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FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/fRCHIVING
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Project Name C~....l'>.\:("'c:. \:."'>1'\ (.,i\.I,..-.!,- Contract#: l't\- Z~l.J>
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ContractorlBusiness (Complete Name): il~. LC.~5~9<' Wor\":!k.? J:nc...
Contract Execution Date: ~11 't.l "Uot.> Contract End Date: DI.a.I c-\\ 'Zoo 1-
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pc) m}1 wwlglscannning\collnty contracts Inarrative \checki is Isheet
Contract # 121-2006
Coding: 404.69.95716.82000
PITKIN COUNTY CONSTRUCTION CONTRACT
THIS CONTRACT, made this 22nd day of June, 2006, by and between the Board of
County Commissioners of Pitkin County, Colorado, (hereinafter called the "County") and The
Landscape Workshop, Inc. (hereinafter called the "Contractor").
I. Term of Contract. The term of this contract is from June 22nd, 2006 to June 21, 2007.
At the expiration of the initial term, the contract may be extended for an additional term of two
years by the express written consent of both parties.
II. Scope of Work and Work Schedule.
A. Per Schedules I and II as attached in the attached Request for Proposals and the
Contractor's proposal dated June 20, 2006, which are incorporated by reference.
B. All work performed under this Contract shall be done according to the following
work schedule:
Schedules I must be completed no later than September 19, 2006 and Schedule II
must be completed no later than October 15, 2006.
III. Pavment. The County agrees to pay, and the Contractor agrees to accept, in full payment
for the performance of this Contract, the total price of $504,668.00 (five hundred four thousand
six hundred sixty eight dollars and zero cents) in accordance with this Contract, subject to in-
crease or decrease in accordance with the provisions of this Contract; but any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
A. Payment Procedures.
I. Contractor shall submit applications for payment every month for work
done to date.
2. Progress payments.
a. County shall make progress payments, within thirty (30) days of
County's approval of Contractor's pay request.
b. If Contractor is satisfactorily performing this Contract, progress
payments shall be in an amount equal to ninety (90) percent of the calculated
value of any Project work completed, less the aggregate of payments previously
made until fifty (50) percent of the Project work required by this Contract has
been performed. Thereafter, County shall pay all remaining progress payments
without retaining additional funds, if, in the opinion of the Procurement Officer
and County, satisfactory progress is being made on the Project. If, in the opinion
of the Procurement Officer and County, satisfactory progress is not being made
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on the Project, or if claims are filed under Section 38-26-107, Colorado Revised
Statutes, as amended, County may retain such additional amounts as County may
deem necessary to assure completion ofthe Project or to pay such claims and any
Procurement Officer's and attorney's fees reasonably incurred or to be incurred
by County in defending or handling such claims. The withheld percentage of the
Contract Price shall be retained until the Project is completed satisfactorily and
finally accepted by County in accordance with the provisions of this Contract.
Progress payments shall not constitute final acceptance ofthe Project.
B. County shall make final payment, including release ofretainage, to Contractor in
accordance with this Contract and Section 38-26-107, C.R.S. and Section 24-91-103, C.R.S., as
amended.
IV. Contractor's Obligations.
A. Supervision and Superintendence.
1. The Contractor shall supervise and direct the Project competently and
efficiently devoting such attention thereto and applying such skills and expertise as may
be necessary to perform the Project in accordance with this Contract. The Contractor
shall be solely responsible for the means, methods, techniques, sequences and procedures
of construction. The Contractor shall be responsible to see that the finished Project
complies accurately with this Contract.
2. The Contractor shall keep a competent resident superintendent on the
Project at all times during its progress, who shall not be replaced without written notice to
the County and the Procurement Officer except under extraordinary circumstances. The
superintendent will be the Contractor's representative at the site and shall have authority
to act on behalf of the Contractor. All communications given to the superintendent shall
be as binding as if given to the Contractor.
B. Subcontractors, Suppliers and Others.
1. The Contractor shall not employ any subcontractor, supplier or other
person or organization (including those acceptable to the County and the Procurement,
whether initially or as a substitute, against whom the County or the Procurement Officer
may have reasonable objection.
2. The identity of subcontractors, suppliers or other persons or organizations
including those who are to furnish the principal items of materials and equipment must be
submitted to the County in advance of any work performed or materials supplied under
this Contract for acceptance by the County and the Procurement Officer. No acceptance
by the County or the Procurement Officer of any such subcontractor, supplier or other
person or organization shall constitute a waiver of any right of the County or the
Procurement Officer to reject defective Project work.
3. The Contractor shall be fully responsible to the County and the
Procurement Officer for all acts and omissions of the subcontractors, suppliers and other
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persons and organizations performing or furnishing any of the Project work under a direct
or indirect Contract with Contractor just as Contractor is responsible for Contractor's own
acts and omissions. Nothing in this Contract shall create any Contractual relationship
between the County or the Procurement Officer and any such subcontractor, supplier or
other person or organization, nor shall it create any obligation on the part of the County
or the Procurement Officer to payor to see to the payment of any moneys due any such
subcontractor, supplier or other person or organization except as may otherwise be
required by Laws and Regulations.
4. All Project work performed for Contractor by a subcontractor will be
pursuant to an appropriate Contract between the Contractor and the subcontractor, which
specifically binds the subcontractor to the applicable terms and conditions of this
Contract for the benefit of the County and the Procurement Officer.
C. Patent Fees and Royalties. The Contractor shall pay all license fees and royalties
and assume all costs incident to the use in the performance of the Project or the incorporation in
the Project of any invention, design, process, product or device, which is the subject of patent
rights or copyrights, held by others. Contractor shall indemnify and hold harmless the County
and the Procurement Officer and anyone directly or indirectly employed by either of them from
and against all claims, damages, losses and expenses (including attorney's fees and court costs)
arising out of any infringement of patent rights or copyrights incidental to the use in the
performance of the Project or resulting from the product or device not specified in this Contract,
and shall defend all such claims in connection with any alleged infringement of such rights.
D. Permits. Unless otherwise provided in this Contract, the Contractor shall obtain
and pay for all construction permits and licenses. The County shall assist the Contractor, when
necessary, in obtaining such permits and licenses. The Contractor shall pay all governmental
charges and inspection fees necessary for the prosecution of the Project. The Contractor shall
pay all charges of utilities for connections to the Project, and the County shall pay all charges of
such utility owners for capital costs related thereto such as plant investment fees.
E. Laws and Regulations. The Contractor shall be familiar with and shall comply
with all federal, state, and local laws, ordinances, rules, and regulations applicable to furnishing
and performance of the Project including rules, regulations, and ordinances the County
promulgates at any time. Except where otherwise expressly required by applicable laws and
regulations, neither the County nor the Procurement Officer shall be responsible for monitoring
the Contractor's compliance with any Laws or Regulations.
F. Taxes. The Contractor shall pay all existing and future applicable federal, state
and local sales, consumer, use and other similar taxes whether direct or indirect. Federal excise
tax may not apply to materials purchased by the County. The Contract price shall include all
other federal, state, and/or local direct or indirect taxes, which do apply. The Contract price shall
include the cost of compliance with all other Federal Laws and Regulations at no additional cost
to the County (except as provided in this Contract). The Contractor shall not be reimbursed
separately for any taxes, which may apply except as provided in this Contract, and the Contractor
shall be responsible for all taxes, which may apply. The County is tax exempt from Federal
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Excise Tax and Colorado State or local sales or use taxes as stated in paragraph 8 of the Required
Clauses. The Contractor and its subcontractors shall apply to the Colorado Department of
Revenue for a Certificate of Exemption indicating that the Contractor or subcontractor's purchase
of construction material or building materials is for use in a building, structure, or other public
work owned and used by the County.
G. Use of Premises.
I. The Contractor shall confine construction equipment, the storage of
materials and equipment and the operations of workers to the Project site and land and
areas permitted by this Contract, law, ordinances, and permits. The Contractor shall
assume full responsibility for any damage to any such land or area, or to the County or
occupant thereof or of any land or areas contiguous thereto, resulting from the
performance of the Project. Should any claim be made against the County or the
Procurement Officer by any such owner or occupant because of the performance of the
Project, Contractor shall promptly settle with such other party by Contract or otherwise
resolve the claim by law. The Contractor shall, to the fullest extent permitted by Laws
and Regulations, indemnify and hold the County harmless from and against all claims,
damages, losses and expenses (including, but not limited to, fees of engineers, architects,
attorneys and other professionals and court costs) arising directly, indirectly or
consequentially out of any action, legal or equitable, brought by any such other party
against the County or the Procurement Officer to the extent based on a claim arising out
ofthe Contractor's performance ofthe Project.
2. During the progress of the Project, the Contractor shall keep the premises
free from accumulations of waste materials, rubbish and other debris resulting from the
Project. At the completion of the Project, the Contractor shall remove all waste
materials, rubbish and debris from and about the premises as well as all tools, appliances,
construction equipment and machinery, temporary structures, stumps or portions of trees,
and surplus materials, and shall leave the site clean and ready for occupancy by the
County. The Contractor shall restore to original condition all property not designated for
alteration by this Contract.
3. The Contractor shall not load or permit any part of any structure to be
loaded in any manner that will endanger the structure, nor shall the Contractor subject
any part ofthe Project or adjacent property to stresses or pressures that will endanger it.
H. Safety and Protection.
1. The Contractor shall be solely responsible for initiating, maintaining and
supervising all safety precautions and programs in connection with the Project. The
Contractor shall take all necessary precautions for the safety of, and shall provide the
necessary protection to prevent damage, injury or loss to:
a. All employees in the Project area and other persons and
organizations who may be affected thereby;
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b. All the Project materials and equipment to be incorporated therein,
whether in storage on or off the site; and
c. Other property at the site or adjacent thereto, including trees,
shrubs, lawns, walks, pavements, road-ways, structures, utilities and Underground
Facilities not designated for removal, relocation or replacement in the course of
construction.
The Contractor shall be required to assume sole and complete responsibility for
job site conditions during the course of construction of the Project, including the safety of
all persons who may enter on the job site for any reason and the security of all property
located on the job site. This requirement shall apply at all times during the courses of the
Contract and not only to normal Project work hours.
2. The Contractor shall at all times conduct the Project in such manner as
will incur the least practicable interference with traffic and existing utility systems. No
section of any road shall be closed to the public, nor any utility system put out of service
except after permission has been granted by the Engineer. Each item of Project shall be
prosecuted to completion without delay and in no instance will the Contractor be
permitted to transfer its forces from an uncompleted Project to a new Project without
prior written notification of the Contractor to the Engineer. The Contractor shall not
open up Project work to the prejudice of Project work already started.
Unless this Contract specifically provides for the closing to traffic of any local
road or highway while construction is in progress, such road or highway shall be kept
open to all traffic by the Contractor. The Contractor shall also provide and maintain in a
safe condition temporary approaches, crossings, or intersections with roads and
highways. The Contractor shall bear all expense of maintaining traffic over the section of
road affected by the Project to be done under this Contract, and of constructing and
maintaining such approaches, crossing, intersections and any necessary features without
direct compensation, except as otherwise provided.
The Contractor shall not close any road to the public except by express
permission of the appropriate engineering authority. When the road under construction is
being used by the traveling public, special attention shall be paid to keeping the sub grade
and surfacing in such condition that the public can travel over same in comfort and
safety. The Contractor shall cooperate with the appropriate officials in the regulation of
traffic. If the Contractor constructs temporary bridges or temporary stream crossings, its
responsibility for accidents shall include the roadway approaches as well as the structures
of such crossings.
The Contractor shall provide, erect and maintain all necessary barricades, signs,
danger signals and lights to protect the Project and the safety of the public. Contractor
shall comply with the provisions of any and all applicable Traffic Safety Manuals, which
may be published by a governmental entity having jurisdiction over the Project area. All
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barricades, signs and obstructions erected by the Contractor shall be illuminated at night
and all devices for this purpose shall be kept burning from sunset to sunrise. The
Contractor shall be held responsible for all damage to the Project due to failure of
barricades, signs, lights and watchmen to protect it, and whenever evidence of such
damage is found prior to acceptance, the Engineer may order the damage portion
immediately removed and replaced by the Contractor without cost to the County if, in its
opinion, such action is justified. The Contractor's responsibility for necessary barricades,
signs, and lights shall not cease until the Project shall have been accepted.
I. Shop Drawings and Samples.
I. After checking and verifying all field measurements and after complying
with applicable procedures specified in this Contract, the Contractor sha1l submit to the
Procurement Officer for review and approval in accordance with the approved schedule
of shop drawing submissions, three (3) covies (unless otherwise specified) of all shop
drawings, which will bear a stamp or specific written indication that the Contractor has
satisfied the Contractor's responsibilities under this Contract with respect to the review of
the submission. A1l submissions will be identified as the Procurement Officer may
require. The data shown on the shop drawings will be complete with respect to
quantities, dimensions, specified performance and design criteria, materials and similar
data to enable the Procurement Officer to review the information as required.
2. The Contractor shall also submit to the Procurement Officer for review
and approval with such promptness as to cause no delay in Project, all samples required
by this Contract. All samples will have been checked by and accompanied by a specific
written indication that the Contractor has satisfied the Contractor's responsibilities under
this Contract with respect to the review of the submission and will be identified clearly as
to material, supplier, pertinent data such as catalog numbers and the use for which
intended.
3. Before submission of each shop drawing or sample, the Contractor shall
have determined and verified aU quantities, dimensions, specified performance criteria,
installation requirements, materials, catalog numbers and similar data with respect
thereto; and reviewed or coordinated each shop drawing or sample with other shop
drawings and samples and with the requirements ofthe Project and this Contract.
4. At the time of each submission, the Contractor shall give the Procurement
Officer specific written notice of each variation that the shop drawings or samples may
have from the requirements of this Contract, and, in addition, shall cause a specific
notation to be made on each shop drawing submitted to the Procurement Officer for
review and approval of each such variation.
5. Where a shop drawing or sample is required by the specifications, no
related Project work shall be commenced prior to the Procurement Officer's review and
approval of the shop drawing or samples.
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6.
Contractor.
The cost of furnishing all shop drawings and samples shall be borne by
V. Performance and Payment Bond.
A. Contractor shall furnish a performance and payment bond in the amount of one
half of the total Contract value for all Contracts over $50,000, as required by C.R.S. S 38-26-101,
et. seq. All Bonds shall be in the form acceptable to the County. All Bonds signed by an agent
must be accompanied by a certified copy of the authority to act.
B. If the surety on any Bond furnished by Contractor is declared bankrupt or
becomes insolvent or its right to do business is terminated in any state or it ceases to meet the
requirements of paragraph A of this Section, Contractor shall within five days thereafter
substitute another Bond and Surety, both of which must be acceptable to the County.
VI. Indemnity. The Contractor (including, by definition here and hereinafter, its officials,
employees, agents and representatives, subcontractors and suppliers), shall and hereby does release,
discharge, indemnify and hold harmless the County of Pitkin and its officials, employees, agents
and representatives from and against liability for any claim, demand, loss, damages, penalty, judg-
ment, expenses, costs (including costs of investigation and defense), fees (including reasonable
attorney and expert witness fees) or compensation in any form or kind whatsoever for any bodily
injury, death, personal injury or property damage arising out of or in connection with any negligent
act, intentional act, error or omission by the Contractor, and for any consequential liability alleged
to accrue against the County on account of the Contractor's acts, errors or omissions; provided,
however, that such indemnity shall not be construed as an indemnity for bodily injury or property
damage arising from the sole negligence of the County or its employees.
The Contractor further shall investigate, process, respond to, adjust, provide defense for and
defend, payor settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear
all other costs and expenses related thereto, even ifthe claim, demand or lawsuit is groundless, false
or fraudulent.
