HomeMy WebLinkAboutbocc.min.ws.10252005 PITKIN COUNTY COMMISSIONERS
WORK SESSION AGENDA
LOCATION: Rio Grande Conference Room
TUESDAY~ OCTOBER 25~ 2005
10:30 AM 1. Meeting with Facilities Master Plan Consultants (RNL Design)
12 NOON LUNCH BREAK
1:00 PM 2. Memos of Interest
Future Agendas/Agenda Requests
BOCC Open Discussion
3. Library 2006 Budget
BREAK
4. Ambulance District 2006 Budget
5. JOINT MEETING WITH CITY COUNCIL at City Hall
Housing 2006 Budget
Health & Human 2006 Services Budget
ADJOURN
2:00
3:00
3:15
4:00
6:00 PM
MINUTES OF WORK SESSION
Date: October 25, 2005
Meeting Start Time: 10:38 am
Commissioners present:
[] Patti Clapper
[] Dorothea Farfis
[] Jack Hatfield
[] Michael Ireland
[] Michael Owsley
Commissioners not present:
[] Patti Clapper
[] Dorothea Farris
[] Jack Hatfield
[] Michael Ireland
[] Michael Owsley
WORK SESSION ITEM: Meeting with Facilities Master Plan Consultants (RNL Design)
STAFF DIRECTION: RNL representatives Steve Radomski and Wendy Weiskopfpresented the findings of
Phase I of the Facilities Master Plan. She noted that the staff numbers include non-profits, courts, probation and
the District Attorney. Mr. Radomski and Ms. Weiskopf discussed the projected square footage needs, and
facility conditions. Assumptions include a 49% population growth (2.5% per year), county staff and affiliated
staff 38% growth, and applied industry space standards. They reviewed possible operational models for
working groups. Commissioner Ireland raised points regarding non-profit growth, population growth, service
demands for non-residents. Commissioner Farris wanted to make sure that mass transit is considered with the
alternatives. She stated a desire for a phased approach, green construction and she agreed with Commissioner
Ireland regarding the intensity of use by non-residents. Commissioner Hatfield expressed concern about the
location and financial challenges in order to meet the ideal standards. He stated that he did not agree with the
population and staff projections.
COMMISSIONER OWSLEY JOINED THE MEETING AT 11:25 AM.
Discussion ensued regarding the space needs for Public Works including such things as the future use of
biodiesel fuel, the need for heated facilities for large snow removal equipment (otherwise the sand must be
dumped prior to night storage if outside). Discussion moved to the needs of the Courts including jury rooms,
file storage, judges' chambers and security.
Mr. Radomski reviewed population rates and the booking rates. He stated that the County staff has done
extremely well to divert inmates from the facility. He stated that constraints are a burden for staff and due to
construction, there is little to do to modify the building. Discussion followed about finding a way to increase
the intake capability for the facility.
A brief discussion followed regarding the courthouse plaza building, the senior center, the health and human
services building and other locations. The Board discussed that the future projections are not as significant as
the current needs. Commissioner Hatfield encouraged the Board to prioritize space needs and look at
partnerships with other entities. The Board supported a slower population growth and more intensive uses due
to state budget reductions and unfunded mandates.
LUNCH BREAK 12:30 PM TO 1:15 PM.
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
1. Tom Dunlop's Resignation Letter from River District Board - informational only, no direction needed.
Staff advised the Board that John Ely and Rose Ann Sullivan were interested in the appointment. The
Board directed that Rose Ann Sullivan be appointed to represent the County.
2. PM 10 Mitigation Program. The Board directed staffto do a preliminary evaluation and research grant
opportunities with a report back to the Board.
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3. Colorado River Basin Roundtable memo- informational only, no direction needed.
WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars
STAFF DIRECTION:
1. Charrette participation dates need to be included on future agendas. Commissioners Ireland and
Hatfield will attend the public work session on November 8th. Commissioner Farris will attend the
November 9th public work session. Commissioner Ireland will attend the November l0th wrap up
session.
