HomeMy WebLinkAboutbocc.con.005.262026.04.29 CDD
Contract Number
Project Name
Contractor
Budget Line Item 40451150.575500 !#BUDGET# $ 3,654,033.75
$ -
$ -
$ -
$ 3,654,033.75
Procurement Method:
Form:
Contract Effective Date:
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department:
Project Lead:Matt Bergstresser Phone:(970) 920-5394
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 3,654,033.75
$ -
$ -
$ 3,654,033.75
005.26
Pitkin County
Procurement Cover Sheet
Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates.
Contract Information
No
2026 Purchase of MB5 Snow Removal Vehicles & Equipment for ASE
M-B Companies Inc
Additional Budget Line
Item(s)
(Please fully allocate Contract Total if multiple lines
apply)
Outside Agency
Goods, Equipment, Supplies
7/15/2026
9/30/2027
New Contract
Fleet
New contract to purchase Three (3) MB5 Snow Removal Vehicles & Equipment for ASE. This contract includes
$25,000 in contingency funding, to be utilized only as authorized and incurred; Liquidated Damages of $500 per day
will be incurred after 9/30/2027
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Rev. 2022.08.04 CDD
OUTSIDE AGENCY/COOPERATIVE BID MEMORANDUM
TO: File
FROM: Matt Bergstresser, Fleet Manager
RE: 2026 Purchase of MB5 Snow Removal Vehicles & Equipment for ASE
DATE: July 15, 2026
OUTSIDE AGENCY and/or COOPERATIVE BID
At the procurement officer’s discretion, a contract may be awarded for a property, service, or
construction item on the terms and to the contractor that has been selected under the State of
Colorado's or other governmental jurisdiction’s competitive procurement process. The other
jurisdiction’s process must maintain the spirit of the County’s procurement standards in order
for the proposal to be accepted by the County (Pitkin County Procurement Code section 3-
106.)
Contract #: 005.26
Budget: $3,654,033.75
Description of Project: Purchase of Three MB5 Snow Removal Vehicles & Equipment
for Airport
Outside Agency/Cooperative Procurement process used: (Include a copy of the outside agency bid with
the Contract file.): Sourcewell Contract #111522 ("Attachment D")
Vendor Name: M-B Companies Inc
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Matt Bergstresser
Fleet Manager
Jul-16-2026
Jul-22-2026
Deputy County Manager
Ryan Mahoney
Contract # 005.26 Revision: 2024.11.07 CDD
1
PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS
THIS CONTRACT, made July 15, 2026 by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and M-B Companies Inc, PO Box 200, New Holstein, WI 53061
(hereinafter called the “Vendor”) to perform the following work: 2026 Purchase of MB5 Snow
Removal Vehicles & Equipment for ASE (“Project”).
I. Goods Purchased. Vendor shall provide County with the following goods conforming
to the stated description and any Technical Specifications attached to this contract in
Attachments A, B & C and in accordance with the terms, conditions, any warranty
provisions, and pricing as defined within Sourcewell Contract # 111522-AEB
(“Attachment D”) and as detailed below. Contractor understands that delivery is
required by no later than September 30, 2027 and is expected to work closely with Fleet
Manager to schedule arrival for unloading and for communicating any adjustments to
the schedule and/or specifications included herein.
II. Delivery of Goods. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by
Vendor to the County at the following place and time:
Place: 233 Airport Rd, Aspen CO 81611
Date: September 30, 2027
Time: By no later than mutually agreed upon time by Fleet Manager and
Vendor.
III. Risk of Loss. At all times prior to delivery and County’s acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period,
Vendor shall insure the goods for loss or damage in amounts and under appropriate
terms.
IV. Time is of the Essence. Vendor acknowledges that time is of the essence for the
delivery of goods.
