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HomeMy WebLinkAboutcommunity.service.block.grantREADING AND PUBLIC HEARING ON RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO TO APPROVE THE 2005-2006 COMMUNITY SERVICE BLOCK GRANT APPLICATION AGENDA ITEM SUMMARY REGULAR MEETING DATE: Wednesday, January 26, 2005 AGENDA ITEM TITLE: Resolution to approve the Community Service Block Grant Application STAFF RESPONSIBLE: Nan Sundeen, Susan Berdahl DESCRIPTION OF ISSUE: The Community Service Block Grant (CSBG) is a federal grant dedicated to helping families and individuals achieve personal and economic self-sufficiency. It is administered through the County to subgrantees whose programs serve those who live or work in Pitkin County with income levels of 125% of or below federal poverty guidelines. Colorado's allocation for CSBG funding has not yet been determined, but we are told to base our application on last year's allotment, minus .8%. That would mean that Pitkin County would anticipate receiving approximately $11,400 in CSBG funding from March 1, 2005, through February 28, 2006. This is a slight decrease in funding from last year. As in prior years, we advertised the opportunity to apply for funding as a subgrantee in the weekly County newspaper ad during December. Applications from subgrantees were due on January 10. We also met with Community Health Services, Inc., an agency that has been a CSBG subgrantee in past years. In response, we received an application from Community Health Services, Inc. Susan also investigated how Routt County administers their CSBG funds, and shared their experience with Pitkin County Social Services. In response, Pitkin County Social Services also applied for funding. On January 13, 2005, the CSBG Board composed of Jeff Kremer (Aspen Counseling Center) representing the private sector, Nan Sundeen and Cecelia Martin (Kids First) representing the public sector, and Janet Earley (Carbondale Roaring Fork Family Resources Center) representing low- income persons met (Janet via telephone) and reviewed the proposals from Community Health Services, Inc. and Pitkin County Social Services. Their recommendation is that the funding allocated to Pitkin County be used as follows: · $6,500 to Community Health Services, Inc. to provide prenatal care for clients at or below 125% of federal poverty level; and · $4,500 to Pitkin County Social Services to provide emergency rent assistance, mental health/drug abuse intervention, and subsidized school lunches for case management clients at or below 125% of poverty. Because the amount is approximate, the CSBG Board made their recommendations based on an assumed $11,000, and recommends adjusting the amount proportionally when the exact figure is available. Attached are a copy of the resolution and a copy of the grant application. RECOMMENDED BOCC ACTION: It is recommended that the BOCC adopt the Resolution to approve the 2005-2006 Community Service Block Grant Application. A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITK1N COUNTY TO APPROVE THE 2005-2006 COMMUNITY SERVICE BLOCK GRANT APPLICATION Resolution #2005 RECITALS The Department of Local Affairs requires that upon assuming the responsibility for the administration of the Community Service Block Grant (CSBG) program, the Board of County Commissioners will establish and plan for local priorities that achieve the objectives of the program. In addition, the BOCC accepts responsibility for the efficient management of individual projects to ensure that local priorities will guide the program. The Pitkin County Board of County Commissioners wish to support the CSBG mission to make a measurable and potentially significant impact, within the federal resources available, on the causes of poverty in communities throughout the State or in those areas of communities where poverty is a particularly acute problem as a means to remove obstacles and solve problems which block the achievement of self-sufficiency. The Pitldn County Board of County Commissioners recognizes that the following are significant barriers to citizens achieving self-sufficiency in Pitkin County: · Need for emergency assistance for low-income residents in the areas of eviction prevention through emergency rent assistance, emergency mental health/drug abuse treatment, and school lunch subsidy for children. · Need for prenatal care for low-income residents. NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado, SECTION 1. The Pitkin County Commissioners wish to support the plan as outlined in the Community Service Block Grant application: A. $6,500 to Community Health Services, Inc. to provide prenatal care for clients at or below 125% of federal poverty level, including: 1. Prenatal case management and office visits with a registered nurse. 2. Prenatal office visits, ultrasound and post-parmm visit with a nurse midwife practitioner. B. $4,500 to Pitkin County Social Services to provide: 1. Emergency rent assistance to prevent eviction for case management clients at or below 125% of the federal poverty level. 2. Emergency mental health/and drug abuse intervention for case management clients at or below 125% of the federal poverty level. 