HomeMy WebLinkAboutbocc.con.019.2006
CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: 19-2006-224
Originating Department/Division: Fleet Management
Contact Person: Rego Omerigic Phone #: 970-920-5393
Project Name: Tandem Axle Hook Truck with Attachments
~ BOCC AGENDA ITEM
(Bace signature required)
~STAFF AUTHORIZED SIGNATURE
(per Revised Procurement Code 7/2005)
Check procurement type:
DNone DInformal ~Formal DSole Source DEmergency DState Bid D
Check Contract Tvpe:
Dollar Amount: $174.462.00
Budget Line Item/Ledger Number 11153.00952.86650
DServicesiMaintenance
DLicense/Use
DLease
DConstruction
~Goods, Equipment, Supplies
DOther (e.g. revenue)
DEmployment (for county employees)
DIntergovemmental Agreement (Requires BOCC Action)
DNon-Profit
DQuasi-Public
DGrant Agreements (Requires BOCC Action)
DChange Order/Contract Amendment
Contractor/Business
Contract Execution
Automatic Renewal
Truck Sales
04/06/06
No
Complete Name: Hanson International
Contract End Date: End of Warranty
Term of Contract: Term of Warranty
All Contracts should be proofed for the following:
~No Pages Missing
~If a Page is Left Intentionally Blank -Note on Page
~Page numbered consecutively
~All Signatures Affixed
~All Dates Filled In
~All Other Blanks Filled In
~All Exhibits Attached
~All Legal Descriptions Attached (if appropriate)
~Notice of Award/Proceed Attached (if appropriate)
~Special Instructions for Finance Department: Liquidated Damages
~Sent to Clerk and Recorder for SCanning/ArChiVin~~~
~Authorized Staff Person's Name: Rego Omerigic ~
BY CHECKING ABOVE AND ENTERING NAME, HE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archi yes retainage schedule.
Amended 10_16_06
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PROPOSAL FORM
Proposal Time: 4:00 P.M.. Local Time
Proposal Date: Mar~~ ~
From: #-. ..._< G~. _t'c.~_t
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;}'3"3'L-J.-(O M-.....~e...- .
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To: THE PITKlN COUNTY BOARD OF COMMISSIONERS
cfo 0 Rego Omerigic
76 Service Center Road Aspen. Colorado 81611
For: Tandem Axle Hook Trock with Attacb~ts
ProjecUPurchaseContraCt # 19-2006-224
Pursuant to a request by the Pitkin County Commissioners. the undersigned proposer having examined
the ContraCt Documents. including the site of the proposed work and being familiar with conditions
surrounding tb.e construction of the proposed Project, including the availability of materials and labor
hereby proposed to furnish all labor. materials, supplies, services and supervision required to perform
the work for the project identified above an list~lo~ as ~~~ in the CO!l!faCt,Doqum.l:ll~
for the sum of: c:;,..... p:.....~ ,.. ~--- ~"" ~ ~ ::?w"y
r ~~ ... -"/- - ..
The lump sum of Dollars ($I?t{"I~. ~
The product to be delivered by date: No,;). I, '2.e~
De.~cription:
(BREAKDOWN OF SPEClFlCS FOR PROPOSALS)
It is further understood that the right is reserved by the Owner to reject any and all proposals and it is
agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for
receiving I'roposals.
The undersigned agrees that upon notification (If acceptance of this pl'O!)osal. it will execule a Contract
for the above stated work for the above compensation within the scheduled mutually determined.
Tandem Axle H<<,k Truck With Auachments
Project/Purchasc Contract jt 19-2006..224
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The proposer hereby certifies:
A. That this proposal is genuine and is nol made in the interest of or on behalf of an undisclosed
person. firm or ~'Orporation and is not submitted in conformity with any agreement of rules of
any group. a.'lSociation. or corporation.
B. That it has not directly or indirectly induced or solicited allY other proposer 10 put in a false
proposal.
C. That it has nOl solicited or induced any person, firm, or corporation to refrain from proposing.
The Proposer acknowledges receipt of Addenda' s Nos. I
The right Is reserved to waive any informalities and to reject any Proposal.
(TypelPrint name under all signatures)
Dated thi~day of ).(...,~006
(Corporate seal)
THE PROPOSER
/!:,(}AfJ'o.J ~TElftVlYTl<>,vf/"C.
~ V-EC _r,e~J )
SIGNATURES: If tb.e proposal is being submitted by a Corporation, the proposer should be
signed by an officer. i.e. President or vice-president. The signature of the officer signing shall be
attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or
a pannership, the proposal shall so indicate and be properly signed.
iAHach Additi(lnal 'i.het'l h~r Sug,g3::-.h:d Cost ~a\:111g~ ,i\.l1en.lJ.tive:-'1
Tandem Axle Hook Truck With Attachme.1S
ProjectlPurchasc OJntract # 19-2006-224
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INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
For the Project Entitled: Tandem Axle Hook Truck with Attachments
Date of Proposal Opening: March 30. 2006
1.
a.
