HomeMy WebLinkAboutbocc.con.012.2005 CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
8CANNINGIARCHIVING
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Signatures Required:
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All Contracts should be proofed for the following:
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Note: Clerk's Office will keep original documents in compliance with
Colorado State Archives retainage schedule.
STATE OF COLORADO
OFFICE OF ENERGY MANAGEMENT AND CONSERVATION
225 E. 16th Avenue
Suite 650
Denver, CO 80203
Phone (303) 894-2383
FAX (303) 894-2388
December 30, 2004
RECEt / --O
t4 icCOG
Bill Owens
Governor
Rick Gdce
Director
Ms. Patti Kay-Clapper, Board Chair
Northwest Colorado Council of Governments
c/o Mr. Steve Getz
P.O. Box 2308
Silverthome, CO 80498
AMENDMENT
Funds
SUBJECT:
Amendmem of 2004-2005 Energy Saving Partners Program Project; Award
of U.S. Department of Energy Weatherization Assistance Program Grant
Funds and U.S. Departmem of Health and Human Services Low-Income
Energy Assistance Program Grant Funds.
REFERENCE: Contract Number: C900349 (FY 2005)
Dear Ms. Kay-Clapper:
This document serves as written acceptance of an amendment to your Energy Saving
Partners Program Project Plan, as negotiated in accordance with the Request for Proposal
(RFP) and revised pursuant to the attached Budget Support Sheets. This document awards
U.S. Department of Energy Weatherization Assistance Program (DOE) grant funds and U.S.
Department of Health and Human Services Low-Income Energy Assistance Program
(LEAP) grant funds to your agency. You are reminded that a valid contract does not exist
between the Office of Energy Management and Conservation and your agency until all
finalized 2004-2005 Project Plan documents and budget support sheets are signed and
returned to this office.
' /
This letter authorizes Northwest Colorado Council of Governments to expend the funds
listed below to carry out the Project Plan negotiated with the State, in accordance with the
terms and conditions of this letter and all appropriate federal and state rules and regulations.
The agency is hereby authorized to initiate reimbursement requests for these fimds
following this letters execution, pursuant to paragraph 13 of the funding contract referenced
below.
Fund Source: 100 CFDA # 81.042 and 93.568
Contract Number: C900349
Amended
Budget Categories Budget Amendment Budget
ADMINISTRATION $77,327.00 N/C $ 77,327.00
FIELD COSTS $577,801.48 12,000.00 $ 589,801.48
OFFICE COSTS $22,228.52 N/C $ 22,228.52
CAPITAL EQUIPMENT $0.00 45,509.00 $ 45,509.00
TRAINING & TECHNICAL N/C
ASSISTANCE $10,910.00 $10,910.00
TOTAL FEDERAL AWARD*: $688,267.00 57,509.00 $ 745,776.00
* Project Plan includes $85,000 of Xcel Energy funding calculated at $1,000 times 85 Xcel
units. Federal funds are awarded in conjunction with Xcel Energy funds to provide
services to eligible Xcel residential customers, where applicable.
SIGNATURE AND RETURN OF THIS DOCUMENT IS REQUIRED PRIOR TO
RELEASE OF THE FUNDS. SIGNATURE CONSTITUTES ACCEPTANCE OF THE
SCOPE OF SERVICES EXPRESSED HEREIN.
SCOPE OF SERVICES AND GRANT CONDITIONS
* Participation in state-designated training and activities may be required for selected staff
from your agency.
* Deviations fi.om expenditure categories (Field, Office, Capital Equipment, and
Administrative Costs), production schedules, and services provided to clients, from those
submitted and approved in the agency's Project Plan, will be closely monitored by the State
Energy Saving Panners Program Staff. Excessive deviations may result in corrective actions
being required by the agency to insure that program goals are met and client services are not
adversely affected.
Budget Support Documents 2004-IV and 2004-V from your agency's Project Plan have
been signed and attached signifying approval of the submitted plan. All other parts of the
Project Plan submitted by the agency, including any negotiated changes, are also part of the
contractual relationship between the State and agency, in accordance with paragraph two of
the funding contract. If actual costs per completed work are substantially lower than
planned, it is expected that the agency will make every effort to serve additional eligible
homes.
The project period for this award is July 1, 2004 through June 30, 2005. During this
period, at least 192 eligible dwelling unit~ will receive Energy Saving Partners Program
services. Services are to be provided to eligible households in the following region: Region
V (as defined in the RFP).
