HomeMy WebLinkAboutbocc.con.093.262026.04.29 CDD
Contract Number
Project Name
Contractor
Budget Line Item 10016100.531000 !#BUDGET# $ 75,000.00
$ -
$ -
$ -
$ 75,000.00
Procurement Method:
Form:
Contract Effective Date:
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department:
Project Lead:Ellen Sassano Phone:(970) 920-5098
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 75,000.00
$ -
$ -
$ 75,000.00
Community Development
Contract for the provision of consultant services to implement water related policies into the Land Use Code.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Water Policy Implementation Consultation Services
Brendle Goup
Additional Budget Line
Item(s)
(Please fully allocate Contract Total if multiple lines
apply)
Sole Source
Services/Maintenance
7/2/2026
7/1/2027
New Contract
093.26
Pitkin County
Procurement Cover Sheet
Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates.
Contract Information
Rev 2023.12.15 CDD
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: County Manager
DATE: June 26, 2026
FROM: Ellen Sassano, Long Range Planning Manager
Proposed Contractor: Brendle Group
Product/Service: Consultant Services to Support Land Use Code Implementation of Water Related Policies in
the Pitkin County Comprehensive Plan
Estimated expenditure for the above Product/Service: $ 75,000.00
This form is required in documenting a Sole Source exception from an otherwise competitive bidding process
when sufficient competition does not exist, a single vendor represents a clear and best value to Pitkin County,
or other factors are present that preclude other vendors from being able to provide the product(s), service(s),
and/or construction. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples:
original manufacturer, no regional distributor, standardization etc):
Explain:
The Long Range Planning Team seeks a Sole Source exception for the scope of work provided by Brendle
Group to continue into the second phase of work to implement the Land Use Code updates that were
identified during the first phase of work. The first phase, successfully completed pursuant to Pitkin County
contract 188.24, consisted of integrated water and land use planning and policy development for the Pitkin
County Comprehensive Plan update. Phase 1 resulted in a Water Conditions Report developed by Brendle
Group to inform the Water Element of the Pitkin County Comprehensive Plan, as required by Colorado
SB24-174. Pitkin County is now positioned to move forward with Phase 2 of the project which entails
implementing the Water Element of the recently adopted Vision 2050 Comprehensive Plan through Land
Use Code amendments.
The Brendle Group is uniquely qualified to support the implementation of water related Comprehensive
Plan strategies and follow through with the provision of technical advice regarding water and land use
integration. Their expertise on water/land use comes from their staff of water resource professional
engineers and land use planners. This consultant is unique to have both of these professional expertises in-
house in order to provide integrated project services and best value to their clients.
Furthermore, the interdisciplinary nature of water/land use planning is an emerging field with limited
consultants working in this space. Brendle Group has been at the forefront of this effort in Colorado as
Rev 2023.12.15 CDD
2
advisors to the Colorado Department of Local Affairs and Colorado Water Conservation Board on the
topics of water and land use integration. Brendle Group has led the development of the Growing Water
Smart Metrics Guide and Program, supporting the creation of the Colorado WaterWise Best Practice
Guidebook, supporting the State of New Mexico in reimagining their regional water planning approach,
and pioneering county-wide water baseline efforts with the Larimer County Regional Water Existing
Conditions Report and Adams County Water Baseline Assessment Report.
Rev 2023.12.15 CDD
3
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Representative Department Director
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager Reason for Denial:
________________________________________
!#COUNTY MANAGER SOLE#! Date
Ellen Sassano
Long Range Planning Manager
Jul-03-2026
Director
Suzanne Wolff
Jul-06-2026
Kara Silbernagel
County Manager
Jul-13-2026
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made July 2, 2026 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Brendle Group, 212 West Mulberry Street, Fort Collins, CO 80521 (hereinafter
called the “Contractor”) to perform the following work: Water Policy Implementation
Consultation Services (“Project”).