A "proposal" is a responsive, conforming, unconditional, complete (in ink or
typewriter), legible and properly executed offer on the form supplied to do the work
called for in the Request For Proposals (and plans and specifications) for the
compensation specified. For the purposes of this document and the procedures
specified herein, a "proposal" shall be subject to the same procedural requirements and
where only one such term is used, the other is to be implied, as applicable, unless
otherwise noted.
b. Proposals must be submitted in sealed opaque envelopes and submitted at the time and
place designated in the Request for Proposals (RFP). Proposal envelopes must be
clearly marked on the front ofthe envelope as a "sealed proposal" with the project name
and the name, contact person, mailing address and telephone number of the proposer.
c. It shall be the responsibility of the proposer to insure that the proposal document is in
proper form and in the County's possession by or before the scheduled time and date of
public proposal opening. Proposals will not be accepted after the scheduled time and
date of opening. Any proposals received late will be returned to the proposer unopened,
if possible. In the event that it is impossible to determine who the late proposer is
unless the envelope is opened, the envelope will be opened, the address determined, and
the envelope and proposer returned immediately without being considered a proposal.
d. If specified in the Request for Proposal, parties who request packages of proposal
documents will be required to pay a fee or place a deposit for the document package.
All parties who actually receive packages must sign a list and leave the name of the
potential proposer, along with the name of a contact person, address and telephone
number for the purpose of dissemination of Addenda or additional proposal
information.
e. If a mistake is made or discovered at or after the public opening, the County reserves the
right to determine which party made the mistake and whether the mistake is material
and, after these determinations, the County, in its sole discretion, shall make the
decision whether to accept or reject the proposal. No advantage shall be taken by either
party of manifest clerical errors or omissions in the proposal documents or the Request
for Proposals (and plans and specifications). All proposers are required to notify the
County immediately of any errors of omissions that may be encountered. (See 2.a. and
2.c., below).
f. The signer of the Proposal must initial any interlineation, alteration or erasure. If
provided on the required Proposal Form, the proposal price of each item must be stated
in numerals and words; in case of a conflict, the words will control. In case of conflict
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between the indicated sum of any addition of figures and the correct sum, the correct
sum will control.
g. No reimbursement will be made by the County for any costs incurred in the preparation
of a statement of qualifications, or proposals, or attendance at a site inspection, pre-bid
conference or interviews.
h. No person, firm or corporation shall be allowed to make, file or be interested in more
than one proposal for the same work. unless alternate proposals are called for. A
person, firm, or corporation who has submitted a subproposal to proposer, or who has
quoted prices on materials to a Proposer, is not hereby disqualified from submitting a
subproposal or quoting prices to other Proposers.
2.
a.
If any person contemplating submitting a Proposal is in doubt as to the true meaning of
any part of the Drawings, Specifications or other Proposal or Contract Documents, or
finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in
the Drawings or Specifications or the proposal process, he/she must submit to the
Procurement Officer a written request for an amplification, clarification, explanation,
interpretation or correction thereof.
b. Proposers may propose substitute materials or techniques if such substitution is equal to
or better than the materials or techniques called out in the plans and specifications and if
the substitution has been submitted in writing at least ten (10) days prior to the public
proposal opening. The burden of proof of equality or superior quality is on the
proposer. If accepted as equal by the County in its discretion, the substitute will be
designated as an alternative on a formal addendum.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal
Documents. Neither the Owner nor the Procurement Ofticer will be responsible for any
information, representations, explanations or interpretations of the Contract Documents
not in written addenda.
d. The County reserves the right to call a pre-bid/proposal conference; if called and
conducted, a summary of the pre-bid/proposal conference will be mailed to all parties
receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems
necessary for submission of a Proposal. No information provided by County representa-
tives at such a site inspection shall be deemed a waiver of the requirements of 2.a. and
2.c., above.
f. Any addenda issued during the time of the proposal process, or forming a part of the
Contract Documents, shall be covered in the Proposal, and shall be made a part of the
Contract. Receipt of each Addendum shall be acknowledged in the Proposal.
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3.
4.
g. If specified III the Project RFP, a request for qualifications may precede the RFP
process.
a.
Each proposal, if required by the proposal documents, shall be accompanied by a
certified check or bid bond in a form acceptable to the County, in an amount specified,
payable without condition to the County as a guarantee that the proposer, if awarded the
Contract, will promptly execute the Agreement in accordance with the Proposal and the
other Contract Documents, and will furnish, if required by the proposal or contract
documents, good and sufficient bonds for the faithful performance of the contract and
for the payment to all persons supplying labor and material for the work (see 10.a.,
below). The Proposal guaranties of all parties except the three lowest responsive -
proposals will be returned promptly after the opening of Proposals. After execution of
the Contract and issuance of a Notice To Proceed, the remaining two guaranties will be
returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit
with the proposal a Pitkin County Proposer's Qualification Statement, or an updated
Statement if one is already on file. Pitkin County reserves the right to pre-qualify
proposers based on said qualification statements,
c. Proposer also must submit with the proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such contractor or supplier, it shall notify the proposer and
the proposer may then: (a) withdraw his proposal; or (b) substitute an acceptable
contractor Of supplier. If required by the Proposal or Contract Documents,
subcontractors may be required to submit a Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or a
vice-president (or other corporate officer accompanied by evidence of authority to sign)
and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies ("LLC") must be executed in
the partnership or LLC name and signed by a partner authorized LLC officer, whose
title must appear under the signature and the official address of the partnership or LLC
must be shown below the signature. The State in which the entity was formed and
whose law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
a.
