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HomeMy WebLinkAboutbocc.con.amended.110.18 R-12026.04.29 CDD Contract Number Project Name Contractor Budget Line Item 40451100.531000 !#BUDGET# $ 49,320.00 $ - $ - $ - $ 49,320.00 Procurement Method: Form: Contract Effective Date: Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department: Project Lead:Diane Jackson Phone:(970) 429-1881 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 49,320.00 $ - $ - $ 49,320.00 110.18 R-1 Pitkin County Procurement Cover Sheet Cover Sheets are to be included with the contract record to provide an accurate summary of the Contract type, amounts, budget(s), and dates. Contract Information No Phase I - Airline Negotiation Services Ricondo & Associates, Inc. Additional Budget Line Item(s) (Please fully allocate Contract Total if multiple lines apply) Formal Services/Maintenance 8/1/2026 12/31/2026 Change Order/Contract Amendment Airport Task order to provide airport business and financial consulting services to the County in support of the development and negotiation of a new ASE Airline Lease and Use Agreement ("Airline Agreement") for Aspen/Pitkin County Airport, including considerations relevant to the airport modernization project Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 110.2018 Rev: 2023.12.15 CDD 1 TASK ORDER Task Order/Project Name: Phase I - Airline Negotiation Services Task Order Number: 110.18 R-1 Task Order Budget Line Item: 40451100.531000 OWNER: CONTRACTOR: Pitkin County Ricondo & Associates, Inc. Diane Jackson Mr. Bryan Elliott 1001 Owl Creek Road 421 King Street, Suite 400 Aspen, CO 81611 Alexandria, VA 22314 Phone: (970) 429-1881 Phone: (434) 409-7708 diane.jackson@aspenairport.com belliott@ricondo.com PROJECT NAME: PHASE I - AIRLINE NEGOTIATION SERVICES START DATE: August 1, 2026 END DATE: December 31, 2026 The Financial Consulting Services Master Services Agreement, as amended, (the “Agreement”) dated October 1, 2018 between the Board of County Commissioners of Pitkin County (the “County”) and Ricondo & Associates, Inc., 200 N. LaSalle Street Suite 2900, Chicago, IL 60601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide airport business and financial consulting services to the County in support of the development and negotiation of a new ASE Airline Lease and Use Agreement ("Airline Agreement") for Aspen/Pitkin County Airport (the "Airport"). Specifically, Contractor shall provide technical, financial, strategic, and negotiation advisory services to assist the County with the evaluation of the County's existing business arrangements with the airlines; development of alternative business, financial, and rates and charges methodologies; establishment of the County's negotiating objectives and business strategy; and preparation of a framework for negotiation of a successor Airline Agreement. The services shall include evaluation of the County's existing Airline Agreement, development of alternative airline business deal structures and rates and charges methodologies, preparation of financial analyses and projections, assessment of capital cost recovery alternatives associated with the Airport Modernization Program, and development of recommendations regarding key business, financial, and operational provisions of a successor Airline Agreement. Contractor shall work collaboratively with County staff, County legal counsel, the signatory and non-signatory airlines serving the Airport (the "Airlines"), financial advisors, and other stakeholders, as appropriate, to develop a business framework and Airline Agreement that supports the County's financial and Master Service Agreement #: 110.2018 Rev: 2023.12.15 CDD 2 operational objectives while maintaining a fair, equitable, and sustainable business relationship with the Airlines. Contractor will provide the following tasks for the above referenced scope of work: A. TASK 1: Project Initiation and Data Collection This task will include coordination with County staff to initiate the Airline Agreement project and collect the financial, operational, planning, and legal information necessary to support development of a successor Airline Agreement. Building upon previous financial planning efforts completed for the County, Ricondo will review and update available financial information to reflect the Airport's current operating environment and the Airport Modernization Program. The information collected during this task will provide the foundation for the financial analyses and business alternatives developed in subsequent tasks. Ricondo recognizes that certain financial, operational, planning, and technical information has already been developed or provided through other ongoing assignments for the County and will utilize that information, as appropriate, to minimize duplication of effort and maximize project efficiency. Services will include: • Review of Airport financial, operational, and planning information • Review of the existing Airline Agreement and supporting documentation • Identification of additional information required to support negotiations To support this task, it is anticipated that one project kickoff meeting and