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HomeMy WebLinkAboutbocc.min.ws.03012005TUESDAY~ MARCH 1~ 2005 - Redstone Inn 8:30 AM BOCC Retreat 1:30 PM ADJOURN MINUTES OF WORK SESSION a, PPROVED BY BOCC ON /-?--/.~-,~' 5" Date: March 1,2005 Meeting Start Time: Commissioners present: [] Patti Clapper [] Dorothea Farris [] Jack Hatfield [] Michael Ireland [] Michael Owsley Commissioners not present: [] Patti Clapper [] Dorothea Farris [] Jack Hatfield [] Michael Ireland [] Michael Owsley Fred Rainguet, facilitor, and the County Manager and Assistant County Manager were also in attendance for the retreat discussions. WORK SESSION ITEM: Review STAFF DIRECTION: Commissioner Hatfield inquired about leaving meetings early. Discussion ensued. The BOCC requested a site visit for the subgrade issue, which resulted in a 2-2 vote at the last meeting, and requested work session time to discuss it. The BOCC indicated that on leaving meetings early, each member should advise the Board when there is a need to leave early. WORK SESSION ITEM: Organizational Culture Discussion STAFF DIRECTION: Hilary Smith provided the background on the cultural assessment. She indicated that historically, whenever a manager left whatever changes had been implemented went with the manager. The lnnes Group provided a framework for cultural change that is necessary for any change to be longstanding. She provided examples from Finance, the Airport and Public Works. The cultural assessment has been a key piece of the restructures. Ms. Smith then reviewed the cultural assessment grid and the four quadrants, with examples from various departments. Commissioner Hatfield requested that a copy of the grid be included with today's meeting notes. Ms. Smith presented the results of the cultural assessment for the organization, explaining that the desired result for the organization is an integrative/developmental culture. She stated that one of the biggest lessons we learned was that there is tremendous diversity within the organization in terms of where departments are on the ghd, and that not every policy within the organization needs to apply across the board. She presented the flowchart showing how the diversity within the organization is linked through the vision, mission, strategic plan, values, great governance project, department purpose statements, job descriptions, core competencies, and compensation, with the vision being the common link for all. On core competencies, Ms. Smith provided examples of competencies for each section of the grid. She explained that this analysis will provide a huge difference in our recruitment and job interviewing. Commissioner Farris requested that the Board do some type of testing for the next retreat to understand how each thinks. Ms. Smith explained that the challenge within our organization is at the management level. The last big lesson from the cultural assessment is the need to externalize our focus. She reviewed the management training program as a means of dealing with the management challenge. The BOCC requested that these trainings be included on their future agendas. Commissioner Clapper requested that we provide an analysis of the cost of this training. WORK SESSION ITEM: Review of Vision and Mission Statements STAFF DIRECTION: The BOCC reviewed its mission statement. Discussion ensued. Ms. Smith then reviewed the current financials with the Board. Discussion ensued. Mr. Rainguet complimented the County on its innovation and willingness to pursue these ideas. Ms. Smith encouraged the Board to challenge staffon how their requests fit within the vision and to share the vision with the community every possible opportunity. Discussion ensued about community involvement plans and how to involve caucuses and the community. Commissioner Ireland requested that we have a more sophisticated analysis in the future on the soume of our sales tax. Cindy Houben and John Ely joined the discussion. WORK SESSION ITEM: 2005 Work Plan STAFF DIRECTION: 1. Finish land use code. Cindy Houben indicated that the public review draft should be done by June 1, which is when the public review process will begin. 2. Continue to work on County financial sustainability-source and correlation with other activities. 3. Continue the governance project. 4. Continue to develop opportunities for historical preservation in the County 5. Continue emphasis on environmental protection 6. Use caucuses creatively and appropriately (not exclusively). Post caucus info on County website. Discussion ensued about implementing the caucus council, providing them with the policy framework, creating more social events to develop community. 7. Integrate public involvement universally for County issues. a. Second homeowners, summer and winter b. Caucuses c. Ski co, etc. d. Other community groups 8. Build on successes for regional issues, like State of the Valley meetings. 9. Expand public outreach-work on citizen involvement plan. 10. Adopt county-wide wildfire plan. 11. Continue work on County trails. 12. Establish better working relationships with TOSV, City of Aspen, and school district. 13. Finalize event parking lot. 14. Complete disposition of Aspen Mass property. 15. Complete lime kilns. 16. Complete Ryan parcel exchange. 17. Address/plan for oil and gas impacts. 18. Create standards for special events process-(public safety council) 19. Affordable housing impact fees. 2 20. Schedule a joint meeting with P&Z to set the tone for the adoption of this impact fee and land use code schedule. 21. Consolidate Nordic under open space. Ms. Smith will organize the work plan list and bring back to the BOCC at a work session for direction on allocation of resources. WORK SESSION ITEM: Open Discussion The BOCC appreciated the format of two half day sessions rather than one long day, and felt the retreat was productive. Adjourned at 12:00 noon. Prepared by: Hilary F~her Smith, County g Respectfully submitted: Silvia Davis, Clerk and Recorder