2. EOTC conference with New Century - Commissioners Farris and Hatfield will be attending the CCI
conference November 30th. The Board identified December 8th as a date that works for the conference.
WORK SESSION ITEM: Open Discussion
STAFF DIRECTION:
1. Commissioner Ireland updated the Board that he is working with CDOT to develop a statewide impact
fee program.
2. Staff advised the Board that the holiday party would proceed as planned based on the employee survey.
3. Staff advised the Board that the request for sponsorship from Grady Olson has been deferred pending
the possibility of a private sponsor and the completion of the land use application.
4. Staff advised the Board that work is ongoing with regard to the 2006 health insurance plan.
5. Staff advised the Board that the translator system was back on line Sunday afternoon.
6. Staff advised the Board of a complaint for landfill fees charged for contaminated soils. The charge is
consistent regardless of the source of the soil.
7. Commissioner Ireland raised the concept of an impact fee for excavated soil for basements. Discussion
ensued.
8. Commissioner Farris asked for a staff update on the signage for Thomasville/Frying Pan.
9. Conunissioner Fan-is requested an update from the County Attorney on Sunnyside site and the Lime
Kilm property.
10. Commissioner Hatfield raised the issue of the changes to the Housing budget. Discussion ensued.
11. The Board directed staff to draft a letter to the Holy Cross encouraging them to pursue the provision of
internet service over utility lines.
WORK SESSION ITEM: Library 2006 Budget
STAFF DIRECTION: Kathy Chandler updated the Board on numerous projects that have been completed at
the Library. She also advised the Board about the upcoming internet resource seminar being hosted by the
Library on November 8th. Discussion moved to the future expansion of the Library over the parking garage.
WORK SESSION ITEM: Ambulance District 2006 Budget
STAFF DIRECTION: Hilary Smith presented background information about the Ambulance District and the
management arrangement with Aspen Valley Hospital. She advised the Board about improvements needed in
the management agreement and that the District will begin negotiations with the Hospital. Discussion ensued.
Rich Walker provided an overview of the budget, the separate Mountain ambulance portion of the operation and
the projected 2006 fund balance. The Board requested that it receive fund balance information so that any
deficits can be considered in context. Discussion moved to the Mountain Ambulance operations of the District.
Discussion followed regarding capital replacement including facilities.
WORK SESSION ITEM: Joint Meeting with City Council
STAFF DIRECTION: Council members J.E. DeVilbiss, Jack Johnson, Torre, Mayor Klanderud and Housing
Director Tom McCabe were also present for the discussion.
1. Housing 2006 Budget - Tom McCabe identified some outstanding challenges with the long-term
financial plan for the Housing Office. Discussion moved to the differential sales fees for Burlingame
units compared to other affordable housing units (1% vs. 2%) that are paid by the seller. Both boards
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concurred with this change to reflect additional $270,000 revenue. Discussion moved to the Housing
Master Plan and the potential to buy-down units at Buflingame. Commissioner Hatfield inquired about
the increased administrative overhead charge. Discussion ensued and both boards concurred with the
current allocation with staffto review before full implementation of the overheard charge. Tom
McCabe added a work plan item to address amhived documents.
Health & Human Services 2006 Budget - non-profit agency members were present to discuss current
issues and trends for the agencies. Susan Berdahl discussed the performance measurements that are
being evaluated with the agencies. Jeff Kremer provided a case study as a result of the Aspen Country
Inn incident. He discussed several examples of program successes, specifically the development of
case management services. Kate Jangula provided an example of agency collaboration for a client of
the Department of Social Services. Nan Sundeen discussed the efforts by the agencies to respond to
needs in the valley that developed as a result of Hurhcane Katrina. Carolyn Hardin and Marty Ames
discussed the benefits of the dedicated fund. Discussion ensued.
Adjourned at 6:05 pm.
Prepared by:
Hilary Fle¢~er Smith, Coth~fy Manager
Respectfully submitted:
Silvia Davis, Clerk and Recorder
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