The URL can be used to link to this page

Home My WebLink Aboutbocc.con.041.2006 Contract #: 41 Pqs l-S- CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Community Relations/ Health & Human Scrvices Contact Pcrson: Susan Berdahl Phone #: 920-5766 BOCC AGENDA ITEM (BOCC signature required) ~ STAFF AUTHORIZED SIGNATURE (as per Procurement Code) Check Contract Tvpe: Dollar Amount: $3,000.00 Ledger No. 113.85.95669.82185 Services Maintenance License/Use ~~~ss~ruction r'CT {"--a!:lj~:Z-OD ~ Purchase _Employmcnt Intergovernmental Agreement (Requires BOCC Action) X Non Profit _Quasi-Public _Grant Agreements (Requires BOCC Action) Other Signatures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Scction Leader, County \1anager Contractor/Busincss (Complete Name): Shininl! Stars Foundation Contract Start Date: 01101/06 Contract End Date: 12/31/06 Automatic Renewal (Y/]\'"): _:\ All Contracts should be proofed for the following: ../ No Pagcs Missing ../ If a Page is Left Intentionally Blank - Note on Page ../ Page numbcrcd consecutively ../ All Signatures Affixed ../ All Dates Fi lied In ../ All Other Blanks filled In . All Exhibits Attached · All Legal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Scnt to Clerk and Recorder for Scanning/ Archi ving Date: d / 11/0 ft. , !., ;.- . ? C-- '---1(1/(;:'-.. I..L 't/'{ -,- ., Authorized Staff Person Signature of authorized stalT person indicate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pc j mj\ w w \g\scannni n g\co unty contracts \naITati v e \checklistsh eet ~/:I! ~ Z~ f PITKIN COUNTY COMMUNITY RELATIONS ANNUAL GRANT A WARD SHINING STARS FOL'NDATION, 2006 This Grant is made as ofthc date last below signed between Pitkin County, herein refcrrcd to as "County", and Shining Stars Foundation, hereafter referred to as "Agcncy". Whereas, Shining Stars Foundation, a non-profit agency, is providing sports, cultural, educational and social outreach programs for childrcn and young adults with cancer and life threatening diseases and whercas Pitkin County wishes to award a grant for provision of these scrviccs: I. Ternl of AQreement. The te1111 of this Agreement is from January 1,2006 to Dcccmbcr 31,2006. 2. Agcncy's Obligations. Agency shall: a) Stlictly adhere to all applicable federal, state, and local laws or regulations (including County Procurcmcnt Code) that have been or may hereafter be established. b) Hold and maintain for the ternl hereof the necessary license(s) as specified undcr State law which permits the performance of the service(s) to bc providcd herein. c) Shall maintain a sliding-scale LCc schcdule for its services in order to accommodate low- income individuals. d) Subcontracts utilized by the Agency shall be subjcct to thc requirements of the Grant as listed here, and thc Agcncy is responsible for the perf0l111anCe of any subcontractor. c) Abide by all applicable provisions ofthe Title VI and VII of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX ofthe Social Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client infomlation and comply with thc same, g) Maintain scrvicc program rccords, fiscal records, documentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subjcct at all reasonable times to inspections, rcvicw or audit by Federal, State or County pcrsonnel, and other persons auth01ized in wliting by the County. h) Provide the services at the location as shown as the address of the Agency or wherever is appropriatc for that scrvice within Pitkin County. i) Provide the service(s) described herein at a cost not greater than charged to other persons. j) Provide semi-annual Pcrformancc reports and Financial Rep0l1s. These reports will include the number of unduplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15,2006 for the first six months ofthc f,'Tant ycar. Thc sccond report will be due January 31,2007 for thc entire period of the grant year. 3. Pitkin County's Obligations. Pitkin County shall: a) County agrees to grant $3,000 to Shining Stars Foundation as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21,2005. The grant is to SUPPOft the "Aspen Winter Games," a ffee outdoor recrcation week at Buttermilk Mountain for children ages 8-18 with cancer and life threatening disease. b) The total amount of this one-time grant shall not exceed 53,000 cash maximum in 2006. The County will pay Agency the total amount of this one-time grant on or before the last day of March 2006. Annual payment is contingent upon the County's receipt of satisfactory semi-annual repor1s. Thc rctum ofa completed contract is required in order to rcceive payment. 4. General Provisions a) The Parties to this Grant intend that thc relationship between them contemplated by thc Grant is that of independent agency. No agent, cmployee, or servant of Agency shall be deemed to be an employee, agent, or servant of County. Agency will be solely and entirely responsiblc (or its acts and the act of its agents, employccs, servants and subcontractors during the performancc of the Grant. b) Payment pursuant to this Grant, ifin County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purposc thereof. c) This grant constitutes the full and complete agreement or the parties and supersedes or incorporates any prior written and oral agreements of the p311ies. In addition, agency undcrstands that no County official or employec, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modi fy the tenllS of this grant on behalf of the County, Any such grant or modification to this grant must be in writing and be exccuted by the parties hereto. 5. Default/Canccllation. If Agency shall default in the pcrfomlance of Agency's Obligations pursuam to the temlS of this Agrecmcnt, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agency. If Agency fails to cure such default within sixty (60) days atter written notice is given from the County to Agency specifying the nature of such default (or ifsuch default cannot be cured within the aforesaid pcriod of time, if the Agency shall fail to promptly commcnce to cure the same and to thereaftcr diligently proceed with SLlch cure), County shall reserve thc right to cancel this Agreement and make a demand for the return of all monies that County deternlines, at its sole discretion, were not appropriated in accordance with this Agrccment. Written notice of default and cancellation shall be made to Agency by first class mai I, postage prcpaid and by certified mail, return receipt requested to the following address: 2 Kathy Gingery Executive Dircctor Shining Stars Foundation PO Box 1308 Aspen, CO 81612 In thc event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may detcrmine that Agency is ineligible to apply for future awards from Pitkin County. 6. .i::ntire Agreement. This Agreement constitutes the full and complcte Agreement of the parties hereto and shall not he modified except by a written agreement signed by thc parties. 3 IN WITNESS WHEREOF, thc parties hereto have caused this Agreement to be executed as of the latcst date written below. PITKlJ\: COUNTY, COLORADO By: ~ ~.s;;..:r~ l-S--DC::, N'ancy N. Sundeen \., Date Director of Health & I Iuman Services/Community Relations S!-:lIJ'\ING STARS FOlJ:'\DA TlON ! By: -} JjJ~ I '>, Kathy GingerY \j ... I YI /J~ "/c I Datc (~ 1( /> r Executive Director Shining Stars foundation PO Box 1308 Aspen, CO 8]612 Taxpayer ID # or federal ID # dLj-152~5 <gr.", 4