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HomeMy WebLinkAboutbocc.min.ws.12062005PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Conference Room TUESDAY, DECEMBER 6, 2005 (Patti Clapper not present) 10:00 AM 1. Meeting with RNL Consultants - Twenty Year Facilities Master Plan Charette Results, Jodi Smith NOON LUNCH BREAK 1:00 PM 2. Memos of Interest Future Agendas/Agenda Requests/Monthly Calendar Board Membership Reports - RTA, NWCCOG & QQ, ACRA, CCI, RRR, RWPA, NaCO BOCC Open Discussion 2:00 3. Snowmass Village Annexation Proposal, Brian Pettet 2:30 2:45 3:30 4:00 7:00 PM Basalt High School Funding Request Community Health Insurance Project Update, Colin Laird BREAK QUARTERLY MEET1NG WITH CITY COUNCIL Mountain Regional Housing Project, Bill Tuite County Facilities Master Plan (no packet material), RNL Design Housing Guidelines, Tom McCabe Smuggler Acquisition ADJOURN Date: MINUTES OF WORK SESSION December 6, 2005 Meeting Start Time: 10:12 am Commissioners present: [] Patti Clapper [] Dorothea Farris [] Jack Hatfield [~ Michael Ireland [~ Michael Owsley Commissioners not present: [] Patti Clapper [] Dorothea Farris [] Jack Hatfield [] Michael Ireland [] Michael Owsley WORK SESSION ITEM: Facility Master Plan Presentation, RNL STAFF DIRECTION: Amy Tabor from RNL stated that the purpose of the meeting was to present the results of the process to date, not for decision making by the BOCC. She reviewed the process for the BOCC. Steve Radomski explained the alternatives that were developed, indicating that a Tree Farm satellite office for public works and administration was included in all alternatives. One alternative brought everything downtown except Public Works, the second keeps justice and a satellite office downtown with everything else at the Public Works/FAA/RFTA site. He and Leslie Bethel explained the details of both alternatives. Discussion ensued about the courts, security issues and putting a county court facility in a new building on the downtown campus. On the FAA/RFTA site, two scenarios were presented, depending on whether RFTA moves to a new location. Either scenario provides an opportunity for residential development as well. Ms. Tabor explained the vision statements developed for each scenario. Ms. Bethel stated that both the down valley and Aspen public group meeting participants preferred the downtown alternative, provided that parking and transportation issues could be resolved. Ms. Tabor clarified that the downtown alternative could also include a residential housing component. She then explained the timetables developed for the various alternatives. Mr. Radomski then presented another downtown alternative that considers input from the City that City property contemplated for the first alternative would not be available. Commissioner Hatfield questioned the concept of moving RFTA, given the zoning, neighborhood, etc. of the alternative location at Brush Creek. He also questioned square footage from the space needs information. Ms. Tabor indicated that 350 sq. ft./person for people space, including work areas, conference rooms, etc., and that it is 250 sq. ft. per person for office space. A survey on office space in the Aspen area was distributed. Discussion ensued about the historic structures on the Zupancis property, the 160-space parking figure, and the security needs of the courts. Commissioner Ireland also raised the issue of funding ongoing administration and maintenance of an expanded court facility. Discussion ensued. Commissioner Hat field inquired about how the Health and Human Services functions came to be relocated from the current locations. Ms. Tabor and Hilary Smith explained. Commissioner Farris requested addition~d information about the down valley satellite offices and how often members of the public need the services that would be provided there. Discussion ensued about alternate locations for the down valley satellite. Commissioner Ireland presented information on demographics and trends of where people live in the County, sorted by drive sheds. He concluded that 49.9% of the current population of the County is closer to a downtown Aspen site than to a Public Works site. He added that other factors of trip combination and non-census users of County services need to be considered and both factors tend to support a downtown location. A further factor is the Castle Creek Bridge capacity and the expected increase in job generation in downtown Aspen. The bridge is at capacity now (1993 levels) and this factor supports the need for a satellite if the Public Works alternative is selected, according to Commissioner Ireland. Discussion ensued about the need to resolve traffic and parking issues and the need to get City cooperation on a downtown alternative. Ms. Smith reminded the BOCC that today's meetings are not to narrow alternatives but to obtain BOCC comments and City Council comments on the existing alternatives. Further discussion ensued. Commissioner Owsley indicated that any alternative 1 would be viewed as an expansion of government. There was discussion about the challenges of pursuing any of the alternatives and about the transportation challenges. COMMISSIONER IRELAND DEPARTED THE MEETING AT 12:05 PM. LUNCH BREAK 12:05 PM TO 1:00 PM. WORK SESSION ITEM: Memos of Interest STAFF DIRECTION: 1. 