Proposer acknowledges that this proposal is solicited and submitted subject to the
fequirements of the "Pitkin County Procurement Code," (Section 8.5 of the Pitkin
County Home Rule Charter; Resolution No. 82-37, April 12, 1982, copies available
upon request for a nominal charge). As such, the Proposer agrees to comply with all
applicable requirements of said Procurement Code relating to bidding, contract drafting,
contract administration and ethics. The requirements of the Procurement Code are
incorporated herein by this reference.
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b. The proposer shall immediately notify the County Manager in writing of any violation
of said Code by the County's employees or agents, which violation is known or should
have been known by proposer, and failure to so notify the County of violations within
five (5) days of knowledge of such violations shall disqualify the proposer from award
of the Contract being proposed and shall be deemed as a waiver of any action or defense
that the proposer may have against the County by reason of such violation of the
Procurement Code.
c. The submission of a proposal shall be conclusive evidence and legal admission that the
proposer: (I) has no questions, complaints or objections in connection with the Proposal
process and/or documents, subject to any requests made by Proposer for amplification,
clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and
2.c., above; (2) has no questions, complaints or objections as to the completeness, suffi-
ciency, scope or detail of the Proposal Documents; and (3) has full knowledge of the
scope, nature, quality and quantity of work to be performed. the detailed requirements
of the proposal documents including any and all contract documents and required
clauses and the plans and specifications, the site and conditions under which the work is
to be performed, the Pitkin County Procurement Code, and applicable Colorado law.
5.
a.
All proposals will be opened and read in public. No proposals may be withdrawn after
the beginning of the public opening. The County, in its sole discretion, may delay a
proposal opening for no longer than two (2) business days if weather or other
circumstances beyond control of proposers results in delay in receipt of proposals.
Proposals may be withdrawn at any time prior to the beginning of the public opening or
modified by a document executed and delivered in a form substantially similar to the
Proposal Form prior to opening.
b. All proposals submitted must be valid for a minimum period of sixty (60) days after the
date of the proposal opening. During this time, proposals and proposers are
investigated, evaluated, recommended and submitted to the Board of County
Commissioners for final approval at a regular meeting.
6.
a.
Proposals will be awarded to the lowest responsible and responsive proposer complying
with the terms, conditions, guidelines, selection criteria, plans and specifications
presented in the Request For Proposals, and these Instructions. All rights are reserved
by the County to determine, in the County's sole reasonable discretion, whether the
Proposal meets the needs or a purpose intended and is within the project budget.
b. Although price may be a major consideration in the award of contract, the County does
not award on prices alone. The County also considers the quality of product as judged
by the County; past experience with same proposers, subcontractors, products or suppli-
ers; qualifications of the proposers and/or subcontractors or suppliers; services offered;
warranties; maintenance considerations; long-range costs; delivery; and similar
considerations, all as specified in detail in the Proj ect RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any proposal and to establish the experience,
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responsibility, reliability, references, reputation, business ethics, history, qualifications
and financial ability of the Proposers and proposed subcontractors and suppliers. The
purpose of such investigation is to satisfy the County that the Proposer has the
experience, resources and commercial reputation necessary to perform the work and
support any warranties in accordance with the Contract Documents in the prescribed
manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the proposal meets the
performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria will
be met prior to final acceptance of the proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful proposer
fails to demonstrate or provide acceptable proof of meeting required performance
criteria, that proposal will be rejected and the next eligible proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting
performance criteria is found within the ranking of eligible proposers. The County
reserves the rights to reject any or all proposers or to otherwise accept the proposal
which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of the
County, to reject any and all proposals or to waive any irregularities or informalities
therein. Any incomplete, conclusionary. false or misleading information provided by
proposer shall be grounds for rejection of the proposal. If proposals are rejected, the
County further reserves the right to investigate and accept the next best proposal in
order ofranking or to reject all proposals and re-solicit for additional proposals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other proposal documents. shall be resolved by the above-named
Procurement Officer on the basis of fairness, custom in the industry, maximization of
competition and best interests and convenience of the County.
7. Issuance of Notice Of Award, execution of Contract Documents and issuance of a Notice To
Proceed shall be as specified in the Contract Documents and subject to approval by the Board
of County Commissioners.
8. Contracts will be executed on standard Pitkin County Contract documents including the
County's "Required Clauses" and/or by separate agreement with the proposer. Copies of any
applicable standard forn1s are included with the proposal documents. The County reserves the
right to negotiate with the proposer for contract terms not specified in the Proposal
Documents.