Contract # 005.26 Revision: 2024.11.07 CDD
2
V. Liquidated Damages. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of Five Hundred dollars and Zero cents ($500.00) per calendar day for
each day or part of a day that goods are not delivered on the date and time established
in accordance with this contract. The parties agree that the stated sum is a reasonable
forecast of fair compensation for the anticipated damages for delay and that they
genuinely intend to liquidate such damages. Any such damages are to be deducted from
purchase price.
VI. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance
by County. County shall have 15 Days for inspection of goods. At delivery and after
inspection and acceptance, Vendor shall tender a Bill of Sale to the goods, together
with any and all other documents evidencing such ownership and title to the goods.
The goods shall be delivered to County free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of this contract.
VII. Rejection of Goods. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Upon Failure of Vendor to
deliver goods, County may terminate this contract or declare Vendor to be in default
and pursue remedies contained in this contract.
VIII. Warranty and Repairs.
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to County all warranties, guarantees, manuals and other documents specified
by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for the period of
time provided under the applicable manufacturer’s standard warranty included with
the base unit after goods are accepted, Vendor will, at Vendor’s own expense,
without any cost to the County, replace all defective parts and make any repairs to
the goods that may be required or made necessary by reason of defective material
or workmanship. Where practicable, warranty repairs are to be made in the field;
however, in the event of major repairs, the goods may be transported to Vendor’s
facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor’s standard and/or extended warranties. The Vendor shall offer to the
County any extended warranties, which may be available from the manufacturer at
the time of delivery, or any subsequent extended warranties, for which the County
may be eligible, which become available thereafter. The County is under no
obligation to accept and pay for these extended warranties however.
Contract # 005.26 Revision: 2024.11.07 CDD
3
IX. Payment. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County
in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept
as its full and only compensation, the stated sum of Three Million Six Hundred Twenty
Nine Thousand Thirty Three dollars and Seventy Five cents ($3,629,033.75), but any
payment by the County may be offset by any amount the Vendor owes the County for
any reason. The County elects to include an additional Twenty Five Thousand dollars
and Zero cents ($25,000.00), for a total project cost of $3,654,033.75. This contingency
funding is intended to accommodate any unforeseen project-related expenses and shall
be billable only as incurred, and only upon prior written approval by the County’s
Project Lead. Such approval must be obtained in advance of any additional work or
expenditure beyond the original project scope.
X. Termination Prior to Expiration of Contract Term. County has the right to
terminate this contract, with or without cause, by giving written notice to the Vendor
of such termination and specifying the effective date thereof.
XI. County’s Remedies Upon Default of Vendor. Whenever Vendor shall default in
performance of this contract in accordance with its terms, County shall be entitled to
suit for damages, specific performance or other relief in law or equity.
XII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
XIII. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
XIV. Integration and Modification. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only
by written contract signed by both the County and Vendor.
XV. Exemptions. All purchases of construction or building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-
02624 and 84-78000-5K.
XVI. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
Contract # 005.26 Revision: 2024.11.07 CDD
4
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Vendor agrees and understands that the County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms
(presently $150,000 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101, et seq., as from time to time amended, or otherwise available to
the County or any of its officers, agents or employees. Further, nothing in this contract
shall be construed or interpreted to require or provide for indemnification of the Vendor
by the County for any injury to any person or any property damage whatsoever which
is caused by the negligence or other misconduct of the County or its agent or
employees.
