HomeMy WebLinkAboutbocc.con.amended.063.26 A-42025.05.08 CDD
Contract Number
Project Name
Contractor
Budget Line Item 11836360.531000.10057 !#BUDGET# $ 55,906.57
$ -
$ -
$ -
$ 55,906.57
Procurement Method:
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Contract Effective Date:
Contract End Date
Contract Type
Retainage
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Contact Information:
Department:
Project Lead:Liza Mitchell Phone:(970) 429-2796
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 55,906.57
$ -
$ -
$ 55,906.57
063.26 A-4
Pitkin County
Procurement Cover Sheet
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Contract Information
No
Sky Mountain Park Wildlife and Fen Monitoring
Peak Ecological Services, LLC
Additional Budget Line
Item(s)
(Please fully allocate Contract Total if multiple lines
apply)
Sole Source
Services/Maintenance
6/3/2026
6/2/2027
Task Order
Open Space & Trails
Task Order for the provision of wildlife resource monitoring and wetland fen vegetation monitoring services for the
Sky Mountain Park Open Space.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Master Service Agreement #: 063.26 Rev: 2018-10-10 btf
1
TASK ORDER
Task Order/Project Name: Sky Mountain Park Wildlife and Fen Monitoring
Task Order Number: 063.26 A-4
Task Order Budget Line Item: 11836360.531000.10057
OWNER: CONTRACTOR:
Pitkin County Peak Ecological Services, LLC
Liza Mitchell – Open Space and Trails Rea Orthner
531 E Main St PO Box 827, 301 Boulder Canyon Drive
Aspen, CO 81611 Nederland, CO 80466
Phone: (970) 920-5355 Phone: (303) 258-3556
liza.mitchell@pitkincounty.com rea@peakecological.com
PROJECT NAME: SKY MOUNTAIN PARK WILDLIFE AND FEN MONITORING
START DATE: June 3, 2026
END DATE: June 2, 2027
The On-Call Ecological Services (the “Agreement”) dated March 16, 2026 between the Board of County
Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301
Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services.
1. Contractor’s Obligations. Contractor shall conduct resource monitoring for wildlife and qualitative
monitoring services for the wetland fen vegetation at the Sky Mountain Park Open Space, further detailed
in Contractor’s Proposal (“Attachment A”).
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in
Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the
total compensation and reimbursement to be paid hereunder exceed the sum of Fifty Five
Thousand Nine Hundred Six dollars and Fifty Seven cents ($55,906.57) for all services
rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate
the budget among project tasks if the total budget amount remains unchanged. Contractor shall
invoice for the project monthly based on hours worked, with payment expected within thirty
(30) days of invoice, but any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
Any invoices not sent in the following manner may have payment delayed. All invoices for this
Task Order shall reference Task Order 063.26 A-4 and Sky Mountain Park Wildlife and Fen
Master Service Agreement #: 063.26 Rev: 2018-10-10 btf
2
Monitoring. Invoices shall be sent electronically in PDF format to
kim.arensdorf@pitkincounty.com.
3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County
Representative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project
as the County’s Representative. The services provided and products delivered by the
Contractor under this contract will be subject to review by the County’s Representatives, or a
designee, for compliance with Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and
for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In
all other respects the Agreement is in full force and effect and remains unchanged by this Task
Order.
PEAK ECOLOGICAL SERVICES, LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Jun-04-2026
Liza Mitchell
Pitkin County Open Space & Trails Natural Resource Manager
Gary Tennenbaum
Pitkin County Open Space and Trails Director
Jun-08-2026
Jun-08-2026
Principal Ecologist/Botanist
Rea Orthner
Jun-16-2026
Deputy County Manager
Ryan Mahoney
A-05 SMP Wildlife and Fen Monitoring Page 1
PROPOSAL
PITKIN COUNTY ON CALL ECOLOGICAL SERVICES
CONTRACT #063.2026
A-04 SMP Wildlife and Fen Monitoring
1.0 SUMMARY
The Sky Mountain Park Open Space (SMP) is an assemblage of multiple properties totaling over 2,400 acres
and is jointly managed by Pitkin County, Town of Snowmass, and City of Aspen. The first Management Plan
was adopted in 2012 and a revision was completed in 2021.
