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Home My WebLink Aboutbocc.con.085.2006 CLERK'S CHECK LIST , FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/t\RCHMNG . CONTRACT #: 85-2006 Originating Department/Division: Fleet Dept Contact Person: James Gillian Phone #: 920-5165 Project Name Jail Van Purchase , . o BOCC AGENDA ITEM (BOCC signature required) X STAFF AUTHORIZED SIGNATURE (per Revised Ptocurement Code 7/2005) Check procurement type: ' DNone X Informal OFormal DSole Source DEmergen~y DState Bid D Check Contract Tvne: Dollar Amount: 528,000 DServices/Maintenance DLicenselUse DLease DConstructibn X Goods, Equipment, Supplies DOther (e.g. revenue) Budget Line ItemILedger Number OOl.31.!)0952.866S0 , DEmployment (for county employees) ; DIntergovemmental Agreement (Requires BOCC Action) DNon.Profit ' OQuasi-Public DGrant Agreements (Requires BOCC Action) DChange Order/Contract Amendment , Contractor/Business (Complete Name):Berthod Motors, Inc Contract Execution Date:June 6, 2006 ' Contract End Date: July 6, 2006 Automatic Renewal (YONX) Term ofContract:NA year(s) All Contracts should be proofed for the following: []No Pages Missing DIf a Page is Left Intentionally Blaxik -Note on Page 8page numbered consecutively All Signatures Affixed DAlI Dates Filled In DAll Other Blanks Filled In DAll Exhibits Attached DAll Legal Descriptions Attached (ifapptopriate) DNotice of Award/Proceed Attached (ifapproprlate) DSpeci~l Instructions for Finance Department: There will be other invoices to , follow Berthod invoice, and, would like all invoices to be under one asset number, for the J ail van. Please and Thank: you. DSent to Clerk and Recorder for Scanning! Archiving DAuthorized StaffPerson'g Name: . BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. Amended 5-12-05 ,.d L8Z'ON N3dS~ jO AllJ / A1NJ Nl~lld W~6V:0, 900Z.S,.Nnr f)()(3/-()t' '}5);2- ~{/ fRS~ MOTOR VEHICLE PURCHASE ORDER ~j( ~ fJudAMl MOTORS, INC. 2914 South Grand Avenue. P.O. Box 759 Cs - 2DO(P Glenwood Springs, Colorado 81602-0759 o (970) 945 7466 Fax (970) 9451142 Salesman HOUSE (l - , fA I' 111-- - . - Delivered Price ?AC::lC: In BUYER'S NAME PITKIN COUNTY Accessories Address I Phone C:':l() ~. MIlT AI <:IITTt:" ?nn City, State, County ASPEN CO 81611 MOTOR VEHICLE DESCRIPTION Mileage 22 New Demo Year I Make Model Used Exec ;>001; pnldTT fir MflAlT^AI^ Trim co!ffiMMIT WHiffo. 1 GMDX33LX6D 183313 I St~~ ~~71 CASH SETTLEMENT I fully understand that it is my responsibility to provide a negotiable title to the vehicle I have traded 1. Partial Payment within 20 days from the date of delivery. I agree to Receipt No. repurchase the traded vehicle should I be unable to 2. Factory Rebate comply with the above. Applied to Down Payment This trade vehicle does not have a salvage title; I will Receipt No. repurchase this vehicle if it is found to have a Total Items 1 & 2............ salvage title. Remaining Cash 2453 .OC REMARKS Balance Due.................. Remaining Cash Balance due to be financed by Dealer: DYes D No If remaining Cash Balance Due is to be financed by Dealer, you are entitled to applicable Truth-in-Lending disclosures before acceptance of this order by dealer. Requested Delivery / / - AM/PM Time TRADE-IN Make Year Model EXTENDED SERVICE CONTRACT List Price: Car & Accessories ?4c;':lC: ()() 10 No. ACCEPTED Less Trade-In Allowance DECLINED includinQ discount from list nrice License No. Title No. Taxable Sale Price 00 ALL USED CARS SOLD "AS IS" OR "WITH ALL D&H 165 00 Mileage FAULTS" UNLESS SEPARATE AGREEMENT IS FURNISHED BUYER. SUBTOTAL $ ?Ac;':l~ ^^ Sales Tax @ % CAUTION: THIS AGREEMENT CONSISTS OF TWO PAGES. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS, BUYER(S) HEREBY TOTAL $ 24535 00 ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT. Balance Owing on THIS AGREEMENT SHALL NOT BECOME BINDING UNTIL ACCEPTED BY Trade-in DEALER OR HIS AUTHORIZED REPRESENTATIVE. To: Additions to Cash Price '""" , "'"'''. ~ ./dt..-: ~ 1-~:/r06/06/200 Luxury Tax 06/06/200 Buyer's Signature Date TOTAL CASH PRICE $ 2453rO ;\'eue.. to NYV N-'- 06/06/200 Accepted by Dealer Date Date 06 JUN 2006 ~ 6 6 ~ 6 ADDITIONAL TERMS AND CONDITIONS 1. As used in this Order the terms (a) "Seller" shall mean the authorized Dealer to whom this Order is addressed and who shall become a party hereto by its acceptance hereof, (b) "Purchaser" or "Buyer" shall mean the party executing this Order as such on the face hereof, and (c) "Manufacturer" shall mean the Corporation which manufactured the vehicle or chassis, it being understood by Purchaser and Seller that Seller is in no respect the agent of Manufacturer, that Seller and Purchaser are the sole parties to this Order and that reference to Manufacturer herein is for the purpose of explaining generally certain contractural relationships existing between Seller and Manufac- turer with respect to new motor vehicles. 2. Manufacturer has reserved the right to change the price to Dealer of new motor vehicles without notice. In the event the price to Dealer of new motor vehicles of the series and body type ordered hereunder is changed by Manufacturer prior to delivery of the new motor vehicle ordered hereunder to Purchaser, Dealer reserves the right to change the cash delivered price of such motor vehicle to Purchaser accor- dingly. If such cash delivered price is increased by Dealer, Purchaser may, if dissatisfied therewith, cancel this Order, in which event if a used motor vehicle has been traded in as part of the consideration for such new motor vehicle, such used motor vehicle shall be returned to Purchaser upon payment of a reasonable charge for storage and repairs (if any) or, if such used motor vehicle has been previously sold by Dealer, the amount received therefore, less a selling commission of 15% and any expense incurred in storing, insuring, conditioning or advertising said used motor vehicle for sale, shall be returned to Purchaser. 