I. Term of Contract: The term of this Contract is from July 2, 2026 to July 1, 2026.
II. Contractor’s Obligations. Pursuant to the Contractor’s Proposal (“Attachment A”),
Contractor shall support Pitkin County Community Development in the
implementation of strategies from Pitkin County’s Comprehensive Plan Water Element
into the Land Use Code. Tasks include, but are not limited to:
o Task 1: Project Kick Off and Ongoing Project Management
o Task 2: Code Drafting
o Task 3: BOCC/ Planning & Zoning Work Sessions
o Task 4: Public Engagement
o Task 5: Adoption Process
o Task 6: Post-Adoption Staff Training & Resources
o Task 7: Miscellaneous Implementation Support
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Seventy Five Thousand dollars and Zero cents ($75,000.00) for all services rendered.
By contract or amendment, the County and Contractor may reallocate the budget
among project tasks if the total budget amount remains unchanged. Contractor shall
invoice for the project monthly based on hours worked, with payment expected within
thirty (30) days of invoice. Any payment by the County may be offset by any amount
the Contractor owes the County for any reason.
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
2
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Ellen Sassano, Long Range Planning Manager will manage
the project as the County’s Representative. In the event that Ellen Sassano is not
available, an alternate representative will be appointed who shall assume the County
Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
3
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
4
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
i. Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
5
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
6
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
7
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
8
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
9
To Pitkin County:
Ellen Sassano
530 E Main Street
Aspen, CO 81611
Email: Ellen.Sassano@PitkinCounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Brendle Group
212 West Mulberry Street
Fort Collins, CO 80521
Phone: (970) 207-0058
Email: Shelby.Sommer@BrendleGroup.com
Contract # 093.26 Revision: 2024.10.08 CDD
iso 8601
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
BRENDLE GROUP
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Jul-03-2026
Ellen Sassano
Long Range Planning Manager
Jul-06-2026
Director
Suzanne Wolff
Jul-06-2026
Shelby Sommer
VP, Senior Director of Planning & Engagement
County Manager
Kara Silbernagel
Jul-13-2026
1
June 18, 2026
Hannah-Hunt Wander
Senior Long Range Planner
Pitkin County
530 E. Main St. Aspen, CO 81611
Hannah-Hunt.Wander@pitkincounty.com
RE: Water Element Code Implementation Support
Dear Hannah-Hunt,
Brendle Group is pleased to submit this proposal to Pitkin County to support the implementation of
strategies from Pitkin County's Comprehensive Plan Water Element. Our team has enjoyed working
with the County through the development of the Water Conditions Report and would welcome the
opportunity to continue and expand our working relationship.
We understand that Pitkin County is now positioned to move forward with implementing the water
element of the recently adopted Vision 2050 Comprehensive Plan through Land Use Code
amendments. Informed by our recent discussion and the scope of work shared by County staff, Brendle
Group is pleased to share this proposed approach. Based on our understanding of your needs for this
project, we have outlined the proposed project tasks, project schedule, fee estimate, and core team
members supporting the project. We are open to adjustments or refinements based on the County's
needs.
Brendle Group is a woman-owned engineering, planning, analytics, engagement, and communications
firm with nearly 30 years of project experience in water, energy, and climate solutions for local and
state governments. We thrive by sifting through the sea of possibilities to focus on the opportunities that
accelerate equitable solutions to the climate crisis. This mission is embedded in our project experience
and empowers us to anticipate the sustainability challenges ahead and develop innovative solutions.
Brendle Group is unparalleled in our ability to work at the intersection of comprehensive and water
planning, with experience supporting communities in developing water elements for comprehensive
plans. We are active participants in the Colorado Water and Land Use Alliance and frequently
collaborate with and provide technical advice to the Colorado Department of Local Affairs and Colorado
Water Conservation Board on the topics of water and land use integration.
We appreciate the invitation to provide this quote for these services. Should you have any questions
about our proposal, please don't hesitate to contact us.
