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Home My WebLink Aboutbocc.con.047.2005 CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Community Relations/Health & Human Services Contact Person: SusanBerdahl Phone #: 920-5766 BOCC AGENDA ITEM (BOCC signature required) X STAFF AUTHORIZED SIGNATURE (as per Procurement Code) Check Contract Type: Dollar Amount: $10~930.00 Services Maintenance License/Use STAFF AUTHORIZED Lease SIGNATURE Construction Purchase ~ Employment Intergovernmental Agreement (Requires BOCC Action) X Non Profit ___Quasi-Public Grant Agreements (Requires BOCC Action) Other CONTRACT Signatures Required: Under 25K - Department Head 25-50K Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): The Buddy Program Contract Start Date: 01/01/05 Contract End Date: 12/31/05 Automatic Renewal (Y/N): Y All Contracts should be proofed for the following: · No Pages Missing · If a Page is Left Intentionally Blank - Note on Page · Page numbered consecutively · Ail Signatures Affixed · All Dates Filled In · All Other Blanks Filled In · All Exhibits Attached · All Legal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and P~corder for Scanning/Archiving Date: ~/'~/0 $ ~ Authorized ~'taff Person Signature of authorized staffperson indicate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. pcj mj \ww\g\scarmning\county contract s\narrative\checklistsheet STAFF AUTHORIZED SIGNATURE PITI{IN COUNTY HEALTH AND HUMAN SERVICES PARTNERSHIP GRANT AWARD THE BUDDY PROGRAM, 2005-2006 CONTRACT THIS Grant, is made as of the date last below signed between Pitkin County, herein referred to as "County", and The Buddy Program, hereafter referred to as "Agency". Whereas, The Buddy Program, a non-profit agency, is promoting positive change in at-risk youth in Pitkin County, Basalt, and E1 Jebel by providing responsible, caring adult role models that act as friends, advocates and mentors, and whereas Pitkin County wishes to award a grant for provision of these services: Term and Renewal of Agreement. Absent any termination for cause under paragraph 5 of this Agreement, the tcn'rn of this Agreement shall continue for a period of two years, subject to budget appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. Agency's a) Obligations. Agency shall: Strictly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code) that have been or may hereafter be established. b) Hold and maintain for the term hereof the necessary license(s) as specified under State law which permits the performance of the service(s) to be provided herein. c) Shall maintain a sliding-scale fee schedule for its services in order to accommodate low-income individuals. d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the performance of any subcontractor. e) Abide by all applicable provisions of the Title VI and VII of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client information and comply with the same. g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the location as shown as the address of the Agency or wherever is appropriate for that service within Pitldn County. i) Provide the service(s) described herein at a cost not greater than charged to other persons. j) Provide semi-annual Performance Measure reports and Financial Reports. These reports will include the number of unduplicated clients who live and/or work in Pitldn County served by your programs. The first report is due August 15, 2005 for the first six months of the grant year. The second report will be due January 31, 2006 for the entire period of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those variances. As a Partnership grantee, your Performance Measure and Financial Reports will serve as your application for continued funding in 2006. 3. Pitkin County's Obligations. Pitkin County shall: County agrees to grant $10,930 to The Buddy Program as approved in the County's 2005 budget, which was approved by the Board of County Commissioners on December 21, 2004. The grant is to support the general operating costs of The Buddy Program to provide support to at-risk youths and their families in Pitkin County, Basalt and E1 Jebel, through pairing and training of adult role models, group activities and case management. The total amount of this contract shall not exceed $10,930 cash maximum in 2005. The County will pay Agency the total amount of this grant on or before the last day of March 2005. Payment is contingent upon the County's receipt of satisfactorily semi- annual reports. The return of a completed contract is required in order to receive payment. As a Partnership grantee, continued funding for 2006 is subject to budget appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a. The Parties to this Grant intend that the relationship between them contemplated by the Grant is that of independent agency. No agent, employee, or servant of Agency shall be deemed to be an employee, agent, or servant of County. Agency will be solely and entirely responsible for its acts and the act of its agents, employees, servants and subcontractors during the performance of the Grant. b. Payment pursuant to this Grant, if in County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. c. This grant constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modify the terms of this grant on behalf of the County. Any such grant or modification to this grant must be in writing and be executed by the parties hereto. 2 5. Default/Cancellation. If Agency shall default in the performance of Agency's Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agency. If Agency fails to cure such default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or if such default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with such cure), County shall reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole discretion, were not appropriated in accordance with this Agreement. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by certified mail, return receipt requested to the following address: Lisa Chiles Executive Director The Buddy Program 110 East Hallam, Suite 125 Aspen, CO 81611 In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may determine that Agency is ineligible to apply for future awards from Pitkin County. Entire Agreement. This Agreement constitutes the full and complete Agreement of the parties hereto and shall not be modified except by a written agreement signed by the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date wr/tten below. PITKIN COUNTY, COLORADO By ~g~b.M'._C.x.~ k,~X%,..5,~ C~o ~ Nancy N. Sundeen " Director of Health & Human Services/Community Relations Date THE BUDDY PROGRAM L~sa C~'h~les Executive Director The Buddy Program Mailing Address: 110 E. Hallam #125 Aspen, CO 81611 Date 4