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Home My WebLink Aboutbocc.con.068.2006 Contract #: / '1l . ,"} l:f ~) ! . ( ,/ CHECK LIST FOR CONTRACTS SL'BMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating DepaJ1ment/Division: Community Relations/ Health & Human Services Contact Person: Susan Berdahl Phone #: 920-=5766 BOCC AGE~DA ITE:vI (BOCC signature required) X STAFF AUTHORIZED SIGNATURE (as pcr Procurement Code) Check Contract Type: Dollar Amount: $35,000.00 Ledger No. 113.85.00000.84007 Services Maintenance License/Lse Lease Construction ~ONT/4ACT #tJ~g" ;2~ ~ Purchase _ Employment _Intergovernmental Agreement (Requires BOCC Action) 2LNon Profit Quasi-Public Grant Agreements (Requires BOCC Action) Other Sii.;natures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K Department Head (if appropriate), Section Leader, County Manager Contraetor/Business (Complete Name): Familv Visitor Prol!:ram Contract Start Date: 01/01/06 Contraet End Date: 12/31/06 Automatic Renewal (Y/l'I): ~ All Contracts should be proofed Cor the following: -/ No Pages Missing ./ If a Page is Left Intentionally Blank - Note on Page ./ Page numbered consecutively ./ All Signatures Affixed ./ All Dates Filled In ./ All Other Blanks Filled In . All Exhibits Attached . All Legal Descriptions Attached (if appropriate) . r\otiee of Award/Proceed Attached (if appropriate) Sent to Clerk and Recorder for Seanning/Archiving Date' .' /) / ' . c, , ' , .// ,. Authorized Staffpetson Signature of authorized statT person indieate that doeument has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retain age schedule. pcj mj \ ww \g\scan nning\co unty con tracts \n arrati ve \eheck I istsheet ,~'~" ~.~ PITKIN COUNTY a .-'~- M:~,T H III 0_ ., A7l,Z HEALTH AND HUMAN SER~~ll!4 '. . (/~1~RS.V(/p PARTNERSHIP GRANT AWARD FAMILY VISITOR PROGRAMS, 2006 This Grant, is made as of the date last below signed between Pitkin County herein rcferred to as "County", and Family Visitor Programs, herealler referred to as "Agency". Whereas, Family Visitor Programs, a private non-profit agency, is providing support and counseling to new parents, and whereas Pitkin County wishes to award a grant for provision of these services: 1. Term of Agreement. The term of this Agreement is from January 1,2006 to December 31,2006. 2. Au;enev's Obligations. Agcncy shall: a) Strictly adhere to all applieable federal, state, and local laws or regulations (including County Procurcment Code) that have been or may hereafter be established. b) Hold and maintain for the term hereofthe necessary license(s) as specified under State law, which permits the perfornlanee of the service(s) to be provided herein. c) Shall maintain a sliding-fee scale schedule for its services in order to accommodate low- income individuals. d) Subcontraets utilized by the Agency shall be subject to the requirements of the Grant as listed here, and the Agency is responsible for the perforn1anee or any subcontractor. e) Abide by all applicable provisions of the Title VI and VII of the Federal Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act of 1975 as revised. f) Maintain written requirements for safeguarding client information and comply with the same. g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration of the grarl! plus six years. The abovc shall be suhject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Provide the services at the location as shown as the address of the Agency or wherever is appropliate for that service within Pitkin County. i) Provide the service(s) described herein at a eost not greater than charged to other persons. j) Provide semi-annual Performanee Measure reports and Financial Reports. These rcports will include the number ofunduplieated clients who Jive and/or work in Pitkin County served by your programs. The first report is due August 15,2006 for the first six months of the grant year. The second rcport will be due January 31,2007 for the entire period of the grant year. The reports will include your annual goals and your actual results year-to-date, as well as an explanation of any variances observed and the steps you are taking to address those variances. - I - 3. Pitkin County's Obligations. Pitkin County shall: a) County agrees to grant $35,000 to Family Visitor Programs as approved in the County's 2006 budgct, which was approved by the Board of County Commissioners on December 21,2005. The grant is to support the general opcrating costs of providing support and counseling to parents, prenatally until the child is one year old. These services include education and parenting skills as well as referral when appropriate. These services are to be provided to a minimum twenty -five (25) Pitkin County resident families and a minimum of one hundred thirty five (135) non-resident families who work in Pitkin County. b) The total amount of this contraet shall not exceed 535,000 cash maximum in 2006. The County will pay agency in semi-annual payments on the last day of March and September 2006. Semi-annual payments are contingenlupon the County's reeeipl of satisfaetorily semi-annual reports. The return of a completed contract is required in order to receive payment. c) The 2004-2006 Partnership agreement ends with this 2006 grant payment. Grantee will be eligible to re-apply for future funding (either Partnership or annual support) in August 2006. Funding for future years is subjeet to budget appropriation, compliance with contractual obligations, and Board of County Commissioners approval each year. 4. General Provisions a) The Parties to this Grant intend that the relationship between them eontemplated by the Grant is that of independent ageney. No agent, employee, or servant Ageney will be solely and entirely responsible for its aets and the act of its' agents, employees, servants and subcontraetors during the perforn1ance of the Grant. b) Payment pursuant to this Grant, ifin County, State, or Federal funds, whether in whole or in part, is subjeet to and contingent upon the continuing availability and appropliation of COllIlty funds for the purpose thereof e) This grant constitutes the full and complete agreement of the parties and supersedes or ineorporates any prior written and oral agreements of the parties. In addition, agency understands that no County oi1icial or employee, othcr than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a grant or to modify the tenns of this grant on behalf of the County. Any such b'fant or modification to this grant must be in writing and be exeeuted by the parties hereto. 5. Default/Cancellation. If Ageney shall default in the performance of Agency's Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting for use or appropriation of monies granted in the manner in which such aceounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Ageney. If Ageney fails to cure such default within sixty (60) days after written notice is given from the County to Agency speci fying the nature of such default (or if such default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly eommence to cure the same and to thereafter diligently - 2 - proeced with such cure), County shall reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole diseretion, were not appropriated in aecordance with this Agreement. Written notiee of default and cancellation shall be made to Agency by first class mail, postage prepaid and by eertified mail, return receipt requested to the following address: Saundra Swanson Executive Director Family Visitor Programs PO Box 1845 Glenwood Springs, CO 81602 In the event this Agreement becomes subject to Default/Cancellation, the County, at its sole discretion, may determine that Ageney is ineligible to apply for future awards from Pitkin County. 6. Entire Ai.;reement. This Agreement constitutes the full and complete Agreement of the parties hereto and shall not be modified except by a written agreement signed by the parties. - 3 - 1'\ WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKIN COU1'\TY, COLORADO: By: \ \..11,.-'. ( I;) '- 1,- \ Nancy N. Sundeen \ Oirector ofIlealth & Human Scrvices \ ( . Date /' (" --'b/ ,--~,,,:-~!tLJ{!l.'.! \ )~4c_ Hilary Fletyh r Smith, CountyManager ;. / "I.Lb Date '--' FAMILY VISITOR PROGRAMS By: Saundra Swanson . . j' Date Executive Director Family Visitor Programs Mailing Address: P.O. Box 1845 Glenwood Springs, CO 81602 - 4 -