Loading...
HomeMy WebLinkAboutbocc.res.131.2005A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS APPROVING BYLAWS FOR THE ASPEN/PITKIN COUNTY ANIMAL SHELTER Resolution # / ~/- ,~ d~ Recitals In 2001 the City of Aspen and Pitkin County entered into an Intergovernmental Agreement (the "Animal Shelter IGA") with the AsperffPitkin Animal Shelter Capital Campaign (ASCC to develop a new animal shelter/boarding facility. The Animal Shelter IGA requires the City and the County to appoint an advisory board, the details and duties for which must be finalized prior to occupancy of the Animal Shelter. The Animal Shelter is nearing completion and the citizen advisory board needs to be appointed. The attached Bylaws of the AsperffPitkin County Animal Shelter Advisory Board set out the details and duties of this new citizen board, including the qualifications for members· It is desirable to have the Bylaws adopted prior to the appointment of members to this new advisory board. Therefore, it is resolved by the Board of Commissioners of Pitkin County, that the Bylaws of the Aspen/Pitkin County Animal Shelter Advisory Board are hereby approved. A: rES ~/ ~eeal tte Jones, De ~t~, Clerk Manage Approval: · ary Fl~c]h~'r Smith, Cgtm(y'Manager ~D AND ADOPTED ON THE 28TM DAY OF SEPTEMBER, 2005. BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO Patti Kay Clappe0, Cl~air BYLAWS OF THE ASPEN/PITKIN COUNTY ANIMAL SHELTER ADVISORY BOARD Adopted ~-.~..a Approved by Pitkin County ResolutiOn Approved by Aspen City Council ARTICLE I Name Section 1. Name. The name of this joint City of Aspen (the City) and Pitkin County (the County) citizen board shall be the Aspen/Pitkin County Animal Shelter Advisory Board (the Board). ARTICLE I1 Purpose and Policy Section 1. Purpose. The purpose of the Board is to make recommendations to the Aspen City Council and the Pitkin County Board of County Commissioners on policies for the operation of the Aspen/Pitkin County Animal Shelter (the Shelter), including, but not limited to, the formulation and implementation of operating guidelines for the Shelter, policies and procedures for the Shelter, annual operating budget for the Shelter, appropriate reviews, and a capital improvements and maintenance program for the Shelter. Section 2. Policy. The policy of the Board is to: a) Assure that the Shelter operates as a no-kill facility. b) Assure that all animals in the Shelter are neutered and vaccinated before adoption. c) Assure that the Shelter Operator complies with the terms and conditions of the Lease between the Operator and the City and County. d) Assure that the welfare of the animals in the Shelter is always paramount. Section 3. Additional Policies. The Board may from time to time adopt additional policies to guide the activities of the Board. ARTICLE III Responsibilities Section 1. Functions. The Board shall: a) Review operating procedures for the Shelter and assure compliance with Board policy and the Shelter Lease Policies and Procedures Manual (Exhibit B to the Shelter Lease). b) Consult with the AsperdPitkin Animal Shelter Capital Campaign, a Colorado not-for- profit corporation (ASCC). c) Assure that neither the City nor the County pays any fees of any kind for animals the City or County deposits in the Shelter. d) Annually review the Shelter operating budget and report to City and County. e) Recommend a City/County capital improvements and replacement budget for the Shelter. f) Inspect the Shelter and its records as needed to determine compliance with Board policy. Article IV Membership Section 1. Number and Manner of Appointments. The Board shall consist of five (5) Members (hereinafter referred to as "Members"), and two (2) Alternates, as well as one non-voting member, serving staggered terms to be appointed as follows: a. Two Members and one Alternate shall be appointed by the Board of County Commissioners. b. Two Members and one Alternate shall be appointed by the City Council. c. One Member shall be appointed jointly by the Board of County Commissioners and the City Council. d. The non-voting member shall be appointed by the Shelter Operator. Section 2. Term. The terms of each Member, Alternate Member and non-voting member following the initial term shall be for a period of three years. Notwithstanding the terms set forth herein, Members, Alternate Members, and the non-voting member shall continue to serve as Members until such time as a successor has been appointed. Section 3. Qualifications. Each Member and Alternate Member shall be a resident of Pitkin County. Each Member and Alternate Member appointed by the City shall be a resident of the City. No Member shall be a member of the Board of County Commissioners, the City Council, or an employee of the City, County, or the Animal Shelter Operator (except the non-voting member). Members shall be selected from the animal welfare comanunity and the community at large. The City and County shall provide notice to the ASCC or its successor organization prior to making any appointment to allow for recommendations 4 from ASCC or its successor. These qualifications do not apply to the non-voting member. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. Members (including Alternates) appointed by the City Council may be removed at the sole discretion of the City Council. Members (including Alternates) appointed by the County Commissioners may be removed for violation of the County Standard of Conduct. The jointly appointed Member may be removed at the sole discretion of the City Council or by the County Commissioners for violation of the County Standard of Conduct. Upon the removal of a Member or Alternate Member, a replacement shall be appointed by the respective governmental entity(ies) that originally appointed the Member for the unexpired term of the removed Member or Alternate Member. The Chair shall request the governmental entity (ties) that originally appointed the Member to remove a Member who is absent from more than one-third of the regularly scheduled meetings within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). The non-voting member may be removed at the discretion of the Shelter Operator. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include such other officers as the Board may from time to time appoint. The Chair and Vice-Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Board at its first regular meeting. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure o£the Board. Section 3. Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Boar.d shall appoint the successor at a regular or special meeting of the Board, and such appointment shall be for the unexpired portion of the term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. The Chair shall sign any resolutions, procedures and policies approved by the Board. (2) Vice Chair. In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1. Regular Meetings. Regular meetings shall be held quarterly on the 4th Thursday of the 3rd month of each quarter, provided that the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time, or to hold additional regular meetings. Section 2. Special Meetings. A special meeting may be called at any time by the chairperson or by written request of two members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement ora quorum of Board members or by all members in attendance. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Board comments 3. Staff comments-City, County, Shelter 4. Public comment 5. Reading and approval of minutes of last meeting 6. Old business 7. New business 8. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. An Alternate Member shall be allowed to vote only in the absence of a regular Member. Section 5. Quorum A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notil shall furnish the Mem designee shall deliver. material to be studied Aspen/Pitkin County, Police or designee, wi numbered years; the £ assume the responsibi liaisons shall be permi Section 8. Agenda. The liaison or his/her desi~ distributed in advance 48 hours or two busim inlcuding the non-voti Section 9. Open to the P for executive session ~ 402. Minutes shall be determine. A meeting agenda shal the Board no less than I. Prohibition on Cond A. County Memb B. City Members: the Aspen Mun C. Failure to com[ result in remov Adopted by the AsperffPitkin Approved by the Board of Co Approved by Aspen City Corn :es and Study Materials. The staff liaison or his/her designee, 3ers advance notice of all meetings. The staff liaison or his/her in advance, minutes of the previous meetings and copies of or acted upon, includin~an agenda and a monthly report from the ~nimal Shelter Operatort The City staff liaison is the Chief of o shall assume the resppnsibilities under this section during odd- ounty staff liaison is th~ County Animal Safety Officer and shall ities under this section during even-numbered years. Both staff tted to attend all Board meetings. 1 ~genda shall be prepare~ by the Chair and the City/County staff nee and copies of the ag :nda with any supporting materials of the meeting. The mi~ tutes and agenda shall be delivered at least :ss days in advance of th ag member and all staff ~blic~ Minutes. All me~ s authorized in the Colo taken by the staff liaisor 1 be posted for the publi, 24 hours prior to each rr ARTICLE V Standard of Col tct rs shall abide by the Co~ ;hall abide by the City's icipal Code. ly with the Standard of ~ ~'ounty Animal Shelter: :nty Commissioners by [cil by - [~-:-/~--~-~--~2~-- meeting, to each Board Member, iaisons. ~tings shall be open to the public, except 'ado Open Meetings law, C.R.S. 24 -6- or such other person as the Board shall : in a regular location to be established by eeting. II tduct mty Standard of Conduct. Rules of Ethical Conduct, Section 2.02 of 2onduct or Rules of Ethical Conduct may tvisory Board on ///fi/ / '~esolution~~ ~