VII. Insurance. The Contractor agrees to procure and maintain, at its own expense, a policy or
policies of insurance as specified in this section. The Contractor shall cause any subcontractor of
the Contractor to procure and maintain, the minimum insurance coverages as specified in this
section.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
Contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County and others as specified [Insert Names If
Applicable], from claims for bodily injuries, death, personal injury or property damage, which
may arise out of or result from the Contractor's acts, errors or omissions. The following insur-
ance coverage, at or above the limits indicated and including such endorsements as are indicated
by an "X", are required:
I. Statutory Workers' Compensation: Colorado statutory minimums
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2. Commercial General Liability -ISO 1998 Form or equivalent
(With County named additional insured)
Each Occurrence Limit $1.000.000.00
General Aggregate Limit $2.000.000.00
Products/Completed Operations Aggregate Limit $1.000.000.00
Comprehensive Form (All risks) to include (place X by applicable provisions):
X Premises/Operations
Underground, Explosion & Collapse Hazard
Products/Completed Operations
Contractual Liability
lndependent Contractors and Subcontractors
Broad Form Property Damage
Personallnjury
X
X
X
X
X
3. Business Auto Coverage:
Combined Single Limit Liability (each accident)
$1.000.000.00
4. Special Coverages (check as appropriate and insert amount):
l (I) Performance Bond 50%
Labor and Material
Payment Bond
(2) Professional Errors and Omissions
(3) Aircraft Liability
(4) Owner's Protective
(5) Builder's Risk
(6) Boiler and Machinery
(7) Loss of Use lnsurance
(8) Pollution Liability
(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
I. To provide evidence of the required insurance coverage, copies of
Certificates of Insurance in a form acceptable to the County shall be filed with the
County through the Procurement Officer, no later than ten (10) calendar days prior to
commencement of operations affecting the County. Failure to file or maintain acceptable
Certificates of Insurance with the County is agreed to be a material breach of any
Contract. These Certificates of Insurance shall contain a provision that coverage afforded
under the policies will not be canceled or materially altered unless at least thirty (30)
calendar days prior written notice by certified mail, return receipt requested (effective
upon proper mailing), has been sent to the County (through the County's Risk
Department). (For purposes of this provision, "materially altered" shall mean a change
affecting the coverage's required herein, including a change to policy limits as set out in
the then-current policy declarations page).
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Simultaneously with the Certificates of Insurance, the Contractor shall file with the County, through
the Procurement Officer (and promptly update, as necessary), a certified statement as to claims
pending against the required coverages, reserves established on account of such claims, defense
costs expended and amounts remaining on policy limits.
2. In addition, these Certificates ofInsurance shall contain the following clauses:
a. The clause "other insurance provisions," in a policy in which the County of
Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing tlte policy or policies hereunder shall have
no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy.
c. Any and all deductibles in the above-described insurance policies shall be
assumed by and be for the amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which work
for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the County's
Representative at least fifteen (15) days prior to a policy's expiration date except for any
policy expiring on the expiration date ofthis Contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and any
policy endorsement at any time during the term ofthis Contract.
VIIl. Exemptions and Preferences.
A. All purchases of construction or building or any other materials for any Contract
shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin
County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall
be employed to perform the Project to the extent of not less than eighty percent (80%) of each
type or class of labor employed on such project; except for highway construction, which is
subject to C.R.S. 43-2-208, which provides that all laborers shall be bona fide residents of
Colorado with a preference to residents ofthe County where the Project is performed.
IX. Protection and Restoration of Propertv and Landscape; Hazardous Materials.
A. Protection and Restoration of Property and Landscape.
L The Contractor shall be responsible for the preservation of all public and
private property and shall protect carefully from disturbance or damage all land and
property and shall protect carefully from disturbance or damage all land and monuments
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and property marks until the Procurement Officer has witnessed or otherwise referenced
their location and shall not remove them until directed.
2. The Contractor shall be responsible for all damage or injury to property of
any character, during the prosecution of the Project, resulting from any act, omission,
neglect, or misconduct in its manner or method of executing the Project, or at any time
due to defective Project work or materials, and said responsibility shall not be released
until the project shall have been completed and accepted.
3. When or where any direct or indirect damage or injury is done to public or
private property by or on account of any act, omission, neglect, or misconduct by the
Contractor in the execution of the Project, or in consequence of the non-execution thereof
by the Contractor, it shall restore, at its own expense, such property to a condition similar
or equal to that existing before such damage or injury was done, by repairing, rebuilding,
or otherwise restoring as may be directed, or it shall make good such damage or injury in
an acceptable manner.
4. Materials storage, equipment parking, vehicle parking and stockpiling
excavated materials shall be allowed only in those areas designated by the Procurement
Officer.
5.
shall restore
expense,
If the Contractor disturbs any of the landscape not called for removal, it
those areas as directed by the Procurement Officer at the Contractor's
B. Hazardous Materials
1. The County shall not be responsible for the cost of and the removal or
clean up of Hazardous Materials found in any materials brought to the Project site, after
the Project site is turned over to the Contractor.
2. The Contractor shall provide the Procurement Officer with a written
certification each time materials or equipment is brought onto the Project site that such
materials or equipment do not contain Hazardous Materials.
X. Countv Work at the Proiect Site.
A. The County may perform other work related to the Project at the site by the
County's own forces, have other work performed by utility owners or let other direct contracts
therefor which shall contain terms similar to these. The Contractor shall perform and coordinate
its activities with other Contractors to avoid conflict and minimize disruptions.
B The Contractor shall afford each utility owner and other Contractor who is a party
to such a direct contract (or the County if the County is performing the additional work with the
County's employees) proper and safe access to the site and a reasonable opportunity for the
introduction and storage of materials and equipment and the execution of such work, and shall
properly connect and coordinate the work with theirs. The Contractor shall do all cutting, fitting
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and patching of the Project that may be required to make its several parts come together properly
and integrate with such other work. The Contractor shall not endanger any work of others by
cutting, excavating or otherwise altering their work and will only cut or alter their work with the
written consent of Procurement Officer and the others whose work will be affected. The duties
and responsibilities of Contractor under this paragraph are for the benefit of such utility owners
and other Contractors to the extent that there are comparable provisions for the benefit of the
Contractor in said direct Contracts between the County and such utility owners and other
Contractors.
C If any part of the Contractor's Project depends for proper execution or results
upon the work of any such other Contractor or utility owner (or the County), the Contractor shall
inspect and promptly report to the Procurement Officer in writing any delays, defects or
deficiencies in such work that render it unavailable or unsuitable for such proper execution and
results. The Contractor's failure to report such conditions will constitute an acceptance of the
other work as fit and proper for integration with the Contractor's Project except for latent or non-
apparent defects and deficiencies in the other work.
XI. Changes in the Proiect.
A. The County may, from time to time, request changes in the scope of services of
the Contractor to be performed hereunder.
B. The following procedure shall be followed for the County notifying the
Contractor of proposed County initiated changes. The Procurement Officer shall issue a notice
informing the Contractor of a planned change in the Project and its scope, and requesting the
Contractor's detailed price proposal. The Contractor shall submit a priced proposal for
performing the proposed change in the Project.
I. Written Notice of Change. A Written Notice of Change may be used
when:
a. The County determines that the Contractor must proceed
immediately to perform a change in the Project in order to avoid an adverse
impact on the schedule or other unchanged Project, and sufficient time is not
available to negotiate an adjustment to the Contract price or Contract time; or
b. The County and Contractor have not completed their negotiation
and reached Contract on all of the terms of a Change Order, but the County
requires the Contractor to proceed without such Contract.
2. Change Order. When the Contractor and the County reach Contract
on the adjustments to the Contract price and/or Contract time, such Contracts shall be
promptly recorded in an executed Change Order.
3. Contractor Change Request.
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a. If the Contractor: (i) receives any oral or written instructions,
directives or interpretations of Contract Documents, or determinations from the
Procurement Officer or, (ii) identifies what it believes are design errors or
omissions in the Contract Drawings or Specifications, or (iii) encounters a
differing site condition; or, (iv) is delayed in the progress of the Project; or, (v)
becomes aware of any other matter or circumstance which it believes would
require a change in the Contract Price or Contract Time, the Contractor shall give
the Procurement Officer prompt written notice of such matters in a letter or notice
denominated "Contractor Change Request".
b. All Contractor Change Requests shall be dated, numbered
sequentially, and shall describe the action or event which the Contractor believes
may require an extension in time or price. The Contractor shall also provide
descriptions of possible Contractor actions or solutions to minimize the cost of the
Contractor Change Request and, provide an estimate of the adjustment in the
Contract price and/or Contract time, which it believes is appropriate.
c. With respect to orders, instructions, directives, interpretations,
determinations, or the discovery of any errors or omissions in this Contract, a
Contractor Change Request shall be submitted before the Contractor acts on them,
but in no event more than ten (JO) consecutive calendar davs after they were
received or discovered.
d. With respect to any differing site conditions, a Contractor Change
Request shall be submitted before the conditions are disturbed, but in no event
more than ten (J 0) consecutive calendar davs after the conditions are first
discovered.
e. With respect to delays, a Contractor Change Request shall be
submitted as soon as the Contractor has knowledge of the delay, but in no event
more than ten (J 0) consecutive calendar davs therefrom.
f; With respect to any matters or circumstance which the Contractor
believes would require a change, including delays, a Contractor Change Request
shall be submitted as soon as the Contractor has knowledge of the matter or
circumstance, but in no event more than ten (J 0) consecutive calendar davs after
the Contractor becomes aware of such circumstance or matter.
4. Down Time. The Contractor may be granted time extension for down
time. No other compensation of any kind shall be made to the Contractor for down time.
Equipment failure, lack of adequate labor or tools or materials to perform the Project
shall not constitute down time.
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Equipment failure, lack of adequate labor or tools or materials to perform the Project
shall not constitute down time.
5. Submittal Requirements and Waiver of Claims
a. If the Contractor does not submit a Contractor Change Request
within the time required above, any action by the Contractor related to such order,
direction, instruction, interpretation, determination, design error or omission, or
other matter, including delays or differing site conditions, will not be considered
by the County as a change to the Project and the Contractor waives any claim for
an adjustment on the Contract price or the Contract time.
b. The Contractor shall, at the time a Contractor Change Request is
submitted provide the Procurement Officer with a complete and itemized proposal
of Contract price and time adjustments. The proposal shall also contain a detailed
explanation, citing all applicable provisions in this Contract, which supports the
Contractor Change Request. If the Contractor does not submit its itemized
proposal within the time described above or within such extension, which the
Procurement Officer, in his/her discretion may have granted in writing, it waives
any claim for an adjustment in the Contract price or Contract time arising out of
the act or event described in the Contract Change Request.
c. If a Contractor Change Request is denied by the Procurement
Officer, in whole or in part, any claim for an increase in the Contract price or
Contract time arising out of the act or event described in the Contractor Change
Request is waived unless the Contractor timely complies with the provisions of
paragraphs D(I-6) of this Section.
XII. Warranty and Guarantee: Tests and Inspections: Correction. Removal or Acceptance of
Defective Proiect Work.
A. Warranty.
I. The Contractor warrants and guarantees to the County that all Project work,
whether supplied, furnished, installed, provided, or performed by Contractor, a
subcontractor, or supplier, will be in accordance with this Contract and will not be defective.
Project work shall be performed in a skillful and workmanlike manner. Except where longer
periods of warranty are indicated for certain items, Contractor warrants Project work,
whether furnished, installed, provided, perfonned or supplied by Contractor, a subcontractor
or supplier, to be free from faulty materials and workmanship for a period of not less than
one (1) vear from date of final Payment, which one (1) year period shall be covered by the
Bonds as specified in this Contract. Landscaping replacement shall be warranted for one (I)
growing season.
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Section or elsewhere in this Contract, the subcontractor's, manufacturer's, or
supplier's standard warranty shall apply.
b. Require all warranties to be executed, in writing, for the benefit of
the County, if directed by the Procurement Officer; or
c. Enforce all warranties for the benefit ofthe County, if directed by the
Procurement Officer.
d. Assign all warranties and guarantees in writing to the County upon the
request of the County.
3. Notwithstanding anything to the contrary above, the Contractor shall warrant
that all equipment which is incorporated into the Project or any subsystem shall be new, free
from liens and defects in design, have clear title, be free from faulty materials and
workmanship, and shall conform in all aspects to the terms of this Contract, to the drawings
issued for manufacture by the Contractor, and shall be in conformance with the those
technical specifications provided in Section II (Scope of Work) of this Contract and
Contractor's Proposal. Unless the warranty period is otherwise extended or modified, the
following warranty shall apply. If within five (51 Years from the date each piece of
equipment incorporated into the Project or any subsystem is accepted by the County, it
appears that the equipment or any part thereof does not conform to the above warranty and
guarantee provisions, and the County so notifies the Contractor within a reasonable time
after its discovery, the Contractor shall thereupon promptly correct such nonconformity to
the satisfaction of the County, at the Contractor's sole expense; failing which the County
may reject the item and cover by purchasing substitute items or the County may proceed to
make corrections or accomplish the Contractor's performance by the most expeditious
means available, the cost of cover or correction shall be charged to the Contractor.
a. The preservation, packaging, packing, and marking, and the
preparation for, and method of, shipment of such equipment shall conform to the
requirements of this Contract.
b. When return, corrections, or replacement is required, transportation
charges and responsibility for the supplies and equipment while in transit shall be
borne by the Contractor.
B. Access to Project. The Procurement Officer and the Procurement Officer's
representatives, other representatives of the County, testing agencies and governmental agencies
with jurisdictional interests shall have access to the Project, at any time for their observation,
inspecting and testing. Contractor shall provide proper and safe conditions for such access.
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C. Tests and Inspections.
I. The Contractor shall cooperate with material testing persons and firms, and
for required inspections, and compliance and approval tests for the work performed by the
Contractor or its subcontractor.
2. If any laws, ordinances, rules, regulations, code or order of any public body
having jurisdiction requires any Project work (or part thereof) to specifically be inspected,
tested or approved, the Contractor shall assume full responsibility therefore, pay all costs in
connection therewith and furnish the Procurement Officer the required certificates of
inspection, testing or approval. The Contractor shall also be responsible for and shall pay all
costs in connection with any inspection or re-testing required in connection with the
County's or the Procurement Officer's acceptance of a supplier of materials or equipment
proposed to be incorporated in the Project, or of materials or equipment submitted for
approval prior to the Contractor's purchase thereof for incorporation in the Project. The cost
of all inspections, testing, re-testing and approvals in adctition to the above which are
required by this Contract shall be paid by the Contractor (unless otherwise specified). The
County will conduct and pay for the conformance tests on materials installed in-place, and
the Contractor shall pay for re-testing of all failing and non-conforming materials thereafter.
3. All inspections, tests or approvals other than those required by laws,
ordinances, rule, regulations, code, or order of any public body having jurisdiction shall be
performed by organizations acceptable to the Procurement Officer.
4. If any Project work (including the work of others) that is to be inspected,
tested or approved is covered without written concurrence of the Procurement Officer, it
must be uncovered for observation. Such uncovering and testing when required by the
Procurement Officer shall be at the Contractor's expense.
5. Neither observations by the Procurement Officer nor inspections, tests or
approvals by others shall relieve the Contractor from the Contractor's obligations to perform
the Project in accordance with this Contract.
D. Correction or Removal of Defective Work. If required by the Procurement Officer
or the County, the Contractor shall promptly, as directed, either correct all defective Project work,
whether or not fabricated, installed or completed, or, if the Project work has been rejected by the
Procurement Officer or the County, remove it from the site and replace it with non-defective Project
work. The Contractor shall bear all direct, indirect and consequential costs of such correction or
removal (inclucting but not limited to fees and charges of engineers, architects, attorneys and other
professionals) made necessary thereby.
