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HomeMy WebLinkAboutbocc.con.amended.012.25 C-112025.05.08 CDD Contract Number Project Name Contractor Budget Line Item 11836361.571500.10338 !#BUDGET# $ 49,840.00 $ - $ - $ - $ 49,840.00 Procurement Method: Form: Contract Effective Date: Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department: Project Lead:Carly O'Connell Phone:(970) 920-5215 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 49,840.00 $ - $ - $ 49,840.00 012.25 C-11 Pitkin County Procurement Cover Sheet Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates. Contract Information No Snowmass Creek Trailhead Parking & Access Improvements SGM, Inc Additional Budget Line Item(s) (Please fully allocate Contract Total if multiple lines apply) Formal Services/Maintenance 8/1/2026 12/31/2026 Task Order Open Space & Trails Task Order to provide Construction Management Services for the Snowmass Creek Trailhead Improvement Project. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Snowmass Creek Trailhead Parking & Access Improvements Task Order Number: 012.25 C-11 Task Order Budget Line Item: 11836361.571500.10338 OWNER: CONTRACTOR: Pitkin County SGM, Inc Carly O'Connell – Open Space and Trails Mike Fowler 530 E Main St 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5215 Phone: (970) 384-9075 carly.oconnell@pitkincounty.com mikef@sgminc.com PROJECT NAME: SNOWMASS CREEK TRAILHEAD PARKING & ACCESS IMPROVEMENTS START DATE: April 15, 2026 END DATE: December 31, 2026 The On-Call Engineering Services (the “Agreement”) dated Agreement Start Date between the Board of County Commissioners of Pitkin County (the “County”) and SGM, Inc 118 West 6th St., Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide construction management services for improvements to the Snowmass Creek Trailhead as described in (“Attachment A”). 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Forty Nine Thousand Eight Hundred Forty dollars and Zero cents ($49,840.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 012.25 C-11 and Snowmass Creek Trailhead Parking & Access Improvements. Invoices shall be sent electronically in PDF format to kim.arensdorf@pitkincounty.com. Master Service Agreement #: 012.25 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Carly O'Connell, Senior Planner will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM, INC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Senior Planner and Landscape Architect Carly O'Connell Aug-06-2026 Aug-06-2026 Mike Fowler Principal Aug-17-2026 Ryan Mahoney County Manager Pitkin County Open Space & Trails Snowmass Creek Trailhead – SGM SOW & Fee Estimate 1 SCOPE OF WORK AND FEE ESTIMATE Requesting Department: Open Space and Trails Department Contact: Carly O’Connell, AICP, PLA Project Name: Snowmass Creek Trailhead – Parking & Access Improvements SOW: Construction Management Services SGM Contract Manager: Mike Fowler, PE (DocuSign Signatory) (970) 384-9075 mikef@sgm-inc.com SGM Project Engineer: Richard Saindon, PE (414) 255-5900 richards@sgm-inc.com 1. Contractor’s Obligations. A. Project Description This work includes Construction Management Services for the Snowmass Creek Trailhead. The construction project to be completed by the County’s selected contractor will include the construction of a 74-space gravel parking lot at the end of Upper Snowmass Creek Road in Pitkin County, Colorado. Project includes the installation of culverts, parking lot surfacing, landscape boulders, landscaping, and installation of prefabricated vault toilet. B. Work Plan Construction Management & Inspection This work includes providing construction management and inspection with one Project Engineer for the duration of the construction phase on a part-time basis. This also includes a pre-construction meeting, regular weekly meetings, submittal and RFI reviews and contract administration. Through construction, SGM has assumed 3 to 4 site visits per week. Roles and Responsibilities SGM will provide one (1) part-time Project Engineer that is licensed in the state of Colorado. The Project Engineer will check in daily with Pitkin County staff, SGM design team, and Contractor. The Project Engineer will monitor the project for compliance with contract and construction documentation requirements. The Project Engineer will be responsible for the following items: •Verification of general conformance with the plans, special provisions, CDOT Standard Specifications, and CDOT M&S Standards referenced in the Award plans Attachment A Pitkin County Open Space & Trails Snowmass Creek Trailhead – SGM SOW & Fee Estimate 2 • Regular communication and coordination with County staff and Contractor • Preparing speed memos (CDOT Form 105) for formal communication and directives • Leading the pre-construction meeting • Leading weekly construction meetings and recording minutes • Reviewing quantities with Contractor • Reviewing monthly pay application submitted by Contractor • Assisting with Change Order justification and documentation • Reviewing Contractor’s baseline schedule and monthly updates • Managing the RFI process during construction • Notifying Contractor and project staff of non-compliant work via speed memos • Attending final walk-through • Coordinating with SGM design team for submittal reviews, design interpretation and RFIs • Coordinating project closeout deliverables with