9. If the contract awarded as a result of a proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,
from time to time, appropriated by the County on an annual basis. It is understood that
payment under any contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the
Proposer, if he/she so requests, will be advised as to the status of funds appropriated for ser-
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vices or materials and shall not be obligated to provide services or materials for which funds
have not been appropriated.
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EXHIBIT A
'%g't'
Pitkin County Fleet Management
76 Service Center Road - Aspen, Colorado 81611 (970)-920-5393 fax (970) - 920-5764
Project/Purchase Contract # 19-2006-224
SPECIFICATIONS FOR TANDEM AXLE HOOK TRUCK WITH ATTACHMENTS
Submit with your bid with complete specifications on the unit you propose to furnish.
(PLEASE LIST MEETS, EXEEDS OR DEVIATES FROM SRECIFICATIONS!)
Pitkin County will trade existing unit #22 al995 International 2574 dump truck
1. PERFORMANCE REQUIREMENTS
The completed combined unit, (i.e., the specified truck with all attachments mounted and ready
for operation), loaded to legal capacity (66,000 Ibs. Gross vehicle weight) shal1 be capable of,
with an Allison transmission of climbing ramps, highway grades and secondary roads with a
minimum grade of 40% in low gear at peak torque and a minimum acceptable start ability grade
of 53%. A minimum grad ability of 1.00% at 66.3 MPH at top end performance of the truck in
top gear at peak torque and RPM. Top speed shall be 75 MPH. All performance data is to be
supplied at bid opening for grad ability performance, engine and drive train performance and
technical specifications. These performance criteria supersede all other listed specifications.
2. TRUCK CHASSIS
The truck chassis shal1 be a tandem axle, tandem drive, and conventional cab non-sleeper. The
truck frame shall be one piece or c-wrapped and meet an RBM of 3,200,000 inches per pound
minimum. Front mounted frame extension for PTO application. A pintle trailer hitch shall be
mounted to a %" plate and welded to the back of the franle, Air/Electric shall be plumed to back
of frame for use with pintle hitch.
3. ENGINE
The engine shal1 meet al1 performance criteria for torque, horse power and engine RPM listed in
the performance specifications. The engine shal1 be electronically controlled with self-diagnostic
capability. Electronic and computerized system shall be capable of diagnoses and programming
with a standard lap top computer using a standard data link. The engine shall be a turbo charged
after cooled engine with electronic auto shutdown. CAT or Cummins engines are preferred.
4. TRANSMISSION
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The transmission shall be a series 4500 RDS Allison with built in retarder and meet or exceed
the torque and HP rating of the engine, no exceptions.
5. FRONT AXLE
Minimum, Spicer 22,000 pounds self-adjusting air brakes with front shock absorbers, oil
lubricated wheel bearings or equal.
6. REAR AXLE
46,000 pounds, single reduction, with power divider. Eaton differentials (no exception) with
magnetic drain plugs. Ratio: to meet performance criteria. Driver controlled main locking
differential in rear-rear axle.
7. REAR SUSPENSION
Shall be a Hendrix 462, 46,000-pound or equivalent?
8. WHEELS AND TIRES
Front tires shall be two (2) size, 385/65 R22.5 with steel one piece wheels. Rear tires shall be
eight (8) size, 11 R 22.5 with mud and snow rating. The bidder shall include one spare tire and
wheel for the front and one spare tire and wheel for the rear.
9. BRAKES
Front and rear axle brakes shall be cam self adjusting and utilize four 30/30 spring brake
chambers on the rear axle. Bidder may substitute air disc brakes if available. The air break
system shall have Bendix self-diagnostic four or six-channel antilock breaking system. The
Bendix system shall have the capability to be serviced in the field for diagnostic testing and
code retrieval without a data link connector. Traction control shall be added as an optional
bid item. Rear brake chambers must be positioned to not interfere with dumping or loading into
pave and chip seal machines.
10. AIR SYSTEM
16.2 C.F.M. Compressor, Bendix "System Guard" AD-9 heated air water separator, automatic
Bendix heated drain valve on supply (wet) tank, air application gauge for service breaks.
11. EXHAUST
Shall include a muffler, single vertical stack with heat shield, turn out on top and grab handle if
required.
12. ELECTRICAL
12 Volt with three (3) or (4) low maintenance 300 cold cranking amp batteries, battery box shall
be completely enclosed with steel on bottom, sides and front with an aluminum box cover.
Electrical system shall have a master disconnect from the batteries. Circuit breakers in place of
fuses shall be used when practical. A minimum l30-amp alternator shall be used. An electrical
body building harness shall be supplied for body up fitter. Four in cab switches shall be
mounted, powered and left unutilized for up fitter.
13. FRONT END
Two (2) front tow hooks mounted on frame. Tilt hood with stationary radiator and incorporated
bug and debris shield. Heavy-duty front bumper.
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14. COOLING SYSTEM
Heavy-duty copper core radiator with permanent antifreeze and a protection rating of -40
degrees F., silicone radiator and heater hoses. A desiccant-conditioning filter shall be used on
system.
