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Home My WebLink Aboutbocc.con.022.2006 Contract #: 22 P15 /-~ CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Community Relations/ Health & Human Services Contact Person: Susan Berdahl Phone #: 920-5766 BOCC AGENDA ITEVI (BOCC signature required) ~ STAFF AUTHORIZED SIGNATURE (as pcr Procurcment Code) Check Contract Tvpc: Dollar Amount: $6,500.00 Ledger No. 113.85.95668.84016 Services Maintenance License/Cse Lease Construction Purchase _Employment _Tntergovemmental Agreement (Requires BOCC Action) --X_ Non Profit Quasi-Public Grant Agreements (Requires BOCC Action) Other CONiRAG1' # () 22 - 2J5lJk ~ '.~ Si"natures Required: Under 25K Department I lead 25-50K - Department Head (if appropriate), Section Leader Over 50 K Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): Aspen Youth Experience Contract Start Date: 01/01/06 Contract End Date: 12/31/06 Automatic Renewal (Y /N): L All Contracts should be proofed for the following: v' No Pages Missing ../ If a Page is Left Intentionally Blank Kote on Page v' Page numbered consecutively ../ All Signatures Affixed ../ Al1 Dates Filled In ../ Al1 Other Blanks Fil1ed In . All Exhibits Attached . All Legal Descriptions Attached (i f appropriate) . Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Recorder for Scanning/Archiving Date: f / ((; /C,fji "; I..... i ;:<>~"/:':~'-' ,_/,-,,--(" ", ,/,/.t/ l{_ Authorized Staff Person Signature of authorized staff person indicate that document has been proofed and ready for scanning, Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj m j\ww\g\scannn i ng\co un ty co ntracts \narrati ve \c heck I i stsh eel r;(j!\rrqACT #"/22"2- -2 ()() b PITKIN COUNTY HEALTH AND HUMAN SERVICES ANNUAL GRANT AWARD ASPEN YOUTH EXPERIENCE, 2006 This Grant is made as or the: date last below signed between Pitkin County. he:rein referred to as "County", and Aspen Youth Experience:. hereafter refeITed to as "Agency", Whereas, Aspen Youth Experience a non-profit agency, is providing experiential programs for at-risk young people to hclp them achieve their potential, and whereas Pitkin County wishes to award a grant tor provision oflhese services: 1, Te:ml of Agreement. The term of this Agreement is from January 1,2006 to December 3 I. 2006, 2, Agencv'::;Obligations. Agency shall: a) Strictly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code) that have been or may hereafter be established, b) Hold and maintain for the term hereof the necessary license(s) as specified under State: law which pennits the pert01l11anCe of the scrvice(s) to be provided herein, c) Shall maintain a sliding-scale tee schedule for its services in order to accommodate 100v- income individuals, d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible tor the pcrtlmnance of any subcontractor, e) Abide by all applicable provisions of the Title VI and vn of the Fcderal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Sccurity Act of 1975 as revised. f) Maintain written require:ments for safeguarding client intormation and comply with the same, g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant the duration of the grant plus six years. The: above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel. and other persons authorized in writing by the County, h) Provide the se:rvices at the location as shown as the address of the Agency or wherever is appropriate tl)r that service within Pitkin County. i) Provide the service(s) described herein at a cost not greater than charged to other persons, j) Provide semi-annual Perlomlance Measure rep01is and Financial RepOlis, These reports will include the number of un duplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15,2006 tor the first six months of the grant year. The second repOli will be due January 31, 2007 for the entire pe:riod of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those variances, ], Pitkin County's Obligations. Pitkin County shall: a) County agrees to grant $6,500 to Aspen Youth Experience as approved in thc Countis 2006 budget, which was approved by the Board of County Commissioners on Dcccmber 2 I, 2005, The grant is to support Aspen Youth Experience's work with Latino and at-risk teenagers who reside in the Roaring Fork Valley. b) The total amount of this one-time grant shall not exceed $6,500 cash maximum in 2006. The County will pay Agency the total amount of this onc-timc grant on or before the last day of March 2006, Annual payment is contingent upon the County's receipt of satisfact01)' semi-annual reports. The return of a completed contract is required in order to receive payment. 4. General Provisions a) The Parties to this Grant intend that the relationship betvveen them contemplated by the Grant is that of independent agency. No agent, employee, or servant of Agency shall bc deemed to be an employee, agent, or servant of County. Agency will be solely and entirely responsible for its acts and the act of its agents. cmployces. servants and subcontractors during the performance of the Grant. b) Payment pursuant to this Grant. if in County, State. or Federal funds. whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County tlll1ds for the purpose thereof. c) This grant constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties, In addition, agency understands that no County o11icial or employee. other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modify the terms ofthis grant on behalf of the County, Any such grant or moditication to this grant must be in writing and be executed by the parties hereto, 5. Default/Cancellation. If Agency shall default in the performancc of Ageney's Obligations pursuant to the terms of this Agrecment, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default alter written notice by the County of the default to Agency, If Agency fails to cure such default within sixty (60) days aller written notice is given from the County to Agency specifying the nature of such default (or if such debult cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with such cure), County shall reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole discretion, were not appropriated in accordance with this Agreement. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by certitied mail, return receipt requested to the following address: 2 Bennett Bramson Executive Director Aspen Youth Experience 110 East Hallam St., Suite 133 Aspen, CO 81611 In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may determine that Agt:ney is ineligible to apply for future awards from Pitkin County, 6. Entire Agreement. This Agrt:ement constitutes the full and complete Agreement or the paliies hereto and shall not be modified except by a written agreement signed by the parties, " -) IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKIN COUl\TY, COLORADO By: ~ ~ S~ QJ.I\. 1-5-0 Co Nancy N, Sundeen l Date Director o1'Hcalth & Human Services/Community Relations ASPEN YOUTII EXPERIENCE Bpt\<t't'Zf/,'f 11; ~Jfl ett Bramson xeeutive Director Aspen Youth Experience 110 East Hallam St., Suite 133 Aspen, CO 81611 /;/;; 3 If! (, Date 4