2.0 BASIS OF NEED
This proposal addresses Monitoring and Stewardship Action MS.6 from the 2021 Sky Mountain Park
Management Plan, which includes routine resource monitoring for wildlife resources. Per the management
plan, avian monitoring is to be completed approximately every 3 years and wildlife and raptor monitoring
(TVES, camera grids, diurnal and nocturnal surveys) is to be completed approximately every 5 years. These
surveys were last conducted in 2021.
In addition, the Management Plan calls for qualitative monitoring of the wetland fen vegetation
approximately every 5 years. This fen is located along the Rim Trail on the Upper North Mesa Parcel which
has a floating organic soil (Histosol) at least 36 inches deep and is likely thousands of years old. While
relatively small, the fen is a unique resource that should continue to be protected.
3.0 APPROACH
TASK 1. WETLAND FEN VEGETATION MONITORING
Monitoring of the wetland fen vegetation will be conducted by Rea Orthner. Qualitative observation of the
dominance of different plant species as well as a plant inventory will be conducted. The information will be
summarized in a concise memo along with recommendations for enhancement and further protection.
TASK 2. GENERAL WILDLIFE SURVEYS -TVES
General wildlife surveys will be conducted to determine wildlife species diversity and habitat use. The
method for these surveys will be Terrestrial Visual Encounter Surveys (TVES). TVES are general wildlife
surveys designed to detect a variety of terrestrial species, especially mammals (e.g., ungulates, lagomorphs),
reptiles, and diurnal raptors as well as less common or difficult to detect landbirds. Sampling areas are
contained within a 200 m radius hexagonal area occupying approximately 10 ha (i.e., “10 ha sampling
hexagon”) centered on avian monitoring points (Fig. 1). Previously established TVES hexagons encompass
representative areas of each major vegetation type of a given property. Given the size and configuration of
Attachment A
A-05 SMP Wildlife and Fen Monitoring Page 1
SMP, two 10 ha TVES sampling hexagons were established in 2011 by WER at SMP. TVES will be conducted
twice on each property, once in spring and once in mid-summer (mid-June to mid-August).
Two observers will search within each TVES hexagon. Observers follow
a transect that loops through the hexagon at ~50 m spacing (Fig. 1).
The length of each route on each half of the sample unit is
approximately 1200 m, for a total of 2400 m. Observers use pre-
established GPS tracks to follow the transect lines.
Wildlife signs to be recorded included direct species observation,
beds, pellets, nests, fur or feathers, burrows, dens, latrines, prey
remains, vegetation browse, food caches, soil eskers, and markings on
the ground or on tree bark. Data recorded on datasheets will include:
date, time, general location, weather conditions, vegetation type,
wildlife sign observed, specific location or GPS coordinates of sign,
photographs of sign, and incidental wildlife species observed.
TASK 3. GENERAL WILDLIFE SURVEYS -CAMERA SURVEYS
Camera trap arrays, combined with the TVES, are effective methods to
detect a large proportion of medium to large mammal species occurring in a given area or property. The
sampling design for the camera arrays maximizes the probability of photographing an adequate sample of
terrestrial mammals. The camera data will be used to augment and support the TVES rather than as a
separate data source. It is intended to monitor changes in the community of ground-dwelling, terrestrial
vertebrates, and not to monitor the abundance of individual species. This is an important distinction. As
such, the sampling design represents a compromise between the level of effort required to detect species
that range over large areas (>100 km2) such as elk and mountain lions and the effort required to detect
species with smaller home ranges (~1 km2), such as terrestrial birds (e.g. wild turkey, dusky grouse) and
smaller carnivores (e.g. long-tailed weasel, badger).
