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HomeMy WebLinkAboutbocc.con.019.2000 APPROVED BY BOCC CONTRACT#&!Le �� ON—'�� ��� PITKIN COUNTY HEALTH AND HUMAN SERVICES PURCHASE OF SERVICE CONTRACT COMMUNITY HEALTH SERVICES,INC.,2000 THIS CONTRACT made as of the date last below signed between the PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS,hereafter referred to as "County"and COMMUNITY HEALTH SERVICES,INC., hereafter referred to as "Contractor." Provisions of this contract are pursuant to the authority of the Colorado Department of Health and include not only basic services which are to be provided by all local health units organized under the Colorado revised statute CRS 25-1-501 through 25-1-516 (County and District Health Departments)and CRS 25-1-601 through 25-1-667(Local Board of Health),but also those optional services deemed basic in Pitkin County. WHEREAS, the County is by statute authorized to provide basic and optional services to the residents of Pitkin County subject to the other provisions,the term of this contract shall be from the 1 st day of January,2000 through the 31 st day of December,2000,and, WHEREAS, the Contractor is a certified public health agency under technical program direction of the Colorado Department of Health and is qualified to provide said services,and, WHEREAS,each party is authorized to contract with one another, NOW,THEREFORE,it is hereby agreed that in consideration of the mutual responsibilities and agreements hereinafter set forth,the County and the Contractor agree as follows: Section I. County shall: A. County agrees to purchase and Contractor agrees to furnish the following services hereinafter referred to as "Purchased Services": 1. Basic Public Health Services a. Personal Health Services i) Epidemiology and Control of Preventable Diseases a) Epidemiology. Provide surveillance and study of disease episodes of potential public health importance to determine what is occurring and what control measures are necessary. b) Communicable Disease Control. Control morbidity and mortality due to specific infectious agents or their toxic products through recognized epidemiological procedures. c) Immunizations Provide immunizations to protect the public from preventable diseases and encourage patients to receive immunizati- 1 ons from their physicians. Conduct weekly immunization clinic services and immunizations in the public schools upon request. d) Tuberculosis Control. Provide screening, medical services or referral for the benefit of tuberculosis patients and protect the community from the spread of the disease. e) Sexually Transmitted Disease Control. Provide diagnosis,education and treatment or referral for venereal disease patients to protect the public from the spread of such diseases. Provide HIV testing and counseling and STD clinic. 2. Preventive Health Services. Provide health consultation,education and services to promote optimal health of persons in all age groups in the community. a) Parent and Child Health Provide consultation, educational and health services (nursing, nutritional, medical and social) for children, their parents and the community to promote the optimal growth and development of children. i) Newborn,Infant and Preschool Child Health Program. Provide a system of health services designed for the prevention, early detection, treatment and follow-up of childhood diseases, including metabolic disorders, handicapping conditions and birth defects;counsel and teach basic nutrition, fluoride supplementation; provide appropriate follow-up for children with health problems. Programs included are Child Protection Team, SIDS (Sudden Infant Death Syndrome), EPSDT (Early Periodic Screening, Diagnosis and Treatment), Handicapped Children's Program, WIC (Women, Infants and Children) adolescent health projects, preschool and private school screenings. b. Maternal Health Provide medical, nursing, social, nutritional and educational services during prenatal and postpartum periods to reduce the risks of adverse outcome of pregnancy.Prenatal Clinics will be held at least once weekly. C. Family Planning_Program Offer medical and educational services to enable men and women to choose the number and spacing of their children,to reduce the risk of adverse outcome in future pregnancies and to reduce the number of"high risk" as well as unwanted pregnancies. Offer human sexuality values clarification and birth control information to public/private schools and to specific groups upon request. Provide pregnancy testing and counseling. Family Planning Clinics will be held regularly on at least a weekly basis to counsel clients regarding various methods of birth control and to monitor responses to oral contraceptives. 2 d. Adult Health Maintenance Program. Offer a system of health services designed to assist and encourage adults to assume greater responsibility for the promotion and maintenance of their own health, early detection of disease and prevention of disabilities, and appropriate utilization of health services and resources. Conduct Adult and Senior Health Fairs, screening programs, health promotion Classes for seniors, special screenings for cancer, diabetes, hypertension, substance abuse testing,public health lab services,disaster planning and emergency response team. e. Health Promotion and Education. Provide effective comprehensive health promotion and education services which will result in a reduction of preventable diseases,injuries,premature disability and death and provide for the attainment of a higher level of health and life quality. The service will: i) identify and disseminate information concerning existing community health and health related programs and resources; ii) identify unmet health education needs; iii) provide technical assistance in program design and evaluation to community programs; iv) provide direct health promotion and education services and programs to select populations. Special education and health promotion efforts are offered as needed to update the medical community,to train caregivers and to educate the general population. B. County agrees to purchase these services for the following targeted groups: Low income residents of Pitkin County,transient or permanent,including visitors,and the communities of Redstone and Lenado.