HomeMy WebLinkAboutbocc.con.129.2006
CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: 1J.'1-J.Wb-OS ILt8
Originating Department/Division: Fleet
Contact Person: Rego Omerigic
Project Name: OS 148
Phone #: 970-920-5393
X BOCC AGENDA ITEM
(BOCC signature required)
X STAFF AUTHORIZED SIGNATURE
(per Revised Procurement Code 7/2005)
Check procurement type:
DNone DInformal DFormal DSole Source DEmergency X State Bid 0
Check Contract Tvpe:
Dollar Amount: $25,064.00
Budget Line Item/Ledger Number 11857-00952-86650
DEmployment (for county employees)
DIntergovernmental Agreement (Requires BOCC Action)
DNon-Profit
DQuasi-Public
DGrant Agreements (Requires BOCC Action)
DChange Order/Contract Amendment
DServices/Maintenance
DLicense/Use
DLease
DConstruction
X Goods, Equipment, Supplies
DOther (e.g. revenue)
Contractor/Business (Complete Name): Champion Chevrolet-State Bid #
07048YYY63M
Contract Execution Date:02/28/2006
Automatic Renewal (YON X)
Contract End Date: Date of final acceptance
Term of Contract:3 years, 30 mile
warrantee
All Contracts should be proofed for the following:
X No Pages Missing
X If a Page is Left Intentionally Blank -Note on Page
X Page numbered consecutively
X All Signatures Affixed
X All Dates Filled In
X All Other Blanks Filled In
X All Exhibits Attached
X All Legal Descriptions Attached (if appropriate)
X Notice of Award/Proceed Attached (if appropriate)
X Special Instructions for Finance Department: Please send check to Fleet, we
deliver when vehicles are picked up.
X Sent to Clerk and Recorder for Scanning! Archiving
X Authorized Staff Person's Name: Rego Omerigic
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY }
FOR SCANNING.
TO: Rego Omerigic Pitkin County 970-920-5393 fax 5764
FROM: Ted Baca@ Champion Chevrolet
PH:970-686-2575 FAX:970-674-9359 tedbaca@qwesl.net
ITEM
T1
260
C6W
953
423
483
UBO
9X5
520
530
NZZ
143
430
429
TBI
BHR
RHO
STB
DESCRIPTION PITKIN COUNTY 05148
base bid State Price Agreement 07048YYV63M 2006 Chevrolet K3500
price includes: 40/20/40 cloth seat, 60" cab-to-axle chassis, 4 wheel drive,
12000 GVWR, (7) L T215/85R16E radials, 6.0Liter gas V8, 4 speed AOO, 4:10
axle ratio, AM/FM, Air Conditioning,Anti Lock Brakes, P.Steering
single rear wheels REQUIRES C6W OR C4M
9200 GVWR K2500HD 5)L T245/75R16E
extended cab
Tool box Gull Wing
PU Box 8' with step bumper
CO player
deluxe seat with center folding storage armrest
Power door locks
Power windows and mirrors
Skid Plates
OOR Tires
tow pack Class IV reciever
trailer brake with 7 pole plug
2" ball with insert and pin/clip assy
Headache rack
Rhino Lining Over rail black
Amber strobe mounted on Head ache rack
TOTAL FOB COD/WINDSOR
PRICE
$ 18,327.00
$ (943.00)
INCL W/260
$ 2,963.00
$ 270.00
$ 856.00
$ 255.00
$ 370.00
$ 160.00
$ 694.00
$ 98.00
$ 68.00
$ 313.00
$ 227.00
$ 90.00
$ 395.00
$ 599.00
$ 322.00
$ 25,064.00
'J-
Agreement 07048YYY63M for Vehicles
Agreement Number:
0704SYYY63M
MANDATORY
Agreement Status:
Current
Page 1 of8
State of Colorado
Price Agreement
Category:
Vehicles
Commodity Description:
Pickup, 4x4, 1 Ton, DRW
Period Covered:
11/01/2005 - 06/30/2006
Option to Renew for 0 More Y ear( s)
Commodity Code: 070-48
Contract Status: Not applicable
Amendment Number: Amendment Effective on:
Reason For Amendment:
Amendment History:
Ordering Information
Contact: Ted Baca
Company:
Order Number: 970-686-2575
Does Business
As:
Address:
City, State, Zip:
Toll Free Number:
Fax: 970-674-9359
Contact Email: Ted Baca
[tedbaca@qwest.net]
Terms:
F.O.B.:
Delivery:
Minimum Order:
Department of Personnel & Administration
Executive Office
633 17th Street, Suite 1600
Denver, CO 80202
Please direct purchasing agent
inquiries on this award to:
Robb MacTavish at (303) 866-6484
CHAMPION
CHEVROLET
CHAMPION
CHEVROLET
9050 HWY 392
WINDSOR, CO 80550
This Agreement Results from Solicitation Number: IFB-AFA-VEHICLES-MW-04
,4)(41 ton DRW
See below for options:
~
T 1 Champion. pdf
Contact vendor for delivery charges outside Metro Denver area.
