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Home My WebLink Aboutbocc.min.spec.12132005PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA LOCATION: Library Conference Room TUESDAY~ DECEMBER 13~ 2005 1:00 PM 1. 2. 3. SPECIAL MEETING 1st Readin_~ and Set for Public Hearing on December 21: Resolution Summarizing Revenues and Expenditures for Each Fund and Adopting a 2006 Budget for Pitkin County, Tom Jagow Resolution Appropriating Sums of Money to the Various Funds, in the Amounts and for the Purposes Set Forth Below for Pitkin County 2006 Budget Year, Tom Jagow Resolution Levying General Property Taxes for 2005, to Help Defray the Costs of Government for Pitkin County, Colorado, and its Special Districts for the 2005 Budget Year, Tom Jagow ADJOURN SPECIAL MEETING 1:45 Memos of Interest Future Agendas/Agenda Requests/Monthly Calendar BOCC Open Discussion 2:45 5. 3:15 Public Health Advocate Update, Tom Dunlop BREAK 3:30 6. 4:15 7. 5:00 PM Hunter Creek Access Settlement Parking Lot, Carrington Brown 2006 Plan for Feedback on the Special Fund for Health & Human Services, Nan Sundeen ADJOURN APPROVED JANUARY 11, 2006 MINUTES PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS SPECIAL MEETING DECEMBER 13, 2005 NOTE: For all staff memorandums and associated documents, including additional exhibits submitted, refer to the BOCC PACKET FOR DECEMBER 13, 2005 CALL TO ORDER: Vice-Chairman Mick Ireland called the special meeting of the Board of County Commissioners to order at 1:05 PM, BOCC COMMISSION MEMBERS PRESENT: Commissioners Mick Ireland, Dorothea Farris, Jack Hatfield and Michael Owsley BOCC COMMISSION MEMBERS ABSENT: Patti Kay-Clapper ALSO PRESENT: Hilary Smith, County Manager; Tom Jagow, Assistant Finance Director; Dale Will, Open Space and Trails Director, Gary Tennenbaum, Open Space and Trails; Tim Whitsitt, member of the Open Space and Trails Board; Tom Oken, County Chief Financial Officer RESOLUTION SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND AND ADOPTING A BUDGET FOR PITKIN COUNTY, COLORADO FOR THE CALENDAR YEAR 2006 - MOTION TO APPROVE ON FIRST READING AND SET SECOND READING AND PUBLIC HEARING TO DECEMBER 21, 2005, AS AMENDED BY THE ACTIONS OF THIS BOARD TODAY Tom Jagow- Assistant Finance Director RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS, IN THE AMOUNTS AND FOR THE PURPOSES SET FORTH BELOW, FOR PITKIN COUNTY, COLORADO 2006 BUDGET YEAR - MOTION TO APPROVE ON FIRST READING AND SET SECOND READING AND PUBLIC HEARING TO DECEMBER 21, 2005, AS AMENDED BY THE ACTIONS OF THIS BOARD TODAY Tom Jagow- Assistant Finance Director RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2005, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE COUNTY BOARD OF COUNTY COMMISSIONERS 1 SPECIAL MEETING DECEMBER 13, 2005 OF PITKIN, COLORADO~ AND ITS SPECIAL DISTRICTS FOR THE 2001; ~UDGET YEAR- MOTION TO APPROVE ON FIRST READING AND SE I SECOND READING AND PUBLIC HEARING TO DECEMBER 21,200~ :l'om Jagow- Assistant Finance Director Hilary Smith, County Manager pointed out some changes and corrections in the fund amounts as shown as attachments to the approving resolutions. The General Fund total revenue and expenditure was $15,340,585 and the Road & Bridge Fund total revenue and expenditure was $3,829,955. Ms. Smith went on to inform and/or remind the board about a couple of other issues. The board had directed a proposed 3.3% budget increase for the District Attorney's office but they have decided to wait until after the Truden Recall election. She told the board they would be going through a number of Open Space supplementals today, as well. Also, the board had asked for further information regarding the Ambulance District. She said that information was distributed to the board within a few days of that hearing so all the board members should have that material. Ms. Smith went on to say that Vice-Chairman Ireland forwarded a request regarding the 1-70 Coalition. We would be a Zone 2 County in that effort and the next year the Zone 2 Counties are being requested to donate $5,000.00. She said that Tracey was unable to provide in the budget any documentation. She simply was making the board aware of this upcoming request. She needs direction from the board on whether or not they want to include this in today's discussion at first reading so that it can be included in the second reading. Commissioner Farris and Vice-Chairman Ireland were in support of this request. Commissioner Hatfield and Commissioner Owsley think it