(Low income is defined as 150%of poverty level and these people pay less than 25% of cost of services.) County additionally agrees to pay the cost of AIDS publications required by the County Health Officer. C. County agrees to pay: One hundred ten thousand six hundred fifteen dollars ($110,615). The County will pay contractor in quarterly payments on the last day of March, June, September,and December. The contractor will provide County with a first quarter report identifying the criteria that will be used to establish performance standards. These performance criteria will be evaluated against actual service numbers in a written report by the contractor to be submitted to the County before the second and fourth quarter payments. The total amount of this Contract shall not exceed $110,615. cash. $37,011.00 in-kind contribution is reimbursement for rental expenses in the Schultz Health and Human Services Building pursuant to the lease. Total does not not include jail services which are billed monthly to the Sheriff s Department. Section ll. Contractor shall: 3 1. Strictly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code)that have been or may hereafter be established. 2. Hold and maintain for the term hereof the necessary licenses and certifications as specified under State law which permit the performance of the services to be purchased herein. 3. Maintain a sliding-scale fee schedule for its services in order to accommodate low income individuals. 4. Utilize subcontractors who shall be subject to the requirements of the Contract as listed here,and be responsible for the performance of any subcontractor. 5. Abide by all applicable provisions of the Title VI and VII of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. 6. Maintain written requirements for safeguarding client information and comply with said requirements. 7. Indemnify County and the State of Colorado against any liability and loss against all claims and actions based upon or arising out of damage or injury, including death, to persons or property caused or sustained in connection with the performance of this contract or by conditions created thereby, or based upon any violations of any statute, ordinance, or regulation and the defense of any such claims or actions; maintain insurance in such types and amounts as are necessary to fund this indemnity;provide proof of such insurance to the county upon demand therefor. Required Clauses are attached hereto, herein referred to as Addendum B. 8. Maintain service program records,fiscal records,documentation and other records relevant to this contract for a period of five years. The above shall be subject at all reasonable times to inspections,review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. 9. Provide the purchased services at the location as shown as the address of the Contractor or wherever is appropriate for that service. 10. Provide the service described herein at a cost not greater than that charged to other persons. 11. Upon submission of this contract, provide a final draft of a Results Based Management Evaluation plan to be executed during contract year 2000. (See Addendum A) Provide a semi-annual PROGRESS REPORT on services provided. Section III. General Provisions: 1. The Parties to this contract intend that the relationship between them contemplated by the contract is that of employer-independent contractor. No agent, employee, or servant of Contractor shall be deemed to be an employee,agent,or servant of County. Contractor will be solely and entirely responsible for its acts and the acts of its agents,employees,servants and sub-contractors during the performance of the Contract. 4 2. Payment pursuant to this Contract, if in County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. 3. This contract constitutes the full and complete agreement of the parties and supercedes or incorporates any prior written and oral agreements of the parties. In addition, contractor understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting,has authority to enter into a contract or to modify the terms of this contract on behalf of the County. Any such contract or modificationto this contract must be in writing and be executed by the parties hereto. 4. Either party shall have the right to terminate this Contract by giving the other party ninety days notice by registered mail, return receipt requested at the addresses below listed, effective upon mailing. If notice is so given,this Contract shall terminate on the expiration of the ninety days, and the liability of the parties hereunder for further performance of the terms of this Contract shall thereupon cease, but perform their obligations up to the date of termination. The County's contact person for this contract shall be the Human Services Director. The Contractor's contact person for this contract shall be the Community Health Services Director. 