Gasoline
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Agreement 0704SYYY63M for Vehicles
Page 2 of8
OPTIONS PLEASE contact vendor for option availability, specifications, etc. Options for
the above vehicle ONLY below:
GENERAL TERMS AND CONDITIONS:
USAGE: This award will be used by General Support Services, the Division of Central Services, State Fleet
Management (SFM), which provides vehicles to various State agencies and institutions of higher education.
Additionally, Political Subdivisions (Counties, Cities, School Districts) may also use this Award at their discretion.
LEASE/PURCHASE: These vehicles will be obtained through the use of third-party financing (lease purchase or
installment purchase) as performed during prior years. State payment for vehicles financed through a third party is
contingent upon payment to or for the State by such third party. All vehicles purchased or leased will be titled to
the State.
VEHICLE CONFIGURATION: All vendors shall include, at the minimum, all manufacturer standard new vehicle
equipment. Exceptions to options will be allowed only if the basic requirements of the Standard Specifications are
essentially unaltered. The State will be sole judge of what constitutes an allowable exception.
Vehicles shall be of the same make, model, and equipment level as specified on PO. NO SUBSTITUTIONS WILL
BE ALLOWED. Gross Vehicle Weight Rating (GVWR) bid shall meet or exceed minimum GVWR specified in
base vehicle configuration.
Vehicles shall be delivered complete; that is, with all manufacturer standard equipment, and in compliance with
the SFM Standard Specifications and requested optional items as listed on the SFM purchase order. SFM
reserves the right to return a vehicle, after acceptance, that is not complete according to SFM Standard
Specifications and any state purchase order, if later found to be in violation. Vendor shall promptly correct vehicle
to award specification or correct financially to SFM satisfaction.
Options listed shall be bid and provided as factory installed under the terms of the full, factory-backed, bumper to
bumper warranty. This includes but is not limited to: air conditioning, radios, cruise control, bumpers, towing
packages, tow hooks, etc. Dealer-installed options will not be permitted unless pre-approved by the State in
writing and, where applicable, indicated on bid sheet as a "dealer installed" non-factory item. If dealers substitute
a non-OEM (Original Equipment Manufacturer) option in their bid, in place of an available OEM option, the State
may return the vehicle for a correctly equipped one any time after the non-OEM option is discovered, and/or
require the vendor to make payment to SFM for all expenses plus handling fees to repair a non-OEM option that
fails within 3 years or 36,000 miles, and/or initiate suspension/debarment proceedings.
Options not specifically included in the IFB shall be provided by the vendor at a cost that is not higher than the
Manufacturer's Suggested Retail Price (MSRP).
Tires: Tires are typically specified as All Season/Mud and Snow radials. All Terrain tires are a more aggressive
tread pattern and on a 4X4 truck, are open side lug. Closed lug design tires called All Terrain by the OEM or
dealer are not acceptable by SFM for an All Terrain tire option. Vendor shall provide open side lug All Terrain tires
when specified by SFM purchase order.
DATES AND CONFIRMATIONS REQUIRED:
For each vehicle ordered, Vendors shall complete and return a Vendor Confirmation form (see
Exhibit C) to SFM or other ordering agency as soon as it is available, but no later than five (5)
working days after notification from the manufacturer. This form shall include the following
information:
1. Date vendor receives SFM PO
2. Manufacturer's factory order # and date received.
3. Manufacturer's factory production date U
4. Estimated date of delivery to SFM or ordering agency. r\
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Agreement 07048YYY63M for Vehicles
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The dealer shall notify SFM no later than 10 business days that they have no OEM
confirmation. The dealer shall inform SFM immediately by phone and in writing when the
dealer is aware or suspects that there is a problem with an order or a production date from the
factory. The dealer shall demonstrate to the STATE OF COLORADO all efforts made to secure
vehicles. Any dealer failing to supply estimated delivery dates may be considered non
responsive.
