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Home My WebLink Aboutbocc.con.059.2006 CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Community Relations/ Health & Human Services Contact Person: Susan Berdahl Phone #: 9')0-5766 " (f> /-- ~ Contract #: 59 BOCC AGENDA ITEM (BOCC signature required) ~ STAFF AUTHORIZED SIGNATURE (as per Procurement Code) Check Contract Tvpe: Dollar Amount: $5,080.00 Ledger No. 113.85.00541.82169 Services Maintenance Lieense/Use Lease Construetion Purchase _Employment Intergovernmental Agreemcnt (Requires BOCC Aetion) X Non Profit Quasi-Public Grant Agreements (Requires BOCC Action) Other o51,~2/lJ /t Sii.;natures Required: Under 25K - Department Head 25-50K - Department Head (i f appropriate), Section Leader Over 50 K - Depm1ment Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): Roaring Fork Outdoor Volunteers Contraet Start Date: 0 I /0 1 /06 Contraet End Date: 12/31/06 Automatic Renewal (Y/N): N All Contracts should be proofcd for the following: ./ No Pages Missing ./ If a Page is Left Intentionally Blank - Note on Page ./ Page numbered consecutively ./ All Signatures Affixed ./ All Datcs Filled In ./ All Other Blanks Filled In . All Exhibits Attached . All Legal Descriptions Attached (if appropriate) . Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Reeor,der for Seanning/ Archiving :2 /, /. /', / .----., Date: ,/ /.-J.~/(,'(j/ /, , ,A,': ;: / / '----/fUd~ )-!f:;#'C/VjA.):, Authorized Staff Person Signature of authorized stan'person indieate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj mj \ ww\g\scannn i n g\co unty con tracts \n arrati ve \c h ec klistsh eet PITKIN COUNTY COMMUNITY RELATIONS P ARTNERSIIIP GRANT A WARD ROARING FORK OUTDOOR VOLUNTEERS, 2006 tJ5fr~p This Grant, is made as of the date last below signed between Pitkin County herein refeITed to as "County", and Roaring Fork Outdoor Volunteers, hereafterrefeITed to as "Agency". Whereas, Roaring Fork Outdoor Volunteers promotes and provides opportunities tor the eitizens of the Roaring Fork eommunity to participate in volunteer outdoor projects dedicated to the enhancement and maintenance of public land: I. Term of Agreement. The tenl1 of this Agreement is from January 1, 2006 to December 31, 2006. 2. Agenev's Oblii.;ations. Agency shall: a) Strictly adhere to all applicable federal, state, and local laws or regulations (ineluding County Procurement Code) that have been or may hereafter be established. b) Hold and maintain for the tenl1 hereof the necessary license(s) as speeified under State law which permits the performance of the service(s) to be provided c) Shall maintain a sliding-fee scale schedule for its services in order to accommodate low- ineome individuals. d) Suhcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Ageney is responsible for the perfornlanee of any subcontractor. e) Abide by all applicable provisions oi'the Title VI and VTT of the Federal Civil Rights Act of 1964, Seetion 504 of the Rehabilitation Act of 1973, and Title XX of the Soeial Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client infonl1ation and eomply with the same. g) Maintain service program records, fiscal records, documentation and other reeords relevant to this Grant for the duration orthe grant plus six years. The above shall be subjeet at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the location as shown as the address orthe Agency or wherever is appropriate for that service within Pitkin County. i) Provide the service(s) described herein at a east not greater than charged to other persons. j) Provide semi-annual Pertormance Measure reports and Financial Reports. These reports will include the number of un duplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15,2006 for the first six months of the grant year. The second report will be due January 31,2007 tor the entire period of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those vanances. - I - 3. Pitkin Countv's Obligations. Pitkin County shall: a) County agrees to grant $5,080.00 to Roaring Fork Outdoor Volunteers as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21,2005. The grant is to support the general operations costs of Roaring Fork Outdoor Volunteers to promote stewardship of our public lands by crcating volunteer opportunitics for trail work and conservation projects. b) The total amount of this grant shall not exceed $5,080.00 cash maximum in 2006. The County will pay Agency the total amount of this grant on or before the last day of March 2006. Payment is contingent upon the County's receipt of satisfactorily semi-annual reports. The return of a eomplcted contract is required in order to reeeive payment. c) The 2004-2006 Partnership agreement ends with this 2006 grant payment. Grantee will be eligible to re-apply for future funding (either Partnership or annual support) in August 2006. Funding for future years is subjeet to budget appropriation, complianee with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a) The P311ies to this Grant intend that the relationship between them contemplated by the Grant is that of independent ageney. No agent, employee, or servant of Agency shall be deemed to be an employee, agent, or servant of County. Agency will be solely and entirely responsible for its acts and the act of its agents, employees, servants and sub-contractors during the performance of the Grant. b) Payment pursuant to this Grant, ifin County, State, or Federal funds, whether in whole or in part, is subject to and eontingent upon the continuing availability and appropriation of County funds Jor the purpose thereof. c) This Grant constitutes the full and complete agreement of the parties ar1d supersedes or incorporates any prior written and oral agreements of the parties. In addition, Agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a f,'fant or to modi fy the tenm of this grant on behalf of the County. Any sueh grant or modi fication to this grant must be in writing and be executed by the parties hereto. 5. Default/Cancellatio,rl. If Ageney shall default in the performanee of Agency's Obligations pursuant to the terms of this Agreement, and/or fails to provide an aecounting for use or appropriation of monies granted in the manner in whieh such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agcncy. If Agency fails to eure sueh default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or irsuch default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with such eure), County shall reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole discretion, were not appropriated in aceordanee with this Agreement. Written notice of default and cancellation shall be made to Agency by first class mail, postage prepaid and by certi fied mail, return receipt requested to the following address: 2 David Hamilton Executive Director Roaring Fork Outdoor Volunteers PO Box 1341 Basalt, CO 8162 1 . In the event this Agreement becomes subject to Default/Caneellation, the County, at its sole discretion, may determine that Agency is ineligible to apply for t'llture awards from Pitkin County. 6. Entire Agreement. This Agreement eonstitutes the full and complete Agreement of the par1ies hereto and shall not be modified except by a written agreement signed by the parties. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKI1\' COUNTY, COLORADO: By: ~ Naney N. Sundeen Director of Commllllity Relations .> " .....; t' ~ ;... \ .... ----"----- Date ROARING FORK OUroqOR VOLUNTEERS By: ), J~~( ~{, David Hamilton / //1/0& bate Roaring Fork Outdoor Volunteers Mailing Address: PO Box 1341 Basalt, CO 8 I 621 4