a worthy cause but they would both like more information on this item. After further discussion, Commissioner Farris moved to add and support the 1-70 Coalition item of $5,000.00 in the budget. Commissioner Hatfield seconded the motion. Motion passed 4 to 0 with Commissioner Kay- Clapper not present. The next discussion focused on the Keator Grove housing project with regard to a possible $50,000.00 direct contribution and a $450,000.00 loan on which the board has not yet given direction due to waiting for City Council input. Commissioner Farris and Vice-Chairman Ireland were in support of this item. Commissioner Hatfield does not want to vote on this item at this time due to his concerns over the Iow number of deed restricted units and no income restrictions. He also wants more housing created here up valley. Commissioner Owsley was confused by this issue as well and said he was disappointed that Garfield County isn't listening to their constituents. BOARD OF COUNTY COMMISSIONERS 2 SPECIAL MEETING DECEMBER 13, 2005 Vice-Chairman Ireland reassured Commissioner Hatfield that the board would address the Iow number of deed restricted units and sale price caps when a contract comes back to them on the entire project. The board gave this direction to Hilary Smith. Commissioner Farris moved to approve making an allocation and negotiating a contract based upon comments made here today for the Keator Grove project. Vice-Chairman Ireland seconded the motion. Motion passed 3 to 1 with Commissioner Hatfield voting nay for reasons stated above and Commissioner Kay-Clapper not present. Ms. Smith informed the board that she would set up a work session in January for this item. The following supplemental requests were included in the proposed budget for first reading from the Open Space and Trails Department. It was decided that there would be a vote on each request individually or in groups. They are: 1 Administrative Assistant Position 2 Crystal River Trail Phase I 3 Rio Grande Trail Paving 4 Soft Surface Trail Maintenance (requested only if Item 3 is not approved) 5 Rio Grand Trail Improvements 6 Brush Creek Trail 7 Roaring Fork Conservancy Funding 8 Jaffee Park Bathrooms 9 Soft Surface Trail Maintenance 10 Cozy Point South Irrigation Regarding item #1, Commissioner Owsley said he would reluctantly support it but he would like to see some flexibility on some of the other budget items. Commissioner Hatfield had several questions on the above list particularly with regard to the bottom line numbers and also with regard to Smuggler based upon the numbers he was looking at today. Dale Will, Director of Open Space and Trails, Tim Whitsitt, member of the Open Space Board, and Gary 'l'ennenbaum of Open Space and Trails responded to his questions with more detailed information. Commissioner Farris moved to support the expenditure of the Administrative Assistant position supplemental request. Vice-Chairman Ireland seconded the motion. Motion passed 3 to 1 with Commissioner Hatfield voting nay and Commissioner Kay-Clapper not present. BOARD OF COUNTY COMMISSIONERS 3 SPECIAL MEETING DECEMBER 13, 2005 Vice-Chairman Ireland went over the remaining list of projects and put them in his own priority order in order to cover any short falls so that the more important things will be taken care of. He feels that the item lowest on the list of priorities is the trail portion from Pitkin Iron to McLain Flats. 1 2 3 4 Crystal River Trail Basalt/Old Snowmass trail Brush Creek Trail Rio Grande Trail (Emma link) - he thinks this should be paved to help keep people from getting back onto the highway McLain Flats to Pitkin Iron section Vice-Chairman Ireland made this list his proposal, or motion, on the table with which Commissioner Farris agreed, or seconded. Commissioner Hatfield doesn't want to pave the Emma section or Pitkin Iron section now. He doesn't think we should be spending 2.4 million on trails. He would like more money available for open space deals. Commissioner Owsley questioned the use of asphalt for all the paving and wondered what other substances could be used. He doesn't like the idea of so much asphalt in Pitkin County. After further discussion, the following motion was made. Commissioner Hatfield moved to approve all trail projects with the exception of Pitkin Iron, McLain Flats and Emma. Vice-Chairman Ireland seconded the motion. Vice-Chairman Ireland and Commissioner Farris withdrew their original motion and second, respectively. Vice-Chairman Ireland