XIX. Accessibility.
Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
A. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County as County. Pitkin County’s
obligations under this contract are subject to Pitkin County’s annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No provisions
of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal
Contract # 005.26 Revision: 2024.11.07 CDD
5
year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt
or other financial obligation of Pitkin County within the meaning of any constitutional
or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XXI. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Matt Bergstresser
203 Aiport Rd
Aspen, CO 81611
Email: matt.bergstresser@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
M-B Companies Inc
PO Box 200
New Holstein, WI 53061
Phone: (920) 522-2696
Email: ernie.thorp@aebi-schmidt.com
Contract # 005.26 Revision: 2024.11.07 CDD
6
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
M-B COMPANIES INC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Fleet Manager
Jul-16-2026
Matt Bergstresser
Jul-16-2026
Public Works Director
Scott Mattice
Joshua Abler
Jul-21-2026
VP Airport
Deputy County Manager
Ryan Mahoney
Jul-22-2026
11/21/2025 Sourcewell Contract 111522-AEB
Quotation For:
Customer Pitkin County Airport 4/16/2026
Address 76 Service Center Rd
City, State, Zip
Code Aspen, CO 81611
Point of Contact Matt Bergstresser 90 Days
Phone and Email
Address 970-920-5393 ET
PRODUCT CODE DESCRIPTION QTY UNIT LIST PRICE EXT.. AMOUNT
MB5
The MB5 Mid-Mount Compact Multi-tasking Snow Removal Vehicle is a heavy duty chassis with
four wheel/power divider 4 x 4 drive. The axles are designed for sharp steering cramp angles.
Combined with standard all wheel steer, the axle design provides for remarkably small turning
circles. The tapered spring suspension assures a smoother ride than conventional springs, and
increases driver control.The standard MB5 includes the P5020-S-D Airport Reversible Plow: 20
foot plow length, straight 50 inch plow height, DIN flat face hitch, steel cutting edge, two heavy duty single casters, and is reversible left and right up to 32 degrees. The standard MB5 includes the 4618 Vertical Lift Airport Broom: 18 foot broom length, 14.7 foot swept path, 46 inch
diameter powered by a 496 HP T4F auxiliary engine. Associated standard hydraulics provide
up to 500 rpm broom speed with up to 4,828 ft-lbs available torque at broom head, and forced
dual impeller air blower system. Broom is free floating by means of an automatic weight transfer
system, mounted to chassis by means of a DIN flat face hitch. Broom head includes four single
tire caster assemblies. All poly wafer type bristles are standard. Broom is reversible left and
right up to 35 degrees.
3 957,321.00$ 2,871,963.00$
Bulleted Items are Included or are features of the Base Unit
SUBTOTAL 2,871,963.00$
Delivery charges will be figured based on end user location and current ship rates.
Startup and Training charges will be included at end user location
Final quote to end user will include this information.
Comments or Special Instructions:
Date
Quotation #:
Customer ID:
Quotation valid until:
Prepared by:
•Single frame construction allows fast and safe turns
•Operating speeds up to 45 MPH
•Butterfly type hood enclosure for both chassis and auxiliary engines, opens with power assist for maintenance and repair access
•496 HP electronic turbocharged T4F EPA emission certified diesel engine standard, includes ether start
•Allison RDS 4000, 6 speed transmission
•M-B “Up Box” and “Down Box” route drive shaft over broom head
•M-B 29,000 pound front drive / steer axle and M-B 27,000 pound rear drive / steer axle
•Tapered spring suspension for smoother ride and increased driver control
•ABS air brake control system (4-channel) with automatic traction control
•Dual 75 gallon fuel tanks for drive engine, dual 75 gallon fuel tanks for broom engine, with up to 12 hours of operation
•445/65R22.5 LR L traction tread front and rear tires
•Includes battery disconnect switch and centrally located fluid drain lines
•Integrated microprocessor CAN bus electric over hydraulic controls for chassis and attachments
•Electric auxiliary motor with hydraulic pump for service and back-up for all hydraulic control circuits.
•M-B two-man, air ride cab: Panoramic view. All flat glass for easy and local replacement. Forward slope windshield. Four
windshield wipers with three motor system for reduced linkage issues and to provide better snow removal from windshield. Air-
ride driver and passenger seats with adjustable lumbar suport. Standard features include FMVSS compliant lighting, side light
bars, heated windshield, air conditioning, cab heater, heated power mirrors, power windows, FAA approved amber strobe mounted on cab and rear engine enclosure.