5. In the event this Contract is terminated,final payment to the Contractor may be withheld at the discretion of the County until final audit. Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the Contractor by deduction from subsequent payments under this Contract or other contracts between the County and the Contractor,or by the County as a debt due to the County. The waiver of any violation shall not be construed as a waiver of any other or subsequent violation of this Contract or appropriate statutes or regulations. 5 f ' WHEREFORE,N parties a here set their hands and affixed their seals the day and date indicated below. SIG nthis day of 2000. A TES y: PITKIN COUNTY,COLORADO B �-r Pitkin ounty Clerk Chairperson,Shellie Harper Pitkin County Board of REC MENDEDFOR A PROVAL: County Commissioners �\Q-'AC' a k ) S4� Mailing Address: Nancy N. Sundeen c/o Nancy Sundeen Director of Health&Human Services 0405 Castle Creek Rd.,#7 Aspen,CO 81611 APPROVED AS TO FORM: By: >! QL-�' Suza a onch a-4 County Manager John El Coun"ttorney Debe MacDonald Nelson Finance Director COMMUNITY HEALTH SERVICES,INC. �5Ole Yvo FHernandez (date) Executive Director, Community Health Services,Inc. Mailing Address: 0405 Castle Creek Road,#6 Aspen,CO 81611 ATTEST: STATE OF COLO DO ) ss. COUNTY OF ` The foregoing was acknowledged before me thi day 2000,by J ,,A agent for Community Health Services,Inc. Witness my hand and official seal. of ryPublic / Jtd6ress My Commission expires: �)I/ob pp'-) 6 Community Health Services, Inc Evaluation Plan EVALUATION PLAN Pitkin County supports the concept of Results Based Management as an accountability tool for health and human service non-profit organizations. Please choose one or two components of your program that you can and will evaluate in the coming year. In the questions below please describe the tools you will use to measure the outcomes. If you are asking for funds for a specific project please evaluate that project. We can provide copies of training materials that were handed out at the Results Based Management training that was held on May 4, 1999. While Community Health Services is achieving a high starting rate for immunizing young children, 55% of those beginning do not complete the necessary series locally. They may complete immunization elsewhere, but this is not known. Presently we have a computer database system for recording the administration of immunizations. We use a manual paper tracking system for contacting families and recording reasons why a child has not returned to the clinic for a scheduled immunization. This is a very labor intensive process. If a family moves or goes to another local source, there is no procedure for sharing information. Families trust CHS and follow through with immunizations when they remain in the immediate area. If the families move, even to Eagle or Garfield Counties, follow up is very difficult. The purpose of this evaluation is to explore options for improving full immunizations for young children. Community Health's final evaluation plan will show the baseline of incomplete immunizations for 1999, identifying the people who transferred to a known site, those who moved out of the area, and those lost to follow up. Service Units What is the definition of a unit of service for the program component on which you are seeking County Funding? Describe how you will determine units of service for these client demographic characteristics: (a) gender (b)age(c) city of residence(d)ethnicity. Community Health's service units will be describes as children with completed immunization records at 2 years of age. Community Health will not evaluate the results of direct service delivery this year but will consider options for improving immunization compliance. We will determine the demographic characteristics of children with incomplete immunizations. Service Unit Quality How will you measure service quality? Explain how quality will be reported for each of the major client characteristics you serve, e.g., Males vs females, young, middle age and older adults. 1. Community Health will evaluate the success of the service by closely following families receiving immunizations if see if we are able to improve immunization compliance, including positive confirmation that patients who have moved or transferred care have carried their records to a new provider and resumed the appropriate course of immunization 2. Track the date the course of immunization is resumed. 3. Attain a goal of 100% compliance at Community Health or another provider, except for those families lost to follow up. Service Outcomes How do you define the outcomes for your service? Describe how you will report short term outcomes for your major client demographic groups. Community Health Services by tracking families and assuring timely and complete immunizations to children will also avoid childhood disease outbreaks. Community Health will study three options for improving our confirmation of immunization completion: a) develop a computer database to replace our existing paper record system, b) consult with Eagle and Garfield County Public Health to explore the possibility of an immunization registry, and c) request that local private providers contribute names to a pool that confirms immunization compliance. Service Impact What is the unmet community need addressed by the service