME
Geotechnic
al Lead
Geotechnic
al Engineer
Technical
QC
JOB
CLASS
BILL RATE (CALCULATED)Billing Rate 354.00$ 255.00$ 160.00$ 205.00$ 120.00$ 109.00$ 211.00$ 261.00$ 127.00$ 200.00$ 257.00$ 178.00$ 134.00$ 319.00$ 235.00$ 165.00$ 301.00$ 305.00$
SUBTOTAL
3.01 Development of 30% CD Drawings 80 150 60 24 80 8 16 418 $67,442
3.02 Development of 30% Specification 8 8 16 32 $6,2083.03 Discipline Coodination 12 12 12 36 $7,3323.04 Phasing Plan Refinement $03.05 Code and Compliance Review $0
3.06 3D Model Development / Visualization $0
3.07 Design Report Update 4 60 160 224 $41,5283.08 QA/QC 2 16 4 12 24 58 $15,4423.09 30% Design Review Meeting 4 6 6 16 $3,244
3.10 Internal Meetings 8 10 4 6 10 8 8 8 8 70 $13,652
3.11 Project Management 24 24 $6,1203.12 Project Administration $0
Subtotal 0 32 0 0 0 0 116 20 156 74 4 32 88 0 114 218 24 0 878 $160,968-$ 8,160$ -$ -$ -$ -$ 24,476$ 5,220$ 19,812$ 14,800$ 1,028$ 5,696$ 11,792$ -$ 26,790$ 35,970$ 7,224$ -$
SUBTOTAL4.01 Development of 60% CD Drawings 120 200 120 440 $74,7204.02 Development of 60% Specification 120 40 20 180 $38,300
4.03 Discipline Coodination 8 8 $1,6884.04 Phasing Plan Refinement $0
4.05 Code and Compliance Review $0
4.06 3D Model Development / Visualization $04.07 Design Report Update $04.08 QA/QC 8 24 8 16 56 $12,1684.09 60% Design Review Meeting 4 4 $844
4.10 Internal Meetings 8 10 8 8 8 42 $8,8544.11 Project Management 24 24 $6,1204.12 Project Administration $0
Subtotal 0 32 0 0 0 0 270 72 236 144 0 0 0 0 0 0 0 0 754 $142,694
-$ 8,160$ -$ -$ -$ -$ 56,970$ 18,792$ 29,972$ 28,800$ -$ -$ -$ -$ -$ -$ -$ -$
SUBTOTAL
5.01 Development of 100% CD Drawings 80 160 60 300 $49,200
5.02 Development of 100% Specfication 40 40 8 88 $19,8965.03 Discipline Coodination 8 8 $1,6885.04 Phasing Plan Refinement $0
5.05 Code and Compliance Review 8 8 $1,6885.06 3D Model Development / Visualization $05.07 Design Report Update 8 8 $1,688
5.08 QA/QC 8 24 8 16 56 $12,168
5.09 100% Deisgn Review Meeting 4 4 $8445.10 Internal Meetings 8 16 16 16 16 72 $14,8245.11 Project Management 24 24 $6,120
5.12 Project Administration $0Subtotal0320000172801929200000000568$108,116-$ 8,160$ -$ -$ -$ -$ 36,292$ 20,880$ 24,384$ 18,400$ -$ -$ -$ -$ -$ -$ -$ -$
Total 0 96 0 0 0 0 558 172 584 310 4 32 88 0 114 218 24 0 2200 $411,778.00
100% DESIGN PHASE
100% DESIGN
(CONSTRUCTION
DOCUMENTS)
PHASE &
GMP PROPOSAL
JULY 2026
THROUGH
NOV 2026
(20 WEEKS)
60% DESIGN PHASE
MAR 2026 THROUGH JUN 2026 (16 WEEKS)
30% DESIGN PHASE
(SCHEMATIC
DESIGN)
NOV 2025
THROUGH
FEB 2026
(16 WEEKS)
LANDSIDE SITE DESIGN
CONTRACT MANAGEMENT
CONTRACT MANAGEMENT
LANDSIDE CIVILAIRSIDE CIVIL
WALL & STRUCTURES GEOTECHNICAL
2/18/2026
Attachment A
Attachment A
Attachment A
hdrinc.com
1670 Broadway, Suite 3400, Denver, CO 80202-4824
T 303.764.1520
February 18, 2026
ZGF Architects LLP
c/o Tony Martinez
Project Manager
1223 SW Washington Street
Suite 200
Portland, OR 97205
Additional funds for Design Services associated with the Aspen/Pitkin County Airport (ASE)
New Terminal Project, Commercial Apron Structural Wall Design
Mr. Martinez:
This letter is intended to request additional scope and fee necessary to execute the required site civil
structural wall design based on findings from Conceptual Design. Our anticipated fee for these efforts
total $488,244 for structural and geotechnical design services.
these specific design efforts were excluded anticipating
that a site civil structural wall supporting the airside apron for aircraft parking may not be required.