•Operator friendly, cab integrated microprocessor CAN bus controls with MDC (Monitor, Diagnose, Control) ) color screen display
for chassis and equipment, with CAN joystick for attachment operation
•1 yr warranty included in base unit.
•Consult M-B prior to order to confirm choice of broom and other options.
Attachment A
OTHER - Price for base unit:TOTAL 2,871,963.00$
OPTIONS
Chassis Options
Engine oil pan heater, pad type 3 791.84$ 2,375.51$
Engine block heater, immersion type 3 547.96$ 1,643.88$
Transmission oil pan heater 3 791.84$ 2,375.52$
Battery trickle charger, 1.5 amp 634.69$ -$
Battery charger, 20 amp 3 721.43$ 2,164.29$
Battery heater, pad type 3 1,169.39$ 3,508.16$
Remote battery jump start lugs 3 391.84$ 1,175.51$
Remote air fill port 3 236.73$ 710.20$
Hydraulic oil tank heater, pad type 3 665.31$ 1,995.92$
Fuel heater, pad type 3 791.84$ 2,375.51$
Coolant filter 3 238.78$ 716.33$
Rear bumper chevron striping 3 392.86$ 1,178.57$
Eight inch reflective stripe 3 936.73$ 2,810.20$
Numbers on top and sides of unit 687.76$ -$
Lettering and logo on each side of unit 687.76$ -$
Rustproofing: under floor, fenders and battery box 3 943.88$ 2,831.63$
Rear mounted pintle hook 261.22$ -$
Auto lube system, chassis, plow and broom 18,093.88$ -$
Auto lube system, chassis, plow, broom and spreader/deicer 19,436.73$ -$
Auto lube system, chassis, plow, cradel type broom 3 20,634.69$ 61,904.08$
Spare chassis tire and wheel 2,736.73$ -$
Chassis Cab Options
Deluge System (Requires side door wipers)3 2,344.90$ 7,034.69$
Side door window wipers 3 941.84$ 2,825.51$
Heated option for side door window wipers 3 416.33$ 1,248.98$
Heated option for windshield wipers 3 609.18$ 1,827.55$
Radio, AM/FM with weather band and Bluetooth 3 711.22$ 2,133.67$
Rear view camera system, color (Includes rear facing LED flood lights)3 2,283.67$ 6,851.02$
Rear facing LED flood lights, (2)1,219.39$ -$
Golight Stryker remote spot light on cab, (1)945.92$ -$
LED lights on cab light bar, flood, (2) Heated 3 2,006.12$ 6,018.37$
LED lights on cab light bar, trapezoid, (2) Heated 3 1,866.33$ 5,598.98$
LED lights on cab light bar, spot, (2) Heated 3 1,880.61$ 5,641.84$
LED lights on cab light bar, flood, (2)1,180.61$ -$
LED lights on cab light bar, trapezoid, (2)1,107.14$ -$
LED lights on cab light bar, spot, (2)1,115.31$ -$
Amber snow plow lights on cab light bar, (2)576.53$ -$
2 digit rear LED lights (add $596.00 for 3rd digit) 3 1,216.33$ 3,648.99$
Heated drivers seat 3 580.61$ 1,741.84$
Battery disconnect indicator 532.65$ -$
ICOM A120 radio installed 3,408.16$ -$
Motorola radio APX 8500 installed 13,142.86$ -$
Fire extinguisher, 2A:10BC, 5 lb. with mounting bracket 3 293.88$ 881.63$
Fire extinguisher, 20BC, Purple K 3 357.14$ 1,071.43$
Reversible Plow Options:
Flared moldboard blade in place of straight moldboard blade 3 3,003.06$ 9,009.18$
24 foot plow in place of 20 foot plow 4,173.47$ -$
22 foot plow in place of 20 foot plow 3 2,087.76$ 6,263.27$
Plow trip moldboard 2,410.20$ -$
Hands free hitch 3 1,640.82$ 4,922.45$
Foam filled plow caster tires in place of nitrogen filled 294.00$ -$