15. FUEL SYSTEM
One or two tanks with a minimum capacity of 80 gallons, with a left hand step on tank, dual
spin-on fuel filters with a water separator.
16. CAB
Cab shall be an air ride cabin and be equipped with an air ride high back operators cloth seat,
and a non air ride passenger's cloth seat. Cab shall be equipped with duel visors, duel grab
handles, duel arm rests, duel power adjusting West Coast full view heated mirrors, power
windows, tilt and telescoping steering column, factory installed air conditioning, duel seat belts,
tinted glass, 8# fire extinguisher, AM/FM radio with CD player, emergency triangle kit,
intermittent wipers and heavy duty defroster. Cab shall also have full instrumentation including;
speedometer/odometer, hour meter, transmission and engine oil temperature, manifold pressure,
exhaust pyrometer, engine oil pressure, coolant temperature with warning lights and audible
alarms, fuel quantity, voltmeter, tachometer, air restriction gauge, main air pressure with alarm
and brake application pressure gauges. (Note; power windows can be air or electrically
operated).
17. EXTERIOR COLOR
Shall be dark blue with clear coat and gold stripes from hood to back of cab.
18. LIGHTS AND WIRING
At the time of delivery to Pitkin County, this equipment shall meet or exceed all federal, state
and local lighting and noise standards. In addition all wiring shall be color-coded and numbered.
The manufacture shall provide all wiring schematics for additional controls and up fitting. All
wiring splices shall be made through sealed junction boxes, butt splices and scotch locks will
not be permitted. Additionally, there shall be a strobe light system powered by a single power
unit with a control panel to individually switch each strobe. Also two (2) flashing strobe
beacons mounted on the top of the truck cab, one amber (mounted on driver's side) and one blue
(mounted on passenger side). Also two amber strobes shall be mounted at the rear of the truck in
appropriate spots. All wiring shall be protected from rubbing, chaffing and outside elements. In
addition to the lighting as required by F.M.V.S.s. 108, the rear corner posts of the dump body
shall both be fitted with vertical stop, turn, and backup lamps. They shall be Truck-Lite sealed
lighting a must or equal. Combination stop/tail/turn lights shall be recessed and mounted in
rubber sockets high in rear comer posts shall be Whe1en new flat face mount LED style design
Clearance lights shall be recessed for protection and mounted in rubber sockets sealed wiring
shall be in protective loom LED clearance markers and or equal NO EXPOSED WIRES are
allowed. If delivered without wiring done as specified the truck will be rejected. All wires if
they have to be spliced must be soldered and heat shrunk to protect the connection. All wires
must be clamped and bolted to the frame or dwnp body every 18" and wrapped with rubber at
those points that they might rub a frame or other component.
19. HYDRAULIC SYSTEM
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Main hydraulic pump shall be a parker P350 or equitant, mounting shall be SAE type "e" 2 bolt
mount and be driven by the engine crankshaft. Pump shall be rated at 3000 PSI at 3000RPM
continuous duty. Hydraulic reservoir shall be a minimum of 30 gallons with baffles and a visible
sight gauge. Hydraulic tank will have a filter breather, screened inlet under chained cap, drain
valve. shut off valves on inlet and return, electronic low level sender wired to audible and visual
alarnl in the cab. The system shall incorporate a high-pressure filter that can be changed without
emptying the tank. All valve control actuation shall be accomplished via proportionately
balanced pneumatic over hydraulic air controllers and cylinders. Control levers shall be booted,
and shall include chromed sticks fitted with palm size ends. Single four-axis joystick air control
is required to operate the plow up/down and left/right and functions. Single dual axis joystick is
required to operate the dump body up/down with a self-center lock point. The lock must be
release before the dump body can move and any direction. There must a master air switch that
allows air to all the controls. Included shall be a secondary filter, regulator and lubricator. The
controls shall be located on a pedestal mounted pivoting console, which is adjustable to
accommodate either driver or passenger (wingman) operation. Operations for dump body plow
left/right, and plow up/down, sander electric proportional control valve operating the sander
conveyor and spinner. Sander control shall be a Dickey-john L T spreader control with ground
speed oriented.
20. SNOWPLOW AND PUSH FRAME
The snowplow push frame shall consist of a %" thick X 5" wide oscillating bar, fitted with (2)
two %" thick drive ears on 30-1/2" centers. Snowplow push frame shall allow truck hood to tilt
forward for easy access to engine. The mounted snowplow push frame will be fitted with a
Momoe Model MP4IRI2-ISST plow with 12" rubber snow deflector. Bidder shall also supply a
Monroe MP4IRIO-ISST with 12" rubber snow deflector. Snowplow lights shall be mounted
with brackets on vehicle hood.