3. If the used motor vehicle which has been traded in as part of the consideration for the motor vehicle ordered hereunder is not to be delivered to Dealer until delivery to Purchaser of such motor vehicle, the used motor vehicle shall be reappraised at that time and such reappraised value shall determine the allowance made for such used motor vehicle. If such reappraised value is lower than the original allowance therefore shown on the front of this Order, Purchaser may, if dissatisfied therewith, cancel this Order, provided, however, that such right to cancel is exercised prior to the delivery of the motor vehicle ordered thereunder to the Purchaser and surrender of the used motor vehicle to Dealer. 4. Purchaser agrees to deliver to Dealer satisfactory evidence of title to any used motor vehicle traded in as a part of the consideration for the motor vehicle ordered hereunder at the time of delivery of such used motor vehicle to Dealer. Purchaser warrants any such used motor vehicle to be his property free and clear of all liens and encumbrances except as otherwise noted herein. 5. Registration of Used Vehicle. If the used vehicle traded in is registered or licensed in any place other than Colorado, the Purchaser agrees to immediately secure registration for such vehicle and to pay any and all expenses or registration fees. Should the Dealer assume or be put to any expense in connection with such registration, the Purchaser will pay the Dealer all such amounts on demand. 6. Unless this Order shall have been cancelled by Purchaser under and in accordance with the provisions of paragraph 2 or 3 above, Dealer shall have the right, upon failure or refusal of Purchaser to accept delivery of the motor vehicle ordered hereunder and to comply with the terms of this Order, to retain as liquidated damages any cash deposit made by Purchaser, and, in the event a used motor vehicle has been traded in as a part of the consideration for the motor vehicle ordered hereunder, to sell such used motor vehicle and reimburse himself out of the proceeds of such sale for the expenses specified in paragraph 2 above and for such other expenses and losses as Dealer may incur or suffer as a result of such failure or refusal by Purchaser. 7. Manufacturer has reserved the right to change the design of any new motor vehicle, chassis, accessories or parts thereof at any time without notice and without obligation to make the same or any similar change upon any motor vehicle, chassis, accessories or parts thereof previously purchased by or shipped to Dealer or being manufactured or sold in accordance with Dealer's orders. Correspondingly, in the event of any such change by Manufacturer, Dealer shall have no obligation to Purchaser to make the same or any similar change in any motor vehicle, chassis, accessories or parts thereof covered by this Order either before or subsequent to delivery thereof to Pur- chaser. 8. Dealer shall not be liable for failure to deliver or delay in delivering the motor vehicle covered by this Order where such failure or delay is due, in whole or part, to any cause beyond the control or without the fault or negligence of Dealer. Such causes shall include, but not be limited to, strikes, war, riot, factory shutdown, inability to obtain the car ordered, or other causes beyond Dealer's control. 9. The price for the motor vehicle specified of the face of this Order includes reimbursement for Federal Excise taxes, but does not include sales taxes, use taxes or occupational taxes based on sales volume, (Federal, State or Local) unless expressly so stated. Purchaser assumes and agrees to pay, unless prohibited by law, any such sales, use or occupational taxes imposed on or applicable to the transac- tion covered by this Order, regardless of which party may have primary tax liability therefore. 10. There are no warranties, expressed or Implied, made by the Dealer herein of the vehicle or chassis described on the face hereof. In the case of a new vehicle or chassis only the printed Manufacturer's New Vehicle Warranty delivered to Purchaser with such vehicle or chassis shall apply. The New Vehicle Warranty made by the Manufacturer Is the only warranty applicable to such new vehicle or chassis and Is expressly In lieu of any warranties by the Dealer, expressed or Implied, Including any Implied warranty of MERCHANTABILITY or fitness for a particular purpose. In the case of a used vehicle or chassis, the applicability of an existing Manufacturer's warranty thereon. ,I If any, shall be determined solely by the terms of such warranty. 11. Any used motor vehicle sold to Purchaser by Dealer under this Order Is sold at the time of delivery by Dealer ,"as is" ctr "with all faults" and without any guarantee or warranty, expressed or implied, including any Implied warranty of MERCHANTABILITY dt fitness for a par. tlcular purpose, as to Its condition or the condition of any part thereof except as may be otherwise specifically provided in writing on the face of this Order or in a separate writing furnished to Purchaser by Dealer. 12. The Purchaser, before or at the time of delivery of the motor vehicle covered by this Order will execute such other forms of agreement or documents as may be required by the terms and conditions of payment indicated on the front of this Order. !j INTEROFFICE MEMORANDUM TO: JACK SEARING FROM: JAMES GILLIAM SUBJECT: NEW JAIL TRANSPORT VAN DATE: 6/14/2006 . CC: Jack, Attached is an invoice for the new jail transport van. This is only a portion of the total cost; we are up fitting the van, and want to add more invoices to this asset. We will send all invoices at a later date and want them attached'to one asset number. Regards, J ames Gilliam Fleet Maintenance' y