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Home My WebLink Aboutbocc.con.043.2006 Contract #: 43 f15 j-S CHECK LIST FOR CO~TRACTS SUBMITTED TO CLERK Al\"D RECORDER FOR SCAN:'IIIN G/ ARCHIVING Originating Department/Division: Community Relations/ Health & Human Services Contact Pcrson: Susan Berdahl Phone #: 920-5766 BOCC AGENDA ITEM (BOCC signature required) ~ STAFF AUTHORIZED SIGNATURE (as per Procuremcnt Code) Check Contract Tvpe: Dollar Amount: $59,804 Ledger No. 113.85.00000.84001 Services Maintenance License/U se Lease Construction Purchase _Employment n_Intergovernmental Agreement (Requircs BOCC Action) X Non Profit Quasi-Public _Grant Agreements (Requircs BOCC Action) Other ,;",., (J, u'l3_-: Zt5?J,h Signatures Required: Undcr 25K - Department Head 25-50K DepaJ1ment Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Scction Leader, County Manager Contractor/Business (Complete :--Jame): Aspen Counseling Center of Colorado West Regional Mental Health Center Contract StaJ1 Date: 0 I/O 1 /06 Contract End Date: 12/31/06 Automatic Renewal (Y/N): N All Contracts should be proofed for the following: ../ No Pages Missing ../ I I' a Page is LcH Intentionally Blank - Note on Page ../ Page numbered consecutively ./ All Signatures Affixed ../ All Dates Filled In ./ All Other Blanks Fi lied In . All Exhibits Attached · All Legal Descriptions Attachcd (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Recordcr [or Scanning/Archiving Date:,u-c-- / , """ !!. /.,- ;~,/, Authorized Staff Person Signature of authorized staff person indicate that document has been proofed and ready tor scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj m j \ ww\g\scan n n i n g\co u nty contracts\nalTati ve \c heck Ii stshee t PITKIN COUNTY HEALTH AND HUMAN SERVICES PARTNERSHIP GRANT AWARD ASPEN COUNSELING CENTER OF COLORADO WEST REGIONAL ME NT AL IlEAL TH CENTER, 2006 OLf3-ZOOf This Grant is made as of the date last below signed between Pitkin County herein refeITed to as "County", and Colorado West Regional Mental Hcalth Center, which operates the Aspen Counseling Center of Colorado West Mental Health Center hereat1cr referred to <.is "Agency". Whereas, Colorado West Regional Mental Health Center is licensed by the Department of Health to provide Community Mental Health Services and Outpatient Alcohol and Drug Abuse serviccs in ten (10) counties including Pitkin County. And; whereas, Pitkin County wishes to award a grant for provision of mental health services for its residents and visitors; I. Ternl of Agreement. The term of this Agreement is from January 1,2006 to December 31,2006. 2. Agencv's Obligations. Agency shall: a. Strictly adhere to all applicable federal, state, and local laws orregulations (including County Procurcment Code) that have been or may hcrcafter be established. b. Hold and maintain for the term hcreof the necessary license(s) as specified undcr State law, which permits the perfornlance ofthc service(s) to be provided. c. Shall maintain a sliding-fee scale schedule for its scrvices in order to accommodate low- income individuals, d. Subcontracts utilized by the Agency shall bc subject to the requirements of the Grant as listed here, and the Agency is responsible for the performance of any subcontractor. c. Abide by all applicable provisions ofthe Title VI and VTT of the Fedcral Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX ofthc Social Security Act of 1975 as rcvised. f Maintain written requirements for safeguarding client infornlation and comply with the same. g. Maintain service program records, fiscal records, documcntation and other records relevant to this Grant for the duration of the !:,'Tant plus six years. The ab()vc shall be subject at all reasonable times to inspections, revicw or audit by federal, State or County personnel, and othcr persons authorized in writing by the County. h. Providc the services at the location as shown as the address of the Agcncy or wherever is appropliate for that service within Pitkin County. 