component for which you are seeking funding? Describe what impact on the need could be expected from your service component. Community Health will contribute to POD community goals project, by identifying goals that Pitkin County grantees can support during their services to common clients. Socioeconomic factors are the primary cause of under utilization of needed available health services. Incomplete child immunization is one example, but there are other unmet health needs for low-wage families. Improving local tracking of immunizations and working toward regional cooperation will directly benefit young children. It could also set the stage for better access to care on other health issues, such as diabetes and sub-optimal nutrition habits. Addendum B REQUIRED CLAUSES For purposes of these required clauses,"Contractor"means the bidder/proposer or other party who may eventually enter into a contractwith the County. The Bidder/Proposershall be subject to the following provisions: 1. COMPLIANCE WITH PROCUREMENTCODE AND APPLICABLE STATE CONTRACTING LAW A. The contractor acknowledges that this Agreement is entered into subject to the requirements of the"Pitkin County Procurement Code," (Section 8.5 of the Pitkin County Home Rule Charter, Resolution No. 82-37, April 12, 1982). As such, the Contractor agrees to comply with all requirements of said Procurement Code, and such requirements are incorporated herein by this reference. B. The Contractor shall immediately notify the County Manager in writing of any violation of said Code or statutes by the County's employees or agents,which violation(s)is known or should have been known by him, and failure to so notify the County of any violation(s)within five(5)days of knowledge of such violations shall be considered a breach of this Agreement. Further,such failure to notify the County of violation of the Procurement Code or statutes within five (5) days of knowledge shall be deemed as a waiver of any action or defense that the Contractor may have against the County by reason of such violation of the Procurement Code or statutes. 2. WARRANTIES AGAINST CONTINGENT FEES GRATUITIES KICKBACKS AND CONFLICTOF INTEREST A. Covenant Against Contingent Fees. The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractorfor the purpose of securing business. B. Gratuities Prohibited The Contractor agrees not to give any employee or former employee of Pitkin County a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirementor a purchase request,influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Contract or Subcontract,or to any solicitation or proposal therefor. C. Gratui means a payment, loan, subscription, advance deposit of money, services, or anything of more than nominal value, present or promised,unless consideration of substantially equal or greater value is received. D. Kickbacks Prohibited It shall be a breach of Contract for any payment,gratuity,or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractoror higher tier subcontractoror any person associated therewith,as an inducement for the award of a subcontract or order. The Contractor is prohibited from inducing,by any means,any person employed under this Contract to give up any part of the compensation to which he/she is otherwise entitled. The Contractor shall comply with all applicable local, state and federal"anti-kickback" statutes or regulations. E. Conflict of Interest Prohibited No official, officer, employee or representative of the County during the term of this Contract or one(1)year thereaftershall have any interest,direct or indirect,in this Contract or the proceeds thereof. (Additional restrictions on present and former employees of County are found in Article 7 of the Procurement Code). F. Sub-Contract Clause. The prohibitions against contingent fees, gratuities, kickbacks and conflict of interest prescribed in this Contract shall be made a condition of and conspicuously set forth in every sub-contract and solicitation therefor. G. Conspicuously means written in such special or distinctive format,print,or manner that a reasonable person against whom it is to operate ought to have noticed it. H. Remedies In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities,kickbacks and conflict of interest,the County shall have the right to: (1) Terminate this Contract without liability by the County; (2) Debar or suspend the offending parties from being a contractor or sub-contractor under County contracts; (3) Deduct from the contract price or consideration,or otherwise recover, the value of anything transferred or received by the Contractor;and (4) Recover such value from the other offending parties. 3. EQUAL EMPLOYMENT OPPORTUNITY AND DISADVANTAGED/MINORITY/WOMEN BUSINESS ENTERPRISES(DBE/MBE/WBE) A. Pursuant to local, state and/or federal anti-discrimination and affirmative action programs, contractor shall meet all applicable requirements with respect to employment and subcontracting in connection with Disadvantages/Minority/Womenindividuals and enterprises(DME/MBEMBE). B. In connection with the execution and administration of this Contract,and any subcontracts,the Contractor shall not discriminate against any employee or applicant for employment because of race, religion,color,sex, national origin, age,handicap or status as a veteran. C. In connection with the performance of this Contract,the Contractor will cooperate with the County in meeting the County's commitments and goals with regard to the maximum utilization of disadvantaged, minority