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Home My WebLink Aboutbocc.con.025.2006 Contract #: 25 115 /-5 CHECK LIST FOR CONTRACTS SUB:\lITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Dcpartment/Division: Community Relations/ Hcalth & Human Services Contact Person: S]Jsan Berdahl Phonc #: 9')0-5766 BOCC AGE~DA ITEM (BOCC signature required) -L STAFF AUTHORIZED SIG.\TA TURE (as per Procurement Code) Check Contract Tvpe: Dollar Amount: $4,900.00 Ledger 1\0. 113.85.95668.84056 Services Maintenance License/l:se \"':nNTRACT' j J.S- 2--tf2) j;, Lease Construction Purchasc ~ Employment ~lntergovcmmental Agreement (Requires BOCC Action) ~Non Profit ~Quasi-Public Grant Agreements (Requires BOCC Action) Other Signatures Required: Under 25K - Dcpartment Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Lcader, County Manager Contractor/Business (Complctc Name): Planned Parenthood of the Rockv Mountains Contract Start Date: 01/0 I /06 Contract End Date: 12/31/06 Automatic Renewal (Y/N): _L All Contracts should be proofed for the following: ../ No Pages Missing ../ II' a Page is Left Intentionally Blank - Note on Page ../ Page numbered consccutively ../ All Signatures Affixed ../ All Dates Filled In ../ All Othcr Blanks Filled In · All Exhibits Attached · All Lcgal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Recorder for Scanning/Archiving Date: ;2 Ie, { ? (.) a, , cL/hk Authorizcd SCaff Person Signature of authorized staff pcrson indicate that document has bccn proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State AI.chives retain age schedule. pc j mj \ww\g\scannnin g\co unty contracts \narrati v e \chec k I i stsh eet CONTRACT #~Q2s-- 2. (Jl) b PITKIN COUNTY HEAL TH AND HUMAN SERVICES ANNUAL GRANT AWARD PLANNED PARENTHOOD OF THE ROCKY :vIOUNTAINS, 2006 This Grant is made as of the date last below signed between Pitkin County, herein refelTed to as "County", and Planned Parenthood of the Rocky Mountains, hereafter refelTed to as "Agency", Whereas, Planned Parenthood of the Rocky Mountains, a non-profit agency, is providing affordable reproductive healtheare to the women, men and teens living and working in the Roaring Fork Valley, and whereas Pitkin County wishes to award a grant for provision of these services: 1. Tenn of Agreel11ent. The teml of this Agreement is tI'om January 1, 2006 to December 31, 2006. 2, Agencv's Obligations. Agency shall: a) Strictly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code) that have been or may hereafter be established, b) Hold and maintain for the teml hereof the necessary license(s) as specified under State law which pennits the perfonnance of the service(s) to be provided herein. c) Shall maintain a sliding-scale fee schedule for its services in order to accommodate low- income individuals, d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the perfonnance of any subcontractor. e) Abide by all applicable provisions of the Title VI and VII of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client infonnation and comply with the same. g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant the duration of the grant plus six years, The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County, h) Provide the services at the location as shown as the address of the Agency or wherever is appropriate for that service within Pitkin County, i) Provide the service(s) described herein at a cost not greater than charged to other persons, j) Provide semi-annual Performance reports and Financial Reports, These rep0l1s will include the number of un duplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15,2006 for the first six months of the grant year. The second report will be due January 31, 2007 for the entire period of the grant year. ], Pitkin County's Obligations, Pitkin County shall: a) County agrees to grant $4,900 to Planned Parenthood of the Rocky Mountains as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21,2005, The grant is to support general operating costs at the Glenwood Springs Health Center, which offers family planning education and birth control, well-woman exams and cancer screenings for women, cancer screenings and education for men, pregnancy testing and referrals, diagnosis and treatment of sexually transmitted diseases, HIV testing, education and referral, and related services. b) The total amount of this one-time grant shall not exceed $4,900 cash maximum in 2006, The County will pay Agency the total amount of this one-time grant on or before the last day of March 2006, Annual payment is contingent upon the County's receipt of satisfactory semi-annual reports. The return of a completed contract is required in order to receive payment. 4, General Provisions a) The Parties to this Grant intend that the relationship between them contemplated by the Grant is that of independent agency, No agent, employee, or servant of Agency shall be deemed to be an employee, agent, or servant of County, Agency will be solely and entirely responsible for its acts and the act of its agents, employees, servants and subcontractors during the perforn1ance of the Grant. b) Payment pursuant to this Grant, ifin County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof c) This grant constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties, In addition, agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modify the tern1S of this grant on behalf of the County, Any such grant or modification to this grant must be in writing and be executed by the parties hereto. 5. Default/Cancellation, If Agency shall default in the perforn1anee of Agency's Obligations pursuant to the tenllS of this Agreement, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agency. If Agency fails to cure such default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or ifsuch default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with such cure), County shall reserve the right to cancel this Agreemem and make a demand for the return of an monies that County determines, at its sole discretion, 2 were not appropriated in accordance with this Agreement. Written notice of default and cancellation shall he made to Agency by first class mail, postage prepaid and by certified mail, return receipt requested to the following address: Terri Wornl Manager Glenwood Springs Health Center 410 20th Street, SLlite 203 Glenwood Springs, CO 81601 In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may determine that Agency is ineligible to apply for future awards from Pitkin County, 6. Entire Agreement. This Agreement constitutes the full and complete Agreement of the parties hereto and shall not he modi fied except by a written agreement signed by the parties. 3 IN WITNESS WHEREOF, tht partits htrtto have caused this Agreement to be executed as of the latest date written below. PITKIN COUj\TY, COLORADO By: ~~ ~S-.)~ to"" \-5-0<':' Nancy N, Sundeen '- Date Director of Health & Human Services/Community Relations " " PLA'\NED PARE"I\~HOOrs~ THE ROCKY MOG'NTAINS ~. By: (-~ ~ j ~~~~C~ Vicki Cowart D e President and CEO Planned Parenthood of the Rocky Mountains 950 Broadway Denver, CO 80203 cc. Terri Worm, Glcnwood Springs Htalth Ctnler 4