up to two coordination meetings with County staff will be conducted to review available information, discuss project objectives, and establish the project schedule. B. TASK 2: Review of Existing Airline Agreement Contractor shall conduct a comprehensive review of the County's existing Airline Agreement to identify provisions that should be retained, modified, eliminated, or added in a successor Airline Agreement. The review will evaluate the business, financial, operational, and administrative provisions of the existing agreement and identify opportunities to better support the County's long-term financial and operational objectives. Services will include: • Review of existing Airline Agreement provisions • Evaluation of rates and charges methodology and business terms • Benchmarking of key provisions against current industry practices • Identification of recommended business and operational modifications • Preparation of an Airline Agreement Assessment Memorandum This task includes one review meeting with County staff to discuss preliminary findings, confirm negotiation priorities, and identify additional provisions for evaluation. Deliverables • Airline Agreement Assessment Memorandum Master Service Agreement #: 110.2018 Rev: 2023.12.15 CDD 3 C. TASK 3: Develop Business Deal Methodology and Alternatives Contractor shall develop and evaluate alternative business frameworks and rates and charges methodologies for consideration by the County. Financial analyses will evaluate the impacts of various cost recovery approaches, capital funding alternatives, and business deal structures while considering the Airport Modernization Program and the County's long- term financial objectives. Services will include: • Development of alternative rates and charges methodologies • Financial modeling of business deal alternatives • Evaluation of airline financial impacts and County financial performance • Development of financial exhibits and comparative analyses • Presentation and refinement of alternatives based on County comments This task includes up to two working sessions with County staff to review financial analyses, discuss alternative business frameworks, and identify the County's preferred business approach. Deliverables • Updated Financial Model • Business Deal Alternatives Memorandum 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Forty-Nine Thousand Three Hundred Twenty dollars and Zero cents ($49,320.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 110.18 R-1 and Phase I - Airline Negotiation Services. Invoices shall be sent electronically in PDF format to diane.jackson@aspenairport.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Diane Jackson, Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. Master Service Agreement #: 110.2018 Rev: 2023.12.15 CDD 4 RICONDO & ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Diane Jackson Airport Director Aug-18-2026 Vice President Bryan Elliott Aug-18-2026 County Manager Aug-26-2026 Ryan Mahoney Certificate Of Completion Envelope Id: D601AF27-58EA-8800-8377-6691632B9A0E Status: Completed Subject: Ricondo & Associates | Pitkin County Contract 110.18 R-1 for Review & Signature Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 8/4/2026 3:24:12 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/5/2026 11:51:47 AM Viewed: 8/5/2026 2:52:59 PM Signed: 8/5/2026 2:53:08 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Diane Jackson diane.jackson@aspenairport.com Airport Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/5/2026 2:53:10 PM Resent: 8/7/2026 2:25:06 PM Resent: 8/11/2026 1:59:43 PM Viewed: 8/18/2026 9:31:47 AM Signed: 8/18/2026 9:35:24 AM Electronic Record and Signature Disclosure: Accepted: 8/20/2026 11:20:52 AM ID: f18fcda9-fe40-42b3-a992-73ffe16242fb Company Name: Pitkin County, Colorado Bryan Elliott belliott@ricondo.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/18/2026 9:35:28 AM Viewed: 8/18/2026 11:18:10 AM Signed: 8/18/2026 11:18:25 AM Electronic Record and Signature Disclosure: Accepted: 8/18/2026 11:18:10 AM ID: 821f8925-5fd4-488a-bdfa-21f12d3bc282 Company Name: Pitkin County, Colorado Ryan Mahoney ryan.mahoney@pitkincounty.com County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:281:3:8990:a56a:79c3:6582:d5f Sent: 8/18/2026 11:18:28 AM Viewed: 8/26/2026 7:59:21 AM Signed: 8/26/2026 7:59:33 AM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Ruslana Ivanova, Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/26/2026 7:59:35 AM Resent: 8/26/2026 7:59:43 AM Viewed: 8/26/2026 9:19:52 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/26/2026 7:59:35 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Liz Woods Liz.Woods@PitkinCounty.com Pitkin County Finance Director, Treasurer, and Public Trustee Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/26/2026 7:59:36 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/5/2026 11:51:47 AM Certified Delivered Security Checked 8/26/2026 7:59:21 AM Signing Complete Security Checked 8/26/2026 7:59:33 AM Completed Security Checked 8/26/2026 7:59:36 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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