Through ongoing iterations with Kimley Horn, both airfield teams have determined its best to meet
FAA design criteria for airfield grading, requiring decoupling of the proposed commercial apron from
the General Aviation (GA) Apron.
Excerpts from original Exhibit 2.5:
Attachment A
Prior to Exhibit 2.5, HDR had developed efforts for this design work, which totaled approximately
2,100 hours of structural and geotechnical engineer support over the 52-week design period.
Considering the importance of this analysis to keep Schematic Design on schedule, HDR appreciates
ZGF advancing this discussion with ASE and Jacobsen Daniels to allow for concurrence of the
necessary work performed to be by HDR. Wall selection may delay into the Design Development
phase due to timing of the appropriately delivered geotechnical information provided from the drilling
team.
We look forward to continuing to support ZGF on the Design Services for New Terminal. If you
have any questions, please email Brian Lincoln at Brian.Lincoln@hdrinc.com.
Sincerely,
HDR Engineering Inc.
Brian Lincoln
Project Manager
Attachment A
ASE Terminal - Commercial Apron Wall
Structural and Geotechnical Design
GROUP ->
JOB CLASSIFICATION (MANUAL INPUT)->Struct Team
Leader/PM
Structural
QC
Structural
EIT
Structural
CAD
Geotechnic
al Lead
Geotechnic
al Engineer
Technical
QC
JOB
CLASS
BILL RATE (CALCULATED)Billing Rate 211.00$ 261.00$ 127.00$ 200.00$ 235.00$ 165.00$ 301.00$ 305.00$
HOURS SUBTOTAL
3.01 Development of 30% CD Drawings 80 200 60 8 16 364 $58,8003.02 Development of 30% Specification 16 8 16 40 $7,896
3.03 Discipline Coodination 12 12 30 54 $10,3023.04 Phasing Plan Refinement $0
3.05 Code and Compliance Review $03.06 3D Model Development / Visualization $0
3.07 Design Report Update 60 160 220 $40,5003.08 QA/QC 2 16 4 12 24 58 $15,442
3.09 30% Design Review Meeting 8 2 2 12 $2,4883.10 Internal Meetings 16 8 10 16 8 8 66 $13,134
3.11 Project Management 16 16 32 $7,1363.12 Project Administration 8 8 16 $3,568
Subtotal 158 24 210 80 134 232 24 0 862 $159,266
Fully Escalated Cost 33,338$ 6,264$ 26,670$ 16,000$ 31,490$ 38,280$ 7,224$ -$
SUBTOTAL
4.01 Development of 60% CD Drawings 120 300 120 16 24 580 $95,1404.02 Development of 60% Specification 160 40 40 24 40 304 $61,520
4.03 Discipline Coodination 12 4 4 20 $4,1324.04 Phasing Plan Refinement $04.05 Code and Compliance Review $0
4.06 3D Model Development / Visualization $04.07 Design Report Update $0
4.08 QA/QC 8 24 8 16 14 70 $16,3824.09 60% Design Review Meeting 8 4 4 4 20 $4,492
4.10 Internal Meetings 10 8 8 8 34 $6,8144.11 Project Management $0
4.12 Project Administration $0
Subtotal 318 72 356 144 48 72 18 0 1028 $188,480Fully Escalated Cost 67,098$ 18,792$ 45,212$ 28,800$ 11,280$ 11,880$ 5,418$ -$
SUBTOTAL
5.01 Development of 100% CD Drawings 80 260 60 8 16 424 $66,4205.02 Development of 100% Specfication 40 60 16 6 12 134 $29,522
5.03 Discipline Coodination 12 4 4 20 $4,1325.04 Phasing Plan Refinement $05.05 Code and Compliance Review 8 8 $1,688
5.06 3D Model Development / Visualization $05.07 Design Report Update 8 8 $1,688
5.08 QA/QC 8 24 8 16 8 64 $14,5765.09 100% Deisgn Review Meeting 8 8 $1,688
5.10 Internal Meetings 20 20 20 20 4 4 4 92 $18,7845.11 Project Management $05.12 Project Administration $0
Subtotal 184 104 304 96 22 36 12 0 758 $138,498
Total 660 200 870 320 204 340 54 0 2648 $486,244.00
TOTAL 139,260$ 52,200$ 110,490$ 64,000$ 47,940$ 56,100$ 16,254$ -$ 486,244
100% DESIGN PHASE
100% DESIGN
(CONSTRUCTION
DOCUMENTS)
PHASE &
GMP PROPOSAL
JULY 2026
THROUGH
NOV 2026
(20 WEEKS)
60% DESIGN PHASE
MAR 2026 THROUGH JUN 2026 (16
WEEKS)
30% DESIGN PHASE
(SCHEMATIC
DESIGN)
NOV 2025
THROUGH FEB 2026
(16 WEEKS)
Task
LANDSIDE CIVILAIRSIDE CIVIL
WALL & STRUCTURES GEOTECHNICAL
2/18/2026
Attachment A
Attachment A
hdrinc.com
1670 Broadway, Suite 3400, Denver, CO 80202-4824
T 303.764.1520
February 13, 2026
ZGF Architects LLP
c/o Tony Martinez
Project Manager
1223 SW Washington Street
Suite 200
Portland, OR 97205
Additional funds for Design Services associated with the Aspen/Pitkin County Airport (ASE)
New Terminal Project, Parking Programming/Planning and ConRAC Programming
Mr. Martinez:
This letter is intended to request additional fee for scope necessary to move the parking
programming, planning and layouts, plus the ConRAC programming and layouts forward from
Concepts into Schematic Design. Our anticipated fee for these efforts total $393,059 for structural
and geotechnical design services. This effort is anticipated to carry these services through
Construction Documents.