Sincerely,
Shelby Sommer, AICP, LEED-AP
Vice President, Senior Director of Planning and Engagement
Brendle Group
ssommer@BrendleGroup.com
Attachment A
2
PROPOSED APPROACH
The implementation of Pitkin County’s water element is intended to leverage best practices to align
water and land use planning, leveraging the DOLA Code Template (2025), Colorado Waterwise Best
Practice Guidebook (2024): Development and Codes section, Sonoran Institute Growing Water Smart
Guidebook Colorado (2024), among others.
Brendle Group proposes the following tasks, currently ordered in terms of priority with top priority at the
top, to support implementation of the following strategies. Note, these are meant to be a starting point.
As opportunities arise these strategies may be combined, or shift, to align with best practices and the
needs of the County.
• Water adequacy requirements for new development and redevelopment that require the
availability of water consider minimum year supply, demonstration of water adequacy, and water
conservation.
• Water adequacy requirements for groundwater wells, including requirements for well pump tests
and well meters.
• Explore groundwater overlay district and/or incorporate concept into water adequacy
requirements.
• Water-wise landscaping standards for efficient outdoor water use by incorporating best
practices including limited turf, efficient irrigation, and native plant list.
• Land Use Code requirements and associated review and approval process to limit high-water
outdoor amenity consumptive uses, inclusive of water features, pools, and spas with
consideration of opportunities for water recycling.
• Regulatory process to restrict the hauling of water for new development and redevelopment.
• Water waste ordinance.
Task 1. Project Kick Off and Ongoing Project Management
Brendle Group to facilitate a virtual, 60-minute project kickoff meeting to provide an overview of the
project, working agreements, project team roles, anticipated schedule and milestones, markers of
success, project RACI, and set key project milestones for content development and stakeholder
engagement. County attendees will include the staff who will be responsible for and consulted with
throughout the project.
This task will also include ongoing project management needs, including monthly 60-minute check-ins
with the project management team and invoicing.
Task 2. Code Drafting
To create draft code Brendle Group proposes a three phased approach, starting with initial scoping and
moving to a 50% and 90% draft. This work will focus on Pitkin County’s Land Use Code and will not
include building code processes. Brendle Group will focus the drafting on the main sections of code that
correspond to each implementation strategy. Through this process Brendle Group will flag if other
related sections of Pitkin County Code or related processes need to be updated; however, Brendle
Group will not be responsible for updating these other sections or documents. Pitkin County staff will be
responsible for reviewing drafts and coordinating/consolidating feedback on each draft to provide clear
direction back to Brendle Group for revisions.
Attachment A
Initial Scoping
To ensure alignment across the organization Brendle Group proposes hosting a 90-minute virtual
session to gain initial input on strategies. This session can include people outside of the project
management team (e.g., all those reviewing the 50 and 90% drafts). Brendle Group anticipates this
section will primarily focus on the two largest opportunities (e.g., water adequacy requirements and
landscape code standards) and that the session will serve as an opportunity to confirm overall direction
prior to drafting. A detailed agenda will be prepared ahead of time, but potential questions to guide the
conversation include:
• Review different approaches and structures for updated water adequacy requirements and
discuss the tradeoffs (e.g., staff time, review requirements, developer burden)
• Review landscape standard opportunities and best practices, identify which are best suited for
Pitkin County, and discuss tradeoffs (e.g., staff time, review requirements, developer burden)
50% Draft
Leveraging feedback from the initial scoping, Brendle Group will begin code drafting towards a 50%
draft of Land Use Code for review, anticipating (2) rounds of edits by county staff.
As part of the draft Brendle Group will facilitate a 90-minute virtual work session with Pitkin County
Community Development office staff. This will be an opportunity to bring the draft forward to the
broader office to inform, gather broad input, and workshop the initial draft.
90% Draft
Leveraging feedback from the 50% draft, Brendle Group will incorporate 50% draft edits and begin
code drafting towards a 90% draft of Land Use Code preliminary drafts of standards and process
revisions for review, anticipating (2) rounds of edits by Pitkin County Community Development staff and
attorney.