1. Provide the service(s) describcd herein at a cost not greater than charged to other persons, J. Provide semi-annual Pcrformance Measure reports and Financial Reports, These reports wi]] include the number of unduplicated clients who live and/or work in Pitkin County served by your pro!:,'Tams. The first report is duc AllgUSt 15,2006 for the first six months of the !:,'Tant year. The second report wi]] be due January 31, 2007 for the entire period of the grant year. The reports will include your annual goals and your actual - 1 - results year-to-date, as well as an explanation of any variances observed and thc steps you are taking to address those variances. 3. Pitkin County's Obligations. County shall: a) County agrecs to grant $59,804 to Aspen Counseling Centcr as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21, 2005. The grant is to support the general operating costs of the Aspen Counseling Center to provide 24-hour emergency services, full services to low-income Pitkin County residents not covered by insurance, EAP or other financial programs that need Mental Health intervention, on a sliding fee scale. b) The total amount of this Grant shall not exceed $59,804 cash maximum in 2006. The County will pay the Agency in semi-annual payments on or before the last day of March and Scptcmber 2006. Semi-annual payments arc contingent upon the County's receipt of satisfactorily semi-annual reports as described in Point 2 above. The return of a completed contract is required in order to rcceive payment. c) The 2004-2006 Pal1nership agreement ends with this 2006 grant payment. Grantee will be eligible to re-apply for future funding (either Partnership or annual support) in August 2006. Funding for future years is subject to budget appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions: a. Thc Parties to this grant intend that the relationship between them contemplated by the Grant is that of independent agency. No agent, employee, or servant of Agency shall be deemed to be an employcc, agent, or servant of County, Agency will be solely and cntirely responsible for its acts and thc act of its' agents, employees, servants and sub-contractors during the performance of the Grant b. Payment pursuant to this Grant, ifin County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. c. This grant constitutes the full and complete agreement of the parties and sllperscctes or incorporates any prior written and oral agreemcnts ofthe parties. In addition, agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authOlity to enter into a grant or to modify the terms of this grant on hehalf of the County. Any such grant or modification to this grant must be in writing and be executcd by the parties hereto. 5. Default/Cancellation. If Agency shall default in thc pcrformance of Agency's Obligations pursuant to the temlS ofthis Agrccment, and/or fails to provide an accounting for use or appropriation ofmonics granted in the manner in which such accounting was representcd to the County, Agency shall have the right to cure said default aftcr written notice by the County of the default to Agency. If Agency fails to cure such default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such - 2 - default (or if such default cannot be cured within thc aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with sLlch cure), County shall rcscrve the right to cancel this Agreement and make a demand for the rcturn of all monies that County determines, at its sole discretion, wcrc not appropriated in accordancc with this Agreement. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by certified mail, retum receipt requcsted to the following address: Kenneth Stein, Ph.D. Executive Director Colorado West Regional Mental Health PO Box 40 Glenwood Springs, CO 81602 In the event this Agreement becomes subject to Default/Cancellation, thc County, at its sole discretion, may determine that Agency is ineligible to apply for future awards from Pitkin County. 6. Entire Agreement This Agrecment constitutes the full and complete Agreement of thc p31iies hercto and shall not be modified except by a written agrecment signed by the parties. .., - .) - IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKIN COUNTY, COLORADO By ',' 1 ,~ < (~ v Nancy N. Sundeen \ Dire~tol ofHealth'7H~man se~<2es & Community Relations fJ) h_~Jh.L-c {, ,. J).L4'-------~ lit:>;, t;J., Hilary FlctcJQ~ Smith, County ~nager Datc ) \.: \ l' Date r > l\1~:rAL HEALTH CENTER / I Exccutive Director, Colorado West Regional Mental Health Centcr Mailing Address: PO Box 40 Glenwood Springs, CO 81602 Copy: Jell Kremer, Aspen Counseling Center - 4 -