and women business enterprises and will use its best efforts to ensure that such business enterprises shall have the maximum practicable opportunity to compete for employment and/or subcontractwork, if any, under this Contract. D. The Contractor will furnish all necessary information and reports and will permit access to its books, records, and accounts by Pitkin County for purpose of investigation to ascertain compliance with the nondiscrimination/affirmative action provisions of any resultant contract. E. Employment Data and Affirmative Action Plan. If requested, the Contractor agrees to submit on an Employment Data Form to be provided by the County,the data showing the utilization of disadvantaged persons, minorities and women by job category within its organization. Where the Contractor has fifty (50) or more employees or it is participating in contracts with the County which exceed Fifty-Thousand($50,000.00)Dollars, an Affirmative Action Plan must be submitted to the County when requested by the County Attorney's Office within ten (10) days after selection. F. Noncompliance. In the event of the Contractor's noncompliance with the nondiscrimination/affirmative action provisions of any resultant contract, Pitkin County shall impose such contract sanctions as it may determine to be appropriate,including,but not limited to: (1) Withholding of payments under the Contract until the Contractor complies,and/or (2) Cancellation,termination,or suspension of the Contract,in whole or in part. 4. TERMINATION FOR DEFAULTOR FOR CONVENIENCEOF COUNTY A. The performance of work under the Contract may be terminated by the County: (1) Whenever the Contractor shall default in performance of this Contract in accordance with its terms, and fails to cure or show cause why such failure to perform should be excused within ten (10) days (or longer as the County may allow or shorter, but not less than three (3) days, for failure to provide proof of insurance or maintenance of any dangerous condition) after hand-delivery or mailing to the Contractor of a notice specifying the default. If mailed, said notice shall be sent by certified mail, return receipt requested, to the address specified herein for the Contractor. The Contractor shall not be in default by reasons of any failure in performance of this Contract in accordance with its terms if such failure arises out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include, but are not restricted to, acts of God, natural disasters, strikes, or freight embargoes, but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. Upon request of the Contractor, the County shall ascertain the facts and failure, and, if the County shall determine that any failure to perform constituted a valid commercial excuse, the performance shall be revised accordingly and notice of default withdrawn;or (2) Whenever for any reason and in its sole discretion the County shall determine that such termination is in its best interest and convenience. B. Notice of Termination. In the event of termination for the convenience of the County,the County shall deliver to the Contractor a written notice of termihation, specifying the reasons therefor, and the effective date of such termination. The effective date shall not be earlier than the date of hand-delivery or the date of mailing of the notice, plus three (3) business days. The notice of termination shall be sent regular first-class mail to the address of the Contractor herein provided. C. Termination Procedure. After the effective date of the notice of termination for default or for the convenience of the County,unless otherwise directed by the County,the Contractor shall: (1) Stop work under the Contract on the date specified in the notice of termination. (2) Place no further orders for materials,services or facilities. (3) Terminate all orders and subcontractors to the extent that they relate to the performance of work terminated by the notice of termination. (4) With the approval or ratification of the County,settle all outstanding liabilities and all claims arising out of such termination on orders or subcontracts,the cost of which would be compensable or reimbursable in whole or in part in accordance with this Contract. D. Termination Payment. After the effective date of a notice of termination for the convenience of the County, the Contractor shall submit to the County his termination claim in the form of a final invoice in accordance with the provisions in "Method of Payment,"including costs incurred to the date of termination,and costs incurred because of termination,which termination costs shall not exceed 10% of the total amount of proposal; provided, however, that in the event of default by the Contractor, no extra costs incurred because of termination shall be paid to the Contractor and any costs paid shall not be a waiver of any claim, counterclaim or set-off by the County against the Contractor on account of any default. Such claim must be submitted promptly,but in no event later than thirty(30) days from the effective date of termination, unless one or more extensions are granted in writing by the County. Upon the Contractor's failure to submit a claim in the time allowed,the County may review the information available to it and determine the amount due the Contractor,if any,and pay the Contractorthe amount as determined. E. Termination Settlement. Subject to Paragraph 4.D.,the Contractor and County may negotiate the whole or any part of the amount or amounts to be paid, upon