2006 Holiday Schedule, Phylis Mattice - approved. 2. Comcast Channel Update - informational only, no direction needed. 3. Licensed Herbicide Distributor Request, Jim Lewis - discussion ensued regarding an educational program and possible certification program for use of the backpack. The Board also requested a risk assessment and waiver. Staff will bring the item back to the Board for further discussion. 4. Changes to Translator System, Renee Nofziger - approved. 5. Library RFID Equipment and Supplies for Self-Check Budget Change - approved. 6. Facilities Master Plan Advisory Committee Minutes, Jodi Smith - informational only, no direction needed. WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars STAFF DIRECTION: 1. Transportation Symposium - The Gant at noon. Transportation council session - 12/5/05. 2. Commissioner Clapper will not be attending the December 7th regular meeting and the Transportation Symposium due to NWCCOG mtg. 3. Staff inquired if the Board was interested in a joint meeting with Gunnison County. Possible discussion topics include the trail connection, Pompo bill, oil & gas. Staff will contact Gunnison staff. 4. Commissioner Hatfield may not spend the night at the retreat. 5. Commissioner Hatfield requested that staff prepare a separate calendar for land use meetings. 6. Commissioner Owsley requested that staff transmit future agendas electronically. WORK SESSION ITEM: Board Membership Reports - STAFF DIRECTION: 1. RTA - no update. 2. NWCCOG & QQ - no update. 3. ACRA - Commissioner Owsley stated that the recent meeting was a presentation on the formation of business improvement districts. 4. CCI- no update. 5. RRR- no update. 6. RWPA - Commissioner Hatfield advised the Board that there is an upcoming RWPA meeting. 7. NaCO - no update. WORK SESSION ITEM: Open Discussion STAFF DIRECTION: 1. Airport north ramp parking - Jim Elwood was present to discuss a request by Trajane to park larger general aviation aircraft at the north end of the ramp parking. Discussion followed regarding additional landscaping and berming. Commissioners Farris, Ireland and Hatfield agreed to proceed with the addition of some small berms. 2. Staff inquired about the letter received from the District Attorney. The Board deferred the discussion pending the outcome of the recall election. 3. Staff advised that Board that Glenn Horn would be present at the upcoming regular meeting to request that the Board sponsor a rezoning request. 4. Staff was advised of the request from Michael Hoffman. The Board deferred the item to the next executive session. 5. At the request of the Board, staff provided the salaries of non-profit directors. 6. Commissioner Hatfield requested the status of the Plaza Building and Grant cabin at the next executive session. 7. Commissioner Owsley was contacted by Tony Vagneur complaining about the lack of trail access. Staff advised that Cindy Houben would follow up on this matter. 8. Commissioner Fards provided an update on the amendment to the recently proposed changes to the 1872 mining law. WORK SESSION ITEM: Snowmass Village Annexation Proposal, Brian Pettet STAFF DIRECTION: Brian Pettet identified the request on an aerial map. Discussion ensued. Commissioner Hatfield stated that he supports the Seven Star annexation and does not support the remainder of the proposed annexation. He further raised the need for the County to consent pursuant to the Burnt Mountain Settlement Agreement. He also was supportive of the road annexation as long as Snowmass takes responsibility of the trail within their jurisdiction. WORK SESSION ITEM: Basalt High School Funding Request STAFF DIRECTION: Ben Bohmfalk was present to discuss the scheduled civic program for Basalt High School juniors and seniors to travel to Washington, D.C. Commissioner Farris suggested scholarships based on need for Pitkin County residents. Commissioner Hatfield suggested $1500 for need based regardless of residence. The