called the question on approving all trail projects with the exception of Pitkin Iron, McLain Flats and Rio Grande. Motion passed unanimously 4 to 0 with Commissioner Kay-Clapper not present. Commissioner Farris made a motion that the Emma portion of the Rio Grande Trail (Emma to Wingo Junction) be paved in order to have a continuous trail from Carbondale to Basalt on pavement which is what she said people are asking for down there and to take the Pitkin Iron issue off the table for the moment to be maintained. Vice-Chairman Ireland seconded the motion. Motion passed 3 to 1 with Commissioner Hatfield abstaining and Commissioner Kay-Clapper not present. BOARD OF COUNTY COMMISSIONERS 4 SPECIAL MEETING DECEMBER 13, 2005 The next project discussed was Roaring Fork Conservancy Funding. Commissioner Farris moved to approve the Roaring Fork Conservancy Funding. Vice-Chairman Ireland seconded the motion. Motion passed 4 to 0 with Commissioner Kay-Clapper not present. The final projects to be voted on were the Jaffee Park Bathrooms and Cozy Point South Irrigation. Commissioner Hatfield moved to approve both the Jaffee Park Bathrooms and the Cozy Point South Irrigation. Commissioner Farris seconded the motion. Motion passed unanimously 4 to 0 with Commissioner Kay- Clapper not present. Commissioner Hatfield had a question on an item under grants entitled Roaring Fork Conservancy. He said the Grants Committee recommended $4,000.00. He doesn't think we should be funding this as a grant. It has to do with PH levels in Brush Creek. He said that he thinks Snowmass Village and the developers should be monitoring this. He would like that either withdrawn or have some feedback on it. Nan Sundeen responded to Commissioner Hatfield's concerns by saying that the Citizen Grant Review Committee is overwhelmed by environmental requests. She said that they believe water quality and water quantity was a priority for the County and so that's why they recommended the funding. Commissioner Hatfield wants the contract conditioned on finding other partners and in particular the Town of Snowmass Village who refuse to fund this. Vice-Chairman Ireland asked the board how they feel about requiring in the contract that the Roaring Fork Conservancy make every effort to solicit partners, including directly contacting Snowmass Village. A discussion ensued on this request. Ms. Sundeen said that she will add to the contract that we require that they make every effort and prove to us and show us that they made that effort but that success is not conditioned upon that. The board was acceptable to this addition to the contract. Commissioner Farris moved to approve the Resolution summarizing revenues and expenditures for each fund and adopting a budget for Pitkin County, Colorado for the calendar year 2006 on first reading and set second reading and public hearing to December 21, 2006, AS AMENDED BOARD OF COUNTY COMMISSIONERS 5 SPECIAL MEETING DECEMBER 13, 2005 BY THE ACTIONS OF THIS BOARD TODAY. Vice-Chairman Ireland sec6nded the motion. Motion passed 4 to 1 with Commissioner Hatfield voting nay and Commissioner Kay-Clapper not present. Commissioner Farris moved to approve the Resolution appropriating sums of money to the various funds, in the amounts and for the purposes set forth below, for Pitkin County, Colorado 2006 budget year on first reading and set second reading and public hearing to December 21, 2006, AS AMENDED BY THE ACTIONS OF THIS BOARD TODAY. Commissioner Ireland seconded the motion. Motion passed 4 to 1 with Commissioner Hatfield voting nay and Commissioner Kay-Clapper not present. Commissioner Farris moved to approve the Resolution levying general property taxes for the year 2005, to help defray the costs of government for the county of Pitkin, Colorado, and its special districts for the 2006 budget year on first reading and set second reading and public hearing to December 21, 2005. Commissioner Ireland seconded the motion. Motion passed 4 to 0 with Commissioner Kay-Clapper not present. ADJOURNMENT: Commissioner Hatfield moved to adjourn the special meeting at 3:10 PM. Commissioner Ireland seconded the motion. Motion passed 4 to 0 with Commissioner Kay-Clapper not present. BOARD OF COUNTY COMMISSIONERS 6 SPECIAL MEETING DECEMBER 13, 2005 Respectfully submitted, Dean ~of County Commissioners Mick Ireland Vice-Chairman of the Board of County Commissioners g\bocc\min utes~005\rnin, spec. 12132005. doc BOARD OF COUNTY COMMISSIONERS 7 SPECIAL MEETING DECEMBER 13, 2005