3. School lunch subsidy for case management clients at or below 125% of the federal poverty level. C. Should the CSBG allocation received be greater than or lesser than $11,000, the amounts distributed will be divided proportionally (41%/59%) 2 ADMINISTRATION The Director of Human Services will take full responsibility for the administration of this grant. SECTION 2: This resolution shall not have any effect on existing litigation and shall not operate as an abatement of any action or proceeding now pending under or by virtue of the ordinances released or amended as herein provided, and the same shall be construed and concluded under such prior ordinances. SECTION 3: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and shall not affect the validity of the remaining portions thereof. SECTION 4: A public heating on the resolution shall be held on the 26th day of January, 2005, in the Pitkin County Courthouse Annex, Aspen, Colorado. NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES WEEKLY ON · 2005. INTRODUCED, READ AND ADOPTED ON .,2005. *PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON ., 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO Jeanette Jones Deputy Clerk and Recorder BY: Date: Patti Kay Clapper, Chair APPROVED AS TO FORM: MANAGER APPROVAL: John Ely County Attorney RECOMMENDED FOR ADOPTION: Hilary Fletcher Smith County Manager Nancy N. Sundeen Director of Human Services 3 GRANTEE: ADDRESS: 2005-06 CSBG APPLICATION and PLAN Pitkin County 0405 Castle Creek Road CONTACT PERSON: Nancy Sundeen TITLE: Director of Communiw Relations and Health & Human Services PHONE:(970) 920-5209 E-MAIL: nansQ~,co.pitkin.co.us FAX: COUNTIES INCLUDED IN THIS PLAN: (970) 920-5198 Pitkin TOTAL CSBG ALLOCATION $ 11~400.00 estimate PROGRAM PERIOD: March 1~ 2005 To February 28~ 2006 attach additional pages if more space is needed. I. Employment $ $ $ 2. Education $ $ $ 3. Income Managemem $ $ $ 4. Housing $ $ $ 5. Emergency Se~ices $4,500 $ $4,500 6. Nu~ition $ $ $ 7. Linkages with Other Pro~s $ $ $ 8. Self-Sufficiency $ $ $ 9. Heal~ $6,500 $ $6,500 TOT~ $11,000 $ $11,000 CSBG APPLICATION DIRECTIONS I. GRANTEE INFORMATION AND FEDERAL OBJECTIVES: II. Check the Federal Objective(s) your agency activity(ies) will be addressing. For each activity, LIST ONLY ONE Federal Objective. BUDGET FORMAT: Complete your budget in as much detail as possible utilizing the provided format. This information will be used for monitoring and performance evaluation. PERSONNEL COSTS Indicate the CSBG dollar amount allocated to each position(s) funded including fringe benefits. Indicate the percentage (%) of the person's time paid with CSBG funds. DIRECT OPERATING COSTS Direct program costs can be identified with delivery of a particular project, service, or activity undertaken to achieve an objective of the grant program. For CSBG, these purposes and eligible activities are specified in the reauthorizing statute and reflected in the national ROMA performance measures. Direct program costs are incurred for the service delivery and management components within a particular program or project. Therefore, direct costs include expenditures on some activities with administrative qualities, including salaries and benefits of program staff and managers, equipment, training, conferences, travel, and contracts, as long as those expenses relate specifically to a particular program or activity, not to the general administration of the organization. ADMINISTRATIVE COSTS also referred to as INDIRECT/OVERHEAD Administrative costs are equivalent to typical indirect costs or overhead, As distinguished from administration or management expenditures that qualify as direct costs, administrative costs refer to central executive functions that do not directly support a specific project or service. Incurred for common objectives that benefit multiple programs administered by the grantee organization, or the organization as a whole, administrative costs are not readily assignable to a particular program funding stream. Rather, administrative costs relate to the general management of the grantee organization, such as strategic direction, Board development, executive director functions, accounting, budgeting, personnel, procurement, and legal services. CAPITAL EXPENDITURES Please itemize the equipment you intend to purchase. For any Capitol Equipment costs, you are required to submit a narrative to describe equipment needed and your procurement process. The State requires that bids and final equipment invoices be submitted to the State. SUBCONTRACT COSTS Those dollars allocated out to subcontractors to provide CSBG related services. TOTAL CSBG FUNDS BUDGETED B. BUDGET Cost Category Employment Education Income Housing Emergency Nutrition Linkages Self- Health TOTAL Management Services Sufficiency B. Personnel $ % of time paid with CSIBG % % % % % % % % B. Direct $4,500 $4,500 Operating C. Indirect/Overhead $ (administrative) D. Capital Equipment $ E. Subcontract $6,500 $6,500 F. TOTAL $4,500 $6,500 $11,000 List all agencies and funding you plan to subcontract with to provide CSBG services: (Please add additional sheets if necessary) Community Health Services, Inc. $6,500 $ $6,5oo II. BUDGET NARRATIVE Cost Category Explain each CSBG cost as related to the proposed CSBG plan. Please add additional sheets if necessary A. Personnel B. Direct Operating $3,890 Emergency Rent Assistance (ex. one month's rent $l 050 (2-bedroom) at Truscott employee housing) $400 Emergency medical care, including mental health and drug abuse crisis intervention (detox, reduced rate approx. $200) $210 School lunch subsidy for children who come into school after the subsidized