E. Correction Period. If within two (2) Years after the date of Final Payment or such
longer period of time as may be prescribed by laws or by the terms of any applicable special
guarantee required by the Contract Documents or by any specific provision of the Contract
Documents, any Project work is found to be defective, the Contractor shall promptly without cost to
County and in accordance with County's written instructions, either correct such defective Project
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work, or, if it has been rejected by County, remove it from the site and replace it with non-defective
Project work. If the Contractor does not promptly (within seven (7) days for receipt) comply with
the terms of such instructions, or in an emergency where delay would cause serious risk of loss or
damage, the County may have the defective Project work corrected or the rejected Project work
removed and replaced, and all direct, indirect and consequential costs of such removal and
replacement (including but not limited to fees and charges of engineers, architects, attorneys and
other professionals) will be paid by the Contractor. Contractor shall also pay for any damage to
other Project work, other property, or person, which occurred as a result of the defective Project
work.
F. County May Correct Defective Work. If the Contractor fails within ten (10)
consecutive calendar davs after written notice of the Procurement Officer or the County to proceed
to correct and to correct defective Project work or to remove and replace rejected Project work as
required by the Procurement Officer or the County in accordance with paragraph F of this Section,
or if the Contractor fails to perform the Project work in accordance with the Contract Documents, or
if the Contractor fails to comply with any other provision of the Contract Documents, the County
may, after seven days' written notice to the Contractor, correct and remedy any such deficiency. In
exercising the rights and remedies under this paragraph, the County shall proceed expeditiously to
the extent necessary to complete corrective and remedial action. The County may exclude the
Contractor from all or part of the site, take possession of all or part of the Project, and suspend the
Contractor's services related thereto, take possession of the Contractor's tools, appliances,
construction equipment and machinery at the site and incorporate in the Project all materials and
equipment stored at the site or for which the County has paid the Contractor but which are stored
elsewhere. The Contractor shall allow the County, the County's representatives, agents and
employees such access to the site as may be necessary to enable the County to exercise the rights
and remedies under this paragraph. All direct, indirect and consequential costs of the County in
exercising such rights and remedies will be charged against the Contractor, and a Change Order will
be issued by the County incorporating the necessary revisions in the Contract price. Such direct,
indirect and consequential costs will include but not be limited to fees and charges of engineers,
architects, attorneys and other professionals, all court costs and all costs of repair and replacement
of work of others destroyed or damaged by correction, removal or replacement of the Contractor's
defective Project work. The Contractor shall not be allowed an extension of the Contract time
because of any delay in performance of the Project work attributable to the exercise by the County
of the County's rights and remedies hereunder.
XII. Liquidated Damages.
A. Time for Completion. It is hereby understood and mutually agreed, by and between
the Contractor and the County, that the date of beginning Project work and the time of completion
as specified herein are essential conditions of the Contract. The Contractor agrees that said Project
shall be prosecuted regularly, diligently, and at such rate of progress as will ensure completion
within the time(s) specified. It is expressly understood and agreed, by and between the Contractor
and the County, that the time( s) for completion of the Project described herein are reasonable
time(s) for the completion of the Project, taking into consideration the average climatic conditions
prevailing in the locality of the Project.
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B. Time is of the Essence to the Contract. It is further agreed that time is of the
essence in completing the Project, and that the Project Work Schedule and all dates set forth therein
and where in this Contract, an additional time is allowed for the completion ofthe Project, the new
time limit fixed by such extension shall be of the essence of the Contract.
C. Liquidated Damages. Completion of the Project is of paramount importance to the
County. If any portion of the Project is not completed in accordance with any time extensions
granted by the County, the County will suffer damage, the extent of which will be impractical and
extremely difficult to estimate accurately. Therefore, as part of the consideration for executing the
Contract, it is hereby agreed that the Contractor shall pay to the County the liquidated damage
amounts of ($200.00) per calendar day ifproject is not completed by the deadline specified in the
Contract. This particular provision shall not be construed as a penalty upon said Contractor for
failing fully to complete said Project as agreed in the Proposal and this Contract nor is it intended,
but as Liquidated Damages to compensate the County for all costs incurred as a result of such
breach of Contract.
D. Delays in Project Completion of Construction Phase. Subject to the terms of
"Excusable Delays", as contained in paragraph J(5) of this Section, the Contractor expressly agrees
to pay the County as a reasonable estimate of just compensation for damages contemplated with the
clause, the amount set forth in the Liquidated Damages Form for each consecutive calendar day that
completion is delayed in the construction ofthe Project.
E. Excusable Delays - Force Majeure. If, by reason of Force Majeure, any party hereto
shall be rendered unable wholly or in part to carry out its obligations under this Contract then such
party shall give notice and full particulars of such Force Majeure in writing to the other party within
a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party
giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the
continuance ofthe liability then claimed, but for no longer period, and any such party shall remove
or overcome such inability with all reasonable dispatch. The term Force Majeure as employed
herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, acts of public
enemy, orders of any kind of the Government of the United States or the State of Colorado or any
political subdivision, except the County, or any civil or military authority, insurrection, riots,
epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts,
arrests, restraint of government and people, civil disturbances, explosions, breakage or accidents to
machinery, pipelines, or canals, or other causes not reasonably within the control of the party
claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall
be entirely within the discretion of the party having the difficulty, and that the above requirement
that any Force Majeure shall be remedied with all reasonable dispatch shall not require the
settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when
such settlement is unfavorable to it in the judgment ofthe party having the difficulty.
F. Cumulative Remedy. The liquidated damages referred to herein are intended to be
and are cumulative and shall be in addition to every other remedy now or hereafter enforceable at
law, in equity, by statute, or under Contract.
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XIV. Termination of Contract.
A. The County may terminate this Contract upon the occurrence of anyone or more of
the following events:
I. If the Contractor commences a voluntary case under any chapter of the
Bankruptcy Code (Title II, United States Code), as now or hereafter in effect, or if
Contractor takes any equivalent or similar action by filing a petition or otherwise under any
other federal or state law in effect at such time relating to the bankruptcy or insolvency;
2. Ifa petition is filed against Contractor under any chapter of the Bankruptcy
Code as now or hereafter in effect at the time of filing, or if a petition is filed seeking any
such equivalent or similar relief against Contractor under any other federal or state law in
effect at the time relating to bankruptcy or insolvency;
3. If the Contractor makes a general assignment for the benefit of creditors;
4. If a trustee, receiver, custodian or agent of Contractor is appointed under
applicable law or under Contract, whose appointment or authority to take charge of property
of Contractor is for the purpose of enforcing a Lien against such property or for the purpose
of general administration of such property for the benefit of Contractor's creditors;
5. If the Contractor persistently fails to perform the Project in accordance with
this Contract including but not limited to, failure to supply sufficient skilled workers or
suitable materials or equipment or failure to adhere to the work schedule established in this
Contract;
6. If the Contractor disregards laws, ordinances, rules, regulations, or orders of
any public body having jurisdiction;
B. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the Contractor of such
termination and specifying the effective date thereof. Such notice shall be given at least ten (l0)
days before the effective date of such termination. In such event all finished or unfinished
documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall
become the County's property. Contractor shall be entitled to receive compensation in
accordance with the Contract for any satisfactory Project work completed pursuant to the terms
of this Contract prior to the date of termination. Not withstanding the above, Contractor shall not
be relieved of liability to the County for damages sustained by the County by virtue of any
breach of the Contract by the Contractor.
IV. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing in this Contract shall result in, or be construed as establishing an employment
relationship. The Contractor shall be, and shall perform as, an independent Contractor who agrees to
use its best efforts to provide the Project on behalf of the County. No agent, employee, or servant of
the Contractor shall be, or shall be deemed to be, the employee, agent or servant ofthe County. The
County is interested only in the results obtained under this Contract. The manner and means of
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conducting the Project are under the sole control ofthe Contractor. None of the benefits provided by
the County to its employees including, but not limited to, workers' compensation insurance and
unemployment insurance, are available from the County to the employees, agents or servants of the
Contractor. The Contractor shall be solely and entirely responsible for its acts and for the acts of the
Contractor's agents, employees, servants and subcontractors during the performance ofthe Contract.
The Contractor, As An Independent Contractor, Shall Not Be Entitled To Workers'
Compensation Benefits And Shall Be Obligated To Pay Federal And State Income Tax On
Any Moneys Earned Pursuant To The Contract.
XVI. Computation of Time.
A. When any period of time is referred to in this Contract by days, it will be computed
to exclude the first and include the last day of such period. If the last day of any such period falls on
a Saturday or Sunday or on a legal holiday, such day will be omitted from the computation.
B. All times stated in this Contract are of the essence.
XVII. Records and Cost Pricing Data.
A. The Contractor shail maintain in a safe place at the site one record copy of all
Drawings, Specifications, Addenda, Written Amendments, Change Orders, Project Directive
Changes, Field Orders and written interpretations and clarifications in good order and annotated
and updated weekly to show all changes made during construction. These record documents
together with ail approved samples wiil be available to the Procurement Officer for reference.
Upon completion of the Project, these record documents and samples wiil be delivered to the
Procurement Officer for the County.
B. The Contractor shail maintain ail data and records pertinent to the Project performed
under this Contract, in accordance with generaily accepted accounting principles, and shail preserve
and make available all data and records until the expiration of three (3) vears from the date of final
payment under this Contract, or for such longer period, if any, as is required by applicable statute or
by other articles of this Contract. The County shall have access to ail such data and records for such
time period to inspect, audit and make copies thereof during normal business hours. The Contractor
covenants and agrees that it shall require that any subcontractor utilized in the performance of this
Contract to permit the authorized representatives of the COunty, to similarly inspect and audit ail
data and records of said subcontractors relating to the performance of said subcontractors under this
Contract for the same time period.
C. If this Contract is completely or partiaily terminated, the records relating to the
Project terminated shall be made available for three (3) years after any resulting final termination
payment.
D. Records pertaining to appeals under the disputes clause or to litigation or the
settlement of claims arising under or relating to the performance of this Contract shail be made
available until disposition of such appeals, litigation, or claims.
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XVIII. Miscellaneous.
A. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in writing by
the County.
B. Binding Arbitration. Any disputes arising out ofthis Contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of
this Contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and shall be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County Contract disputes. Costs of
the arbitration shall be awarded to the substantially prevailing party.
C. Severability. If any term, section, or other provision of this Contract shall, for any
reason, be held to be invalid or unenforceable, the invalidity or unenforceability of such term,
section, or other provision shall not affect any of the remaining provisions of this Contract, and
to this end, each term, section and provision of this Contract shall be severable.
D. Integration and Modification. This Contract represents the entire and integrated
Contract between the County and the Contractor and supersedes all prior negotiations,
representations, or Contract, either written or oral. This Contract may be amended only by written
Contract signed by both the County and the Contractor.
E. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
F. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract including the arbitration described in this section, the substantially
prevailing party shall be entitled to its costs and reasonable attorney's fees.
G. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive the monetary limitations or terms or any other rights, immunities,
and protections provided by the Colorado Governmental Immunity Act, 24-10-10 I, et. Seq.,
C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its
officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to
require or provide for indemnification of the Contractor by the County for any injury to any person
or any property damage whatsoever which is caused by the negligence or other misconduct ofthe
County or its agent or employees.
H. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this Contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the Contract shall constitute a mandatory charge
or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County.
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1. Notice. Any notice required by this Contract shall be deemed delivered through
either of the following: (I) hand delivery to the person at the address below or (2) by certified
first class mail, postage prepaid, return receipt requested addressed as follows:
I. To Pitkin County
David Ulane
Aspen-Pitkin County Airport
0233 E. Airport Rd. E. Concourse, Suite A
Aspen, Colorado, 81601
970-429-2853
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
2. To Contractor:
The Landscape Workshop
485 County Road 112
Carbondale, CO 81623
Fax: (970) 963-0306
J. Waiver. No waiver by either party of any right, term or condition of this Contract
shall be deemed or construed as a waiver of any other right, term or condition, nor shall a waiver
of any breach hereof be deemed to constitute a waiver of any subsequent breach, whether of the
same or of a different provision of this Contract.
XIX. Contractor's Representations.
A. In order to induce County to enter into this Contract, Contractor makes the
following representations:
l. Contractor has familiarized himself with the nature and extent of this
Contract, Project, locality, and with all local conditions and federal, state, and local laws,
ordinances, rules and regulations that in any manner may affect cost, progress, or
performance of Project.
2. Contractor has carefully studied the site and has performed all necessary
investigations, tests, and subsurface investigations to define the latent physical conditions
of the construction site affecting cost, progress, or performance of Project.
3. Contractor has made or caused to be made examinations, investigations,
and tests and studies of such reports and related data as it deems necessary for the
performance of Project at the Contract price, within the Contract time, and in accordance
with the other terms and conditions of this Contract; and no additional examinations,
investigations, tests, reports, or similar data are or will be required by Contractor for such
purposes.
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4. Contractor has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and conditions of this
Contract.
5. Contractor has given Procurement Officer written notice of all conflicts,
errors, or discrepancies that it has discovered in this Contract, and the written resolution
thereof by Procurement Officer is acceptable to Contractor.
6. By executing this Contract, the Contractor represents that it has visited the
site, familiarized itself with the local conditions under which the Project work is to be
performed (including weather conditions which can be expected), and correlated its
observations with the requirements of this Contract.
7. The undersigned representative of Contractor represents that it is an
authorized representati ve of Contractor for the purposes of executing this Contract and
that it has full and complete authority to enter into this Contract on behalf of Contractor.
xx. Counterparts. This Contract may be executed in multiple counterparts, each of which
shall constitute an original, but all of which shall constitute one and the same document.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out
herein above.
CONTRACTOR
The Landscape Workshop, Inc.
B~1 , ,,{! ~
Nam Title
Inlet)
Date
PITKIN COUNTY, STATE OF COLORADO
MANAGER APPROVAL:
SECTION APPROVAL:
,
,', ~C.
n~ IL ;;Jt, lei, " )hr/-.- I_"1ft; C~
Hilary F~tcher Smith, County Manager
~~~/.=r:."'Dk
. Head "Date
Date
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PUBLIC NOTICE
REOUEST FOR PROPOSALS
REQUEST FOR PROPOSALS TO PROVIDE
CONSTRUCTION FOR
AIRPORT LANDSCAPING- MULTIYEAR CONTRACT
Pitkin County is accepting proposals to provide Construction for the installation of
landscaping to include trees, shrubs, plants, irrigation systems, etc. at the Aspen-Pitkin
County Airport. More detailed information may be obtained by contacting:
David Ulane
Aspen-Pitkin County Airport
0233 E. Airport Rd. E. Concourse, Suite A
Aspen, Colorado, 81601
970-429-2853
davidu@co.pitkin.co.us
All bidding Contractors must attend the mandatory pre-bid meeting commencing at the
Aspen/Pitkin County Airport Conference Room- 0233 E. Airport Rd. Suite A, Aspen, CO
81611 at 2:00 PM MST, June 13,2006.
Proposals must be received at the above address no later than 2:00 PM MSn on June 20,
2006, to be considered.
Published in the Aspen Daily News and issued on Demand Star
}~
REQUEST FOR PROPOSALS
AIRPORT LANDSCAPING- MULTI YEAR CONTRACT
GENERAL INFORMATION TO PROPOSERS
I. INTRODUCTION
Pitkin County will accept proposals from interested parties for the Pitkin
County Airport Landscaping, Multi Year Contract at the Aspen-Pitkin County
Airport. See attached specifications and plans for additional information.
II. SCOPE OF WORK
A. SPECIFICATIONS AND DRAWINGS
Proposers will be required to submit a proposal based on the attached
specifications and drawings. Only proposals with a complete proposal form, no
prices left blank, will be considered.
B. BONDS
All construction for projects in excess of $50,000 must submit a performanee
bond for at least fifty percent (50%) of the Contract value.
C. CONTRACT TIME AND LIQUIDATED DAMAGES
It is the County's intent to complete this project on a yearly planting season basis,
The date of completion shall be negotiated with the county prior to beginning
work for each growing season. Items identified in the quantified schedules have
specific completion dates. See attached. Liquidated damages of ($ 200 ) per
calendar day will be accrued if project is not completed by that deadline.
D. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide all safety equipment necessary and
to perform all work in a safe and workman-like manner. Pitkin County reserves
the right to enter the construction site for periodic checks of safe working
environments.
Please note that the County does not intend to waive landfill-tipping fees. For the
purposes of administration, one Contract will be awarded for the entire project.
III. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement
Code to conduct a competitive selection process to select a Contractor for the
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above-described proposal. This process shall be through formal proposals
submitted in response to this Requcst for Proposals. Pitkin County Code provides
equal opportunity for minority and women business enterprises (MBEIWBE).
A. Submittals
I. Proposer shall submit six copies of their proposals for this project as outlined
in the Request for Proposals and Scope of Services, or an altemately developed
plan as developed by Proposer in response to and in accordance with this Request
for Proposals and Information to Proposers attached hereto. The format for such
proposals shall be as follows:
a. The proposal must contain name, address, and daytime phone
number(s) for person(s) to whom additional selection process requests
should be communicated:
b. A proposed approach (basic description of how Proposer will proceed
with this project), timetable for the project, and proposed method of
compensation for services rendered;
c. A statement of Qualifications of the Proposer;
d. References;
e. A completed Proposal Form;
f. List of all subcontractors and suppliers of plant materials
g. Requested bonding.
2. Proposer may be required to supply additional information upon request, or to
make additional submissions under secondary selection criteria, if necessary.
3. All Proposals shall be sent, and any and all questions or comments directed to
the Procurement Officer as follows:
David Ulane
Aspen-Pitkin County Airport
0233 E. Airport Rd. E. Concourse, Suite A
Aspen, Colorado, 8160 I
970-429-2853
davidu(W,co.pitkin.co.us
Questions will be received up until 5:00 PM MST, June 15,2006 via email or fax only.
All questions will be answered at one time and shared with all Proposers by 5:00 PM
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MST, June 16,2006 via email. Only written responses shall be considered contractually
binding.
All questions, comments and answers provided shall be shared with all Proposers.
4. All proposals must be in a sealed envelope and clearly marked in the lower left
hand comer: "Proposals for AIRPORT LANDSCAPING- MULTI YEAR
CONTRACT". All proposals must be received by 2:00 PM MST, June 20, 2006. at
which time they will be opened. The County will not accept facsimile (faxed)
proposals unless such a proposal is delivered as follows:
If a proposal or part of a proposal is to be delivered to the above address via a
facsimile transmission (fax machine), it will be the responsibility of the Proposer
to provide personnel to insure that the fax transmission is delivered in the required
sealed envelope directly to the Procurement Officer by or beforc the date and time
of proposal opening. The Procurement Officer or other staff members will not be
responsible for insuring this timely delivery. In thc event of such fax
transmission, the Proposer will be additionally responsible for providing an
original, signed copy of the document transmitted to the Office of the
Procurement Officer no later than two (2) working days after the date of
transmission, and for the production of the required set of three (3) eopies.
5. During the Request for Proposal selection process, all proposals shall remain
confidential. The entire selection process (procurement) file shall be available to
the public (which includes all Proposers) after an agreement is approved by the
County, except those items for which confidentiality has been requested in writing
by the Proposer, and providing that the County Attorney has reviewed and
determined this to be the properly confidential under the State Open Records Act
and other relevant statutes and regulations.
B. Time Schedule
The County will endeavor to use the following timetable:
June 6, 2006 Request for Proposals publicly advertised and direct solicitations.
June 13,2006 Mandatory pre-bid meeting, 2:00 PM MST.
June 20, 2006 SEALED PROPOSALS MUST BE RECEIVED BY 2:00 PM
MST, SIX COPIES AT THE ASPEN-PITKIN COUNTY
AIRPORT ADMINISTRATION OFFICE, 0233 E. AIRPORT RD,
E. CONCOURSE, SUITE A., ASPEN, CO, 81601
TBD Meeting of Selection Committee; checking of references; selection of up
to (2) firms to interview if necessary
4
1/
TBD
Interview with short-listed Proposer if necessary
TBD
Announcement ofrecommended top-ranked Proposer
TBD
Contract negotiations
(DATE)
Completion of all construction on Schedule I shall be 7 weeks
from Notice to Proceed. Schedule II shall be completed wjth work
done in no more than 6 consecutive weeks with a completion date
before October 15, 2006. A Notice to Proceed on Schedule Three
will be issued based on funds available. Schedule III shall be bid
with 2006 installation costs and a percentage increase for future
years as indicated in the Bid Documents. The installation schedule
for Schedule Three will be determined when the Notice to Proceed
is issued.
C. Evaluation Criteria and Weighing
Selection of the "short-listed" Proposers to be interviewed and/or the
selection of the top- ranked Proposer wiJI be based upon the following criteria and'
relative importance (or as the same may be amended or supplemented by
published secondary selection criteria, if any):
CRITERIA
I. Approach to Project J 0 %
The Proposer shall prepare a brief statement as to how the Project will be
approached; the Project schedule; personnel assignments, including
qualifications and experience of those personnel; the time estimates of
personnel assigned to the Project; and other pertinent facts
2. List of Similar Projects 10 %
The Proposer shall submit examples of work with governmental agencies and work of
similar size and type
3. Availability 15 %
The Proposer shall staff and complete the Project to the point of proposing in a timely
fashion
4. Estimated Cost of Services_ 50%
The Proposer shall list all costs assumed necessary to provide completed
product, including cost of sub-consultants, reimbursables, and
miscellaneous. The Proposer shall provide a list of standard hourly rates
for personnel anticipated to complete Project
5.
References
15%
5
IJ,-C(
Proposer shall provide a list of references, including prior clients,
especially any governmental agencies or entities.
D. Selection Committee
1. DAVID ULANE- ASPEN-PITKIN COUNTY AIRPORT
SCOTT BENESH - ASPEN-PITKIN COUNTY AIRPORT
JODI SMITH- PITKIN COUNTY PUBLIC WORKS
SHANNON MURPHY-SHANNON MURPHY LANDSCAPE
ARCHITECT
VERNARD OLIVER- ASPEN-PITKIN COUNTY AIRPORT
Nonvoting counsel to the Selection Committee:
County Attomey
2. Communications between Proposer and any member of the selection
committee during the selection process except when and in the manner
expressly authorized by the Request for Proposals, is prohibited.
Violation of this restriction is grounds for disqualification from the
process.
E. Contract
Upon selection of a top-ranked Proposer, negotiations will commence
immediately for a Contract with terms to be consistent with this Request for
Proposals and the information included herewith.
6
1/1
(Revised 2/26/02)
INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
For the Project Entitled: AIRPORT LANDSCAPING- MULTI YEAR CONTRACT
Date of Proposal Opening: June 20. 2006
1.
a.
A "proposal" is a responsive, conforming, unconditional, complete (in ink or
typewriter), legible and properly executed offer on the form supplied to do
the work called for in the Request For Proposals (and plans and
specifications) for the compensation specified. For the purposes of this
document and the procedures specified herein, a "proposal" shall be subject
to the same procedural requirements and where only one such term is used,
the other is to be implied, as applicable, unless otherwise noted.
b. Proposals must be submitted in sealed opaque envelopes and submitted at the
time and place designated in the Request for Proposals (RFP). Proposal
envelopes must be clearly marked on the front of the envelope as a "sealed
proposal" with the project name and the name, contact person, mailing
address and telephonc number of the proposer.
c. It shall be the responsibility of the proposer to insure that the proposal
document is in proper form and in the County's possession by or before the
scheduled time and date of public proposal opening. Proposals will not be
accepted after the scheduled time and date of opening. Any proposals
reeeived late will be returned to the proposer unopened, if possible. In the
event that it is impossible to determine who the late proposer is unless the
envelope is opened, the envelope will be opened, the address determined, and
the envelope and proposer returned immediately without being considered a
proposal.
d. If specified in the Request for Proposal, parties who request packages of
proposal documents will be required to pay a fee or place a deposit for the
document package. All parties who actually receive packages must sign a list
and leave the name of the potential proposer, along with the name of a
contact person, address and telephone number for the purpose of
dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County
reserves the right to determine which party made the mistake and whether the
mistake is material and, after these determinations, the County, in its sole
discretion, shall make the decision whether to accept or reject the proposal.
7
30
No advantage shall bc taken by either party of manifest clerical errors or
omissions in the proposal documents or the Request for Proposals (and plans
and specifications). All proposers are rcquired to notify the County imme-
diately of any errors of omissions that may be encountered. (See 2.a. and
2.c., below).
f. The signer of the Proposal must initial any interlineation, alteration or
erasure. If provided on the required Proposal Form, the proposal price of
each item must be stated in numerals and words; in case of a conflict, the
words will control. In case of conflict between the indicated sum of any
addition of figures and the correct sum, the correct sum will control.
g. No reimbursement will be made by the County for any costs incurred in the
preparation of a statement of qualifications, or proposals, or attendance at a
site inspection, pre-bid conference or interviews.
h. No person, firm or corporation shall be allowed to make, file or be interested
in more than one proposal for the same work, unless alternate proposals are
called for. A person, firm, or corporation who has submitteda subproposal to
Proposer, or who has quoted prices on materials to a Proposer, is not hereby
disqualified from submitting a subproposal or quoting prices to other
Proposers.
2.
a.
If any person contemplating submitting a Proposal is in doubt as to the true
meaning of any part of the Drawings, Specifications or other Proposal or
Contract Documents, or finds discrepancies, errors, ambiguities,
inconsistencies, incompleteness or omissions in the Drawings or
Specifications or the proposal process, he/she must submit to the
Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof.
b. Proposers may propose substitute materials or techniques if such substitution
is equal to or better than the materiais or techniques called out in the plans
and specifications and if the substitution has been submitted in writing at
least ten (lO) days prior to the public proposal opening. The burden of proof
of equality or superior quality is on the proposer. If accepted as equal by the
County in its discretion, the substitute will be designated as an alternative on
a formal addendum.
c. Any amplification, clarification, explanation, interpretation or correction of
the documents will be made only by written Addendum duly issued and a
copy of the Addendum will be mailed or delivered to each person receiving a
set of the Proposal Documents. Neither the Owner nor the Procurement
Officer will be responsible for any information, representations, explanations
or interpretations of the Contract Documents not in written addenda.
8
3\
d. Thc County reserves the right to call a pre-proposal conference; if called and
conducted, a summary of the pre-proposal conference will be mailed to all
parties receiving a set of Proposal documents.
c. On request, the County will provide each Proposer access to the site to
conduct, at Proposer's sole cost, such inspections, tests and investigations as
each Proposer deems necessary for submission of a Proposal. No infor-
mation provided by County representatives at such a site inspection shall be
deemed a waiver ofthc requircments of2.a. and 2.c., abovc.
f. Any addenda issued during the time of the proposal process, or forming a
part of the Contract Documents, shall be covered in the Proposal, and shall be
made a part of the Contract. Receipt of each Addendum shall be
acknowlcdged in the Proposal.
g. If specified in the Project RFP, a request for qualifications may precede the
RFP process.
3.
a.
Each proposal, if required by the proposal documents, shall be accompanied
by a certified check or bid bond in a form acceptable to the County, in an
amount specified, payable without condition to the County as a guarantee that
the proposer, if awarded the Contract, will promptly execute the Agreement
in accordance with the Proposal and the other Contract Documents, and will
furnish, if required by the proposal or contract documents, good and
sufficient bonds for the faithful performance of the contract and for the
payment to all persons supplying labor and material for the work (see IO.a.,
below). The Proposal guaranties of all parties except the three lowest respon-
sive proposals will be returned promptly after the opening of Proposals.
After execution of the Contract and issuance of a Notice To Proceed, the
remaining two guaranties will be returned.
b. Proposer also, ifrequired by the Proposal Documents, will fully complete and
submit with the proposal a Pitkin County Qualification Statement, or an
updated Statement if one is already on file. Pitkin County reserves the right
to pre-qualify proposers based on said qualification statements.
c. Proposer also must submit with the proposal a list of subcontractors,
independent contractors and suppliers to be employed under the Contract. If
the County has a reasonable objection to any such contractor or supplier, it
shall notify the proposer and the proposer may then: ( a) withdraw his
proposal; or (b) substitute an acceptable contractor or supplier. If required by
the Contract Documents, subcontractors may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the
president or a vice-president (or other corporate officer accompanied by
9
!JV
evidence of authority to sign) and the corporate seal must be affixed and
attested by the secretary or an assistant secretary. The corporate address and
state of incorporation shall bc shown below the signature.
e. Proposals by partnerships or limited liability companies ("LLC") must be
executed in the partnership or LLC name and signed by a partner authorized
LLC officer, whose title must appear under the signature and the official
address of the partnership or LLC must be shown below the signature. The
State in which the entity was formed and whose law governs the entity shall
bc shown below the signature.
f. All names must be typed or printed below the signature.
4.
Proposer acknowledges that this proposal is solicited and suhmitted subject to
the rcquirements of the "Pitkin County Procurement Code," (Section 8.5 of
the Pitkin County Home Rule Chartcr; Resolution No. 82-37, April 12, 1982,
copies available upon request for a nominal charge). As such, the Proposer
agrees to comply with all applicable requirements of said Procurement Code
relating to proposing, contract drafting, contract administration and ethics.
The requirements of the Procurement Code are incorporated herein by this
reference.
a.
b. The proposer shall immediately notifY the County Manager in writing of any
violation of said Code by the County's employees or agents, which violation
is known or should have been known by proposer, and failure to so notifY the
County of violations within five (5) days of knowledge of such violations
shall disqualifY the proposer from award of the Contract being proposed and
shall be deemed as a waiver of any action or defense that the proposer may
have against the County by reason of such violation of the Procurement
Code.
c. The submission of a proposal shall be conclusive evidence and legal
admission that the proposer: (1) has no questions, complaints or objections in
connection with the Proposal process and/or documents, subject to any
requests made by Proposer for amplification, clarification, explanation, inter-
pretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no
questions, complaints or objections as to the completeness, sufficiency, scope
or detail of the Proposal Documents; and (3) has full knowledge of the scope,
nature, quality and quantity of work to be performed, the detailed require-
ments of the proposal documents including any and all contract documents
and required clauses and the plans and specifications, the site and conditions
under which the work is to be performed, the Pitkin County Procurement
Code, and applicable Colorado law.
5.
All proposals will be opened and read in public. No proposals may he
withdrawn after the beginning of the public opening. The County, in its sole
a.
10
')~
discretion, may dclay a proposal opening for no longcr than two (2) business
days if weather or other circumstances beyond control of proposers results in
delay in receipt of proposals. Proposals may be withdrawn at any time prior
to the beginning of the public opening or modified by a document executed
and delivered in a form substantially similar to the Proposal Form prior to
opening.
b. All proposals submitted must be valid for a minimum period of sixty (60)
days after the date of the proposal opening. During this time, proposers are
investigated, evaluated, recommended and submitted to the Board of County
Commissioncrs for final approval at a regular meeting.
6.
