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SILVIA DAVIS PITKIN COUNTY CO R 0.00 D 0.00
RESOLUTION OF TItE BOARD OF COUNTY COMMISSIONERS OF PITKIN
COUNTY, COLORADO, RECOGNIZING THE EMMA CAUCUS
RESOLUTION NO.
RECITALS
The residents of the Emma/Sopris Creek area wish to form an officially
recognized Caucus. The Caucus area generally includes public and private lands
accessed off of the Emma Road, Sophs Creek, and East and West Sophs Creek
Roads in Pitkin County, as depicted on the map attached to this Resolution as
Exhibit "A."
Formation ora Caucus is permitted subject to compliance with Article Four of
the Pitkin County Home Rule Charter. After satisfying itself that the
provisions of this article have been met, the Board of County Commissioners
is authorized to recognize the caucus and establish the caucus area by
resolution.
The following provisions of the Home Rule Charter regarding the recognition
of Caucuses have been addressed by residents as required:
On November 6, 2004 a mailing was sent to all property owners in the
Emma/Sopris Creek area to notify them of a meeting on December 6,
2004, scheduled to discuss formation of a Caucus. All but one of 45
resident/property owners in attendance at the meeting voted to form a
Caucus.
Proposed bylaws were drafted by a subcommittee, and reviewed and
approved at a meeting of residents on January 10, 2005. As required by
the Charter, the bylaws address all operating procedures, including
composition, voting procedures and function of the Caucus as a
recommending body "for all planning matters affecting the caucus area, as
well as other County matters affecting the caucus area including, but not
limited to, budgetary and work program matters." A copy of the approved
Bylaws are attached as Exhibit "B."
NOW THEREFORE BE IT RESOLVED, that the Board of County
Commissioners of Pitkin County, Colorado hereby officially recognizes the
Emma/Sopris (;reek Caucus, with boundaries shown on the map attached hereto
as Exhibit "A;" and awards the Caucus all functions set forth in Article IV of the
Pitkin County Home Rule Charter.
INTRODUCED, FIRST READ AT A NOTICED PUBLIC MEETING ON THE
23rd DAY OF MARCH, 2005.
NOTICE OF PUBLIC HEARING PUBLISHED IN THE WEEKEND EDITION
OF THE ASPEN TIMES ON THE 13th OF MARCH, 2005
Resolution No~'2005
Page 2
APPROVED UPON SECOND READING AND PUBLIC HEARiNG ON THE
13th DAY OF APRIL, 2005.
~iett~-Jones
BOARD OF COUNTYCOMMISSIONERS
D
OF~-K~iN COUNTY,~COLORADO
Patti Kay-Clapper (/ -
Duty Clerk Chair
Date
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
Attorney
Cin~yll2iouben -
County Community Development Director
es/emmacaucusreso.doc
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SILVIR DRVI$ PITKIN COUNTY CO R 0.00 D 0,00
AMENDED BY-LAWS
OF THE
EMMA CAUCUS
EXHIBIT "B"
I. FUNCTION
The purpose of the Emma Caucus is to provide a forum in which residents of the caucus are,
as defined in these by-laws, and come together for the express purpose of discussing topics of mutual
concern and informing the community and, when appropriate, formulating consolidated positions on
matters which are then transmitted to appropriate private and/or public agencies, boards and
organizations for their consideration. We are committed to taking a long-term view of matters and
measuring the impact of current issues on our long-term vision. We recognize that change is
inevitable. We will actively advocate positions that are respectful of the long-term vision.
We seek to be an inclusive entity that welcomes all who express interest in participation in
our community process. We are trnified in our desire to enhance, preserve and protect the specific
interests of the community and improve the quality of life available to its residents. We wish to
build and enhance a true "sense of community" among residents of the caucus area, and will plan
activities that will increase the level of"knowing one another" and encourage amicable interactions.
We are mindful of the wide diversity of views represented among our residents and will
conduct our business in such a manner that divergent views are heard and acknowledged as we seek
to reach agreement on what is right for our neighborhood.
The Emma Caucus may seek to align itself with other associations, caucuses or groups to the
extent consistent ~vith the long-term vision of the caucus.
II.
CAUCUS AREA
The boundaries of the Emma Caucus shall be as follows:
See Exhibit A attached hereto and incorporated herein.
III. MEMBERSHIP
The membership of the Emma Caucus shall consist of all the qualified electors who reside in
the caucus area, together vvith the non-resident owners of real property within the caucus area.
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IV. VOTING
Each caucus member shall have one (1) vote on all matters appropriate for caucus voting.
V. EXECUTIVE COMMITTEE
There shall be an Executive Committee consisting of a Moderator and a Secretary/Treasurer,
plus three to seven additional representatives from the caucus area. The Executive Committee shall
be formed with an odd number of representatives to reduce the possibility of a deadlock. The
members of the Executive Committee shall be elected at a meeting of the caucus and shall serve for a
term of one year. Alternate members may be elected to serve when a given member is not available
to perform his/her functions on the Executive Committee. Members may be elected to an indefinite
number of terms. The job of the Executive Committee shall be to help organize meetings, set the
agenda and to act as representatives of the above-mentioned areas of the caucus to promote a direct
communication network within the caucus boundaries. The Executive Committee shall appoint from
xvithin its membership a Moderator and Secretary/Treasurer whose jobs shall be as defined herein. A
majority of the Executive Committeee members present at any properly noticed regular or special
meeting shall have the authority to issue a position statement, opinion or recommendation of the
Caucus.
VI. MEETINGS / NOTICE
Executive Committee meetings shall be held monthly and shall be open to members of the
caucus area. Special meetings shall be held as deemed necessary by the Executive Committee.
Notice of special meetings will be provided by mail, facsimile or e-mail to caucus members. A
quorum shall consist of five (5) caucus members present at any caucus meeting.
VII. THE MODERATOR
Duties will be to schedule the meeting time, mn the meetings, and keep a copy of all
information sent from the County regarding the caucus area. He/She will, together with the
Secretary/Treasurer, go over the information obtained from the county and sort out what is useful and
important enough to be sent to the caucus members. He/She will make available all information
obtained from the County to any caucus member wishing to see it. In addition, the Moderator shall
act as spokesperson for the caucus unless another person is appointed for a specific issue. The
Moderator shall make available his/her fmx number and e-mail address to all caucus members. The
Moderator will conduct all duties in a reasonably timely fashion.
VIll. THE SECRETARY/TREASURER
Duties shall be to handle the bulk of administrative duties such as to field phone calls and e-
mails, contact all caucus members in advance of a scheduled meeting, maintain a current
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neighborhood mailing list, keep a record of the agendas from every meeting, including any voting
results, handle all money matters, including collection, keep monies in an account separate from
personal funds, distribute funds for business purposes of the caucus approved by the Executive
Committee, keep records regarding the distribution of funds and send out correspondence the
Executive Committee feels is necessary. He/She will make available his/her phone number fax
number and e-mail address to all caucus members. The Secretary/Treasurer will conduct all duties in
a reasonably timely fashion.
IX. CONTRIBUTIONS
Contributions will be sought from caucus members and will be expected based on each
member's ability to contribute.
X. AMENDMENTS
These bylaws may be amended by a two-thirds vote of the members present at any properly
noticed special or regular meeting of the Caucus.
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