slots are filled ($3/day--$15/wk) C. Indirect / Overhead D. Capital Equipment Describe equipment needed and your procurement process. ~lhe State requires that bids and equipment final invoices are submitted to the State. E. Subcontract $3,000 Case Manager RN: Office visits and case management for the term of the pregnancy at $28/hr. for 7 patients $3,500 Nurse Midwife Practitioner. Global charge of $500 per patient for 7 patients, includes office visits, post~partmn visit and ultrasound. III. COMMUNITY ACTION PLAN: As required in the reauthorized CSBG Act, please answer all 5 questions using additional sheets as needed. Subcontractors are NOT required to submit an Action Plan. 1. Community Needs Assessment (including food needs): Our State office must secure from each CSBG eligible entity, as a condition to receipt of funding, a community action plan that includes a community- needs assessment for the community served. This community-needs assessment may be coordinated with community-needs assessments conducted for other programs. Emergency Services: Pitkin County Social Services/Child Protection The Pitkin County Social Services Department had 65 child protection referrals in 2004, and 12-15 cases are open for on-going services. Approximately 90% of those in on-going case management are parents battling addiction. At least 65-70% are single parents. Most are hourly workers without benefits. Pitkin County is a resort economy, with work fluctuating between the winter and summer tourist seasons. Child-protection is busiest during the off-season (spring and fall), when employment options are fewer and workers are earning less. The goal of child protection services is to keep children safe, and to provide specialized services to keep children in their own homes by improving family functioning. By being able to cover most of the costs of one month's rent, the child/children will be able to stay in their own home while their parent, working with child protection services, will have one more month to develop a plan for the future and one more month of home-based services with the social worker. The social worker will have 30 more days to monitor the treatment plan if the parent needs substance abuse treatment. For example, ifa parent has to go to treatment for substance abuse, the rent will be paid while he/she is in treatment. Or, if the father is removed from the home for domestic violence issues and then doesn't pay the rent, the rent will be covered for one month so the mother can get a plan for the future in place. All these efforts will help prevent the removal of a child from his/her home. Child protection can provide service within the Child Welfare Budget, which is supported by state of Colorado funding. Currently, when these emergency services are needed, the case manager contacts other human service agencies to find resources if the Child Welfare Budget doesn't cover the service. The agencies that provide emergency rent assistance in the Roaring Fork Valley have requests that exceed their resources. Their emergency rent assistance is often capped at $300, which does not cover the cost of housing for a family in Aspen, even in employee housing units. The Aspen School District does not participate in the federal school lunch subsidy program, and only offers subsidized slots at the beginning of thc school year. After November, those slots are full. Prenatal Care for Low-Income Women: Community Health Services, Inc. The Colorado Department of Health Maternal Child Health grant, which has provided funds for prenatal care for low-income and high-risk women in the past, has been phased out funding for Pitkin County families. In 2003, Community Health Services was allotted 15 slots by the State. In 2004, this was cut to 7 slots and next year will decrease to zero. Historically, Community Health Services has provided prenatal care to more than 15 low-income women each year. With a decrease in state support, local communities need to provide funds for prenatal care for this Iow-income population to promote healthy outcomes for pregnant women and their unborn children. 2. Service Delivery System: Please describe the service delivery system for services provided or coordinated with CSBG funds that target low-income individuals and families within your service area. Emergency Services: Pitkin County Social Services/Child Protection Child Protection meets weekly or bi-monthly with their on-going clients. These are home visits and home-based services are provided. The client's plan is reviewed and reassessed. With CSBG funding for emergency rent assistance, emergency mental health/substance abuse assistance, and emergency school lunch assistance, the case manager will do income verification and a worksheet will be created that collects the demographic data required by CSBG. The case manager will provide a follow-up report for CSBG that tracks the results of the emergency funding and the family's progress toward self-sufficiency. Pitkin County will make out emergency funding checks to the vendor, not to the individual, to ensure that the funds are used for the purpose intended. Prenatal Care for Low-Income Women: Community Health Services Community Health Services will provide prenatal care by certified midwives, ultrasound tests, necessary lab tests, and case management by an RN including nutritional guidance, parenting education, preparation for delivery and home visits to 7 families with newborns. 