HDR originally included Walker Consultants starting in schematic design to support Parking Planning
services. $440,000 was the original fee HDR proposed to ZGF for the associated efforts in Schematic
Design, Design Development, and Construction Documents. Initial assumptions for parking
programming counts were based on numbers provided by Jacobsen Daniels from the original April
25, 2025 Program Scoping documents. During concepts, Jacobsen Daniels requested parking counts
be developed by the design team. It is also our understanding that the Walker Consultants fee is not
currently
HDR is willing to relinquish and execute the parking planning scope of work in addition to parking
programming to develop opening day and forecasted parking counts. We can complete this scope
on behalf of the design team and below are two excerpts from previously identifying Exhibit 2.5
discussing the Parking Planning and assumptions around parking programming.
Attachment A
Considering the importance of this analysis to keep Schematic Design on schedule, HDR appreciates
ZGF advancing this discussion with ASE and Jacobsen Daniels to allow for concurrence of the
necessary work performed to be by HDR.
We look forward to continuing to support ZGF on the Design Services for New Terminal. Please
respond to this letter within five business days, indicating that ZGF is in general agreement with the
estimated efforts to complete the tasks listed above, and HDR can work on the project at risk while
preparing an amendment in the background. If you have any questions, please email Brian Lincoln
at Brian.Lincoln@hdrinc.com.
Sincerely,
HDR Engineering Inc.
Brian Lincoln
Project Manager
Attachment A
PA
R
T
2
Attachment A
Certificate Of Completion
Envelope Id: 19A0477A-5B46-40A3-9897-2D2C10FDA81D Status: Completed
Subject: ZGF Architects LLP | Pitkin County Task Order Amendment 147.25 B-1-B for Review & Signature
Source Envelope:
Document Pages: 17 Signatures: 3 Envelope Originator:
Certificate Pages: 6 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 98.245.174.254
Record Tracking
Status: Original
4/9/2026 3:48:42 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 74.244.9.23
Sent: 4/9/2026 3:51:29 PM
Viewed: 4/9/2026 3:51:54 PM
Signed: 4/9/2026 3:53:21 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Diane Jackson
diane.jackson@aspenairport.com
Airport Director
Security Level: Email, Account Authentication
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Using IP Address: 65.38.144.66
Sent: 4/9/2026 3:53:24 PM
Resent: 4/14/2026 8:54:35 AM
Resent: 4/17/2026 12:22:33 PM
Resent: 4/21/2026 10:16:26 AM
Viewed: 4/23/2026 10:09:09 AM
Signed: 4/23/2026 12:27:08 PM
Electronic Record and Signature Disclosure:
Accepted: 4/28/2026 3:15:34 PM
ID: a39a52f6-6b46-470b-adb1-ba5a87df9928
Company Name: Pitkin County, Colorado
Sharron van der Meulen
sharron.vandermeulen@zgf.com
Partner
Security Level: Email, Account Authentication
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Sent: 4/23/2026 12:27:12 PM
Resent: 4/27/2026 12:15:45 PM
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Signed: 5/5/2026 12:01:53 PM
Electronic Record and Signature Disclosure:
Accepted: 5/5/2026 12:00:30 PM
ID: 56a7d19f-370b-47bc-8a4b-7b1a5dd782d1
Company Name: Pitkin County, Colorado
Ryan Mahoney
ryan.mahoney@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
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(None)
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Using IP Address: 65.38.144.66
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Signed: 5/5/2026 4:47:37 PM
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Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
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Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
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Joe Christie
joe.christie@jacobsendaniels.com
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G.R. Fielding
g.r.fielding@jacobsendaniels.com
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Carter Strothman
Carter.Strothman@jacobsendaniels.com
Vice President
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Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Diane Jackson, Sharron van der Meulen
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.