In accordance with Energy Saving Parmers Program Field Standards and Policies and
Procedures, the agency will direct the maximum mount of the funds provided to safe, cost-
effective energy conservation investments. The selection of clients and energy conservation
measures is to reflect this objective. All energy conservation measures with a benefit-to-
cost (B/C) ratio of 2 to 1 or greater (based upon proper use of the approved energy audit)
will be provided wherever feasible.
Budget and plan revisions are to proceed in accordance with Energy Saving Partners
Program Policies. Approval of requests to decrease the production goal (the number of
homes to be served) will be based upon the following:
availability of funding from funding sources;
higher costs/unit than planned resulting from the agency's provision of all
energy conservation measures with a B/C ratio greater than or equal to 2 to
1;
higher frequency of allowable repair costs encountered during the program
year than planned;
higher percentage of furnace replacements than planned;
the occurrence of major unanticipated expenses such as capital equipment
replacement; and
any other documented circumstances beyond the control of the agency which
result in higher costs/unit than planned.
Pursuant to C.R.S. 24-30-202, this document is not valid until reviewed and approved by the
State controller or Controller's designee. Pursuant to C.R.S. 24-30-202.4 (as amended), the
state controller may withhold debts owed to state agencies under the vendor offset intercept
system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of
tax, accrued interest, or other charges specified in Article 22, Title 39, C.R.S.; (c) unpaid
loans to the student loan division of the Department of Higher Education; (d) owed amounts
required to be paid to the unemployment compensation fund; and (e) other unpaid debts
owing to the state or any agency thereof, the amount of which is found to be owing as a
result of final agency determination or reduced to judgment as certified by the controller.
ORIGfixiAL
Please sign and remm all copies of this letter to the Office of Energy Management and
Conservation. Please also note that, if your Project Plan includes capital equipment
expenditures, execution of this award does no__!t constitute approval of those purchases.
Approval will be provided via separate correspondence from the Office of Energy
Management and Conservation.
Thank you for your partnership in our efforts to provide safe, cost-effective energy
conservation to low-income residences throughout Colorado.
Sincerely,
Grice
Director
REVIEWED AND APPROVED AS TO FORM AND CONTENT
NORTHWEST COLORADO COUNCIL OF GOVERNMENTS
Authorized Agency Signature: "FL -(~')~ 0 q'2W-~J"-
Typed Name and Title of Signatory:_Patti Kay-Clapper, NWCCOG Board Chair
Federal Employer ID Nmber: 84-0639906
STATE OF COLORADO
STATE CONTROLLER
LESLIE M. SHENEFELT
sharry L6wer~,.6EM'C Controller Delegate
ORIGliqAL
4'/
Budget Support Sheet 2004 - IV
ESP Budget Summary
m~l~cl December 28, 2004
AdminigtretJo~ Tot.ti:
,
Liability Insurance
On-Site Labor
FietdOverbead
Field Co~t. Total:
Authorized Agency Signature:
Authorized OEC Slgnutum:
$14~7t4.$2
$0.00
Budget Total:
~ $830,776.00
Foderal Funds
ORIGINAL
BUDGET AMENDMENT SUMMARY
I)~te:
December 30, 2004]
5ubg~'antee: JNorthwest Colorado Council of Governments
Contract #: Jc9oo349
:unds Awm'dcd:
Administration (BS$1V)
$ 77,327.00 DOE & LEAP
Field Costs (BS$1V)
Field Costs $
Pollution Occurrence Insurance
Total Field Costs $
<XCEL AWARD>
Total Field Cost
Office Costs (BSS IV)
Capital Equipment (BSS IV)
Training & Technical Assistance (BSS IV)
TOTAL FEDERAL AWARD
671,601.48
3,200.00
674,801.48
85,000.00
XCEL
$ 589,801.48 DOE & LEAP
$ 22,228.52 DOE & LEAP
$ 45,509.00 DOE
$ 10~910.00 DOE & LEAP
$ 745 776.00 DOE & LEAP
Encumbrance: Arncndcd J
LEAP $
($335,715 + 57,509) DOE
TOTAL Federal Award $
XCEL $
TOTAL Program Budget $
352,552.00
393~224.00
745~776.00
85,000.00
830~776.00
Amendment:
Addition(~l Fundinq in:
Field Cost
Capital Equipment
TOTAL AMENDMENT
Oriqir~l Budqet
$ 577,801.48
Add'l DOE Funds
Amended Budget
12,000.00 $ 589,801.48
45,509.00 $ 45,509.00
$ 57,509.00
STATE OF COLOBADO
GOVERNOR'S OFFICE OF ENERGY MANAGEMENT AND CONSERVATION
225 E. 16th Ave.. Suite 650
Denver, CO 80203-1625
Phone (303) 894-2383
1-800-632-6662
Fax (303) 894-2388
oemc@$tate.co.us
www.state.co.us/oemc
Bill Owens
December 15, 2004
Steve Getz
Northwest Colorado Council of Govemmems
P.O. Box 2308
Silverthorne CO 80498
Dear Steve,
After reviewing your bid and responses for the cube van and insulation equipment, it has
been determined that you can proceed with the purchase of the equipment for Region 5.