3. Linkages: A. Describe how linkages will be developed to fill identified gaps in services, through the provision of information, referrals, case management, and follow up consultations. B. Describe how linkages will be established between government and other social service programs to assure effective delivery of service to low-income individuals and to avoid duplication of such services Pitkin County is a small community with limited resources for Iow-income individuals. Human Service agencies are constantly working together to identify and fill gaps in services. Active, on-going collaboration prevents duplication of services. Pitkin County hosts the health and human services collaboration called the POD, which meets monthly to discuss community needs and issues, and provides opportunities for networking and collaboration. Approximately 35 agencies participate, as does the Mayor of Aspen. Twice yearly the Pitkin County POD meets with Eagle County and Garfield County Human Service agencies in meetings that address regional issues. The director of Pitkin County Social Services (who manages child protection services) also serves on the Aspen Counseling Center Advisory Board. The child protection case manager is part of the Pitkln County/Eagle County child protection team. Medical case management and parenting referrals and follow-up visits will be made for each pregnant woman and newborn through Community Health Services. Social Services will qualify each client and ensure delivery services for those clients who qualify through Medicaid. 4. Coordination with other Public and Private Resources: Please describe how CSBG funds will be coordinated with other public and private resources. Pitkin County Social Services is a department of the county and is supported by a combination of State funding and county funds. As well, Social Services works with many area agencies including the Buddy Program (youth mentoring), Response (domestic abuse), Lift-Up (emergency food, prescriptions), mental health providers including Aspen Counseling Center/Colorado West Mental Health Centers and private 9 providers, Alpine Legal Services (legal aid), and the public schools. Social Services receives assistance for its clients through private donations thanks to agencies such as the Thrift Shop, Aspen Valley Medical Foundation and Aspen Valley Community Foundation and Christmas Wish. Community Health Services has secured funding for 10 prenatal slots through the Aspen Valley Medical Foundation. CSBG funds will be coordinated with funding from the City of Aspen and Pitkin County grant programs as well as private donations to provide Iow-income families with preventive health care and education. The local thrift shop provides each low-income family with a newborn a bassinette, digital thermometer and an educational book on the value and habits of a healthy pregnancy. 5. Innovative Community and Neighborhood-based Initiatives: Please describe how CSBG funds will be used to support innovative communi~ and neighborhood-based initiatives related to the purposes of CSBG, which may include fatherhood initiatives and other initiatives with the goal of strengthening families and encouraging effective parenting. CSBG Funds will strengthen families by providing healthy beginnings for newborns and preventing low birth weight babies. Keeping the family in their home and providing needed emergency assistance will allow the child protection case manager additional time to provide home-based services and guidance for the family, helping them work toward self-sufficiency. 10 VII. CERTIFICATIONS: The grantee assures that activities implemented with CSBG funds will be: used to accomplish the State CSBG Goal and Objective stated in the State Plan; and within the requirements set forth in the Community Services Block Grant Act, Title IV of the Civil Rights Act, the Age Discrimination Act of 1975, the Rehabilitation Act of 1973, Public Law 103-227, Part C, Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), Certification Regarding Drug-Free Workplace Requirements, Certification Regarding Lobbying, Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions, Office of Management and Budget (OMB Circular A 110 and A 122), and the current State of Colorado C SBG Plan. The grantee also assures that it will: specifically consider, in a public meeting the designation of any local public or private entity to carry out the county community service activities under contract with the county, any local community action agency (CAA) which received federal fiscal 1981-82 funding; consider, on the same basis as other non-governmental organizations, religious organizations to provide the CSBG services, so long as the program is implemented in a manner consistent with the Establishment Clause of the first amendment to the Constitution. Grantees shall not discriminate against an organization that provides assistance under, or applies to provide assistance, on the basis that the organization has a religious character. (Please review Sec.679 Operational Rule in the CSBG Act); provide for coordination between community anti-poverty programs and ensure, where appropriate, that emergency energy crisis intervention programs under Title XXVI (relating to low-income home energy assistance) are conducted in such community; provide, on an emergency basis, for the provision of such supplies and services, nutritious