Proposals will be awarded to the lowest responsible and responsive proposer
complying with the terms, conditions, guidelines, selection criteria, plans and
specifications presented in the Request For Proposals, and these
Instructions. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or
a purpose intended and is within the project budget.
a.
b. Although price may be a major consideration in the award of contract, the
County does not award on prices alone. The County also considers the
quality of product as judged by the County; past experience with same
proposers, subcontractors, products or suppliers; qualifications of the
proposers and/or subcontractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar
considerations, all as specified in detail in the Project RFP.
c. The County reserves the absolute right to conduct such investigations as it
deems necessary to assist in the evaluation of any proposal and to establish
the expericnce, responsibility, reliability, references, reputation, business
ethics, history, qualifications. and financial ability of the Proposers and
proposed subcontractors and suppliers. The purpose of such investigation is
to satisfY the County that the Proposer has the experience, resources and
commercial reputation necessary to perform the work and support any
warranties in accordance with the Contract Documents in the prescribed
manner and time.
d. The County, at its sole discretion, may require the apparent successful
Proposer to demonstrate, at a place and time designated by the County, that
the proposal meets the performance criteria specified, or to otherwise provide
documented proof from independent reliable sources acceptable to the
County that said performance criteria will be met prior to final acceptance of
the proposal. The burden of proof of such a demonstration is on the
Proposer. In the event that the apparent successful proposer fails to
demonstrate or provide acceptable proof of meeting required performance
criteria, that proposal will be rejected and the next eligible proposer in the
11
~~
selection ranking will be invited to participate in the same ProCCSS until a
proposal meeting performancc criteria is found within thc ranking of eligible
proposers. The County reservcs the rights to reject any or all proposals or to
otherwise accept the proposal, which in the County's sole discretion is in the
best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best
interests of the County, to reject any and all proposals or to waive any
irregularities or informalities therein. Any incomplete, conclusionary, false
or misleading information provided by proposer shall be grounds for
rejection of thc proposal. If proposals are rejected, the County further
rcscrves the right to investigate and accept the next best proposal in order of
ranking or to reject all proposals and re-solicit for additional proposals.
f. Any questions or disputes involving the documents or procedures not covered
by these Instructions or other proposal documents, shall be resolved by the
above-named Procurement Officer on the basis of fairness, custom in the
industry, maximization of competition and best interests and convenience of
the County.
7. Issuancc of Notice Of Award, execution of Contract Documents and issuance of a
Notice To Proceed shall be as specified in the Contract Documents and subject to
approval by the Board of County Commissioners.
8. Contracts will be executed on standard Pitkin County Contract documents
including the County's "Required Clauses" and/or by separate agreement with the
proposer. Copies of any applicable standard forms are included with the proposal
documents. The County reserves the right to negotiate with the proposer for
contract terms not specified in the Proposing Documents.
9. If the contract awarded as a result of a proposal extends beyond the calendar year,
nothing herein shall be construed as an obligation by the County beyond any
amounts that may be, from time to time, appropriated by the County on an annual
basis. It is understood that payment under any contract is conditional upon annual
or supplemental statutory appropriation of funds by said governing body and that
before providing services, the Proposer, if he/she so requests, will be advised as to
the status of funds appropriated for services or materials and shall not be obligated
to provide services or materials for which funds have not been appropriated.
12
3"
PROPOSAL FORM
Proposal Time:
Proposal Date:
2:00 PM MST
June 20, 2006
From:
Phone
E-mail Address:
Fax
To:
THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o David Ulane
Aspen-Pitkin County Airport
0233 E. Airport Rd. E. Concourse, Suite A
Aspen, Colorado, 8160 I
970-429-2853
For: AIRPORT LANDSCAPING- MULTI YEAR CONTRACT
Aspen-Pitkin County Airport
0233 E. Airport Rd. E. Concourse, Suite A
Aspen, Colorado, 81601
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Contract, including the site of the proposed Project and being
familiar with conditions surrounding the construction of the proposed Project, including
the availability of materials and labor hereby proposed to furnish all labor, materials,
supplies, services and supervision required to perform the Project for the project
identified above and listed below and as detailed in this Contract for the sum of:
Schedule I: West Side ARFF Plantings as described in Plans and Written Specifications
of Bid Package.
The lump sum of
Dollars ($
)
Schedule II: East Side Plantings and Irrigation as described III Plans and Written
Specifications of Bid Package.
The lump sum of
Dollars ($
)
13
J~
Schedule III East Side Plantings as described in Plans and Written Specifications of Bid
Package.
The lump sum of
Dollars ($
2007 Option Year:
Cost escalation for 2007 construction (percent)
2008 Option Year:
Cost escalation for 2008 construction (percent)
(
)
(
)
For Option years, should the CPI-U (Consumer Price Index - Urban) exceed 6 percent
change on a yearly basis (Dec- Dec) cost escalations may be renegotiated or the contract
may be terminated for the convenience of either party. For additional information on the
Consumer Price Index see htto:l/www.bls.gov/coi/. Written notice of termination of
contract by the contractor for CPI-U concems shall be received no later than March 20th
of the year in question.
Completed proposal form shall be provided to match the above information. Escalations
shall be valid provided the
The project will be completed as described in the Bid Documents but no later than
October, 15, 2006 for 2006 construction.
Description:
See attached plans, and specifications and Construction Operational Plan.
14
)
31
Qualifications of Proposer:
Please insert names address, phonc numbers and description of similar Project
I.
2.
3.
QUALIFICA nONS OF PERSONNEL
Please list assigned personnel and their qualifications
I.
Qualifications:
List of similar Project performed:
2
Qualifications:
List of similar Project performed:
15
)<6
3
Qualifications:
List of similar Project performed:
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten
(10) days from specified time for receiving proposals.
The undersigned agrees that upon notification of acceptance of this proposal, it will
execute a Contract for the above stated Project for the above compensation within the
scheduled mutually determined.
The Proposer hereby certifies:
A. That this proposal is genuine and is not made in the interest of or on behalf of an
undisclosed person, firm or corporation and is not submitted in conformity with
any Contract of rules of any group, association, or corporation.
B. That it has not directly or indirectly induced or solicited any other proposer to put
in a false proposal.
C. That it has not solicited or induced any person, firm, or corporation to refrain
from proposing.
The Proposer acknowledges receipt of Addenda's Nos.
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this _ day of
,2006
16
3q
(Corporate seal)
PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secrctary and properly sealcd. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be
properly signed.
(Attach a Separate Sheet for Suggested Cost Savings Alternatives)
17
~o
Aspen-Pitkin County Airport
CONSTRUCTION SAFETY OPERATION PLAN
AIRPORT LANDSCAPE -MULTIYEAR CONTRACT
I. PURPOSE: The Construction Safety Operation Plan (CSOP) sets forth requircments for thc
project to ensure and maintain safcty during periods of construction. Guideline requiremcnts for the
CSOP are developed from Advisory Circular No. 150/5370-2E, FAR Part 139, and FAR Part 107
cxccpt as modified herein, Project Contract documents, specifications and plans.
The CSOP is a single document to be used by all personnel involved in the project. This operational
safety plan covcrs the actions of not only the construction personnel and equipment, but also the
actions of inspection personnel and airport staff.
II. PROJECT DESCRIPTION: A LANDSCAPE INSTALLATION FOR PITKIN COUNTY
AIRPORT TO INCLUDE: TOP SOIL AND FINE GRADING, TREE, SHRUB AND PERRENIAL
PLANTINGS, GRASS AND WILDFLOWER SEEDING, SOD, AND IRRlGATION REPAIRS
AND INSTALLATION.
Division 6-21
ql
III. GENERAL
RESPONSIBILITY
A. The general Conditions, make it clear that the contractor shall, at all times, abide by the guideline
requirements and airport sccurity plan as specified in this document. The primary goal of this plan is
to protect the flying public and the integrity of the airport/aircraft opcration.
B. Thc contractor is responsible for thc health and safety of his employees, agent's subcontractors and
their cmployees and other persons on the work site, for the protection and prcservation of the work
and all the materials and equipment to be incorporated therein, and for the work site and the area
surrounding the work sitc. The Contractor shall takc all necessary and reasonable precautions and
actions to protect all such persons and property.
C. This Section shall be interpreted, in its broadest sense, for the protection of people and property by
thc contractor. No action or omission by the Airport Director or his authorized representatives shall
rclieve the Contractor of any of its obligations and duties hereunder.
IV. CONSTRUCTION OPERATIONAL PLAN
1. SCOPE
This operational plan covers the actions of not only the construction personnel and equipment, but also
the actions of inspection personnel and airport staff for the duration of construction activities.
A, Definitions:
I. Advisory Circulars: Documents produced by the FAA providing guidelines: Advisory Circulars
are available at Intemet address www.faa.gov.
Mailing Address:
Federal Aviation Administration
Flight Standards District Office
26805 E 68th Ave
Denver, CO 80249
Ph: 303.342-1100
Division 6-22
41--
2. Airport Traffic Control Tower: (control tower or tower)
3. Aircraft movement area: (AMA)
The restricted areas rescrved specifically for aircraft and the arrival and departure operation of
the airport; Runways, Taxiways, Ramps, Aprons, De-icing pads, Maintenance Facilities and the
Transitional Surface controlled by the Tower and FAA. There is no access to these areas without
first acquiring approval from the Engineer and clcarance from A TCT.
4. Airport Operations Area: (AOA)
Any area of the airport used or intendcd to be used for landing, takeoff, or AMA. In most
situations, all areas inside the perimeter fence of the airport.
5. Apron:
The area near the buildings where aircraft load / unload and are serviced. Also referred to as the
ramp or tarmac.
6. Approach Surface:
A surface longitudinally centered on the extended runway centerline and extending outward and
upward from either a runway threshold or 200 feet behind a threshold. This surface is needed to
define where unobstructed airspace above it begins.
7. Owner (Sponsor) The term owner shall mean the Board of County Commissioners of Pitkin
County, Colorado. For AlP contracts, the term sponsor shall have the same meaning as the term
owner.
8. Contractor:
The independent entity, chosen through the Bid Process and contracted with the Sponsor
responsible for the completion of the contract's scope of work.
9. Aspen-Pitkin County Airport:
Located approximately 5 miles NE of Aspen, Colorado, Aspen-Pitkin County Airport is a single
runway/taxiway commercial service airport open routinely from 7:00 AM to I I :00 PM.
10. Federal Aviation Administration: (FAA)
The federal agency that governs aviation, security and the related activities at civilian airports.
11. Foreign Obiects and Debris: FOD
Foreign items found on the runways, taxiways and ramp areas that could cause damage to an
aircraft or as an air born object could cause injury to airport personnel.
12. Navigational Aids: INavaids)
Visual or electronic dcvices, in the aircraft or on land, which provide vector guidance
information or position data to aircraft in flight.
Division 6-23
43
13. Notam:
A notice to the flying public (airmcn) through FAA's NOTAM system. Normally initiated by
message to the nearest FAA Flight Service Station (FSS). Issuance of the NOT AM concerning
this project will bc coordinated through the Engineer, for issuance by the Airport Director.
14. Obiect Free Area:
A two-dimensional ground arca surrounding runways, taxiways and taxilanes that arc clear of
objects, except for objects whosc location is fixed by function.
15. Safety Arca:
The surface adjacent to runways, taxiways, and taxilanes, over which aircraft and emergency
vehicles should, in dry weather, bc able to cross at normal opcrating speeds without incurring
significant damage. A safety area is gradcd, drained, and compacted. It is free to any holes,
trenches, humps, excavation or other significant surface variation or object, other than one,
which must be there because of its essential aeronautical function. Such objects should be of
minimum practicable height and mass. They must be frangible at ground level.
16. Secure Identification Displav Area:
The area of the airport within the perimeter fcncing, identified as the commercial ramp,
passenger sterile (screened) area, and secured facility exits separating landside and airs ide
operations.
17. Transitional Surface:
The surface extended outward and upward from behind or beyond the end of a Runway and
beyond the Primary Surface Area defined as where the unobstructed airspace above it begins.
Division 6-24
yq
B. Airport Phone Numbers
Airport Emergency
Aircraft Rescue and Fire Fighting
(970) 920-5760
Airport Emergency
Tower
(970) 925-3703
Pitkin County Sheriff
Sheriffs Department
(970) 920-5310/911
Aspen Fire Department
Fire Department
(970) 925-5532/911
Aspen Valley Hospital
Hospital
(970) 925-1120
Airport Administrative/Badging
Tricia Louthis
(970) 920-5384
RADIO COMMUNICATIONS
The Contractor's superintendent and flagman shall be required to monitor transceiver radios tuned to the
Aspen-Pitkin County Airport Ground frequency 121.9 MR, at all times. unless the tower is closed from
the hours of 11 :00 p.m. to 7:00 a.m.. then the Contractor will monitor and communicate through the
Unicom freCluencv 118,85 MH,. The Contractor shall supply radios. Such radios shall be used to obtain
proper clearance in regard to the movement of equipment, trucks, etc., on the airport. Further, any
unusual occurrences in the flight pattcrn of approaching or departing aircraft shall be acknowledged by
all concerned so that operation of the airport and the construction work can be safely carried on at all
times.
2. POLICY
Aviation Safety is a primary consideration during airport construction. These activities shall be planned
and scheduled to minimize disruption of normal aircraft activities. If the clearances and restrictions
described in this plan cannot be maintained while construction is underway, action will be taken to
perform work in the off airport operation peak hours (between the hours of 11 :00 PM and 6:30 AM) or
during periods of minimal aircraft activity. All such scheduling will require Engineer approval, and be
at the discretion of the Airport Director.
This document provides information, to contractors, on the requirements and procedures for accident
prevcntion, safety, security, and loss control during implementation of the Expansion and Capital
Division 6-25
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Developmcnt Program. The Aviation Departments obj ective is to proceed forward with the project in a
timcly manner and achieve accident-free construction.
Nothing contained herein is intended to relieve any contractor or supplier of the obligations assumed by
the general contractor under their contract with the Airport or as required by Federal Law, State Law,
and authorities having local jurisdiction.
Safety and security must be an integral part of each job. Full participation, cooperation, and support are
necessary to ensure the safety and health of all persons and property involved in the project.
The purpose of Limits, Marking, Flagging, Barricading, Lighting and Safety Regulations at airside
construction areas is to delineate off-limit areas and prevent accidental intrusion into the unauthorized
areas and Transitional Air Space by the contractor's personnel, agents, suppliers, vehicles, materials, and
equipment during the construction process. SUCH AN INTRUSION COULD EASILY RESULT IN A
COLISION WITH AN AIRCRAFT OR DISRUPT NA V AIDS CAUSING AN ERROR WHEN
LANDING AN AIRCRAFT. IN EITHER EVENT, THE SITUATION COULD BE CATASTROPHIC
IN BOTH LOSS OF LIFE AND PROPERTY.
3, THE LIMITS:
As described and outlined below, in the project technical specifications, and in the description below:
A. All work inside the Airport perimeter fence, and any work requiring overhead cranes in excess of
30 feet are subject to special considerations during construction.
B. Impact of Construction on Operations:
The contractor is required to abide by the following guidelines during normal airport operations:
I. No equipment or personnel may enter the Runway and Taxiways or traverse the aircraft
parking apron while the airport is operational.
a. The Contractor will not perform any work within the Runway Safety Area (250 feet from
centerlinc of runway). All stockpiles and unattended construction vehicles will be clear of
the object free area (400 feet from centerline of runway).
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~~
b. The contractor will coordinate with the Engineer to close a taxiway or conncctor when any
work activity, equipment, and/or personnel are going to be within thc Taxiway Object Free
Area (77 feet from centerline of taxiway).
c. The contractor will submit a Closure Schedule to the Engineer prior to starting the project
for work known to require access to the Taxiway or Runway.
d. Thc contractor shall schedule no work on the Taxiway without prior coordination with the
Engineer and approval from the Airport Director.
e. No penetration shall be made into any Taxilane, Taxiway, or Runway Approach Surface
without coordination with the Engineer and approval from the Airport Director.
The Contractor is required to abide by the following guidelines during both normal airport
operations and during any scheduled nighttime closures for the duration that the airport is closed to
operations:
I. The Contractor's primary access will be from HWY 82 for east side construction with
primary access to west side construction from Owl Creek Road and Gate II.
a. The Contractor will submit a schedule to the Engineer, 24 hours III advance, of any
additional gate requirements, extraneous movement outside the Construction Area, or
situations that may require special clearance.
b. Gates 8, II, and 12 are unmanned. The Contractor shall be responsible for obtaining
necessary personnel to man the gates during the project work hours.
c. The Contractor, its employees, subcontractors, vendors, suppliers, and all those vested in
the project through the general contractor are to remain in the project area at all times.
Movement on the AOA outside of the Construction Area Envelope is prohibited except as
approved by the Engineer.
3. All construction equipment and vehicles shall be marked as indicated III the project general
notes.
4. Prior to construction, the Contractor shall submit a Haul Plan to the Engineer, the FAA, and the
Airport Operations Manager for approval.