SPECIAL CONDITIONS OF BID:
If an awarded vendor is either unable to provide a vehicle(s), or is unable to provide them
within a reasonable time, the State reserves the right to cancel that order and place the order
with the next lowest bidder or to conduct another bid. Unless otherwise approved by SFM or
the ordering agency, all model year 2003 vehicles, ordered as a result of this IFB, shall be
delivered and invoiced no later than June 30, 2003 or as specified by SFM. Special equipped
vehicles will be bid and awarded separately (Le. handicapped busses, large cargo vans).
In the event that OEM is unable to deliver ordered vehicle(s) within model year ordered, SFM
reserves the right to choose out of dealer stock a unit(s) as close to original specification. SFM
will be invoiced at awarded state price with OEM to reimburse dealer any difference in cost.
This will only apply to vehicles ordered prior to build-out and considered within normal and
acceptable ordering and build time frames. Vehicles ordered by SFM after last order date has
been announced by OEM will not be subject to this clause. Dealer acknowledges that the OEM
has partnered to provide factory incentives to dealer in the overall interest of the state.
Vehicles that are ordered prior to build-out and considered within normal and acceptable
ordering and build timeframes are expected to be delivered through dealer within usual Spring
delivery timeframe of current model year. SFM and SFM's customer is caused harm and
expense when vehicles are "rolled over" to the next model year. Should OEM not build and
deliver on a timely basis (strike and similar situations beyond control of OEM excepted), SFM
will count this as a delivery and performance issue that may jeopardize future awards
regardless of low bid status.
Due to state budget conditions, SFM cannot accept any vehicles (except Public Safety
undercover and Patrol vehicles) prior to March 1, 2004. Vendors shall make delivery
after this date. Note: Public Safety undercover and Patrol Vehicles may be accepted
after the award(s) are made.
Starting in early fall, 2003, SFM will be ordering law enforcement vehicles for the Colorado
Department of Public Safety and State Patrol as early orders for delivery starting
approximately November 2003. SFM will coordinate this with the awarded dealer. All other
terms & conditions set forth in this General Conditions will apply.
Bids are requested for 2004 model year vehicles only. It is anticipated that awards will be in
place during the fourth quarter of the 2003 calendar year and will remain in place through
factory fleet close dates for 2004 models--Iate spring through early summer of 2004. If a model
year change occurs during this time, or if the awarded vendor will allow, 2005 model year
vehicles may be sold under the terms, conditions, and prices of the 200 model year awards at
the sole discretion of the sPa. Extension of the existing Agreement(s) will occur, and the
length of the extension, along with any other applicable considerations will be agreed to
between the spa and the vendor. Changes to existing Terms and Conditions are at the sole
discretion of the sPa. Model year substitutions MUST be approved by the SPO, SFM or the
ordering agency.
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Agreement 0704SYYY63M for Vehicles
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Vendor shall notify SFM immediately of any mid-year model changes including
discontinuations, mid-year introductions, etc., as related to specific body code vehicle included
on an IFB/price agreement.
PAYMENT TERMS:
The State's payment terms for this bid are net 20 days. Every effort will be made by SFM or
the ordering agency to assure payment will occur within twenty (20) days from date of delivery.
In payment of delivered vehicles, the State will issue, or cause to be issued by its third-party
financing company, payment instruments.
All payments issued under the resulting agreement will be directly referenced and sent to the
awarded vendor ONLY. No third-party billing or payments (Le. GMAC) will be allowed under
the agreement. This applies to ANY agency or political subdivision using the resulting
agreement(s).
Vendors are reminded that the State cannot guarantee payment terms for MAPO agencies, or
political subdivisions. Most ordering entities have remitted payment in a timely matter in
the past, and vendors should confirm individually with the ordering agency all payment terms.
Dealer agreements with third-parties (GMAC, Wells Fargo, etc.) will have no effect on any of
the payment terms and conditions. No security interest or similar interest between a
dealer/vendor and their financing company will be applicable to any State agency or political
subdivision purchasing vehicles from the resulting price agreements.
POINTS OF CONTACT: Questions regarding this price agreements should be directed to the
Purchasing Agent above or SFM, 303-289-5042, or the non~state ordering agency contact as
indicated on confirming purchase orders.
NOTE ON WARRANTY DOCUMENTS:
In some cases, a manufacturer may offer the same warranty coverage for many vehicles in
their product line. For bidders who are offering bids on several vehicle categories that have the
same coverage, warranty information as required on bid sheets need be submitted only once.