foods, and related services, as may be necessary to counteract conditions of starvation and malnutrition among low-income individuals; coordinate, to the extent possible, programs with and form parmerships with other organizations serving low-income residents of the community and members of groups served, including religious organizations, charitable groups, and community organizations; establish procedures under which a low-income individual, community organization, or religious organization, or representative of low-income individuals that considers its organization, or low-income individuals, to be inadequately represented on the CSBG board (or other mechanism) to petition for adequate representation; in the case of public organizations, have a tripartite advisory board which shall have members selected by the organization and shall be composed so as to assure that not fewer than 1/3 of the members are persons chosen in accordance with democratic selection procedures adequate to assure that these members (a) are representative of low-income individuals and families in the neighborhood served, (b) reside in the neighborhood, and (c) are able to participate actively in the development, planning, implementation, and evaluation of program funded. in the case of private non-profit entities, have a tripartite board that participates in the development, planning, implementation, and evaluation of the program to serve low-income communities. The board shall be composed so as to assure that (a) 1/3 of the members are elected officials, holding office on the date of selection, or their representatives, except that if the number of such elected officials reasonably available and willing to serve on the board is less than 1/3 of the membership of the board, membership on the board of appointive public officials or their representatives may be counted in meeting such 1/3 requirement; 00) not fewer than 1/3 of the members are person chosen in accordance with democratic selection procedures adequate to assure that these members are representative of low-income individuals and families in the neighborhood served, and each representative of low-income individuals and families selected to represent a specific neighborhood within a community resides in the neighborhood represented; and (c) the remainder of the members are officials or members of business, indusUy, labor, religious, law enforcement, education, or other major groups and interest in the community served; prohibit the purchase or improvement of land, or the purchase, construction, or permanent improvement (other than low-cost residential weatherization or other energy-related home repairs) of any building or facility with CSBG funds; prohibit, including subcontractors, (a) any partisan or nonpartisan political activity or any political activity associated with a candidate, or contending faction or group, in an election for public or party office, (b) any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election, or (c) any voter registration activity. prohibit that persons shall, on the basis of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with CSBG. Any prohibition against discrimination on the basis of age under the Age Discrimination Act or 1975 (42 U.S.C 6101 et seq.) or with respect to an otherwise qualified individual with a disability as provided in Section 504 of the Rehabilitation Act of I973 (29 U.S.C. 12131 et seq.) shall also apply to any such program or activity. participate in the Results-Oriented Management and Accountability (ROMA) System, and describe outcome measure to be used to measure performance in promoting self-sufficiency, family stability, and/or community revitalization; make available for public inspection each plan prepared as part of the program planning process. The grantee may, at its initiative, revise any plan prepared for CSBG funding and shall furnish the revised plan to the Director of the Community Services Block Grant under the Department of Local Affairs. Each plan prepared for submission shall be made available for public inspection within the county and/or service area in such a manner as will facilitate review of, and comments on, the plan; cooperate with the State, to determine whether grantee performance goals, administrative standards, financial management requirements, and other requirements of the State, in conducting monitoring reviews including (1) a full on-site review for each grantee at least once during each 3-year period, (2) on-site review for each newly designated grantee immediately after the completion of the first year in which funds were received, (3) follow-up reviews with grantees that fail to meet the goals, standards, and requirement established by the State, and (4) other reviews as appropriate, including reviews of grantees with other programs that have had other federal, State, or local grants terminated for cause. make available appropriate books, documents, papers, and records for inspection, examination, copying, or mechanical reproduction on or offthe premises upon reasonable request by the U.S. Controller General, the State, or their authorized representatives should an investigation of the uses of CSBG funds be undertaken; in the case of county governments or subgrantees which receive a CSBG award in excess of $100,000, comply with the following three certifications related to the "Limitation on use of appropriated funds to influence certain Federal Contracting and financial transactions (P.L. 101-121, Section 319 and USC Title 31 Section 1352)": No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, continuation, renewal, amendment, or modificatibn of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instruction. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The grantee certifies to the best of its knowledge and belief, that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b) have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal, State or local with commission of any of the offenses enumerated in paragraph (b) of this certification; and d) have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default. (lf you are unable to certify to any of the statements in this certification, please attach an explanation to this application.) CONTRACTOR: POSITION TITLE: If County Grantee: Chairman of the Board of County Commissioners must sign If Multi-County Service Agency: Chairman of the Board of Directors with delegated contracting authority must s~gn. PATTI KAY CLAPPER, CHAIR DATE: 13 Representatives of Private Sector: Name: JeffKremer Address: PO Box 6668, Snowmass Village. CO 81615 Phone: (970) 923-6337, 920-5555 CSBG BOARD LIST: Namc~ Address: Phone: Address: Phone: Representatives of Public Sector: Address: Phone: Name: Nancy Sundeen Name: Address: Director of Health & Human Service/Community RelationsAddress: Pitkin Count-f, 530 E. Main. 3'a Floor. Aspen. CO 81611 Phone: (970) 920-5209 Phone: Name: Cecelia Martin Address: Kids First/City of Aspen Yellow Brick Building. 215 N. Garmish, Suite L Aspen, Co 81611 Phone: (970) 920-5363 Name~ Address: Phone: Low-Income Persons or their Representatives: Name: Janet Earley Name: Address: Carbondale Family Resource Center, PO Box 1862. Address: Carbondale, CO 81623 Phone: (970) 384-5796 Phone: 14 ATTACHMENTS TO APPLICATION VI. BOARD MINUTES Please attach a copy of your CSBG Board minutes of the meeting when the CSBG application was reviewed and approved by your CSBG board. VII. PROOF OF PUBLIC HEARING: Please attach a copy of the public notice (including the listing in the local newspaper for each county served) calling for public review and comment on your CSBG Application and Plan. VIII. MINUTES OF PUBLIC HEARING Please attach a copy of the minutes of the Public Meeting when the CSBG Application was reviewed and approved. IX. ROMA LOGIC MODEL Please attach an outcome plan/ROMA Logic Model for each activity funded. If funds are subcontracted, an outcome plan for each subcontract must also be included. 15 VI. BOARD MINUTES Pitkin County CSBG Board Meeting: 2005-2006 Funding Thursday, January 13, 2005 Health & Human Services Building, Aspen, Colorado Attendance: Jeff Kremer, Cecelia Martin, Nan Sundeen in person Janet Earley via speaker phone Susan Berdahl, secretary The purpose of CSBG grant program is to provide a range of services and activities having a measurable and potentially major impact on causes of poverty in the community. The purpose of the meeting was to review the grant proposal/plan and determine the allocation of funds. Every member of the Board received a copy of the plan in advance of the meeting. 1. Discussion of the Community Action Plan: "How are we eliminating poverty in our community with the services we provide through the CSBG dollars?" Discussion of Community Needs: Our community is different than the Denver metro area. It is not that we don't have homeless, but we have homeless who have been homeless for years. In Aspen, they are a very resourceful group. They are a permanent subculture, and they use many of the human services available. Pitkin County's philosophy toward the homeless is to give them short-term assistance addressing emergency needs to get them on their feet and then recommend them to services outside of the Valley. The Valley does not have services like a homeless shelter. Challenges with the CSBG grant are two-fold: 1. Finding agencies that serve this low-income (125% of federal poverty standard or less) population. 2. Finding agencies to apply as sub-grantees, for the amount of money is small and the required data- keeping and reporting is high in proportion to the funding. History of CSBG in Pitkin County: In the '70s and early '80s, Pitkin County Social Services received the entire allotment. Then it was divided between the area's mental health non-profit, Pitkin County Senior Services and Community Health Services, a public health non-profit. Senior Services and Mental Health stepped out in the mid '90s and encouraged Community Health Services to apply for the entire amount. The feeling among the three agencies was that the amount was too small to divide. In 2000-2001, the County began to advertise for subgrantees, and expanded eligibility to include downvalley agencies that serve people Who worked for Pitkin County. Salvation Army and Columbine Homemakers for Independent Living were subgrantees, along with Community Health. Again the small allotment was divided, and the discussion became whether the amount received merited the grant requirements. The argument was made again about giving the full allotment to one agency. Community Health Services changed their request from funding birth control for low-income clients to funding prenatal care. This was a response to the changing needs of the community, given State funding cuts for prenatal care, and a response to the changing political climate, where birth control is a more controversial service. 