Camera traps will be implemented at TVES monitoring points with the camera placed at the center of the
200 m radius sampling hexagon centered on the MSIM monitoring point. Each array includes five cameras:
One camera station is located within 100 m from the centerpoint at a random bearing; a second camera is
located 500 m at 0 degrees; and a third and fourth camera is located 500 m from the centerpoint at either
90 or 270 degrees and the fifth is placed at 500 m at 180 degrees. The exact location of the camera station
is determined based on the nearest tree (or fence post) to which the camera and bait can be attached. Since
the reliability of this method is greatest when target species are lured in, commercial trapping lures and bait
(e.g., Cornish game hen) will be used to bait each station. If trees or other suitable substrates are not
available within 20 m of the prescribed location, detection devices and bait may be mounted on t-posts
installed at the appropriate location. Each survey is conducted over a 14-day period during the two TVES
periods -- early spring and mid-summer with an additional survey period in the fall to sample during fall
migration.
TASK 4. DIURNAL RAPTOR SURVEYS
Broadcast surveys will be conducted to determine use of the properties by diurnal birds of prey and locate
any active nests that occur on or adjacent to each property. Transects of broadcast stations were established
on SMP in 2011. Each transect consists of broadcast stations at 150 m intervals running through as many of
each property’s major habitat types. In addition to the broadcast survey, visual nest searches will be
conducted throughout forest and woodland habitat to determine whether any inactive nests or non-
responsive nesting raptors occur on the property.
Figure 1. TVES hexagonal
sampling unit
Attachment A
A-05 SMP Wildlife and Fen Monitoring Page 1
At each station, the observer will broadcast alarm calls in four directions, at 45° angles to the transect. Each
10-sec broadcast in a specific direction will be followed by 30 sec of scanning and listening for responses. At
each station, the observer will broadcast sharp-shinned hawk, Cooper’s hawk, and northern goshawk alarm
calls (red-tailed hawks respond to the calls of all three accipiters), in that order, to avoid potential size-
related inhibitory effects. If any raptor is detected, the observer will record the species, age, and sex, when
possible; an assessment of the observer’s confidence in identifying the responding species (i.e., confident or
not confident, as supported by a description of what was heard and/or seen); time of response; time elapsed
since first call broadcast; species of call broadcasted immediately preceding the detection; response type
(i.e., call, call and approach, call and flyby, silent approach, silent fly-by); estimated distance and bearing to
response; station number and location; and general vegetation characteristics surrounding the detection
point (i.e., maturity and stature of aspen forest).
TASK 5. NOCTURNAL RAPTOR SURVEYS
Nocturnal owl surveys will be conducted based on a protocol adapted from surveys conducted in western
Montana since the mid 1980’s, adopted by Bird Conservancy of the Rockies (BCR) since 2007, and
implemented on OST properties since 2014. Owl point-transects are the same as those established for the
breeding bird surveys. Each route will be surveyed once per year at the time of year when vocal activity of
the majority of species is greatest. Routes will be surveyed twice – once in April and once in June) in order
to provide information on annual variation in the peak time of owl calling, and more accurately monitor all
occurring owl species with peak calling at different times of the year (e.g., boreal owls are best detected in
early April while flammulated owls are best detected in late May or June). Any other wildlife encountered
will be recorded by species and location. Particular effort will be made to note the occurrence of any non-
owl nocturnal birds such as nighthawks and common poorwill, amphibians, bats, and predators.
4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION
The deliverable for Task 1, the wetland fen vegetation monitoring will be a concise memo documenting our
observations along with recommendations for enhancement and further protection. We will also include a
plant species list. The memo will be completed the fall or winter following field work.
TASK 6. WILDLIFE REPORT
Deliverables for Tasks 2 through 5 will include amonitoring report describing the field work, results;
interpretation of the results; GIS maps depicting survey locations, results, and current wildlife habitat; and
discussion regarding implications for OST management of each property. In addition, past monitoring results
for each property will be reviewed and important differences will be noted and discussed in the report. OST
will be provided with GIS shapefiles; GPS data; species lists, and raw data collected. In addition, all data will
be uploaded to the OST Data Portal.