Bidders shall indicate on EACH bid a clear reference to the appropriate warranty document(s).
DELlVERY(SFM ONLY):
The State's terms are FOB destination with freight included to destinations in metropolitan
Denver (6 county area--Denver, Adams, Arapahoe, Boulder, Douglas, and Jefferson). Delivery
to Department of Corrections in Canon City, will be FOB destination with freight included, and
will be coordinated with venders who are in close proximity. Other Deliveries outside metro
Denver is FOB destination with freight added. Delivery charges outside of metro Denver are to
be agreed upon between the ordering agency and the awarded vendor, prior to delivery. Any
ordering agency may arrange to pick up a vehicle from the awarded vendor at no additional
charge.
For vehicles delivered to other SFM designated agency locations such as Colorado State
Patrol, Department of Corrections, and Department of Transportation, vendors shall notify SFM
of scheduled delivery to designated agency at least one day prior to the delivery.
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Agreement 0704SYYY63M for Vehicles
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Deliveries of new vehicles will be pre-approved by SFM to facilitate available resources and
expedite delivery times. Vendors shall call SFM at least one working day before delivery.
Vendors shall have the P.O. number available and the number of vehicles to be delivered
when calling. New vehicles will be accepted between the hours of 8 am to 12 noon and 2 PM
to 4 PM. Monday through Friday. No deliveries will be made 3 business days prior to the
end of the month. Also, no deliveries on State holidays, which include for 2003: May 26TH,
and July 4TH. If vendor shows up at SFM without an appointment, the vendor may be turned
away until a scheduled appointment is available.
VEHICLE DELIVERY CONDITION:
The following requirements apply to vehicles at time of delivery to SFM:
Vendors shall bring these items into the SFM office (all documents shall be typed):
1. The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock #.
2. The manufacturer's window sticker with price and option info. Do not leave the sticker on
the vehicle door glass.
3. The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be
no corrections):
STATE OF COLORADO
DIVISION OF CENTRAL SERVICES
1001 EAST 62ND AVE
DENVER, CO 80216
4. The Application for Title and/or Registration.
5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication.
6. A weight slip shall be provided whenever a body has been modified. This includes hi-cube
vans, box trucks and buses.
Vendors shall leave in the vehicle:
7. The owner's manual visible on the front seat
8. The dealer stock # on the windshield
9. A forty-five(45) day permit shall be attached in the license plate area on the rear of the
vehicle.
10. Vehicles shall be washed, serviced and in standard "make ready" condition; Le., prepared
for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles
delivered with less than 1/4 tank fuel will be refused.
SFM shall make a cursory visual check of the delivered vehicle's condition and options to
expedite the delivery process. However, should any problems be found after delivery, SFM has
four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer
shall retrieve the vehicle within one business day of notification for correction/repairs and
redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to
its maximum capability, so as not to cause undo financial hardship to the STATE OF
COLORADO. This is in addition to terms found under vehicle configuration.
VEHICLE DELIVERY CONDITION:
The following requirements apply to vehicles at time of delivery to SFM:
Vendors shall bring these items into the SFM office (all documents shall be typed):
1. The dealer's invoice with a typed VIN, the State Purchase Order #, and the dealer's stock #.
2. The manufacturer's window sticker with price and option info. Do not leave the sticker on
'1
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Agreement 0704SYYY63M for Vehicles
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the vehicle door glass.
3. The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be
no corrections):
STATE OF COLORADO, DCS
1001 EAST 62ND AVE
DENVER, CO 80216
4. The Application for Title and odometer statement.
5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication.
6. A weight slip shall be provided whenever a body has been modified. This includes hi-cube
vans, box trucks and buses, stake beds, for example.
Vendors shall leave in the vehicle:
7. The owner's manual visible on the front seat
8. The dealer stock # on the windshield
9. A forty-five(45) day permit shall be attached in the license plate area on the rear of the
vehicle.
10. Vehicles shall be washed, serviced and in standard "make ready" condition; Le., prepared
for immediate use including no less than one quarter (1/4) tank reading of fuel. Vehicles
delivered with less than 1/4 tank fuel will be refused.
11. SFM shall make a cursory visual check of the delivered vehicle's condition and options to
expedite the delivery process. However, should any problems be found after delivery, SFM has
four (4) weeks to inspect and reject vehicle while the vehicle is still on SFM's lot. The dealer
shall retrieve the vehicle within one business day of notification for correction/repairs and
redeliver said vehicle as soon as the repairs are complete. The dealer will expedite repairs to
its maximum capability, so as not to cause undo financial hardship to the STATE OF
COLORADO. This is in addition to terms found under vehicle configuration.