As part of this draft, Brendle Group will facilitate a virtual 90-minute work session with county staff on
90% draft.
Task 3. BOCC/P&Z Work Sessions
To support code adoption, Brendle Group will participate (virtually) and support staff in work sessions
with the Board of County Commissioners and Planning Commission on project status and answer
questions. Brendle Group is scoped to support up to (2) work sessions.
Task 4. Public Engagement
Public engagement is anticipated to inform the public regarding the code update process, address
questions, and allow input into the code development. This is anticipated at the 90% drafting stage. To
support public engagement Brendle Group will:
• Facilitate (1) 60-minute virtual workshop with technical stakeholders including building/design
community and Community Development staff.
• Facilitate (1) 60-minute virtual community workshop with local caucuses, homeowners, and
community members.
Workshops will focus on informing stakeholders, with opportunity for questions and answers. Both
meetings will be recorded and posted by Pitkin County for reference.
Attachment A
Task 5. Adoption Process
The Land Use Code update adoption process will require drafts, presentation coordination, and virtual
meeting attendance for the public hearing process which includes public hearings with Pitkin County
Planning Commission and approval with the Board of County Commissioners. Note that the Land Use
Code update adoption will be coordinated with the phasing of other Land Use Code updates to
consolidate and streamline the adoption process of other pending code sections.
The adoption process will be led by staff, with Brendle Group acting as a resource to help answer
questions, prepare slides, and attend meetings (3 meetings included in budget).
Task 6. Post-Adoption Staff Training & Resources
Following or concurrent with adoption, Brendle Group will facilitate staff training including (1) 90-minute
virtual training workshop and resources related to new review requirements. This session will be
informative with ample time for questions and answers.
Task 7. Miscellaneous Implementation Support
For findings outside the scope of code amendments, provide recommendations for future County
projects, programs, or code updates to be implemented at a future date. This may include some of the
following: community education resources to support behavior change, water use reduction targets for
redevelopment, water demand estimates for future land use map, water waste for ponds, etc.
Attachment A
PROPOSED SCHEDULE
*This proposed schedule, including the timing of the P&Z and BOCC work sessions, may shift
depending on BOCC schedule.
Task July Aug Sept Oct Nov Dec Jan Feb
Task 1. Project Kick
Off and Ongoing
Project Management
Project
Kick
Off
Task 2. Code Drafting Initial Scoping and 50%
Draft
90% Draft
Task 3. BOCC/P&Z
Work Sessions
*P&Z
Work
Session
BOCC
Work
Session
Task 4. Public
Engagement
Prep Work
Sessions
Task 5. Adoption
Process
Adoption Public
Hearings
Task 6. Post-Adoption
Staff Training &
Resources
Task 7. Misc
Implementation
Support
Attachment A
PROPOSED FEE
Our base cost for the proposed scope is $74,000. The breakout by task is provided in the following
table.
Task Cost
Task 1. Project Kick Off and Ongoing Project Management $9,000
Task 2. Code Drafting $31,500
Task 3. BOCC/P&Z Work Sessions $4,850
Task 4. Public Engagement $6,100
Task 5. Adoption Process $12,750
Task 6. Post-Adoption Staff Training & Resources $3,000
Task 7. Misc Implementation Support $6,200
Total Cost $73,400
TEAM ROLES
Building on past work, and the scope of work, Abbye Neel and Shelby Sommer will be the two primary
team members supporting the County, with support from Sarah and Zak throughout the project.
Abbye Neel, PE, (Managing Engineer) is a water expert helping to shape the vital intersection between
water resources and efficiency with land use planning. She has a deep understanding of water topics
and serves on the Board of Directors for Colorado WaterWise and is the committee lead for data and
tools. Abbye will serve as the Project Manager.