5. The Contractor shall be responsible for maintaining all haul roads and access roads and
rehabilitation upon completion of the work. Haul roads that have the potential to produce dust
will be closely monitored by the Engineer. The Contractor shall provide dust controlling agents
Division 6-27
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such as magnesium chloride, rotomill tailings, or other non-dust producing material at no
additional cost in order to limit dust from haul roads.
6. Thc Contractor shall limit the number of excavation areas open and establish controls to limit
erosion per technical specification and state requirements.
7. The Contractor shall limit the height of construction equipment to 25 feet unless he/she has prior
coordination with the Engineer, an approved FAA form 7460-1, and approval by the Manager of
Airport Opcrations.
8. Planting shall be completed to ensure that planting of non-mowable terrain remains outside of
400 feet of the runway centerline and meets the following Part 77 surface requirements
R1W 15/33
CL
,
,
,
---------x-~ r~250+(II7)X
-j ~ PlantIng Area
7:1
CENTERLINE
R1W ELEV,
250 ft
C. Construction Scheduling:
Construction scheduling based on the proposed phasing shall be submitted by the contractor for
review by the engineer. See attached Phasing plans for the general intent of this work.
D. FLAGGERS AND OBSERVERS
Flaggers for Haul Roads and Gates will be COOT certified. If on the AOA, they will be SIDA
trained. All employees operating vehicles within the AOA must comply with all applicable rules
and regulations for Driver Training requirements. Construction vehicles and personnel are
restricted to the immediate work area specified by the contract for this project. At no time will
vehicles or personnel enter portions of the secure AOA, Terminal Building, or ARFF/SRE
building that are outside the contract area unless permitted or accompanied by an Airport
approved escort.
I. Communications: The Contractor's construction superintendent and lead flagger shall be
required to monitor transcciver radios tuned to the frequency for communications with the
A TCT. Frequencies are discussed and established during the Pre-construction meeting and in the
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4g'
contract documents. Such radios shall be used to obtain the proper clcarance in regard to the
movement of equipment, trucks, etc., on the airport.
a. Contractor's employees involved in radio communications during the projcct must be
competent in communicating with the A TCT efficiently and effectively. Improper
communication could result in denial for proposed work.
2. Crossings: Vehicle and pedestrian crossings of active taxiways and high-use or congested ramp
areas will not be permittcd.
E. HAUL ROUTES CROSSING ACTIVE AIRCRAFT OPERATION AREAS:
I. The Contractor may not enter the Safcty Area of an active Taxiway or Taxilane without prior
coordination with the Engineer and final approval from the Airport Director. All construction
equipment and vehicles shall be flagged for high daytime visibility and if appropriate, lighted for
nighttime operations. Vehicles, which are not marked and lighted, shall be escorted by a vehicle
that is equipped with the appropriate marking and lighting devices. Marking and lighting shall
be in conformance with FAA AC 150/5210-5, current issue.
2. All construction equipment, vehicles, personnel and supplies must be cleared from the taxiway
safety area when directed by the Engineer or Airport Operations Management. All Contractor
and Subcontractor employees must be aware of the types of safety problems and hazards
associated with aircraft operations and construction activities.
4, SAFETY IMPACTS
A. AIRCRAFT SAFETY CONSIDERATONS:
The contractor will be required to coordinate work so as to satisfy clearance requirements for
arrival and departure of scheduled aircraft and maintain compliance with the FAA's Advisory
Circular 150/5370 2E, "Operational Safety on Airports During Construction". The Advisory
Circular sets forth guidelines for maintaining desired levels of operational safety during
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construction. All construction personnel should become familiar with the contents of this
Advisory Circular, including Appendix I, "Special Safety Requirements during Construction."
I. Potentially hazardous conditions which may occur during airport construction include, but are
not limited to, the following:
a. Trenches, holes, or excavations on or adjacent to any active runway, taxiway, taxi lane, apron
or related safety areas. Such occurrences are cause for closure if within the Primary Surface
or Safety areas.
b. Unmarked/unlighted holes or excavations on or adjacent to any active runway, taxiway,
taxilane, apron or related safety areas.
c. Mounds or piles of earth, construction material, temporary structures, or other objects on or
in the vicinity of any active runway, taxiway, taxilane, apron or related safety, approach, or
departure areas.
d. Pavement drop-offs that if crossed at normal operating speeds, would cause damage to
aircraft that normally use the airport. The maximum drop-off is 3 inches per FAA Advisory
Circular 150/5300-13.
e. Vehicles or equipment (whether operating or idle) on any active runway, taxiway, taxilane,
apron or related safety, approach, or departure areas.
f. Vehicles, equipment, excavations, stockpiles, or other materials, which could impinge upon
NA V AID critical areas and degrade or otherwise interfere with electronic NA V AIDS or
interfere with visual NA V AID facilities.
g. Unmarked utility, NA V AID, weather service, runway lighting, underground power or signal
cables that could be damaged during construction.
h. Objects or activities anywhere on or in the vicinity of an airport which would be distracting,
confusing, or alarming to pilots during aircraft operations.
Division 6-30
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l. Unflagged/unlightcd low visibility itcms (such as tall cranes, backhoes, scrapers, dump
trucks, rollers, compactors, dozers and the like) in the vicinity of an active runway, taxiway,
taxilane, apron or related safety, approach or departure areas.
J. Dirt, debris, or othcr transicnt accumulation which temporarily obscures pavement markings
pavement edges, or derogates the visibility of runway/taxiway marking or lighting or of
construction and maintenance areas.
k. Trash or other materials with forcign object debris (FOD) potentials, whether on runways,
taxiways, taxilanes, aprons or in related safety areas.
1. Failure to control vehiclc, human and large animal access to, and nonessential non-
aeronautical activitics on, open aircraft movement areas.
m. Failure to maintain radio communication between construction vehicles and air traffic control
or other on-field communications facility.
n. Construction activities or material which could hamper Aircraft Rescue and Fire Fighting
(ARFF) vehicle access from ARFF stations to all parts of the runway/taxiway system,
runway approach and departure areas, or aircraft parking locations.
o. Inadequate fencing or other marking to separate construction areas from open aircraft
operating areas. (Lightweight frangible barricades and/or flagging should be used to identify
the limits of construction near open trenches or excavations)
p. Bird attractions such as edibles (food scraps, etc.), trees, brush, other trash, grass/crop
seeding, or ponded water on or near the airport.
q. Tall but relatively low visibility units such as cranes, drills and thc like, in critical areas such
as safety areas and approaches.
r. Improper or malfunctioning lights or unlighted airport hazards.
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s. Holes, obstacles, loose pavement, trash and other debris on or near AOA.
t. Failure to maintain fencing during construction to deter human intrusions into the AOA.
NOTE: Safetv area encroachments, improper !!round vehicle operations, and unmarked or
uncovered holes and trenches in the vicinity of aircraft operating snrfaces are the three most
recnrring threats to airside safety during construction.
B. AIRCRAFT EMERGENCY
In the evcnt of an aircraft emergency, the Contractor's personnel and/or equipment may be required to
immediately vacate the arca. Notification will first come from the A TCT via thc aircraft radio being
monitored by the Contractor.
V. SAFETY REQUIREMENTS
A. GENERAL
During performance of this contract, the airport runways, taxiways, taxilancs, and aircraft parking
aprons shall remain in use by aircraft to the maximum cxtent possible, CONSISTENT WITH
CONTINUAL SAFETY. Aircraft use of areas near the Contractor's work will be controlled to
minimize disturbance to the contractor's operation. However, AIRCRAFT HAVE THE RIGHT OF
WAY AT ALL TIMES. The Contractor shall not allow employees, subcontractors, suppliers, or any
other unauthorized persons or equipment which would be hazardous to others or to aircraft operations to
enter or remain in any airport area,.
1. Contractor personnel, airport staff and field inspectors directly involved in on airport construction
shall: Be aware of the types of conditions, safetv problems. and/or hazards identified each day at the
airport. To insure that all personnel are aware, daily meetings between management and supervisory
personnel and their employees shall be scheduled prior to any work commencing on the shift.
a. Inspect all work, and/or storage areas daily for which they are responsible to bc aware of cu....ent
conditions,
Division 6-32
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b. Promptly take all steps necessary to remedy any unsafe or potcntially unsafe conditions
discovered. Coordinatc with the Engineer to insurc immcdiate corrective action is undertaken.
c. Before commencement of construction activity, thc Airport Operations Managcr through
coordination with the Engineer and the Contractor, will give notice of construction on the
airport using the NOTAM system. In addition, a NOTAM shall be issued for the completion of
construction on the airfield.
d. Construction Area Marking: Temporary lighting, barricades, flagging, and flashers are required
as shown on the plans. Flaglines, traffic cones, flashers, edge lights, and/or signs shall be used as
necessary:
l. To clearly separate all construction from other parts of the air operations area.
2. To identify isolated hazardY, such as open manholes, excavations, areas under repair,
stockpiled material, waste areas, etc.
2. Vehicle and Dedestrian access routes used for airport construction shall be controlled to prevent any
unauthorized entry of persons, vehicles or animals.
3. Vehicle /Jarkine areas for Contractor employees shall be designated in advance to minimize traffic in
open/active aircraft movement areas.
Eo CABLES AND UTILITIES: Special attention should be gIven to preventing unscheduled
interruption of utility services and facilities. The Contractor should identify the location of all cables
and utilities prior to construction activities.
1. There should be coordination among the Contractor, Engineer, Operations, FAA, National Weather
Service, utility companies, and any other appropriate entity or organization. NA V AIDS, Weather
Service facilities, electric cables, and other utilities must be fully protected during the entire construction
time.
2. Power, communication and control cables leading to and from any FAA NA V AIDS, Weather
Service, and other facilities will be marked in the field by a Contractor provided locator service for the
information of the Contractor before any work in their general vicinity is started. Thercafter, through
the entire duration of construction, they shall be protected from any possible damage, including crossing
Division 6-33
j3
with unauthorized equipmcnt. There is an existing Localizer on the south end of the airport. All utilities
to the Localizer must be marked and protected.
C. VEHICLE AND EMPLOYEE IDENTIFICA nON:
Contractor vehicles and equipmcnt shall be flagged for high daytime visibility and, if appropriate,
lighted for nighttime operations. Beacons are preferred for all vehicles. Any cquipment regularly
accessing the site shall havc an appropriately approved beacon. Vehicles which are not marked and
lighted shall be escortcd by one that is cquipped with appropriate marking and lighting devices.
Marking and lighting shall be in conformance with FAA AC 150/5210-5, current edition.
VI. SECURITY REQUIREMENTS
1. ID CARD (BADGE)
A. IDENTIFICATION BADGE REOUIREMENTS
I. Contractor employees actively working at a construction site in secure areas must obtain an airport
identification badge or be under Airport approved escort. Airport Operations will be the authority
that determines all identification badge requirements.
2. Badged Contractor employees must always display their badge while inside the secure area. Failure
to do so may result in revocation of the badge and the individual being escorted out of the secure
area.
a. Applications:
I. An application and finger printing must be completed for each individual requesting an
identification badge.
2. ID applications are available in the airport administration office. The office is located in the
airport terminal building. Hours of operation are from 8:00 AM to 4:00 PM, Monday
through Friday, except holidays.
a. Telephone Number: 970-920-5384
b. Fax Number: 970-920-5378
3. All applications must be an original; no copies will be accepted.
B. BACKGROUND CHECKS
Division 6-34
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I. A ten-year employment background check will be conducted on all employces applying for an airport
identification badge. This will be conducted based upon the applicant's finger printing. Any Federal
fines levied against the Airport for falsification of background information will be passed on to the
contractor. Additionally, any individual who falsifies background information can be held personally
responsible and is subject to civil penalties levied by the Federal Aviation Administration.
2. Guidelines for submission will be based upon the airport's approved security plan. If the background
information is not accurate or complete, the application will be returned, and a badge will not be
issued until corrected.
3. Allow adequate time for processing and verifYing the background information. Once the application
has been submitted it may require up to 15 business days to be processed and the badge issued.
4. If an applicant has been convicted of any felony within the last ten years, he/she is not eligible to
obtain a badge for access to secure areas.
C. TRAINING
I. All employees applying for an airport identification badge are required to undergo airport security
and airfield drivers training, pursuant to Federal Aviation Regulation Parts 107 and 139 most
eurrent revision.
2. A construction orientation specific to the project shall be conducted by the Contractor's
superintendent. Content of the Superintendent's orientation and proof of orientation for all
personnel shall be provided to the engineer for review and approval.
D. ISSUANCES OF BADGES
I. There is a non-refundable fee of less than $100.00 for the initial issue of each construction badge
for the cost of processing the application.
2. Prior to obtaining a badge, the applicant is required to show two forms of identification, including
one government issued photo ID.
3. Acceptable forms of ID include a driver license, social security card, state ID card, military ID
card, etc.
Division 6-35
f5
4. The airport administration office will be available for badging from I :00 PM to 3:00 PM during
the regular work week.
5. The Prime Contractor will provide to the Enginecr a list of employees and Subcontractor
employees, with contact information, to be badged before anyone will be able to apply for airport
access.
E. LOST AND STOLEN BADGES
I. If a badge is lost or stolen, it must be immediately reported to the Airport Administration office
at 970.920.5384.
2. A replacement application must be completed and signed by an authorized company
representative.
3. A nomefundable fee must be paid for a replacement badge.
F. REPLACEMENT
If for any reason the ID badge becomes inoperable or the ID is damaged, the ID card holder shall
return that badge to Access services, and a replacement badge will be issued.
G. TERMINATION OF EMPLOYEE
I. When an employee is terminated, the Contractor shall immediately notify Airport Administration.
This notification must be followed, within 24 hours, by the return of the badge and written
confirmation of this information. The Contractor must recover badges from individuals whose
employment at the Airport is terminated.
2. The General Contractor shall ensure that all badges are returned to Airport Administration when a
subcontractor is no longer under contract or the project is completed. The general contractor shall
collect all badges and return them to Airport Administration. No final payment will be processed
until such time as all badges as deemed necessary by the Engineer and Airport Administration have
been returned.
H. ESCORTPROCEDURES
1. An employee possessing a valid airport-issued identification badge may escort other individuals
into the secure area under the following conditions:
a. Individuals under escort must have an operational need.
Division 6-36
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b. The employce providing the escort must rcmain within line of sight, and close enough to affect
the actions of the escorted person. No more than 6 people may be escorted by one individual.
c. Employees may not escort other employces whose airport-issued identification badge is lost,
missing or revoked.
2, VEHICLE REQUIREMENTS
All Contractor cmployees who are required to drive on the Air Operations Area (AOA) to perform
their jobs are required to complete a driving and airport familiarization class as detailed in the
airport's driver information packet.
A. VEHICLE MARKINGS
All vehicles must be marked with the company name or logo on both sides with a contrasting color
display a beacon or a 2' X 3' orange and white checkered flag displayed at the rear of thc vehiclc.
3, ACCESS POINT GATES
A. All non-automated '!ates opened by the contractor must be staffed at all times by a badged
employee to control acccss. The individual must notify the Airport Security Coordinator and the
Engineer in the event of a sccurity breach. this individual is required to check each person
entering the gate for a valid ID badge, valid AOA permit, and vehicle markings. Anyone not
associated with your specific project must be denied access.
B. All employees performing f!ate f!uard duties are required to attend a briefing with Airport
Operations to obtain instruction on their responsibilities. The briefing must be scheduled with
Airport Operations.
1. If a problem is encountered, the gate guard must notify the Airport Operations manager
immediately. The gate guard will be asked to describe the problem and give a description of
the vehicle or individual involved.
2. While not actively being used, the gate must be kept closed and locked. During periods of
operation, the gate must be pulled shut or a barricade placed in front of the gate to require a
vehicle to stop so that an inadvertent entry into the secure area is prevented.
