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Home My WebLink Aboutbocc.con.044.2006 Contract #: 44 r15 { -s- CHECK LIST FOR CONTR;\.CTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Depariment/Division: Community Relations/ Health & Human Services Contact Person: Susan13erdahl Phone #: 920-5766 BOCC AGET\DA ITEM (BOCC signature required) ~ STAFF AUTHORIZED SIGNATURE (as per Procurement Code) Check Contract Tvpe: Dollar Amount: $1,500.00 Ledger No. 113.85.00541.82161 Services \1aintenance /... License/Use ',C"';-:- ,or; 6 L/ '1- Z--1f'D p Lease Construction Purchase _ Employment _Intergovemmental Agrccmcnt (Requires BOCC Action) ~Non Profit Quasi-Public _Grant Agrcements (Requires BOCC Action) Other Signatures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): The Aspen Institute Contract Stari Date: 01/01 /06 Contract End Date: 12/31/06 Automatic Rene\val (Y/N): N All Contracts should be proofed for the following: ../ No Pages Missing ../ If a Pagc is Left Intentionally Blank Note on Page ../ Page numbered consecutively ../ All Signaturcs Anixed ../ All Dates Filled In ../ All Other Blanks Filled In . All Exhibits Attachcd · All Legal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Rccorder for Scanning/Archiving Date') i I ",< , . " . v ~ '- ./ ,~'~:'t..~l ,-.j :"I...t'~_( AuthOlized StaflVcrson Signature of authorized staff person indicate that docllment has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pc j mj \ww\g \sc annni n g\co un ty contracts\nalTati ve\check Ii stshcct ~.e_-.: ()Llfi:l:fO f PITKIN COU~TY COMMUNITY RELATIONS PARTNERSHIP GRANT AWARD ASPEN INSTITUTE, 2006 This Grant is made as of the date last below signed between Pitkin County, hcrcin refeITed to as "County", and The Aspen Institute, hereafter refeITed to as "Agency". Whereas, The Aspen Institute, a non-profit agency, is providing lectures, seminars and events to Roaring Fork Valley residents and visitors and whereas Pitkin County wishes to award a grant for provision of these servIces: 1. Term of Agreement. The tern1 of this Agreement is from January 1, 2006 to December 31, 2006. 2. Agency's Obligations. Agency shall: a) Strictly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code) that have becn or may hereafter be established. b) Hold and maintain for the ternl hereof the necessary licensee s) as spcci lied under State law, which permits the performance of the service(s) to be provided herein. c) Shall maintain a sliding-scale fec schedule for its services in order to accommodate low- income individuals. d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsiblc for the performance of any subcontractor. e) Abide by all applicable provisions of the Title VI and VII ofthc Fcderal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. /) Maintain written requirements for safeguarding client information and comply with the same. g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration ofthe grant plus six years. Thc above shall be subject at all reasonablc times to inspections, review or audit hy Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the location as shown as the address ofthc Agency or wherever is appropriate for that service within Pitkin County. i) Provide the service(s) desclibed herein at a cost not greater than charged to other pcrsons. j) Provide semi-annual Pcrlormance reports and Financial Reports. These reports will include the number of un duplicated clients who livc and/or work in Pitkin County served by your prot,'fams. The first report is due August 15,2006 for the first six months of the grant year. The sccond report will be due January 31,2007 for the entire pcriod of the grant year. The reports will include your annual goals and your actual results year-to-date, as wcII as an explanation of any variances observed and the stcps you are taking to address those variances, 1 3. Pitkin County's Obligations. Pitkin County shall: a) County agrccs to grant $1,500 to The Aspen Institute as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21,2005. The grant is to support the general operating costs of The Aspen Institute's Roaring Fork Valley Community Outreach Programs, including the Great Ideas Seminar, High School Great Ideas Seminars, The Aspen Institute Dialogue, Free Summer Speaker Series and the Community Forum. b) The total amount of this one-time grant shall not exceed $1,500 cash maximum in 2006. The County will pay Agency the total amount of this one-time grant on or before the last day of March 2006. Annual payment is contingent upon thc County's receipt of satisfactory semi-annual reports. The return of a completed contract is required in order to receive paymcnt. c) The 2005-2006 Partnership agreement ends with this 2006 grant payment. Grantee wi II be eligible to re-apply for future funding (either Partnership or annual support) in August 2006. Funding for future years is subject to budgct appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a) The Parties to this Grant intcnd that the relationship between them contemplated hy the Grant is that of independent agency. No agent, cmployee, or servant of Agency shall bc dcemed to be an employee, agent, or servant of County. Agency wi]] be solely and entirely responsiblc for its acts and the act of its agents, employees, servants and subcontractors during the performancc ofthc Grant. b) Payment pursuant to this Grant, ifin County, State, or Federal funds, whethcr in whole or in p311, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof c) This grant constitutes the full and complete agreement of the p311ies and superscdcs or incorporates any prior writtcn and oral agreements of the parties. In addition, agency understands that no County official or employee, other than thc Board of County Commissioncrs acting as a body at a Board meeting, has authOlity to enter into a grant or to modify the tenllS of this grant on behalf of the County. Any such grant or modification to this grant must he in writing and be exccutcd by the parties hereto. 5. Default/Cancellation. lf Agency shall default in the performance of Agency's Obligations pursuant to the terms of this Agreement, and/or fails to providc an accounting for use or appropriation of monics granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agcncy. If Agency fails to cure such default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or ifsuch default cannot be cured within the aforesaid period oftimc, if the Agency shall fail to promptly commcncc to cure the same and to thereafter diligently 2 proceed with such cure), County shall reserve the right to cancel this Agreement and make a demand for the retUn1 of all monies that County determines, at its sole discretion, were not appropriated in accordance with this Agrccmcnt. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by ce11ified mail, return reccipt rcqucstcd to the following address: Cristal Logan Coordinator The Aspen Institute 1000 North 3rd Street Aspen, CO 81611 Tn the event this Agreement bccomcs subject to Default/Cancellation, the County, at its sole discretion, may deternline that Agency is ineligible to apply lor futme awards from Pitkin County. 6. Entire Agreement. This Agreement constitutes the full and complctc Agrccment of the partics hereto and shall not be modified except by a written agreement signed by the parties. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below, PITKIN COUNTY, COLORADO By: ; Vi. h, ; \,., ~ >, (\ \ Nancy N. Sundeen . Date Director of Health & Human Services/Community Relations THE ASPEN INSTITUTE I ;I /1 /' I By: (Ltt) (, I//(! L ({- Amy Margcryll1l \ Executive Director The Aspen Institute 1000 N0l1h 3rd Street Aspen, CO 81611 / J' ..) ;\! < i -. (i-' 1- I ~"-' Date 4