21. DUMP BODY
Shall have a capacity of not less than 12 cubic yards, and be a Viking model PL-1415-LW or
equivalent. Dump body shall have a single main hydraulically controlled conveyer with gearbox
to dispense materiel to a single hydraulically controlled cross conveyer with an integral spinner
mounted in front of the drivers' side front axle. Spinner motor shall have quick couplers for
removal. The multipurpose dump body shall be capable of sanding in winter and rock hauling in
summer. Controls for the dump body shall be incorporated with the main hydraulic system, and
include a warning device when bed is lifted. Dump body shall have one light attached to frame
or bed for cross conveyer illumination. Rear lighting group shall be incorporated with strobes as
stated in the LIGHTS AND WIRING section. Bed shall have quick disconnects for electrical
and hydraulics for removal using hook.
22. DUMP BODY PAINT
Dump Body shall be white, frame and undercarriage shall be black and corrosion protected to
the latest manufacturing standards.
23. SERVICE MANUALS AND PARTS BOOKS
Shall include truck chassis and engine, one operator's manual, one shop and service manual and
one parts manual. Body and hydraulic system shall include one service manual and one parts
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manual. Bidder shall provide price and all information for standard diagnostic systems including
programs that can be assessed by laptop computer.
24. WARRANTY
All the above-specified units shall be covered by factory warranty at manufactures standard
minimum. Bidder shall provide extended or optional warranty pricing in bid package. Where
practicable repairs will be made in the field or at the Pitkin County Fleet facility; however major
repairs may require transporting the unit to the vender at no cost to the County. All warranty
repairs made by Pitkin County employees will be reimbursed to the County.
25. TRAINING
The contractor shall be required to provide training in the maintenance and operation of the
specified unit to a minimum of one operator and one maintenance technician of the County's
employ to the County's satisfaction, with a minimum of one working shift.
26. LIQUID DE-ICE TANK
Bidder shall provide a 3,500 gallon minimum tank equipped with an integral skid for loading
and unloading unit with truck hook. Tank shall be constructed of corrosion resistant material
and be capable of delivering magnesium chloride at a lane width of 50 feet.
27. FLAT BED
Bidder shall provide a flat bed mounted on integral skid for loading and unloading with truck
hook. Bed will be equipped with stake pockets, ratchet strap tie downs, wooden deck and be
capable of loads up to 25,000 lbs.
28. HYRAULIC HOOK LIFT
Shall have a minimum lifting capacity to meet the requirements of the dump body. The
supplied hook lift shall work to lift the specified body, flatbed and liquid tank. Loader must be
able to pick up containers 10-inches below grade when mounted on the truck. Loader must have
pivoting type front tilt section Gib) to provide a low degree loading/unloading angle. Hook to
include automatic mechanical safety latch, which disengages only when the container/body is in
proper position to be picked up or dropped off. Loader must include a hydraulic lockout device
to prevent operation of the tilt section while loader is in the dumping mode. Dual fixed-position
hold down devices mounted to the dump frame to secure the body to the loader through all
ranges of the dump mode. This must be accomplished without the use of steel springs and/or
hydraulic/air cylinders.
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BIDDERS RESPONSE TO SPECIFICATIONS
PLEASE CHECK MEETS EXEEDS OR DEVIATES FROM SRECIFICATIONS!
SPECIFICATION Conlract# 19-2006 -224 MEETS EXCEEDS DlVIATES
1 PERFORMANCE REQUIREMENTS:
2 TRUCK CHASSIS:
3 ENGINE:
4 TRANSMISSION:
5 FRONT AXLE:
6 REAR AXLE:
7 REAR SUSPENSION:
8 WHEELS AND TIRES:
9 BRAKES:
10 AIR SYSTEM:
11 EXHAUST:
12 ELECTRICAL:
13 FRONT END:
14 COOLING SYSTEM:
15 FUEL SYSTEM:
16 CAB:
17 EXTERIOR COLOR:
18 LIGHTS AND WIRING:
19 HYDRAULIC SYSTEM:
20 SNOW PLOW PUSH FRAME
21 DUMP BODY:
22 DUMP BODY PAINT
23 SERVICE MANUALS AND PARTS
BOOKS:
24 WARRANTY:
25 TRAINING:
26 SNOW PLOW WING
27 FLATBED:
28 HYDRAULIC HOOK LIFT
19
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Notes for bidders response to specifications
20
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Rev, 06/21/0;.is
~TRAcr AGREEMENT
FOR THE PIJaCB4SE OF GOODS
PmjeoUPurchase Contract # 19-2006-224
Line Item Account #11153-009S2.86650
TIllS AGREEMENT is m.ade and entercdinto this 4rh day of March, 2006 (the
"Agreement''), by and between Pitlcin County, Board nf CountY Commissioners, 530 E. Main
Street, Third Floor, Aspen, Colorado 811511 (hereinafter ''Buyer'') and Hanson International, 2::32
170 Frontage Road, Grand Junction, CO 8150S, (hereinafter "Velldor").
1. INTENT OF CONTRACT. The intent of this Contract is to provide the following
Go.ods (the "Goods")' to the Buyer in accordance ~tb the Contract:
T .llNDEM AXLE HOOK TR.UCK WITH ATTACHMENTS EXH1T A: specificatiODS
2, CONFORMITY Wlm PLANS AND SPECIFICATIONS. The, Goods shall be
provided in confomllty with any provided Technical Specifications. If the Procurement Offcer
finds the Gonds to be faulty following delivCI)' and acQeptance, or not in 'accordance with the
TCllhniCal Specifications, the Goods shall be replaced or othClWise corrected at the expense of
Ve:a.dor.