Plow Cutting Edges
Poly cutting edge in place of steel cutting edge, 20 foot 1,843.88$ -$
Poly cutting edge in place of steel cutting edge, 22 foot 1,965.31$ -$
Poly cutting edge in place of steel cutting edge, 24foot 2,086.73$ -$
Kueper cutting edge in place of steel cutting edge, 20 foot 4,758.16$ -$
Kueper cutting edge in place of steel cutting edge, 22 foot 6 5,168.37$ 31,010.20$
Kueper cutting edge in place of steel cutting edge, 24 foot 5,577.55$ -$
Attachment A
Carbide cutting edge in place of steel cutting edge, 20 foot 2,265.31$ -$
Carbide cutting edge in place of steel cutting edge, 22 foot 2,429.59$ -$
Carbide cutting edge in place of steel cutting edge, 24 foot 2,593.88$ -$
Tungsten carbide inserted rubber (JOMA 6000) cutting edge in place of steel cutting edge, 20
foot 5,323.47$ -$
Tungsten carbide inserted rubber (JOMA 6000) cutting edge in place of steel cutting edge, 22 foot 5,788.78$ -$
Tungsten carbide inserted rubber (JOMA 6000) cutting edge in place of steel cutting edge, 24
foot 6,256.12$ -$
Plow Spare Parts
Caster tire and wheel 1,064.29$ -$
Caster tire, wheel, hub, bearings, axle and nuts 2 1,296.94$ 2,593.88$
Caster tire and wheel, foam filled 1,148.98$ -$
Caster tire, wheel, hub, bearings, axle and nuts, foam filled 1,382.65$ -$
Broom Head Options:
20 foot broom head in place of 18 foot 3 1,727.55$ 5,182.65$
22 foot broom head in place of 18 foot 9,703.06$ -$
Broom Engine Options
Broom engine oil pan heater, pad type 3 784.69$ 2,354.08$
Broom engine block heater, immersion type 3 541.84$ 1,625.51$
Hydraulic oil tank heater, pad type 3 658.16$ 1,974.49$
Coolant filter 3 467.35$ 1,402.04$
Fuel tank heater, pad type 3 791.84$ 2,375.51$
Broom General Options
Broom speed tachometer 3 946.94$ 2,840.82$
Ground speed control (Must include automatic brush pattern adjustment and broom speed tachometer)3 621.43$ 1,864.29$
Broom hydrostatic pressure guage 3 544.90$ 1,634.69$
Auto stripper bar adjustment system (Required: automatic brush pattern adjustment) 3 3,536.73$ 10,610.20$
Vibrator 3 2,794.90$ 8,384.70$
Foam filled broom caster tires in place of nitrogen filled 588.00$ -$
Broom Wafer Options
All steel 13# wire wafers in place of all poly on 18 foot broom 791.84$ -$
All steel 13# wire wafers in place of all poly on 20 foot broom 3 907.14$ 2,721.43$
All steel 13# wire wafers in place of all poly on 22 foot broom 965.31$ -$
8# poly. 13# wire, 50/50 wafers in place of all poly on 18 foot broom 395.92$ -$
8# poly. 13# wire, 50/50 wafers in place of all poly on 20 foot broom 457.14$ -$
8# poly. 13# wire, 50/50 wafers in place of all poly on 22 foot broom 520.41$ -$
Cassette cores in place of wafer cores (must price size and selection above)
18 foot, all poly, single core cassette in place of wafer core; add:20,079.75$ -$
20 foot, all poly, single core cassette in place of wafer core; add:20,929.48$ -$
22 foot, all poly, single core cassette in place of wafer core; add:22,473.09$ -$
18 foot, all wire, single core cassette in place of wafer core; add:22,568.10$ -$