5.0 TIMELINE
Task 1. The wetland fen monitoring memo will be completed the fall or winter following field work.
Tasks 2-6. Field work will occur as described within each task above. TVES/camera and nocturnal raptor
surveys will begin in May 2026 and the diurnal raptor surveys will be conducted in early June. Camera
monitoring will continue through the end of March 2027. The annual report will be completed by late
spring 2027.
6.0 REFERENCES
Attachment A
A-05 SMP Wildlife and Fen Monitoring Page 1
Leukering, T., and R. Levad. 2000. Monitoring Colorado's Birds: Final Report for the 1999, First
Full-effort Year. Rocky Mountain Bird Observatory, Brighton, CO. 178 pp.
Manley, P. N., and K. K. McIntyre. 2004. Multiple Species Inventory and Monitoring Protocol
Region 3 study plan: implementation of the point count survey method. Technical Report., U.S.
Department of Agriculture, Forest Service, Pacific Southwest Station, Albuquerque, NM.
Manley, P. N., M. D. Schlesinger, J. K. Roth, and B. V. Horne. 2005. A field-based evaluation of a
presence-absence protocol for monitoring ecoregional-scale biodiversity. Journal of Wildlife
Management 69:950-966.
Manley, P. N., W. J. Zielinski, M. D. Schlesinger, and S. R. Mori. 2004. Evaluation of a Multiple-
Species Approach to Monitoring Species at the Ecoregional Scale. Ecological Applications
14:296-310.
7.0 BUDGET
See Google Sheet Budget.
Attachment A
A-05 SMP Wildlife & Fen Monitoring
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2026 Rate 183.73$ 183.73$ 145.72$ 101.37$ 0.73$ GRAND TOTAL
Task 1. Fen Monitoring and Memo 20
Subtotal $3,674.60 $0.00 $0.00 $0.00 $0.00 $0.00 $3,674.60
Task 2. General Wildlife Surveys - TVES 20 18 60.8
Subtotal $0.00 $3,674.60 $2,622.96 $0.00 $44.08 $6,341.64
Task 3. General Wildlife Surveys - Camera Surveys 46 16 243.2 100.84
Subtotal $0.00 $8,451.58 $2,331.52 $0.00 $176.32 $100.84 $11,060.26
Task 4. Nocturnal Bird Surveys 22 20 61
Subtotal $0.00 $4,042.06 $2,914.40 $0.00 $44.08 $0.00 $7,000.54
Task 5. Diurnal Raptor Surveys 20 18 60.8
Subtotal $0.00 $3,674.60 $2,622.96 $0.00 $44.08 $6,341.64
Task 6. Data Entry/QC, Data Analysis, Report Preparation 90 0 8 0
Subtotal $0.00 $16,535.70 $0.00 $810.96 $0.00 $17,346.66
Total $3,674.60 $36,378.54 $10,491.84 $810.96 $308.56 $100.84 $51,765.34
8% Admin Fee $4,141.23
GRAND TOTAL $55,906.57
Attachment A
Certificate Of Completion
Envelope Id: 11E60E8D-FA71-84E2-81F1-64D6C8F921F9 Status: Completed
Subject: Peak Ecological Services | Pitkin County Task Order 063.26 A-4 for Review & Signature
Source Envelope:
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Certificate Pages: 6 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
6/4/2026 2:34:10 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Liz Woods
Liz.Woods@PitkinCounty.com
Pitkin County Finance Director, Treasurer, and
Public Trustee
Pitkin County
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Liza Mitchell
liza.mitchell@pitkincounty.com
Pitkin County Open Space & Trails Natural
Resource Manager
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Gary Tennenbaum
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Pitkin County Open Space and Trails Director
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Company Name: Pitkin County, Colorado
Rea Orthner
rea@peakecological.com
Principal Ecologist/Botanist
Peak Ecological Services LLC
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You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.