This letter serves as an approval from Office of Energy Management and Conservation
(OEMC) to proceed to purchase of one cube van offthe State Bid List from Champion
Chevrolet for $39,009 and the Krendl 2000 insulation machine with shredder through the
lowest bidder, J&R Products, Inc., for $6,500.00. Your budget will be amended to add
$45,509 to the capital equip~ment line item.
I would like to remind you that once you have received the cube van and insulation
machine, please include them in your Capital Equipment list. In the list, identify the
source of funding, description, item#, and date of purchase. Also, pleaSe send copies of
the invoices to our office.
Respectfully yours,
Nikki Kuhn
Administrative Program Specialist
Cc: Jeff Ackermann, ESP Program Manager
~E0-14-2004 TUE 11:09 RM NNOCOG FRX NO. 9704681208 P, 02/04
PROCUREMENT REsuurs
CU BE VAN
AND
INSUI.ATI. ON BL()WER
Northwest Colorado Council of Governments
December 13, 2004
Norfltwcst Color;leto Council of Govcrnmenls (NWCCOG) has conducted
J)]'OC':lll'Cl'llellt ['or 11 now insulation truck and a new insulation blower.
Thc m~ck was specified and will be procured fllmugh the Slate of
Colorado Division of Purchasirlg "State Price Agreements for
Commoditcs/Scrviccs" (State Bkl l,ist). Thc track will cost $39,009 and
will be purchased through thc Bid List fi'om Champion Chevrolet of
Windsor, Colorado.
NWCCOC~ conducted competitive bidding for the insulation blower. The
lowest cost responsive bidder was J&R Products, hie. of Craigville
mhana, the,' price was $6500.00 shipped to New Castle, Colorado.
N WCCOG is seeking OEMC's authorization to proceed wilh these two
pm'cha.qes, and issue Purchase Orders for both items.
I f OEMC needs any additional in formation please contact NWCCOG's
Energy Management Director Stove Getz. If these two purchases arc
acceptable and authorized hy OEMC, please contact NWCCOG so that
Steve Getz can proceed with these purchases.
· , Page 1 of 1
Amy Abalos
From:
To:
Sent:
Subject:
"Steve Getz" <sgetz@nwc.cog.co.us>
"Amy Abalos" <Amy.Abalos@state.co.us>
Tuesday, December 28, 2004 3:39 PM
Frig pgm
Amy,
I wanted to wdte to you to indicate NWCCOG's interest and willingness to participate in a pilot program to locally administer the
refrigerator program. It is my understanding that this will add the task of NVVCCOG writing checks to VVhiripool for delivered
refrigerators, but that our local administration of the program will NOT prevent NWCCOG from accessing the same pricing and
delivery arrangements that the State of Colorado has established for Wx agencies throughout Colorado. My understanding is that
this will run from February 1, 2005 through June 30, 2005; that our award will be increased by $12,000 Energy Conservation
Materials (initially - the final actual amount will be "trued up" toward the end of the grant cycle); and that the $12,000 is to be
restricted by the local agency to ONLY be used for refrigerators - no other materials or other purposes are allowable.
We are looking forward to participating in this pilot, and hope that we can assist OEMC in your development of the most efficient
Energy Saving Partners program possible. Please let me know any other details you feel we should know (contact information for
where to mail the Whirlpool checks, etc).
Thank you,
Steve Getz
q
12/30/2004