3. Airport Operations will use an airport lock, exclusively (no contractor locks), and shall be
contacted to lock and unlock the gates.
4. FENCING
Division 6-37
~7
A. A clear zone of three feet is established for both sides of all security fences around the Restricted
Area. The clear zone must not contain objects which could be of assistance to an individual
trying to scale a fence. Tenants of the Airport who control security fences by way of a Sccurity
Agreement with the Airport arc responsible for keeping the clear zones in their area frce of
obstacles.
B. If a temporary fence is erccted, displacing a portion of the airport perimeter fence, it must meet
permanent fence standards which shall match the existing level of security in the area proposed
as approved by the Engineer. Chain link fencing may also be rcquired at the direction of the
Engineer.
5. SECURITY VIOLATIONS
A. Should the Airvort receive a fine resulting from a security violation committed by an employee
of any contractor or subcontractor, the fine will be passed on to the general contractor.
B. Each individual who is issued an Airport ID Badge shall comply with all Airport Rules and
Rerzu/ations, including any direction from airport personnel regarding Airport security. The
failure of any individual to comply with such rules and directives will result in the issuance of a
Violation Notice.
C. Any employee who commits a security violation will be immediately escorted out of the secure
area, and his/her badge will not be returned until remedial actions have been taken (retraining,
etc.) Based on the nature of the violation, the Airport may permanently revoke an airport
identification badge and deny access to secure areas.
D. Critical security violations include but are not limited to the following:
I. Loaning an airport-issued ID badge to another individual or using another individuals badge.
2. Failure to remain at a vehicle gate providing access to a restricted area until it has been
secured.
3. Leaving an escorted individual unattended in a restricted area.
4. Failure to possess a valid airport-issued identification badge while in the secure area.
5. Propping open a door or gate that leads to a secure area and leaving it unattended.
6. Bypassing the security system, passing back an Airport ID Badge, or providing acccss to
unauthorized individuals.
Division 6-38
j~
7. Altering the Airport ID Badge.
8. Causing a surface incident or runway incursion.
VII. ENGINEER'S REVIEW
A. The Contractor shall provide six copies of its Work Plan (operational plan) to the Engincer for
review at least ten days before on-site construction begins. Thc Contractor's program must meet as a
minimum all applicable federal, state and local government requirements.
I. The Contractor must, as part of the Contractor's Work Plan, submit six copies of the following
information for accevtance by the Engineer prior to construction:
a. Name of the Contractor's site safety rcpresentative.
b. If the Contractor is running multiple shifts or working more than 40 hours per week, the
name of an assistant Contractor's safcty representative who can act in the absence of the site
safety representative.
c. Twenty-four hours per day emergency phone numbers of Contractor site management to be
used in case of injury or accident. Provide at least two contacts.
d. How injuries or accidents will be handled including samples of the forms used to report
injuries or accidents.
e. How employees will be handled who are unable to safely perform their duties, including how
the Contractor will determine whether an employee is unable to safely perform his duties.
f. How and when equipment will be checked to see that it is safe, that all safety guards are in
place and that the equipment is being used for its designed purpose and within its rated
capacity.
g. How and when all electric devices will be checked for proper grounding and insulation. What
system will be used to lock out electric systems that should not be energized?
h. How trash and human organic waste will be disposed.
\. How materials will be received, unloaded, stored, moved and disposed of.
J. How employees will be protected from the effects of jet blast.
B. The Enginecr will use the OSHA ref!ulations as the framework for reviewing the Contractor's
construction safety programs.
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i9
C. Prior to the start of any work by a cOntractor or subcontractor employee, the Contractor shall
provide the Engineer with a list onts emvlovees, subcontractor's employees and other personncl
the Contractor has requested to work at the airport, who have signified in writing that they have
been briefed on, or have read and understand, the Contractor's Safety Plan.
IX. IMPLEMENT CONTRACTOR'S WORK PLAN
A. Implement the approved Contractor's Work Plan as approved by the Engineer. If thc Contractor
experiences a lost time or injury rate greater than 75 percent of the national average for all
construction, the Contractor shall audit its safety procedures and submit a plan to reduce its rates.
If at any time the lost time or injury rates experieneed by the Contractor is 150 percent or more
of the national average for construction the Contractor shall immediately hire an independent
safety professional who shall audit the Contractor's procedures and operations and make a report
of changes that the Contractor should implement to reduce the rate including changing personnel.
This report shall be submitted to the Engineer. The Contractor shall immediately begin
implementing the recommendations. A weekly report shall be submitted by the Contractor on
the status of the implementations of the recommendations. Failure to comply with these
requirements is a basis to withhold a portion of progress payments.
Division 6-40
&()
Aspen/Pitkin County Airport- Spring 2006 Landscape Specifications
ITEM L-lOO GENERAL LANDSCAPE PROVISIONS
Description
100-1.1 The specifications L- \ 00 through L-1 05 were prepared by Shannon Murphy
Landscape Architect, hcrein, SMLA, PO Box 182 Basalt Colorado, for The
Pitkin County Airport. These specifications arc the property of SMLA. Use
ofthcse spccifications in any location or project othcr than indicated is
unlawful and not authorized by SMLA. SMLA assumes no responsibility for
unauthorized use of these specifications.
100-1.2 The drawings and specifications shall be used together. Contractor shall
inform SMLA of conflicts bctween Ihe drawings and specifications before
procceding with work. In event of conflict, Contractor shall bid more
expensive option.
100-1.3 Submission of bid implies Contractor has full understanding of drawings,
specifications, and site conditions.
100-1.4 Unit costs indicated on bid shall apply to changes in the scope of services.
For example if5 additional 10' Spruce are added to the scope of work, the
Landseape Contractor shall provide and install thcm for the amount specified
in the bid.
100-1.5 Contractor shall provide proper supervision of work by an English speaking
person who is present on site during all hours of construction.
100-1.6 Contractor shall submit a construction schedule to SMLA indicating timing of
each installation item. Contractor shall provide SMLA with 2 days notice for
site inspection requests.
100-1. 7 Contractor shall verify all utility locations, including but not limited to public
utilities, irrigation, and privately owned services. Contractor shall repair
construction damage to utilities at no additional cxpense to Owner.
100-1.8 Contractor shall meet all applicable codes and be responsible for necessary
permits and inspections.
100-1.9 Contractor shall maintain a neat, clean, and safe job site, rcmoving debris as
job commences and cleaning all hardscape surfaces at the conclusion of each
work day. Materials and equipment shall be stored neatly in a secured
location with thc least visual impact to airport patrons. Contractor shall
prevent spread of dust during performance of the work. Contractor shall
ensure safe public acccss through projcct arca without interruption.
~,
Contractor shall provide warning signs, shoring, barricades, or other safety
devices required by Owncr, local ordinances, and OSHA.
100-1.10 Contractor shall not discharge petroleum or chemical products on the ground
surface or into drainage ways. Contractor will dispose of all such products
off-site in accordance with State regulations.
100- 1 .11 Contractor shall protect adjoining properties, structures, hardseape areas,
landscape areas, and underground utilities or irrigation, and repair any damage
caused by construction at no additional cost.
100-1.12 All work and materials shall adhere to the drawings and specifications.
SMLA shall inspecl materials prior to installation. Materials not meeting
specifications will be rejected. Rejected materials shall be removed from site
at no additional cost. Contractor can request, in writing, alternates and
substitutions of equal quality to the specificd work. Contractor shall receive
written approval of substitutions by SMLA before ordering materials or
commencing work.
100-1.13 The West Side ARFF irrigation system to be installed by FCI, the General
Contractor for the project, prior to this scope of work. The system
specifications are provided within these bid documents as reference to identify
the type of system and general layout. The Landscape Contractor shall be
responsible to field locate the system and make every effort not to damage the
system during landscape installation. An allowance for irrigation repairs has
been included on the bid form. The Landscape Contractor shall submit a pay
requcst for irrigation repairs to SMLA as repairs are needed. If repairs and
cost are approved by SMLA the Landscape Contractor will be instructed to
repair the problem and thc invoice will be deducted from the allowance.
100-1.14 Contractor shall warrant work and materials for one (1) year, commencing
from the date of final acceptance of the project in its entirety. Contractor is
responsible for costs of warranty corrections, including labor and materials.
100-1.15 Contractor shall protect and maintain all plant material during course of
construction prior to final acceptance. Contractor shall protect newly planted
areas from traffic, wildlifc, and pedestrians until final acccptance of project.
Contractor shall repair any damage during this period at no additional cost.
End Section L-IOO
b'V
ITEM L-IOl TOPSOlLING
Description
101-1.1 This item shall consist of preparing the ground surface for topsoil application,
removing topsoil from designatcd stockpiles or areas to be stripped on thc site
or from approved sources off the site, and placing and sprcading the topsoil on
prepared areas in accordance with this specification at the locations shown on
the plans or as directcd by SMLA.
Materials
101-2.1 Topsoil shall be the surface layer of soil with no admixture of refuse or any
material toxic to plant growth, and it shall be reasonably free from clay,
subsoil, stumps, roots, brush, stones (I inch or more in diameter), clay lumps
or similar objects. Brush, stumps, dense sod, and other vegetation which will
not bc incorporated with the soil during handling operations shall be cut and
removed. Herbaceous growth such as native grasses are not to be removed
but shall be thoroughly broken up and intermixed with the soil during
handling operations. All weeds shaH be removed from topsoil. The topsoil or
soil mixturc, unless otherwise specified or approved, shall have a pH range of
approximately 5.5 pH to 7.6 pH, when tested in accordance with the methods
of testing of the Association of Official Agricultural Chemists in effect on the
date of invitation of bids. The organic content shall be not lcss than 10% nor
more than 30% as determined by the wet-combustion method (chromic acid
reduction). Topsoil shall fully pass through a 1 inch sieve screen. Natural
topsoil may be amended by the Contractor with SMLA approved materials
and methods to meet the above specifications.
101-2.2 Within 10 days following acceptance of the bid, SMLA_shall be notified of the
source of topsoil to be furnished by the Contractor. The topsoil shall be
inspected to determine if the selected soil meets the requirements specified
and to determine the depth to which stripping will be permitted. At this time,
the Contractor shall take representative soil samples from several locations
within the area under consideration and to the proposed stripping depths, and
submit them for testing as specified earlier in this section.
Construction Methods
101-3.1 Areas to be topsoiled shall be shown on the plans and bid sheets. If topsoil is
available on the site, the location of the stockpiles or areas to be stripped of
topsoil and the stripping depths shaH be shown on the plans. Suitable
equipment necessary for proper preparation and treatment of the ground
surface, stripping oftopsoil and for the handling and placing of all required
~>
materials shall be on hand, in good condition, and approved by SMLA beforc
the various operations are started.
101-3.2 lmmediatcly prior to dumping and spreading the topsoil on any area, the
surface shall be loosencd by discs or spike-tooth harrows, or by othcr means
approvcd by SMLA, to a minimum depth of 6 inches to facilitate bonding of
thc topsoil to the covered sub grade soil. The surface of the area to be
topsoiled shall be clearcd of all stones larger than 2 inches in any diameter and
all litter or other material which may be detrimental to proper bonding, the
rise of capillary moisture, or the proper growth of the desired planting.
Limited arcas, which are too compact to respond to these opcrations, shall
receive special scarification. Grades on the area to be topsoil ed, which have
been cstablished by others as shown on the plans, shall be maintained in a true
and even condition. Where gradcs have not been established, the areas shall
bc smooth-graded and the surfacc left at the prescribed grades in an even and
properly compacted condition to prevent, insofar as practical, the formation of
low places or pockets where water will stand,
101-3.3 When suitable topsoil is available on the site, the Contractor shall remove this
material from the designated areas and to the depth as directcd by SMLA.
The topsoil shall be spread on areas already tillcd and smooth-graded, or
stockpiled in areas approved by SMLA. Any topsoil stockpiled by the
Contractor shall be rehandled and placed without additional compensation.
Any topsoil that has been stockpiled on the site by others, and is required for
topsoiling purposes, shall be removed and placed by the Contractor for no
additional compensation. The sites of all stockpiles and areas adjacent thereto
which have been disturbed by the Contractor shall be graded if required and
put into a condition acceptable for seeding for no additional compensation.
101-3.4 When suitable topsoil is secured off the airport site, the Contractor shall locate
and obtain the supply, subject to the approval of SMLA. The Contractor shall
notifY SMLA sufficiently in advance of operations to allow the Contractor
time to secure proper soils testing as specified earlier in this section. The
Contractor shall remove the topsoil from approved areas and to the depth as
directed. The topsoil shall be hauled to the site of the work and placed for
spreading, or spread as required. Any topsoil hauled to the site of the work
and stockpiled shall be rehandled and placed without additional compensation.
101-3.5 The topsoil shall be evenly spread on the prepared areas to a uniform depth as
indicated on the Plans and Bid Sheets. Depth is to be measured after
compaction. Spreading shall not be done when the ground or topsoil is
frozen, excessively wet, or otherwise in a condition detrimental to the work.
Spreading shall be carried on so that turfing operations can proceed with a
minimum of soil preparation or tilling.
After spreading, any large, stiff clods and hard lumps shall be broken with a
pulverizer or by other cffectivc means, and all stones or rocks (I inch or more
in diametcr), roots, litter, or any foreign matter shall be raked up and disposed
~r
of by the Contractor. After spreading is completed, the topsoil shall be
satisfactorily compacted by rolling with a cultipaekcr or by other means
approved by SMLA. The compacted topsoil surface shall conform to the
required Jines, grades, and cross sections. Any topsoil or other dirt falling
upon pavements as a result of hauling or handling of topsoil shall be promptly
removed.
Thc finish grading of topsoil in areas to receive grass and/or wildflower seed
may be completed with a skid-stcer or other method approved by Landscape
Architect. Finish grading of topsoil in areas to receive sod or garden areas to
be completed by hand raking to a smooth evcn surface.
101-3.6 Screened cmbankment shall be placed according to Bid Documents or as
directed by SMLA.
Method of Measurement
101-4.1 Topsoil obtained on the site shall be measured by the number of cubic yards of
topsoil measured in its original position and stripped or excavated. Topsoil
stockpiled by others and removed for topsoiling by the Contractor shall be
measured by the number of cubic yards of topsoil measured in the stockpile.
Topsoil shall be measured by volume in cubic yards computed by the method
of end areas or other approved survey method.
101-4.2 Screened embankment shall be measured by the number of cubic yards of
screened embankment measured in its final position. Screened embankment
shall be measured by volume in cubic yards computed by the method of end
areas or other approved survey method. .
BASIS OF PAYMENT
101-5.1 Payment will be made at the contract unit price per cubic yard for topsoiling
and screened embankment. This price shall be full compensation for
furnishing all materials and for all preparation, placing, and spreading of the
materials, and for all labor, equipment, tools, and incidentals necessary to
complete the item.
Payment will be made under:
Item
Description
Unit
L-lOl
Topsoil
CY
End of Section L-IO!
~
ITEM L-I02 TREE, SHRUB, and FLOWER PLANTING
Description
102-1.1
This item shall consist of soil preparation and planting of trees, shrubs,
flowers, and other container plant material.
Materials
102-2.1 Contractor shall order, supply, and deliver to site all plant material.
102-2.2 Contractor shall request inspection of plant material by SMLA 2 days prior to
delivery. SMLA shall inspect material and shipping method at time of
delivery. Plant material shall be maintained and stored in an appropriate
location with protection from wildlife, wind, and sun and given proper
irrigation prior to installation and during project construction. Plant material
not meeting the speeifications, not properly shipped, or not cared for during
staging and project construction will be rej ected. Contractor shall remove
rejected material at no additional cost.
102-2.3 SMLA will field flag proposed locations of all vegetation. Contractor shall
request field locations a minimum of 2 working days prior to planting.