20 foot, all wire, single core cassette in place of wafer core; add:24,072.21$ -$
22 foot, all wire, single core cassette in place of wafer core; add:25,469.58$ -$
18 foot, poly and wire, single core cassette in place of wafer core; add:21,324.46$ -$
20 foot, poly and wire, single core cassette in place of wafer core; add:22,500.85$ -$
22 foot, poly and wire, single core cassette in place of wafer core; add:23,971.87$ -$
18 foot, all poly, dual core cassette in place of wafer core; add:21,040.50$ -$
20 foot, all poly, dual core cassette in place of wafer core; add:22,991.90$ -$
22 foot, all poly, dual core cassette in place of wafer core; add:24,754.35$ -$
Attachment A
18 foot, all wire, dual core cassette in place of wafer core; add:23,110.39$ -$
20 foot, all wire, dual core cassette in place of wafer core; add:26,429.26$ -$
22 foot, all wire, dual core cassette in place of wafer core; add:29,823.92$ -$
18 foot, poly and wire, dual core cassette in place of wafer core; add:21,167.54$ -$
20 foot, poly and wire, dual core cassette in place of wafer core; add:24,710.58$ -$
22 foot, poly and wire, dual core cassette in place of wafer core; add:27,289.67$ -$
Broom Spare Parts
Spare set 18 foot wafer cores 5,769.39$ -$
Spare set 20 foot wafer cores 3 6,156.12$ 18,468.37$
Spare set 22 foot wafer cores 6,461.22$ -$
Set of four broom carts, non-adjustable 1 1,243.88$ 1,243.88$
End plate jack for use with core change (2)576.53$ -$
Spare caster tire and wheel, nitrogen filled 729.59$ -$
Spare caster, tire, wheel, hub, bearings, axle and nuts, nitrogen filled 8 1,145.00$ 9,160.00$
Spare caster tire and wheel, foam filled 876.59$ -$
Spare caster, tire, wheel, hub, bearings, axle and nuts, foam filled 1,292.00$ -$
46" x 19.5" Poly Wafer, 8 lbs. 101-137212 26.79$ -$
46" x 19.5" 13# Wire Wafer, 13lbs. 101-92109 38.84$ -$
19.5" Spacer Ring. 402-93914 3.16$ -$
All wire cassette replacement (each) 101-184928. 29.25 length 39.00$ -$
All poly cassetter replacement (each) 101-184929. 29.25 length 31.00$ -$
MB5 add on options:
1250 gallon ligquid deicer with 22 foot boomless spray bar 93,448.98$ -$
5 cubic yard dry material spreader with 200 gallon pre-wet system 105,762.24$ -$
Additional for upgrading to (MB5C) including fully cradling. Liquid or dry material spreaders and
rear mounted pintle hitch unavailable with this option.3 134,352.04$ 403,056.12$
Options Subtotal 662,987.58$
Total from Base unit 2,871,963.00$
Total Unit Price 3,534,950.58$
Additional items included
-$
-$
-$
-$
Total Unit Price with additional options 3,534,950.58$
Discount off Total Unit Price, exclusive of freight, Quantity 3+ units; deduct: 2%2%70,699.01$ 3,464,251.57$
Delivery Starting Point Chilton, WI 53014
Delivery Ending Point Aspen, CO 81611
Delivery price determined by calculated mileage between points (Yahoo Maps) and current
shipping rates 3750 29.00$ 108,750.00$
TOTAL 3,573,001.57$
List Price
Snow shed hood rubber flap (is this standard?) Unit has shaker hood included
Marker lights on end of broom like Green Bay included
Skid shoes for blowers as spare parts 6 227.6 1,365.60$
Attachment A
M-B Companies, Inc.