Board concurred. Discussion moved to the class work on local public policy issues. WORK SESSION ITEM: Community Health Insurance Project Update, Colin Laird STAFF DIRECTION: Colin Laird was present to discuss the work to date and the future work plan. He stated that he has received a local match of $10,000 from the Manus Foundation. He is requesting the Board to release the remaining $10,000 of the County's original grant. He indicated that the 2006 ~vork plan includes a community health symposium, a survey similar to the travel pattern survey, and a health leadership roundtable. Discussion followed. Commissioner Hatfield supported the release of the funds. Discussion followed and the Board directed staff to release the remaining funds. WORK SESSION ITEM: Quarterly Meeting with City Council STAFF DIRECTION: Mayor Klanderud and Council members Richards, DeVilbiss, Torre were present. 1. Mountain Regional Housing Authority Request, Bill Tuite Bill Tuite, Susan Shirley, and John Baker were present from Mountain Regional Housing Authority. Russ Griswold from the Town of Carbondale Council was also present. Ms. Shirley gave an overview of the Mountain Regional Housing Authority. Bill Tuite reviewed the history of the project that is 52 deed-restricted units. He discussed the financial plan for the project and the request to the City for a $1.5 million loan. Eight units would be AMI deed restricted units and the remaining units would be capped. Mayor Klanderud stated that the Council has previously declined this request for a variety of reasons. Discussion ensued. COUNCIL MEMBER JACK JOHNSON JOINED THE MEETING AT 4:20 PM. Commissioner Ireland stated the interest of the Board to have the City participate in the project. Discussion followed. Ms. Richards stated support of the proposal if the County's repayment was subordinate to the City and if the County put in $1 million into the Burlingame project. Discussion continued. Torre requested further information and expressed concern regarding the lack of an income cap. He requested further information from City Finance staff and the interest of other jurisdictions. Discussion ensued. City Council will explore the request further. 2. County Facilities Master Plan, RNL Design Amy Tabor reviewed the process and citizen involvement to-date. She reviewed the current space deficit and the two primary alternatives. Steve Radomski reviewed the concepts. Staff and consultants answered clarifying questions from council members. Discussion followed. The Mayor expressed interest in knowing what the future plans for the hospital are. Commissioner Ireland reviewed his research on drive sheds. Discussion continued. Amy Tabor discussed the future work that will occur prior to any decision-making. The Mayor stressed the need to include the Civic Master Plan in the work. 3. Housing Guidelines, Tom McCabe Tom McCabe stated that staff would like to substitute handicapped for the term disabled within the entire text of the document. Discussion ensued. The Board agreed to adopt the proposed language. Discussion moved to the guidelines. Council member Richards asked that the Housing Board re-evaluate the concept of in-complex bids. Discussion ensued regarding number of bedrooms for dependents for divorced parents. The item was also referred to the Housing Board. Council member Johnson asked staff to be clearer on one-year absence and the acknowledgement of prior years worked in the County. The Board and Council concurred that staff needs to clarify the intent. Discussion moved to unit repairs and appreciation received on older units. Council member Johnson expressed concern regarding the Budingame development and the qualifications for families to ensure that single individuals do not occupy single-family homes. Staff responded. 4. Smuggler Acquisition Mayor Klanderud stated that there is some interest in a conservation easement with the Smuggler Mountain acquisition. Fred Pierce for the City Open Space Board expressed their desire to see a conservation easement placed on the Smuggler property to be held by Aspen Valley Land Trust. Council member Richards raised the issue of the protection afforded by the open space language that requires voter approval and replacement property. Discussion followed. The Board and Council agreed to place a conservation easement on the property. Dale Will inquired about the restriction of commercial uses. Discussion followed that the easement needs to be consistent with the charter language. Adjourned at 7:55 pm. Prepared by: Respectfully submitted: Hilary Fl~her Smith, Cou y g ~fce K. Vos Caud~ll, Clerk and Recorder