102-2.4 All plants shall be nursery grown or collected and dug in accordance with
good horticultural practices under climatic conditions similar to those of the
project. They shall be healthy, vigorous, densely foliated when in leaf, and
free of disease, fungus, insects, eggs, and larvae. Plants shall have a healthy,
straight leader and branching of proper form and proportion in accordance
with nursery standards for "specimen quality". Plants shall have healthy,
developed, protected root systems with root ball sizes meeting nursery
standards for "specimen quality". Material with damaged roots or root-balls
shall be rejected. Cottonwood trees, Populus angustifolia, shall be cottonless.
Bristlecone Pine trees, Pinus aristata, to be nursery grown and pruned by the
nursery to a consistent pyramidal form not collected with an irregular form as
found in the wild. Aspen trees, Populus tremuloides, to be nursery grown,
machine dug, Yz clump form and Yz single stem form. Proof of plant material
specifications to be supplied to SMLA prior to delivery.
102-2.5 Mulch at base of tree shall consist of cedar chips, I inch in size, free from
sticks and other debris. Mulch to be placcd 2 inches deep. Mulch at base of
shrubs to be compost: see compost specification contained in this document.
102-2.6 Staking materials shall consist of 18 gauge galvanized wire, cloth tree straps
with galvanized grommcts, 3 foot metal T -posts for coniferous trces,
~6
lodgepole pine poles measuring 2 inches in diameter and 8 feet long for
deciduous trees.
Construction Methods
102-3.2 Excavate planting pits to the depth of the root ball and to two times the root
ball width. Ground level at base of new tree shall be equal to, or slightly
higher for evergreen vegetation, to the finish grade adjacent to planting pit. If
plant material is container stock, remove root-ball from container prior to
placing in hole. Support bottom of root-ball to avoid damage to root structure.
Contractor shall place B&B material in the hole, straighten material, and then
remove top 2/3 of metal cage, ties, and burlap. Dispose of this material off-
sitc; do not leave in plant pit. Planting hole shall be back-filled with topsoil,
see topsoil specification contained in this document. Soil and rock removed
from planting hole to be buried on site. Backfill pits around root ball 2/3 full.
Saturatc back-filled soil and root ball with water to eliminate air pockets.
Complete backfilling of soil to grade and water top layer. Ifplant material
requires additional straightening take care to move entire root ball mass.
102-3.3 Stake trees with two Or more posts as indicated on the drawings. Locate
stakes to support vegetation against prevailing winds. Attach tree ties to trunk
at first major branching point or as needed to stabilize and protect from
damage. Stakes shall be driven at least 3 feet into ground. Top of stakes shall
be uniform height and staking patterns of adjacent trees shall all match.
102-3.4 Prune plants only at time of planting and according to standard horticultural
practice. Remove all dead wood, suckers, and broken or damaged branches.
102-3.5 Contractor shall provide proper surface drainage of planted areas. Contractor
shall inform SMLA of any discrepancy in the drawings or specifications,
obstructions on the site, or prior work done by others, which the Contractor
feels precludes establishing proper drainage.
End Section L-I02
~z
ITEM L-I03 XERESCAPE GARDENS
Description
103-1.1
This item shall consist of revegetation rcquirements for areas indicated on the
Plans as Xerescape Gardens.
Materials
103-2.1 Contractor shall order, supply, and deliver to site all materials.
103-2.2 Herbicide shall bc "Round-up" by Monsanto, or approved equal, applied
according to manufacturer's specifications.
103-2.3 Compost shall bc an organic composting mulch, "Soil Pep" or approved
equal.
103-2.4 Container wildflowers shall be nursery grown in accordance with good
horticultural practices under climatic conditions similar to those of the project.
They shall be healthy, vigorous, densely foliated when in leaf, and free of
disease, fungus, insects, eggs, and larvae. Plants shall meet nursery standards
of "specimen quality."
I 03-2.5 Wildflower seed mix, Applewood Seed Company #603 Mountain Mix, or
approved equal shall be seeded in all xerescape garden areas. The seeding
rate shall be 4 oz. Per 1,000 square feet. Sheep Fescue, Festuca ovina, shall
be seeded with the wildflowers at a rate of 10 lbslacre.
103-2.6 Seed shall be furnished separately or in mixtures in standard containers with
the seed name, lot number, net weight, percentages of purity and of
germination and hard seed, and percentage of maximum weed seed content
clearly marked for each kind of seed. The Contractor shall furnish SMLA
duplicate signed copies of a statement by the vendor certifying that each lot of
seed has been tested by a recognized laboratory for seed testing within 6
months of date of delivery. This statement shall include: name and address of
laboratory, date of test, lot number for each kind of seed, and the results of
tests as to name, percentages of purity and of germination, and percentage of
weed content for each kind of seed furnished, and in case of a mixture, the
proportions for each kind of seed.
103-2.7 The mix shall contain less than one percent weed seeds total, with NO noxious
weed seed content.
103-2.8 Fertilizer at time of seeding shall be Diammonium Phosphate (DAP) 18-46-0:
Soluble mixture in granular form of treated minerals with 46% available
~r
phosphoric acid or 16-20% available phosphorus. Apply at the rate of200
pounds per acre.
103-2.9 Hydromulch shall be biodegradable, green dyed wood cellulose fiber mulch,
nontoxic, free of plant growth/gcrmination inhibitors, with maximum moisture
content of 15% and a pH range of 4.5 to 6.5. Paper product mulch is not
acceptable. Apply at the rate of 2,000 pounds per acre, so that no soil is
visible.
103-2.10 Fertilizer after gcrmination (within first I to 2 inches of growth) shall be
granular 12-10-2, "Genesis" or approved equal. Apply at the rate of8
Ibs/l,OOO square feet.
Construction Methods
103-3.1 Soil preparation shall consist of placing a 6 inch thick layer of compost over
entire xerescape garden area. Compost is to be tilled into the soil to a depth of
12 inches. Tilling can bc accomplished by hand or machine. Care shall be
taken to protect existing irrigation system. Contractor shall promptly inform
SMLA of any damage to irrigation system.
103-3.2 Contractor shall provide proper surface drainage of planted areas. Contractor
shall inform SMLA of any discrepancy in the drawings or specifications,
obstructions on the site, or prior work done by others, which the Contractor
feels precludes establishing proper drainage.
103-3.3 Seeding shall occur only when weather and soil conditions permit in
accordance with locally accepted practice. Do not seed during periods of
prolonged cold or heat, when ground is frozen or too dry, during windy
periods, immediately following rain, or during excessively wet or dry periods.
103-3.4 Contractor shall irrigate xerescape garden areas after soil preparation is
completed to encourage germination of weed seeds contained in the soil.
After weeds have germinated, approximately 3 weeks, Contractor shall apply
herbicide to entire garden area. Contractor shall follow manufacturer's
specifications for herbicide application and waiting period before planting.
Contractor shall remove dead vegetation, after manufacturer's specified
waiting period, and dispose off site. SMLA to approve weed irradification
prior to seeding.
103-3.5 Evenly disperse seed at rate specified in this document. Ensure contact of
seed to soil by either drill seeding, hand raking, or dragging a screen across
area.
~1
103-3.6 Evenly apply fertilizer at rate specified in this document with sced or directly
after seeding operation.
103-3.7 Evenly apply hydromulch ovcr seed at rate specified in this document.
Hydromulch shall be applied in a liquid slurry of fiber mulch and water using
equipment specifically designed for hydromulch application.
103-3.8 Plant container material into seeded arca as directed by SMLA.
103-3.9 Monitor irrigation ofsecded/planted areas to maintain adequate soil moisture
while seed is gcrminating and growing.
103-3.10 Evenly apply post germination fertilizer at rate specified in this document.
Fertilizer to be applied after the majority of seed has germinated and is I inch
to 2 inches tall.
103-3.11 Noxious weeds shall be removed during establishment period by spot spraying
the weed with "Round-Up", or approved equal, allowing sufficient time for
chemical to travel to root system, then removing the dead weed.
103-3.12 The grass and wildflower seeding will be approved by SMLA once a
consistent stand of vegetation is present across entire area. Area should
contain at least 30 germinated seeds per one square foot, have no bare spots
greater than 6 inches square. Seeded areas will not be accepted in parts. Each
time any portion or section of the entire seeded area requires replacement or
remedial action, the maintenance period shall extend until all seeded areas
meet the minimum establishment requirements stated above.
End Section L-I03
70
ITEM L-I04 SEEDED PITKIN COUNTY MIX AND WILDFLOWERS
Description
104-1.1
This item shall consist of revegetation requirements for areas indicated on the
Plans as Seeded Native Grasses and Wildflowers and other native grass areas
disturbed during construction.
Materials
104-2.1 Contractor shall order, supply, and deliver to site all materials.
104-2.2 Herbicide shall be "Round-up" by Monsanto, or approved equal, applied
according to manufacturer's specifications.
104-2.3 All disturbed areas containing native grasses shall be fine graded and seeded
with Pitkin County Airport Seed Mix. Finished grade of the revegetated area
shall meet hardscape or existing undisturbed areas at appropriate elevation.
104-2.4 Pitkin County Airport Seed Mix shall consist of:
Slender Wheat 'San Luis'
Elymus trachycaulus
25%
Mountain Brame 'Gamet'
Bromus marginatus
30%
15%
10%
Western Wheatgrass 'Arriba' or 'Manchar'
Arizona or Idaho Fescue
Pascopyrum (or Agropyron) smithii
Festuca arizonica or F. idahoensis
Green Needlegrass 'Lodorm'
Annual Ryegrass
Nassel!a (or Stipa) viridu/a
Lolium perenne ssp. Multiflarum
10%
10%
104-2.5 Seed shall be furnished separately or in mixtures in standard containers with
the seed name, lot number, net weight, percentages of purity and of
germination and hard seed, and percentage of maximum weed seed content
clearly marked for each kind of seed. The Contractor shall furnish SMLA
duplicate signed copies of a statement by the vendor certifying that each lot of
seed has been tested by a recognized laboratory for seed testing within 6
months of date of delivery. This statement shall include: name and address of
laboratory, date of test, lot number for each kind of seed, and the results of
tests as to name, percentages of purity and of germination, and percentage of
weed content for each kind of seed furnished, and in case of a mixture, the
proportions for each kind of seed.
71
104-2.6 The mix shall contain less than one percent weed seeds total, with NO noxious
weed seed content.
104-2.7 Seed application rate shall be I lb. per 1,000 square fect for areas receiving
spray irrigation, and 1/2 lb. per 1,000 square feet for areas not receiving spray
irrigation.
104-2.S Wildflower seed mix, Applewood Seed Company #603 Mountain Mix, or
approved equal shall be seeded in conjunction with Pitkin County Airport
Mix. The seeding rate shall be 4 oz. Per 1,000 square feet for both irrigated
and non-irrigated locations.
104-2.9 Fertilizer at time of seeding shall be Diammonium Phosphate (DAP) IS-46-0:
Soluble mixture in granular form of treated minerals with 46% available
phosphoric acid or 16-20% available phosphorus. Apply at the rate of 200
pounds per acre.
104-2.10 Hydromulch shall be biodegradable, green dyed wood cellulose fiber mulch,
nontoxic, free of plant growth/germination inhibitors, with maximum moisture
content of 15% and a pH range of 4.5 to 6.5. Paper product mulch is not
acceptable. Apply at the rate of 2,000 pounds per acre, so that no soil is
visible.
104-2.11 Fertilizer after germination (within first 1 to 2 inches of growth) shall be
granular 12-10-2 "Genesis" or approved equal. Apply at the rate of
SIbs/I ,000 square feet.
Construction Methods
104-3.1 Fine grading to consist of placing appropriate topsoil to achieve desired grade
relative to existing undisturbed grade. Contractor shall machine grade soil,
using a skid-steer or equivalent, to a smooth even surface free of rocks and
debris greater than 2" in diameter. Compacted soil shall be scarified or
broken-up to a depth of 6 inches prior to finish grading. SMLA shall approve
finish grading prior to seeding.
104- 3.2 Contractor shall provide proper surface drainage of planted areas. Contractor
shall inform SMLA of any discrepancy in the drawings or specifications,
obstructions on the site, or prior work done by others, which the Contractor
feels precludes establishing proper drainage.
104-3.3 Seeding shall occur only when wcather and soil conditions permit in
accordance with locally accepted practice. Do not seed during periods of
prolonged cold or heat, when ground is frozen or too dry, during windy
periods, immediately following rain, or during excessively wet or dry periods.
ry1-
104-3.4 Herbicide shall be used to kill any noxious weeds, such as thistle or bind weed
prior to seeding. Follow manufacturer's spccifications for herbicide
application and waiting period before planting. SMLA to approve weed
irradification prior to seeding.
104-3.5 Evenly disperse seed at rate specified in this document. Ensure contact of
seed to soil by either drill seeding, hand raking, or dragging a screen across
area.
104-3.6 Evenly apply fertilizer at rate specified in this document with secd or directly
after seeding operation.
104-3.7 Evenly apply hydromulch over seed at rate specified in this document.
Hydromulch shall be applied in a liquid slurry of fiber mulch and water using
equipment specifically designed for hydromulch application.
104-3.8 Monitor irrigation of seeded areas to maintain adequate soil moisture while
seed is germinating and growing.
104-3.9 Evenly apply post germination fertilizer at rate specified in this document.
Fertilizer to be applied after the majority of seed has germinated and is I inch
to 2 inches tall.
104-3.10 Noxious weeds shall be removed during establishment period by spot spraying
the weed with "Round-Up", or approved equal, allowing sufficient time for
chemical to travel to root system, then removing the dead weed.
104-3.11 The native grass and wildflower seeding will be approved by SMLA once a
consistent stand of vegetation is present across entire area. Area should
contain at least 30 germinated seeds per one square foot, have no bare spots
greater than 6 inches square. Seeded areas will not be accepted in parts. Each
time any portion or section of the entire seeded area requires replacement or
remedial action, the maintenance period shall extend until all seeded areas
meet the minimum establishment requirements stated above.
End Section L-104
13
ITEM L-I05 SOD
Description
105-1.1
This item shall consist ofrevegetation requirements for areas indicated on the
Plans as Sod.
Materials
105-2.1 Contractor shall order, supply, and deliver to site all materials.
105-2.2 All disturbed areas within Sod zones to be fine graded and revegetated with
bluegrass sod. Finished grade of the sod area shall meet adjacent grades at
appropriate elevation.
105-2.3 Sod shall be a drought tolerant, winter hardy Bluegrass blend. Sod shall be
healthy, vigorous, densely foliated, and free of disease, fungus, insccts, eggs,
and larvae. Sod shall be cut, delivered to site, staged, and installed in
accordance with good horticultural practices within 24 hours of delivery to the
site. Sod shall have a healthy, dense root mass and be grown under climatic
conditions similar to those of the project.
Construction Methods
105-3.1 Fine grading to consist of placing appropriate topsoil according to topsoil
specification and to achieve desired grade relative to existing undisturbed
grade. Contractor shall hand rake soil to a smooth even surface free ofrocks
and debris greater than I" in diameter.
105-3.2 Sod shall be laid in neat strips with tight joints and no overlapping edges. Sod
shall not be installed when the ground is frozen, excessively wet, or otherwise
in a condition detrimental to the work. Contractor shall hand water sod after it
is placed. Contractor shall insure proper coverage of irrigation heads and
watering frequency to establish new sod.
105-3.3 Contractor shall provide proper surface drainage of planted areas. Contractor
shall inform SMLA of any discrepancy in the drawings or specifications,
obstructions on the site, or prior work done by others, which the Contractor
feels precludes establishing proper drainage.
End Section L-I05
11
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tl19@PinuSponderoSil,poooerlls8Pine
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a 25@Prunu5virginiana'Shubert',5hutlertCh~rrytree
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Fel to omit these areas from their
seeding schedule.
All other areas to be seeded by general
contractor prior to landscape contractor
commencing work
-
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.. Picaa pungens, Colorado Spruce
G) Populus angustifoJia, NarrowleafCotlonwood
@ Populus tremuloides, Aspen
Shrubs,seebidformforspeciesandquanlity,
symbol on plan does not renecl quantily
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