Airport Maintenance Products Division
201 M-B Lane
Chilton, WI 53014
1-800 558 5800
www.m-bco.com
April 23, 2026
Mr. Matt Bergstresser Pitkin County Fleet
76 Service Center Rd
Aspen, CO 81611
RE: Acceptance of M-B Companies Inc. Sorcewell quote dated 4/16/2026
Dear Mr. Bergstresser,
By acknowledging this letter Aspen/Pitkin County Airport accepts M-B’s Sourcewell quotation for (3) MB5C Mid-
Mount Compact Multi-tasking Snow Removal Vehicle at the proposed quoted total price of $3,559,962.63 per the
referenced Sourcewell quotation dated 4/16/2026.
Additional items to include a MB3 auto grease system @ $16,945.20, a MB4 auto grease system @ $17,278.40, and 2 (two) spot and cast snow chutes @ $17,423.76 (each) to be installed on units 08-0928 and 08-1049. Total additional items quoted at $69,071.12 All additional requests to be installed in Aspen, CO. Shipping not included on snow chutes.
Total for all items listed above; $ 3,629,033.75
With this acceptance this will serve as M-B’s official Notice to Proceed with the above reference project as of April
23, 2026.
Accepted by:
Matt Bergstresser
Fleet Manager
Aspen/Pitkin County Airport
Date:
If you have any questions or concerns, please contact me.
Sincerely,
Ernie Thorp
Regional Sales Manager
Ernie.Thorp@aebi-schmidt.com
Direct Phone: 920-522-2696
MB Companies Inc
201 M-B Lane | Chilton, WI 53014 | USA
Phone: +1 800 558 5800 | www.aebi-schmidt.com
Corporate Blog | YouTube | Aebi and Schmidt on Facebook | LinkedIn
Contract # 005.26
04-27-2026
Attachment B
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Attachment C
Attachment C
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Attachment C
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Attachment C
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Attachment C
Attachment C
111522-AEB
Rev. 3/2022 1
Solicitation Number: RFP #111522
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and ASH North America, Inc., dba Aebi Schmidt North America, 201 M-B
Lane, Chilton, WI 53014 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Airport Runway Equipment with Related Supplies and
Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).
1.TERM OF CONTRACT
A.EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B.EXPIRATION DATE AND EXTENSION. This Contract expires February 3, 2027, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C.SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2.EQUIPMENT, PRODUCTS, OR SERVICES
A.EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Attachment D
111522-AEB
Rev. 3/2022 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier’s dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends
beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
Attachment D
111522-AEB
Rev. 3/2022 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
Attachment D
111522-AEB
Rev. 3/2022 4
x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government-
owned facilities, including schools. Supplier’s employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
Attachment D
111522-AEB
Rev. 3/2022 5
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
Attachment D
111522-AEB
Rev. 3/2022 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department);
x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
Attachment D
111522-AEB
Rev. 3/2022 7
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If
Supplier’s Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
Attachment D
111522-AEB
Rev. 3/2022 8
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell’s
responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier’s trademarks in advertising and promotional materials for the
purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
Attachment D
111522-AEB
Rev. 3/2022 9
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in
advertising and promotional materials for the purpose of marketing the Parties’ relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s trademarks only in good faith and in a dignified manner consistent with
such party’s use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
Attachment D
111522-AEB
Rev. 3/2022 10
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
Attachment D
111522-AEB
Rev. 3/2022 11
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
Attachment D
111522-AEB
Rev. 3/2022 12
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier’s
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data – including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
Attachment D
111522-AEB
Rev. 3/2022 13
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
Attachment D
111522-AEB
Rev. 3/2022 14
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
Attachment D
111522-AEB
Rev. 3/2022 15
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
Attachment D
111522-AEB