termination for default or for the convenience of the County. F. Remedies. The Contractor shall have the right of appeal from any determination made by the County under 'Termination for Default or for Convenience of County;"except that if the Contractor has failed to submit his claim within the time provided in Paragraph 4.D., above, and has failed to properly request extension, he shall have no such right of appeal. In any case where the County has made a determination of the amount due under Paragraphs 4.D.or 4.E., above, the County shall pay the Contractor:(1) the amount the County has determined if there is no right to appeal or if no timely appeal has been taken, or (2) the amount finally determined on such appeal if an appeal has been taken. G. Method of Appeal. If the Contractor disagrees with the County's determination under Paragraphs 4.1). or 4.E., he can appeal this decision in writing to the County. Such appeal must be made within twenty (20)days of receipt in writing of the County's determination. The County shall have twenty(20)days in which to respond in writing to the appeal. The County's response shall be final and conclusive unless within thirty(30)days from the date of receipt of such response the Contractor submits the dispute to a court of competent jurisdiction or submits a demand for arbitration if required by the Contract Documents. 5. INTEGRATIONAND MODIFICATION A. This Contract constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, the Contractor understands that unless the contract is for goods or services of a value less than $25,000, no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a contract or to modify the terms of this contract on behalf of the County. Any such contract or modification to this contract must be in writing and be executed by the parties hereto. B. With respect to change orders under the Contract, the County and the Contractor shall process and approve/disapprove requests for change orders as otherwise provided in this Contract,subject to the requirements of the ProcurementCode and the Finance Office. 6. INDEMNITY A. The Contractor(including, by definition here and hereinafter, its officials, employees, agents and representatives, subcontractors and suppliers),shall and hereby does release, discharge,indemnify and hold harmless the County of Pitkin and its officials, employees, agents and representatives from and against liability for any claim, demand, loss, damages, penalty,judgment, expenses, costs (including costs of investigation and defense), fees (including reasonable attorney and expert witness fees)or compensation in any form or kind whatsoeverfor any bodily injury, death,personal injury or property damage arising out of or in connection with any negligent act, intentional act, error or omission by the Contractor,and for any consequential liability alleged to accrue against the County on account of the Contractors acts, errors or omissions; provided, however, that such indemnity shall not be construed as an indemnity for bodily injury or property damage arising from the sole negligence of the County or its employees. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto,even if the claim,demand or lawsuit is groundless,false or fraudulent. 7. INSURANCE A. In whole or in part, the Contractor shall secure and maintain for the term of its contractual relationship with the County such insurance policies,from companies licensed in the State of Colorado,as will protect itself,the County (with the County named as additional insured) and others as specified, from claims for bodily injuries, death, personal injury or property damage,which may arise out of or result from the Contractor's acts,errors or omissions. The following insurance coverage, at or above the limits indicated and including such endorsements as are indicated by an'W',are required: (1) Statutory Worker's Compensation: Colorado statutory minimums (2) Commercial General Liability-ISO 1996 Form or equivalent Each Occurrence Limit _$1,000,000 General Aggregate Limit $1,000,000 Products/Completed Operations Aggregate Limit $1,000,000 Comprehensive Form(All risks)to include: X Premises/Operations _Underground,Explosion&Collapse Hazard X Prod ucts/Completed Operations X Contractual Liability 7-Independent Contractors and Subcontractors X Broad Form Property Damage X Personallnjury (3) Business Auto Coverage: Combined Single Limit Liability(each accident) Bodily Injury(per person/per accident) Property Damage(per accident) Coverage to include: _Any Auto All Owned Autos _Hired Autos Non-Owned Autos _Garage Liability (4)Special Coverages(check as appropriate): _(1)Performance Bond Labor and Material Payment Bond _(2)Professional Errors and Omissions _(3)Aircraft Liability _(4)Owner's Protective _(5)Builder's Risk amount of project _(6)Boiler and Machinery _(7)Loss of Use Insurance (8)Pollution Liability (9)Crime,including Employee Dishonesty Coverage,or Fidelity Bond B. To provide evidence of the required insurance coverages,copies of Certificates of Insurance in a form acceptable to the County shall be filed with the County(through the Project Manager)no later than ten (10)calendar days prior to commencement of operations affecting the County. Failure to file or maintain acceptable Certificates of Insurance with the County is agreed to be a material breach of any contract and grounds for rescission or termination. These Certificates of Insurance shall contain a provision that coverage afforded under the policies will not be canceled