Contractor • Routine field observation and weekly diary/documentation • Quantity tracking • Photo documentation • Identify construction issues • Punch list creation and project closeout support • Coordination of environmental compliance • Reviewing restoration and revegetation requirements • Completing Agency/USFS documentation as applicable C. Schedule The time period for construction of this project is assumed to start August 2026 and end October 2026. An additional month in June 2027 is assumed for the installation of vault toilet. The Project Engineer is scheduled to work part-time from pre-construction through project completion. See table below for schedule and hourly breakdown per phase. D. Deliverables • Monthly project memos • Speed memos (if needed) • Weekly meeting minutes • Change Order documentation • RFI Responses • Weekly Diary throughout construction • Digital photographs • As-Built Plans (see note in next section) E. Exclusions and Limitations • Fabrication inspection at the precast concrete production facility for vault toilet. Attachment A Pitkin County Open Space & Trails Snowmass Creek Trailhead – SGM SOW & Fee Estimate 3 • The Project Engineer cannot obligate funds or authorize payments or changes to the contract on behalf of Pitkin County. Any contract changes or financial obligations will be performed by Pitkin County. • As-built plans will be prepared in pdf format and will be based on field observations and measurements, not as-built surveying. 2. Compensation and Expenses The fee estimate and schedule included on the following pages assumes one part-time Project Engineer for the duration of the project. Construction is assumed to take 72 Working Days, from August 2026 through June 2027. SGM has included project management hours to complete invoicing and prepare monthly progress updates. This fee estimate assumes 15 hours per week for one part-time Project Engineer during actual construction. If the construction project includes weekend work, this 15-hour-per- week amount may be insufficient if the Contractor elects to work more than 5 days per week. We will closely monitor our budget, adjust work hours to meet demands, and proactively discuss budget implications with the County. Total compensation and reimbursement to be paid hereunder for this scope of work shall not exceed the sum of: forty-nine thousand eight hundred forty dollars and zero cents ($49,840.00) for all services rendered. Attachment A Pitkin County Open Space & Trails Snowmass Creek Trailhead – SGM SOW & Fee Estimate 4 Aug Sep Oct Nov May Jun Jul Hours Cost Notice to Proceed - CM Contract 1. Project Management (5 Months) Invoicing, Correspondence, Coordination, Monthly Reports Project Engineer (2.0 Hours/Month)2 2 2 1 2 9 1,890.00$ 2. Construction Management, Inspection, and Documentation (4 Months) Part-time PE/PI, Documentation, Pay Estimates, CMO's, Meetings, Etc. Project Engineer (15 Hours/Week)21 66 66 0 0 66 0 219 45,990.00$ (Assumes 3.5 Visits/Week @ ~4Hr/Visit, Includes Travel and Reporting Time) RC Saindon, PE 228 47,880.00$ 228 47,880.00$ 3. Other Direct Costs - Mileage Mileage Project Engineer: 56 miles round trip at ~50 site visits = 2,800 miles 1,960.00$ Mileage rate = $0.70/mile Project Total ODCs 1,960.00$ Grand Total $49,840.00 Totals20262027 ♦ Attachment A Certificate Of Completion Envelope Id: E83D019C-2BB9-81EC-804E-D10582F2C7DB Status: Completed Subject: SGM Inc | Pitkin County Task Order 012.25 C-11 for Review & Signature Source Envelope: Document Pages: 7 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 2605:59ca:2244: Record Tracking Status: Original 8/6/2026 10:55:07 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.244.9.251 Sent: 8/6/2026 10:57:27 AM Viewed: 8/6/2026 10:57:55 AM Signed: 8/6/2026 10:58:16 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carly O'Connell carly.oconnell@pitkincounty.com Senior Planner and Landscape Architect Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Signed using mobile Sent: 8/6/2026 10:58:17 AM Viewed: 8/6/2026 11:00:43 AM Signed: 8/6/2026 11:00:58 AM Electronic Record and Signature Disclosure: Accepted: 8/11/2026 12:22:32 PM ID: ba63cd91-a25c-4862-9f52-21644b707cf2 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:100e:b25e:57d6:9598:efd5:8d75:6d37 Signed using mobile Sent: 8/6/2026 11:01:00 AM Viewed: 8/6/2026 11:31:35 AM Signed: 8/6/2026 11:32:18 AM Electronic Record and Signature Disclosure: Accepted: 8/6/2026 11:31:35 AM ID: a2151529-67e6-43cf-89f5-0e364417f23b Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:280:4a01:4b30:4594:e184:b755:6781 Sent: 8/6/2026 11:32:20 AM Viewed: 8/17/2026 8:32:22 AM Signed: 8/17/2026 8:32:50 AM Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/17/2026 8:32:52 AM Resent: 8/17/2026 8:33:09 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/17/2026 8:32:52 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 8/17/2026 8:32:53 AM Viewed: 8/17/2026 9:11:04 AM Electronic Record and Signature Disclosure: Accepted: 8/11/2026 9:43:39 AM ID: 723213d9-b603-4220-bf51-3e3aa3af68ce Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/6/2026 10:57:27 AM Certified Delivered Security Checked 8/17/2026 8:32:22 AM Signing Complete Security Checked 8/17/2026 8:32:50 AM Completed Security Checked 8/17/2026 8:32:53 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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