3, CONTRACT TIME AND qQUIDATED DA.\I4AGES
3.1 Delivcrv and Acccotance of Goc:l.d~,
3.1,1 DeIivorv of Goods. Goods shall be delivered by Vendor to the B1: yet
at the following place and time:
Pitkin County Fleet 76 Service Center Road Aspen, CO 81(il1
a.m.lp,m. No -". r L "2.coL.
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3.1.2 Ac:c:eotance of Good,!. Delivery of Goods shall be complete only \l )on
acceptance by Buyer. Acceptance by Buyer ~l allow time for inspectio: 1 of
Goods. At delivery and after inspection and acc:eptance, Vendor shall tel.Uer
a Bill of Sale to the Goods, together any and all other document.~ evidellling
such ownership and title to the Goods. The Goods shAll be deliverell tn
Buyer frec and clear of i!.tl)' liCl11ll, claims or encumbrances, and Vendor uall
warrant the same, whJch warranty shall survive closing of this Contract.
Place:
Time:
3,1.3 Risk of Los!. At all timea prior to delivery and Buyer's acceptance of
the Goods, Ventlot shall bear any 3nd all risk of loss of or damage to the
21
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AOr, Ii, LUUb /:iLAM" Ha~SO~ :~ler~alI0nal UW~ - ~J
No, I III ~,'
Goods. During such period. Vendor shall insure the Goods for lOBI or
damage in amounts and under appropriate tenns.
3.1,4 Liquidated DAmAges. Vendor hereby agrees to be responsible to
Buyer for liquidated damagee for failure to delivCl' Goods on time, (for delay
and not SA Ponalty) in the amount of 5100.00 per calendar day for each day or
part of a day that Goods are not delivered on the date and time establishoc1 ,n
accordance with this Contract, The parties agree that the stated sum is a
reasonable forecast of fair compensation for the anticipated damages for
delay and that they genuinely intend to liquidate mch damages. Any such
damages are to be deducted :from purchue price,
4. WARRANTY/REPAIRS:
4.1 Deliverv of Warranty. Upon delivery of the Goods, Vendor shall
iimultaneously tender to Buyer all warranties, gtW'JIlltees, manuals and of her
documents specified by the Contract documents,
4.2 Terms ofWarrlll\W and Rct1air. The Vendor hereby warrants that ilr a
period of 1:< """ l:> ~ after Goods are placed in service, Vendor will, at
Vendor's own expense, without any cost to the County, replace all defective pms
and mske any repairs to the Goods that may be required or made necessary by rea ion
of defective material or workmanship. 'Where pIlIcticable, warranty repairs are k be
made in the field; however, in the event of major repairs, tho machine may be
transported to Venelor' s facility at no cost" to the County.
4.3 Ext~iled Warranties. In addition to the above, the County may avail itself of
the Vendor' I standllI'd and/or extendeu warranties, if in the best interest of the
CountY. The Vendor shall offQr to the County lXly ex.tended wmanties, which fllay
be available from the manufacturer at the' time of delivery, or any subse~l.ent
extended wll1Tanties, for which the COlmty may be eligible, which become avaiu .bie:
thereafter. The County is under no oblillltion to accept and pay for these exten ded
warranties however.
5. PAYMENT
5.1 Iimu of Pavment. Full payrnmt shall occur upon delivery and acCepUUl.Cl of
Goodt in accordance with this Contract.
5.2 Amount of Pavment: Qffi;et. III consideration of delivery and acceptanc l of
the Goods to Buyer in accordance with this Contract, Buyer shall pay Vendor, and
. Vendor agrees to accept as its full and only compensation, the stated S1l1'l. of
$154,835.00 including trllde, but any payrnentby the County Inay be offset by any
amount the Vendor owes the County for any rellllon.
6. TERMINATION OF CONTRACT
6. L ~ e tio Buyer hu the right to cancel thi<< Contract for any reason r pon
~~i:2..pf"':"~. ~ days noti~ to Purchaser. llerfonnance ofthia Contract is subjef,t to
apProp ation ofnccllssary funds. ,
22
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'APr,IS, iUUb I:SIAM'" Ha~SOn inlBrnatlonal UWC - IjJ
NO,IIIL ~,j
6.2 'termination for Breach ofContrllCt.. Any violation or breach of this Cont.u.c~
by Vendor may rosult in suspension or termination of this ContraCt by Buyer, or sHch
other action necessary to enforce the rights of Buyer,
6.3. Remedies UT:lon Detal!l1, Whenever Vendor shall demult in pllrfoImlUlce
of this Contract. in accordance with its terms, :Buyer shall be entitled to suit
for damages, specific performanoc or other reliofin law or equity.
