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Home My WebLink Aboutbocc.con.061.2006 Contract #: 61 ~5 /- S- CHECK LIST FOR COJ\"TRACTS SUBMITTED TO CLERK AJ\"D RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Community Relations/ Health & Human Serviees Contact Person: Susan Berdahl Phone it: 920-5766 BOCC AGE~DA ITE:\1 (BOCC signature requircd) ~ STAFF AUTHORIZED SIGl\'ATURE (as per Procurement Code) Check Contract Tvpe: Dollar Amount: $12,368.00 Lcdger No. 113.85.00000.84002 Services Maintenanee License/Lse Lease ' ~ l- 1<<J P Construction Purchase Employment Intergovernmental Agreement (Requires BOCC Action) -K-Non Profit Quasi-Public Grant Agreements (Requires BOCC Action) Other Signatures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): ValIev Partnership for Dru2 Prevcntion Contract Start Date: 01 /0 1/06 Contract End Date: 12/31/06 Automatie Renewal (Y/N): _N_ All Contracts should be proofed for the following: ./ "Jo Pages Missing ./ If a Page is Left Intentionally Blank Note on Page ./ Page IlLlmbered consecutively ./ All Signatures Affixed ./ All Dates Filled In ./ All Other Blanks Filled In . All Exhibits Attached · All Legal Descriptions Attaehed (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent .to Cler~ ~I~d ~eeop:1er for Scanning/Archiving Date. ,)/" (," !" J.c! / '~---I~ (ji(P,- / n_;-\"" f () ,C Authorized Staff Person Signature of authorized staff person indieate that doeument has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj mj\ ww\g\scannning\ccunty contracts \narrative\check I istshcet 1~/"'Z,~h PITKIN COUNTY HEAL TH AND HUMA~ SERVICES PARTNERSHIP GRANT AWARD V ALLEY PARTNERSHIP FOR DRUG PREVENTION, 2006 This Grant is made as of the date last below signed between Pitkin County herein referred to as "County", and Valley Partnership for Dlllg Prevention hereafter referred to as "Agency". Whereas, Valley Partnership for Dlllg Prevention, a non-profit ageney, is promoting healthy lifestyles through the prevention and reduetion of substance abuse in the R031ing Fork Valley, and whereas Pitkin County wishes to award a grant for provision orthese services: 1. Tenn of Agreement. The term of this Agreement is from January 1,2006 to Deeember 3 I, 2006. 2. Agency's Obligations. Agency shall: a) Strietly adhere to all applicable federal, state, and local laws or regulations (including County Procurement Code) that have been or may hereafter be established. b) Hold and maintain for the term hereofthe necessary license(s) as specified under State law, which pernlits the performanee of the serviee(s) to be provided herein. c) Shall maintain a sliding fee scale schedule for its serviees in order to accommodate low- income individuals. d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the performance of any subcontractor. e) Abide by all applicable provisions of the Title VI and VIT of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client infornlation and comply with the same. g) Maintain serviee program records, fiscal records, doeumentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subject at all reasonable times to inspeetions, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the loeation as shown as the address of the Ageney or whercver is appropriate for that service within Pitkin County. i) Provide the service(s) described herein at a cost not greater than eharged to other persons. j) Provide semi-annual Perforn1ance Measure reports and Financial Reports. These reports will include the number of un duplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15, 2006 for the first six months of the i,,'yant year. The second report will be due January 31, 2007 for the enti re period of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those variances. - I - . 3. Pitkin County's Obligations. Pitkin County shall: a) County agrees to grant $12,368 to Valley Partnership for Dmg Prevention as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on Deeember 21,2005. The grant is to support the general operations of Valley Partnership for Drug Prevention to provide educational services relating to substance abuse awareness and welllless. b) The total amount of this Grant shall not exceed $12,368 cash maximum in 2006. The County will pay Agency the total amount of this grant on or before the last day of March 2006. Payment is eontingent upon the County's receipt of satisfactorily semi- annual reports. The return of a completed eontraet is required in order to receive payment. e) The 2004-2006 Partnership agreement ends with this 2006 grant payment. Grantee will be eligible to re-apply for future funding (either Pm1nership or annual support) in August 2006. Funding for future years is subject to budget appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a) The Par1ies to this Grant intend that the relationship between them contemplated by the Grant is that of independent ageney. No agent, employee, or servant Agency will be solely and entirely responsible for its acts and thc act of its' agents, employees, servants arld subeontractors during the performance of the Grant. b) Payment pursuant to this Grant, iCin County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. c) This grant constitutes the full and eomplete agreement of the pm1ies and supersedes or incorporates any prior wlitten and oral agreements of the parties. In addition, agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a !:,'Tant or to modify the terms of this grant on behalfoCthe County. Any such grant or modifieation to this grant must be in writing and be exeeuted by the parties hereto. 5. Default/Cancellation. If Ageney shall default in the perforn1ance of Ageney's Obligations pursuant to thc terms of this Agreement, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such aeeounting was represented to the County, Agency shall have the right to eure said default after written notiee by the County of the default to Agency. If Agency fails to eure sueh default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or if such default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly eommence to cure the same and to thereaftcr diligently proceed with such cure), County shall reserve the right to cancel this Agreement and - 2 - make a demand for the return of all monies that County determines, at its sole diseretion, were not appropriated in aceordanec with this Agreement. Written notiee of default and caneellation shall be made to Agency by first class mail, postage prepaid and by certified mail, return receipt requested to the following address: Shelley Molz Evans Executive Director Valley Partnership for Drug Prevention 0405 Castle Creek Road, Suite 4 Aspen, CO 81611 In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole diseretion, may determine that Agency is ineligible to apply for future awards from Pitkin County. 6. Entire Agreement. This Agreement constitutes the full and complete Agreement of the parties hereto and shall not be modified except by a written agreement signed by the parties. .., - .J - IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKlN COUNTY, COLORADO: By: . ~ l, , "J , , \ Nancy N. Sundeen Director of Health & Human Services Date V ALLEY PARTNERSHIP FOR DRUG PREVENTION By: c_ -. , " Shelley Molz EV311s , 1 ''1 ',f"" ,J-. 'J Date Executive Direetor, Valley Partnership for Dlllg Prevention Mailini.; Address: 0405 Castle Creek Road, Suite 4 Aspen, CO 81611 - 4 -