16 A. Discussion of two (2) requests for 2005-2006 CSBG funding: · $5,000 for emergency assistance to clients of Pitkin County Social Services · $7,000 for prenatal care to clients of Community Health Services, Inc. · Total Anticipated funding: $11,400.00 Question posed: What are the merits of each request? Does the request meet the purpose of CSBG funding? All four committee members agreed that both requests are valid and meet the needs/fill a gap in services for low-income clients in Pitkin. A clarification question was asked about the prenatal funds secured by Community Health Services from the Aspen Valley Medical Foundation (10 slots--in addition to the 7 requested to be filled with CSBG funds). It was acknowledged that Tara Shade, Pitkin County child protection case manager, scrambles to find resources for her clients, so this would be valuable funding. Members of the committee collaborate with both agencies making requests, and feel that they know the organizations and how they operate. Community benefit from these two programs was discussed. The community benefits when someone gets into the sobriety process. From the school perspective, the more secure a family is, the better a child does in school. School lunches help children focus on their schoolwork. The importance of keeping families together was emphasized. The impacts on the community of babies bom without prenatal care were also acknowledged. B. Recommendation of the Board As the exact amount of CSBG funding is always unknown at the time of the committee's meeting, it was recommended that $4,500 be directed to Social Services for emergency assistance and $6,500 de directed to Community Health Services for prenatal care. If the amount is greater than $11,000, adjustments will be made proportionally (41%/59%). 2. Recommendations for future members of the CSBG Board The discussion was about how to involve low-income individuals in the CSBG Board. In larger communities, there are consumer advocacy gTOUpS and they would be a resource for finding a low-income individual to serve on this board. Consumer advocacy groups do not exist in this small community. Two potential resources suggested were the Senior Council and the Health & Human Services POD, but those who serve low-income, not low-income consumers mainly serve on these groups. The suggestion was made of going to the churches, where they have holiday basket programs. This might bring in more private sector individuals who are involved with low-income individuals. Lift-Up, an agency based in an area church, which provides emergency food and medication assistance, was suggested though they are currently undergoing a change in leadership. An effort will be made in November/December 2005 to find one or two more representatives. The cost/benefit of meeting more often was discussed. It was the agreement of the group that given the small percentage of individuals in Pitkin who are low-income, coupled with the small amount of funding, it does not make meeting more frequently a sensible option. The on-going collaboration of human service agencies through the Health & Human Services collaborative (POD) keeps agencies connected and discussing the needs of their low-income clients. It should be noted that all members of the CSBG board and/or their agencies are members of the Pitkin County Human Services POD. 3. Additional Business There was no additional business, and so the meeting adjourned. --Susan Berdahl, Secretary and Grant Contract Manager 17 COLORADO CSBG CONTRACTOR/SUBCONTRACTOR SUMMARY SHEET County: Pit~ Count,/ Implementing Agency Social SeD'icesfChild Protection (Each agency/subcontractor receiving CSBG dollars must complete this tbrm) Implementing Agency Contact Person: Tara Shade Complete Mailing Address, including zip: __100 Elk Run. Suite 122, Basalt CO 81621 Phone Number 9(_~) 927.2381 lax: (970) _927-1612 Eraail Address: -- taras(a~co.pitkin.co.u~s ProgramPefiod: 3/01/04 to 2/2g,05 CSBGAward:_ Select ONE Federal Objective ri Employment [] Income Management X Emergency Services [] Nutrition ~ Self-Sufficiency [] Education [] Linkages with Other Programs [] Housing [] Health Select ONE National Goal/Outcome: []Goal I Low-income people become more self-sufficient. (Famill9 ~Goal 2 Thc conditions in which Iow-income people live are improved. (Communily) []Goal 3 Low-income people own a stake in their conmaunity. (Community) []Goal 4 Parmerslfips among supporters and providers of services to low-income peap]e are achiexred. (Agency) r'lGoal $ Agencies increase their capacity to achieve resuks. (Agency) [~i~ Low-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. (Family) Select ONE National Indicator (see CSBG National lndicator~ sheet): 6.2 (i.e. 1.2, 2.1,6.2, etc.) Low income Target Population: Program Director Signarare'<~~_/~~ Date: X YOUTH COLORADO CSBG APPLICATION (ROMA Logic Model) AGENCY: Pitkin County Social Services PROGRAM: Emergency Assistance for clients in case management PROGRAM MISSION STATEMENT:_To promote safe and stable families by finding emergency assistance resources outside specific programs which improve family functioning and support family stability. National Goal #: 6 Circle ONE Outcome Goal: ~ Community Agency National Indicator: 6.2 1 or 6) (2 or ) (5 or 6) Problem, Service, Activity Outcome Indicator (# and %) Measurement ' Data §ourc~ Frequency of