9.0 DELIVERY INSTRUCTIONS FOR MAPO AGENCIES
9.1 CHARGES ALLOWED
All SFM purchases will NOT be charged for delivery. However, MAPO locations outside of the
Denver Metro area (as defined below) may be charged a delivery fee. Vendors MUST indicate
below either a flat fee, or a per-mile-fee for delivery.
NO DELIVERY CHARGE FOR THESE COUNTIES!!!!
Denver Metro: Denver, Arapahoe, Adams, Weld, Boulder, Jefferson, Douglas, EI Paso, Elbert,
and Morgan Counties.
NO DELIVERY CHARGE FOR THESE COUNTIES!!!!
All other counties in Colorado may incur delivery charges. Vendors need to indicate below the
applicable charges:
Flat fee for delivery: $
Counties:
Fee-Per-Mile: $
Counties:
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Vendors may NOT combine both above, but may indicate applicability. For instance, a Pueblo
County delivery may be charged a flat fee delivery charge, but Mesa County might be charged
at the fee-per-mile-rate.
Vendors MUST indicate above which delivery charges will apply, and also indicate the
applicable counties.
The fees above are all-inclusive, and separate charges, such as chase drivers, etc. will NOT
apply.
DELIVERY INSTRUCTIONS FOR MAPO/POLITICAL SUBS
All MAPO agencies MUST specify on the Purchase Order OR commitment document all
delivery Terms and Conditions that apply. None of the delivery instructions shall be
inconvenient to the vendor, but should be along the lines of the established SFM delivery
instructions, or from past orders by the MAPO agency.
If the delivery instructions are issued to the Vendor, the Vendor MUST comply with them, or,
contact the MAPO agency and clarify, or, change the delivery instructions after notifying the
MAPO agency.
The SPO should be notified immediately of all problems regarding the deliveries of vehicles for
MAPO agencies.
Close Out Date. Vendor shall notify SFM of the close out date for this model as soon as that
information is available.
Vendor Guarantees.
A. Vendor guarantees to the State that it understands and agrees to the terms and conditions
of this bid and it will not default from performance by virtue of a mistake or misunderstanding;
B. If delays in delivery are anticipated, vendor shall notify the ordering agency of the expected
delivery date or partial delivery schedule. If the proposed delivery schedule is unacceptable, as
determined by the agency, the agency may cancel the order without penalty and take action as
noted elsewhere in this solicitation.
Performance/Remedies. Vendor shall comply with the requirements as to brand, quality,
quantity, timeframes, etc. If the vendor fails to perform the State reserves the right to take
remedial action (upon written notice), including canceling the original award, in whole or in
part, for cause and to make an award to the next highest scoring bidder. Cause is defined as
failure to meet requirements of the within specifications and conditions, or correct deficiencies
upon receipt of notice. Failure to maintain satisfactory performance after notice will be
sufficient cause for immediate cancellation of the award.
Award Modification. The State may, at any time, by written modification, make changes
within the general scope of this award if the vendor agrees.
Vendor Offset: Pursuant to C.R.S. 24-30-202.4 (as amended), the state controller may
withhold debts owed to state agencies under the vendor offset intercept system for (a) unpaid q
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Agreement 0704SYYY63M for Vehicles
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child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or
other charges specified in Article 22, Title 39, C.R.S.; (c) unpaid loans due to the student loan
division of the department of higher education; (d) owed amounts required to be paid to the
unemployment compensation fund; and (e) other unpaid debts owing to the state or any
agency thereof, the amount of which is found to be owing as a result of final agency
determination or reduced to judgment as certified by the controller.
Assignment Prohibited. Neither the vendor, nor the State, may assign the resulting price
agreement without the written approval of the other party.
Pricing. Prices bid shall be in the units indicated and shall remain firm for the term of the price
agreement.
V orume Report:
The Volume Report for 2004 Vehicle Sales (Exhibit B) shall be submitted to:
State Purchasing Office
Attn: Michael Wallace
225 E. 16th Avenue, Suite 802
Denver, CO 80203
Reports will be submitted on 4/30/04 and 7/31/04 for cumulative sales to date for 2004
vehicles under this bid. Failure to turn in these reports WILL result in withholding of
payment until reports are completed and received.
Agreement Prices:
10
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