Shelby Sommer, AICP, (Director of Planning and Engagement) is a certified community planner with
21 years of experience transforming the way communities and regions plan and make progress toward
achieving ambitious climate and sustainability goals. She will serve as the Senior Project Manager.
Sarah Kaye, AICP, (Lead Planner) is a certified community planner with extensive experience
supporting local, regional and state governments in advancing water and land use planning. She brings
a strong understanding of how policy, planning, and data intersect to support sustainable water
outcomes. She will serve as technical planning support on the project.
Zakri Sigel, EIT, (Engineer) brings a strong foundation in water resource planning, applying his
technical expertise to data analysis and applied research to support complex water-focused initiatives.
Zak will serve as technical support on the project.
Attachment A
Certificate Of Completion
Envelope Id: 36C83402-6FB5-8A8E-829C-2DD313FDD0F7 Status: Completed
Subject: Brendle Group | Pitkin County Contract 093.26 for Review & Signature
Source Envelope:
Document Pages: 20 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 2605:59ca:22f4:
Record Tracking
Status: Original
7/2/2026 9:51:59 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 74.244.9.48
Sent: 7/2/2026 9:58:29 AM
Viewed: 7/2/2026 11:47:21 AM
Signed: 7/2/2026 11:47:47 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Ellen Sassano
ellen.sassano@pitkincounty.com
Long Range Planning Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 69.39.3.27
Sent: 7/2/2026 11:47:49 AM
Viewed: 7/3/2026 6:25:34 AM
Signed: 7/3/2026 6:28:54 AM
Electronic Record and Signature Disclosure:
Accepted: 7/3/2026 6:25:34 AM
ID: 5eac5728-9844-4e59-b242-6b4e6fbb509c
Company Name: Pitkin County, Colorado
Suzanne Wolff
suzanne.wolff@pitkincounty.com
Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address:
2601:281:181:b50:54df:facb:39b0:52e2
Sent: 7/3/2026 6:28:56 AM
Viewed: 7/6/2026 11:22:38 AM
Signed: 7/6/2026 11:23:02 AM
Electronic Record and Signature Disclosure:
Accepted: 7/9/2026 9:15:43 AM
ID: 57fe5103-6800-41b6-be55-759e39da895d
Company Name: Pitkin County, Colorado
Shelby Sommer
shelby.sommer@brendlegroup.com
VP, Senior Director of Planning & Engagement
Brendle Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.99.81.84
Sent: 7/6/2026 11:23:04 AM
Viewed: 7/6/2026 11:26:27 AM
Signed: 7/6/2026 11:36:17 AM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 7/6/2026 11:26:27 AM
ID: dfbbfc70-ab26-4ae0-b78c-63916ae7228b
Company Name: Pitkin County, Colorado
Kara Silbernagel
kara.silbernagel@pitkincounty.com
County Manager
Pitkin County Colorado
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:281:0:3ed0:95c2:772d:9dd8:44c7
Sent: 7/6/2026 11:36:19 AM
Viewed: 7/13/2026 9:13:04 AM
Signed: 7/13/2026 9:13:18 AM
Electronic Record and Signature Disclosure:
Accepted: 6/26/2025 10:29:11 AM
ID: 13c88870-faf6-4375-8fed-1bd1d274f164
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/13/2026 9:13:21 AM
Resent: 7/13/2026 9:13:31 AM
Viewed: 7/13/2026 9:39:17 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/13/2026 9:13:21 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Alex Sanchez
alex.sanchez@pitkincounty.com
Data & Operation Supervisor
Pitkin County, CO
Security Level: Email, Account Authentication
(None)
Sent: 7/13/2026 9:13:22 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/2/2026 9:58:29 AM
Certified Delivered Security Checked 7/13/2026 9:13:04 AM
Signing Complete Security Checked 7/13/2026 9:13:18 AM
Completed Security Checked 7/13/2026 9:13:22 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Ellen Sassano, Suzanne Wolff, Shelby Sommer, Kara Silbernagel
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.