Need or or Tool(s) and Data Situation Intervention Collection Collection Procedures Families in social *One month *Families in social services case *Four families, 80% services case emergency rent management remain in their homes complete their plans Case Individual Weekly or bi- management need assistance for 4 for six months or longer, successfully and stay in management case records, monthly emergency rent families in child *Families in social services case their homes for at least files collected by assistance, protection/social management develop a plan and ~ 6 months, social emergency mental services case complete their plan successfully, services case health/substance management manager abuse assistance and school lunch *Financial *Parents with substance abuse/ *Two parents, 100% subsidy in order to assistance and mental health concerns receive receive treatment maintain family negotiated treatment. stability, discounts for *Parents who receive treatment *50% show improved mental health/ demonstrate improved parenting parenting skills substance abuse skills treatment (inc. detox) for 2-3 parents in child *Children receive a hot lunch every *Five children, 100% protection case day throughout the school year, and receive a school lunch management as a result have improved health every day they attend and a more successful school school. * 5 children experience *60% show improved receive school health lunch *55% demonstrate a more successful school experience. EXPLANATIONS/DISCUSSION: Form Adapted by the Colorado Co~mnunity Action Association and the Colorado Department of Local Affairs. Created by Virtual Outcomes College; © FY 2001, 2002, The Center for Applied Management Practices, Harrisburg, PA. COl ORADO CSBG CONTRACTOP~'SUBCONTRACTOR SUMMARY SHEET Couow: __Pitkin Implementing Agency ~CommuniV,., Health Sen'ices, INC. (Each agency/subcontractor receiving CSBG dollars must complete this form) Implementing Agency Co~'tact Person: Taz Marie Lutgring Complete Mailing Address, including zip: 0405 Castle Creek Rd, Aspen, CO 8161 I Phone Number C970) 9205423 Fax: (_970)~920 5419 Email Address: ......... tmlpitkn~}:rofinet ............. Program Period: __03/01,"05to__02,"28!06 CSBG Award: ~-~'~'~ Selecl ONE Federal Objective [] Employtnent [] lncome Management ~ Emergency Services [] Nutrition Im Self-Sufficiency [] Education r-t Linkages with Other Programs [] Housing x[] Health Select ONE National Goal/Outcome: []Goal 1 Low-income people become more self-sufficient. (Family) []Goal 2 The conditions in which low-income people live are improved. (Community) tnGoal 3 Low-income people own a stake in their community. (Commmli~y) FIGoal 4 Partnerships among supporters and providers of services to [ow-incotne people are achieved. (Agency) []Goal 5 Agencies increase their capacity to achieve results. (Agency) x[]Goal 6 Low-income people, especially vulnerable populations~ achieve their potential by strengthening family and other supponNe systems. (Family) Seleel ONE National Indlcatur (see CSBG National Indieatt~rs sheet): ~ t 1, ~ (i.e. 1.2~ 2.1,6.2, etc.) Low income Target Population: SENIORS YOUTII COLORADO CSBG APPLICATION (ROMA Logic Model) AGENCY: Communit~ Heallh Services, Inc. PROGRAM MISSION STATEMENT:__Low-income pregnant women and their unborn children living in Pitkin County will have early prenatal care. Nurse case management will connect clients to parent preparation, nutrition, early screenings and collaborating agencies to achieve healthy outcomes for the mother and baby. National Goal#: 6__ Circle ONE Outcome Goal*Community Agency Natioaallndicator: 6.i.8 (1 or6) (2or3) (5or6) Problem; Need or Situation Federal and State Prenatal Program contracts and dollars have been cut and the local counties will need to provide the money for this critical care. Service, Activity or intervention Outcome Prenatal care, screenings and home visits will be provided for Iow-income families unable to afford prenatal care lessening high risk and Iow-birth rate newborns. A client becomes a client after a positive pregnancy test and financial qualification. Optimum health of pregnan women, the maximum healtl development of babies, the enhancement of parenting skills and preparation for delivery. indicator (# and %) 7(100% will receive prenatal care. Alt women will receive screenings and medical visits of more than 6 visits each. Referrals will be made to 100% of pregnant women to WlC for nutrition education and food along with 100 % of clients will be referred for visits by other agencies promoting healthy outcomes for newborns. 75% of newborns will be average or above normal birth weights for Colorado. Measurement Tool(s) Client files will report ali visits. referrals and birth weiglas. Data Source and Collection Procedures Patients delivering full term high birth weight babies. (less premature babies and high risk babies delivered at the hospitals.) WIC reports are combined in the files along with weight grids and agency referral reports. EXPLANATIONS/DISCUSSION: Frequency of Data Collection At birth The weight of the babies is recorded along with the number of prenatal and home visits. Visits and referrals are made up to 25 times during the pregnancy. form Adapted by the Colorado Community Action Association aod the Colorado Depamnent of I.ocal Affairs. Created by Virtual Outcomes College; © FY 2001, '.002, The Center for Applied Management Practices, Ilarrisburg, PA.