Rev. 3/2022 16
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier’s personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
Attachment D
111522-AEB
Rev. 3/2022 17
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier’s
Attachment D
111522-AEB
Rev. 3/2022 18
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell ASH North America, Inc., dba
Aebi Schmidt North America
By: __________________________ By: __________________________
Jeremy Schwartz Steffen Schewerda
Title: Chief Procurement Officer Title: CEO - North America
Date: ________________________
Date: ________________________
Approved:
By: __________________________ By:_____________________________
Chad Coauette Sarah Blashe
Title: Executive Director/CEO Title: CFO – North America
Date: ________________________
Date: ________________________
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Bid Number: RFP 111522 Vendor Name: Aebi Schmidt North America
Attachment D
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Bid Number: RFP 111522 Vendor Name: Aebi Schmidt North America
Attachment D
Certificate Of Completion
Envelope Id: AFAEC8B0-3231-88FB-8232-C912A667C358 Status: Completed
Subject: M-B Companies Inc | Pitkin County Contract 005.26 for Review & Signature
Source Envelope:
Document Pages: 68 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 2605:59ca:22f4:
Record Tracking
Status: Original
7/15/2026 4:35:57 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/15/2026 4:44:11 PM
Viewed: 7/15/2026 4:48:05 PM
Signed: 7/15/2026 4:48:51 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Matt Bergstresser
matt.bergstresser@pitkincounty.com
Fleet Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/15/2026 4:48:55 PM
Viewed: 7/16/2026 7:22:43 AM
Signed: 7/16/2026 7:23:58 AM
Electronic Record and Signature Disclosure:
Accepted: 7/16/2026 7:22:43 AM
ID: 316c6b93-f2e4-4655-95d4-526b47194f92
Company Name: Pitkin County, Colorado
Scott Mattice
Scott.Mattice@PitkinCounty.com
Public Works Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/16/2026 7:24:02 AM
Viewed: 7/16/2026 10:46:52 AM
Signed: 7/16/2026 10:47:14 AM
Electronic Record and Signature Disclosure:
Accepted: 7/16/2026 10:48:08 AM
ID: d35cb60c-d1b2-4607-a29a-d0e4ec03d9fc
Company Name: Pitkin County, Colorado
Joshua Abler
josh.abler@aebi-schmidt.com
VP Airport
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 165.225.57.41
Sent: 7/21/2026 12:59:15 PM
Viewed: 7/21/2026 1:00:32 PM
Signed: 7/21/2026 1:01:03 PM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 7/21/2026 1:00:32 PM
ID: c5bb2292-10ad-4076-887e-d2af8c7f000a
Company Name: Pitkin County, Colorado
Ryan Mahoney
ryan.mahoney@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/21/2026 1:01:08 PM
Viewed: 7/22/2026 2:20:42 PM
Signed: 7/22/2026 2:21:13 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Ernie Thorp
Ernie.Thorp@aebi-schmidt.com
Security Level: Email, Account Authentication
(None)
Sent: 7/21/2026 12:59:21 PM
Electronic Record and Signature Disclosure:
Accepted: 7/16/2026 11:11:13 AM
ID: 2d31563c-7800-42b6-9a7a-85ef618c835d
Company Name: Pitkin County, Colorado
Pitkin County Procurement
procurement@pitkincounty.com
Ruslana Ivanova, Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/22/2026 2:21:18 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/22/2026 2:21:19 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Dema Rolan
dema.rolan@pitkincounty.com
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/22/2026 2:21:20 PM
Electronic Record and Signature Disclosure:
Accepted: 6/4/2026 10:02:16 AM
ID: c04d39d3-2030-47b3-8475-ed928873bdd9
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/15/2026 4:44:11 PM
Certified Delivered Security Checked 7/22/2026 2:20:42 PM
Signing Complete Security Checked 7/22/2026 2:21:13 PM
Completed Security Checked 7/22/2026 2:21:20 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Matt Bergstresser, Scott Mattice, Joshua Abler, Ernie Thorp, Dema Rolan
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
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procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
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thereafter you want to receive required notices and disclosures only in paper format. Described
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paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
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In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
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To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
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must state your e-mail, full name, Postal Address, telephone number, and account
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