7. NOTICE. Any written notice required by this Contract shall be deemed delive red
when: (A) hand delivered; (B) faxed to the fax number below with verification of S lCh
traasmiasion; or (C) three (3) business days after such notice is uepositcd in U.S. certified first c' ass
mail (return receipt requested), postage prepaid, addressed. as follows:
To Pitkin County: Rego Omerigic Pitkin County Fleet Manager
76 Service Center Road
Aspen, CO 81611
Fax 970-9205764
To Vendor: HanJonlnternational
2332170 Frontage Road
Grand JUllClion, CO 81505
Fax 970-241-1708
The parties to this Agrcoment may from time to time change the names and addresses al,ove
for the purposes of receiving notice by infonnlng the other party in writing of such change it the
same manner as specified for giving notice at paragra.ph 9 notice above.
8. ASSIGNMENT AND JIIIRD PARTIES,
8.1 Assignment bv Vendor. Vendouhall not at a.ny time assign its righ:s or
delegate its dutiea under this Contract or any part thereof without wr .tten
consent of Buyer.
8,2 No Third-PIll'lV Beneficiaries. This Contract docs not create in or be llow
upon any other person or entity not a party to this Contract any right,
privilege or benefit unless expressly provided in tbjs Contract. (See Gellem!
Provision 30-09).
9. MISCRTJ ANF.OUS PROVISIONS
9.1 fi.tlrin County Procurcmcm't Code. This Contract is subject to all temll, and
conditions of the Pitkin County Procurement Code, a.nd said terms a.nd
conditions arc hereby incorporated into this document by this reference.
9.2 Governinl!: Law. The: parties agree that this Contract was lIla( e in
accordance with the laws of the Slate of Colorado a.nd shall be so construed.
Venue is agreed to be exclusively in the courts of Pitkin County, Colofai o.
23
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'APr.IJ, LUUD' I;JJA,~'" ~anson Inlernal'Onal UWl - 'oj
I
NO, I III ~,4'
9.3 Attomev Fees. Tn the event that legal action is necessary to enforce an:, of
the provisions of this Con~t, the prevailing party shall be entitled to its
costs and reasonable attotney" fees.
9.4 Head;nI!:S. The section headings contained in this Contract are for
convem(\Ilce in reference and are not lntendclll to define or limit the scoP/ of
any provision,
9.5 Time is ofllie Essence. Time is of the eBlence in this Contract.
9,6' Non- Waiver. Waiver by either party of, or the failure of either patty to lluist
upon, the strict performance of any provision of this Contract shall aot
oonstitute a waiver of the right, or prevent any such party from requiring the
strict perfonnance of, any provision in the future.
9.7 ~erability, Any covenant, condition or provision herein contained that is
held to be invalid by any court of competent jurisdiction shall be conaidl red
deleted from this Contract, but such deletion ,shall in no way a1ftlct any 01 her
covenant, condition or provision herein containetl so long as such del~\ ion
does not mllteriallyprejudice Vendor or Buyer in their rights and obligations
contained in valid covenants, conclition.q or provisions,
9.8 Effect of Contr~, All covenants, conditions and provisions in this Contract
shall extend to and bind the successors of the parties hereto, the assigIl' of
Buyer, and the permitted assigns of V endor.
9.9 Notices. Notices and demands provided for herein shall be sufficie:lt if
sent by eertified mail, return receipt requestt:d, postage prepaid, or by hnd
delivery, to the addresses set forth above, or by facJimile transmission t(1 the
fax number set forth above.
10. ~ AGREEMENT. This Contract embodies the entire agreement bet'...een
the parties concerning the subject matter and supersedes all prior conversatbns.
proposals, negotiations, understandings and agreements. whether written or oral.
IN W1TNF.SS WHEREOF. tbe parties have executed this Agreement as of the date first set out
herein above.
:~....j-,,_--\
ED FOR APPROV At:
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PITKlN COUNTY COLORADO
By: ezl~'I/JJtd6
Procur ent omoer
Hd ~4r
countyM~er
24
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NOTICE OF A W AIm
Date: 04/06/06
TO: Hanson International
2332 170 Frontage Road
Grand Junction, CO 81505
PrcljectIPurchasc Contract # 19-2006-2:24
Thie Owner, having duly COIllIidercd the Proposal submitted on March 30, 2006, for the work
coi,ered by the ContraCt Document titl~ tydem axle hook track with attachments in the amol nt
of :5154,835.00, and it appearing that the Price and other information in you Proposal Form is fa!::,
equitable and to the best interest of the Owner, the offer in your Proposal Form is hereby accepte 1.
In IICcordance with the terms of the Contract Documents, you lIle required to execute the Agreen: ent
within ten (10) consecutivl1l days from and including the date of this Notice of Award.
PITKIN COUNTY
By: (/?~/;Z~~:;~-;; cct/t>14__
. "
i.. Rega Omorigic
~:.:J..:.
ACCEPT mCR OF NOTICE=--:
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is hereby acknowledged
thi.~ r3~y Of-4aJ----- 20~
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25
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