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Home My WebLink Aboutbocc.con.066.2006 Contract #: ,.' ,: I ! i'l . ~ I . ) CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Depa11mentlDivision: Community Relations/ Health & Human Serviees Contact Person: Susan Berdahl Phone #: 9?0-5766 BOCC AGENDA ITEM (BOCC signature required) ....L STAFF ALTHORIZED SIGNATURE (as per Procurement Code) Check Contract Type: Dollar Amount: $5,000.00 Ledger No. 113.85.00000.84026 Serviees Maintenance License/Cse ~'~~1~s~ruetion C;ONT8,ACT # .O.~, ~ 20J ~ Purchase _Employment Intergovernmental Agreement (Requires BOCC Action) X Non Profit Quasi-Publie _ Grant Agreements (Requires BOCC Action) Other Sii.;natures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Seetion Leader, County Manager Contractor/Business (Complete Name): Columbine Homemakers for Independent Livinl:! Contract Start Date: 01/01/06 Contract End Date: 12131/06 Automatic Renewal (Y/N): 01 All Contracts should be proofed for the following: ./ No Pages Missing ./ If a Page is Left Intentionally Blank Note on Page ./ Page numbered consecutively ./ All Signatures Affixed ./ All Dates Fi lied In ./ All Other Blanks Filled Tn · All Exhibits Attached · A II Legal Deseriptions Attached (if appropriate) · Notiee of AwardlProceed Attached (if appropriate) Sent to Clerk and Rec9rder for Scanning/Archiving Date: ,;2/'2 7/i-( , '" / I ( /J~ " /...",. ,I Authorized Staff Pe'rson Signature of authorized staff person indicate that document has been proofed and ready for seanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj m j \ww\g \seannning\county contracts\narrati ve\check Ii stsheet / (,. ~ONTRACT#~~-2oo~ .__,~",,:..-......r::.o...~ PITKIN COUNTY HEAL TH AND HCMAN SERVICES PARTNERSHIP GRi\NT AWARD COLUMBINE HOMEMAKERS FOR INDEPENDENT LIVING, Il\C., 2006 This Grant, is made as ofthe date last below si1:,TJ1ed between Pitkin County herein referred to as "County", and Columbine Homemakers for Independent Living, Inc., hereafter referred to as "Agency". Whereas, Columbine Homemakers for Independent Living Ine., is providing the senior and disabled eommunity from Aspen to Paraehute with the ability to stay in their homes independently and safely in a dignified manner, and whereas Pitkin County wishes to award a f,'Tant for provision of these services: I. Tel1110fAgreement. The tern1 of this Agreement is from January 1, 2006 to December 31, 2006. 2. Ai.;encv's Obligations. Agency shall: a) Strietly adhere to all applicable federal, state, and local laws or regulations (including County Proeurement Code) that have been or may hereafter be established. b) Hold and maintain for the term hereof the necessary license(s) as specified under State law, which pennits the perlormanee ofthe service(s) to be provided herein. c) Shall maintain a sliding fee scale schedule for its services in order to accommodate low- income individuals. d) Subcontracts utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the performance of any subeontractor. e) Abide by all applieable provisions ofthe Title VI and VII of the Federal Civil Rights Aet of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act or 1975 as revised. f) Maintain written requirements for safeguarding client information and comply with the same. g) Maintain serviee program records, fiscal records, documentation and other reeords relevant to this Grant for the duration ofthe grant plus six years. The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the location as shown as the address of the Agency or wherever is appropriate for that service within Pitkin County. i) Provide the service(s) described herein at a cost not greater than charged to other persons. B Provide semi-annual Perfornlance reports and Financial Reports. These reports will include the number of un duplicated clients who live and/or work in Pitkin County served by your programs. The first report is due August 15,2006 for the first six months of the grant year. The second report will be due January 31, 2007 for the entire period of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those variances. 3. Pitkin County's Obligations. Pitkin County shall: a) County agrees to grant $5,000 to Columbine Homemakers for Independent Living, Inc. as approved in the County's 2006 budget, which was approved by the Board of County Commissioners on December 21, 2005. The grant is to support the general operations of Columbine Homemakers for Independent Living, Inc., as they provide skilled and profcssional homcmaker services for senior and disabled individuals residing in Pitkin County on a sliding scale basis based on income. b) The total amount of this grant shall not exceed $5,000 cash maximum in 2006. The County will pay Agency the total amount of this grant on or before the last day of March 2006. Annual payment is eontingent upon the County's receipt of satisfactory semi- annual reports. The return of a completed eontract is required in order to receive payment. c) The 2005-2006 Partnership agreement ends with this 2006 grant payment. Grantee will be eligible to re-apply for future funding (either Partnership or annual support) in August 2006. Funding for future years is subjeet to budget appropriation, eompliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a) The Parties to this Grant intend that the relationship between them contemplated by the Gratlt is that of independent ageney. No agent, employee, or servant Agency will be solely and entirely responsible for its acts and the act of its' agents, employees, servants and subeontraetors during the performance of the Grant. b) Payment pursuant to this Grant, if in County, State, or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. c) This grant constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modify the terms of this grant on behalf of the County. Any such grant or moditleation to this grant must be in writing and be executed by the parties hereto. 5. Default/Cancellation. If Agency shall default in the perforn1ance of Agency's Ohligations pursuant to the terms of this A~'Teement, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such aecounting was represented to the County, Ageney shall have the right to cure said default after written notice by the County of the default to Agency. If Ageney tails to eure such default within sixty (60) days after written notice is given from the County to Agency speci fying the nature of such default (or ifsuch default cannot be eured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proeeed with such eure), County shall reserve the right to cancel this Agreement and make a demand for the retum of all monies that County determines, at its sole diseretion, 2 were not appropriated in aceordance with this Agreement. Written notiee of default and cancellation shall be made to Agency by first class mail, postage prepaid and by certified mail, rcturn receipt requested to the [allowing address: Michelle Moorc Exeeutive Director Columbine Homemakers for Independent Living, Inc. PO Box 1331 Glenwood Springs, CO 81602. In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may determine that Agcncy is ineligible to apply for future awards from Pitkin County. 6. Entire Agreement. This Agreement constitutes the tl111 and complete Agreement of the parties hereto and shall not be modified except by a written agreement signed by the partics. " -) IN WITNESS WHEREOF, the panics hereto have caused this Agreement to be cxecuted as of the latest date written below. PITKIN COCNTY, COLORADO By: " Nancy N. Sundeen Date Director of Health & Human Services/Community Health Services COLLJ1\1BI:-\E HOMEMAKERS FOR INDEPENDENT LIVING, INC By: Michelle Moore Exeeutive Director ., ~). \ ( \ . _l/ Date Columbine Homemakers for Independent Living, Inc. Mailing Address: P.O. Box 1331 Glcnwood Springs, CO 81602 4