or materially altered unless at least thirty (30) calendar days prior written notice by certified mail, return receipt requested (effective upon proper mailing), has been sent to the County (through the Project Manager). (For purposes of this provision, "materially altered" shall mean a change affecting the coverage's required herein, including a change to policy limits as set out in the then-current policy declarations page). Simultaneously with the Certificatesof Insurance,the Contractorshall file with the County(and promptly update,as necessary) a certified statement as to claims pending against the required coverage's, reserves established on account of such claims,defense costs expended and amounts remaining on policy limits. C. In addition,these Certificatesof Insuranceshall contain the following clauses: (1) The clause"other insurance provisions,"in a policy in which the County of Pitkin holds a Certificate,shall not apply to the County of Pitkin. (2) The insurance companies issuing the policy or policies hereundershall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. (3) Any and all deductibles in the above-described insurance policies shall be assumed by and be for the amount of,and at the sole expense of the Contractor. (4) Location of operations shall be:"all operations and locations at which work for the referenced Project is being done." D. Certificates of Insurance for all renewal policies shall be delivered to the Project Manager at least fifteen (15)days prior to a policy's expiration date except for any policy expiring on the expiration date of this Agreement or thereafter. E. The County reserves the right to request and receive a copy of any policy and any policy endorsement. 8. EXEMPTIONSAND PREFERENCES A. All purchases of construction or building or any other materials for any Contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K. B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall be employed to perform the work to the extent of not less than eighty percent(80%)of each type or class of labor employed on such project;except for highway construction,which is subject to C.R.S. 43-2-208, which provides that all laborers shall be bona fide residents of Colorado with a preference to residents of the County where the work is performed. C. Preference is given, to the extent permitted by law, to: materials,supplies and provisions produced, manufactured or grown in Colorado,quality being at least equal to materials,supplies and provisions from outside the state;and to local(Roaring Fork Valley)services and labor of quality at least equal to non-local services and labor. 9. RECORDS The Contractor shall maintain comprehensive,complete and accurate books, records, and documents concerning its performance relating to this Project for a period of three (3) years after final payment on the Project and the County shall have the right within the three-year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards,compliancewith all provisions of the Contract and applicable law. 10. SUCCESSORS AND ASSIGNS This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the County and the Contractor respectively and their agents, representatives, employees, successors, assigns and legal representatives. Neither the County nor the Contractor shall have the right to assign or transfer its interest or obligations hereunder without the written consent of the other party, which consent shall not be unreasonably withheld. 11. THIRD PARTIES This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Contractor or County may assign this Agreement in accordance with the specific written permission,any rights to claim damages or to bring any suit,action or other proceeding against either the County or Contractor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 12. AGREEMENT MADE IN COLORADO The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado. 13. ATTORNEY'S FEES In the event that legal action is necessary to enforce any of the provisions of this Agreement,the prevailing party shall be entitled to its costs and reasonable attorney's fees. 14. NOTICES Unless otherwise provided in the Contract Documents,all notices under the Agreement shall be sent certified mail, return receipt requested, and shall be effective upon receipt or three (3) business days after mailing, whichever is first. 15. Year 2000 Issues Contractor hereby releases and holds Pitkin County harmless from any and all claims and causes of action relating to performance of this Agreement of any nature whatsoever in tort, contract, or otherwise, for any action, inaction or for any loss or damage attributable to, resulting from, arising out of or in connection with a year 2000 error. 16. Governmental Immunity Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10- 101, at. sue., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in these Required Clause or any other Contract Document shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 17. Current Year Obligations The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County's obligations under this Agreement are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of this agreement shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of this agreement shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This agreement shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this agreement shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this agreement restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money.